OFFICE OF COMMUNICATIONS STRATEGIC OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200080042-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 12
• Document Creation Date: December 16, 2016
• Document Release Date: July 5, 2005
• Sequence Number: 42
• Publication Date: September 19, 1980
• Content Type: REQ

Approved For Release 2005/07/14 CIA-RDP87-01146R000200080042-8
~?gSEP Q 25X1
OFFICE OF DATA PROCESSING
,.-Strategic Objectives
25X1
&velop CAMS2
Design, Implem
The Automatic
an electrons
d Maintain a Responsive CAMS1
nt, and Bring into Operation: the 4C System
nformation Management System (AIM) will provide
mail capability for Agency personnel.
perational Objectives
Replacement of the Current Cable Dissemination System
(joint OC-ODP obiect-i r
Automatic n orma i.on Management (AIM)
Strategic. Objectives
Implement and Automate New or Enhance Ex sung Financial and
Budgetary Processes
Operational Objectives
Sep ective = Audit of Pr_oposa.ls; and a~-tiao s
Simplified -Travel Accountinggr-ocpGUr-eS.
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25X1
OFFICE OF INFORMATION SERVICES
Strategic Objectives
Review 80 percent of Our 20-year-old Permanent Records By
December 1986
Operational Objectives
Provide Archives and Records- Center with an Automated System to
Perform the' clerical, statistical, Processing Functions Now
Performed Manually
Publish a Files Management Handbook
Transition to Systematic Review
OFFICE OF LOGISTICS
Strategic Objectives
Logistier;'Integrated Management System (LIMS)
Operational Objectives
P&PD Productivity Measurement
P&PD Maintenance Program
Procure, Install, and Implement a Replacement Computer Hardware
System for the MIS
P&PD Apprenticeship Program
P&PD Seminar
Waste Study
Copier Management Centralization Study
Reorganize P&PD
25X1
Gasohol Conversion o Agency Fleet Vehicles
Determine Feasibility of Leasing Motor Pool Fleet Vehicles
from GSA
Develop and Promote Agency Vanpooling Program
--Identify and Renovate Space to Relocate Personnel and Equipment
in Support of Phase II of Project SAFE Gous7aK~
?--Mea.sure Effectiveness of GSA in Area of Facilities Management
.,Energy Conservation 7-
25X1 ~~cud p~Q ,c~ . C'oKSOI,d~,ra of ~~~ Cqc;[,r
ro ec.
Agency Real Property Authority
/Utility Capacity and Reliability Enhancements lvtc
Headquarters Fire Barrier and Short Circuit Correction
Increase the Effectiveness Operations Through
the Use of Automated materiel Handling Equipment and New
Packaging Techniques
Develop a Training Program for Logistics Careerists
-
-Rebuild Capacity to Support (S)
Automate Agency Forms Catalog Data Distribution
Acquisition Planning 020.?
Acquisition-Procedures-
ocurement :D.2vis otr41IS = ~_ -=
--Automated-.Pr
Automated =Procurement Process
25X1
25X1
 OFFIC, qE IFo?fdYei 1005/07%14 :CIA-RDP87-0.1146R00 00080042-8
Strategic'Objectives
Develop a Medical Audio-Visual(color), Information Net jAVIN)
Improve and Expand the Computerized Processing of Cert n
Psychological. Test Results
Operational Objectives
Develop Comprehensive Orientation Program and Modular Training
,Programs for Employees and Dependents. Assigned Overseas
OFFICE OF SECURITY
Strategic Objectives.
Improve Information Handling Between Headquarters and
5X1
Establish a Comprehensive Countermeasures Equipment Management
Program
Develop it Cadre of Specialists to Evaluate Security Implications
Inherent in Information Processing
Operational Objectives
Probationary Employee Screening Program
Computer Security Pilot Test Program
Personnel Protection*Ready Reserve
Security'Records Division File Review
OFFICE OF TRAINING AND EDUCATION
Strategic Objectives
Operational Objectives
Develop a Two/Three-Day Seminar on Effective Group Leadership
Classify and Des nai-
ace utomatxon
Implementation of Approved Recommendations
Agency's Language Program
Develop the Basic Capability to Offer Broad-Based Instruction
in Off A
Report on
-2'5X1
.25X1
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 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080042-8
Agenda
Office of Finance
Management Conference
24 October 1980 - 1000-1200 a..m.
Location: 1200 Key
Operational Objectives
OF-35-79 Invoice Payment
OF-38-80 Effectiveness Indicator of Audit Performance
(Productivity Pilot)
For Discussion Purposes Only Objectives
OL Attendees (2)
*ODP Attendees (2)
Standardization of Procedures in DDO B&F Shops
New Payroll System Requirements* -
Effect of New Requirements Levied on the Payroll System
OF Participation in the LIMS Project -
Overseas Support Environment in the 1980s (UFFS) -
Agency Accounting System Review for GAO Compliance L
Status of Efforts to Reduce Delinquent Advance Accounts
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080042-8
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080042-8
Agenda
Office of Finance
Management Conference
24 October 1980 - 1000-1200 a_.m.
Location: 1200 Key
Operational Objectives
OF-35-79 Invoice Payment
OF-38-80 Effectiveness Indicator of Audit Performance
(Productivity Pilot)
For Discussion Purposes Only Objectives
-- New Payroll System Requirements*
-- Effect of New Requirements Levied on the Payroll System
-- OF Participation in the LIMS Project
-- Overseas Support Environment in the 1980s (UFFS)
-- Agency Accounting System Review for GAO Compliance
-- Status of Efforts to Reduce Delinquent Advance Accounts
-- Standardization of Procedures in DDO B&F Shops
OL Attendees (2)
*ODP Attendees (2)
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 Approved For Rel s~ 4qA7~( W F 7 R1146R000200080042 Attachment A
OOJEGTiVi NO.
OFFICE
RES?ONSIBLC OFFICER
.
FY RESOURCE ESTIMATE
STATUS
PERIOD
"
RY
+ a
OF 35-80
A Cn
~ OF
WKYIZ DOLLARS
00JECT IVE
OCT ? DEC
JAN a MAR
x.JuN
Improve the timeliness of payments to industrial and cc. nercial
JUL - "
X
o offecYVeness of g n.0 Cu~s
vendors and enhance th t roee .r
'
and systems,
}
mxcEGDiNO PLAN
aMCGTING PLAN
< GrHIND PLAN
COMPLETION MONTHi SCHEDULED 01 ACTUAL X
ACTION PLAN (Alllaetnnds)
OCT
NOV
DEC
JAN
Fro
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Improve the usefulness and/or utilization of-current
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automated systems supportive to-Agency bill payment pro-
cesses including Contract Information System (CONIF III),
Inventory Control System (ICS), Problem Invoice Manage-
ment System (PIMS), and General Accounting System (GAS)
as a continuing ongoing action.
2. Study in detail the effects of eliminating from AFCD
0-
---
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audit procedures all points which are annually covered by
CSAD audits and recommend whether or not this course of
action should be taken.
3. Design and test a form which will replace pay cards
~-
---
--0
for data not resident in CONIP III. 'rest discontinuing
pay cards for data contained in CONIF III, Study in
detail the possibility of including all such data
included in CONIF III and eliminating pay cards,
4. Study the merit of paying invoices on cost-type
O-
----
--0_
____
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contracts upon receipt with contract officer approval
to be after the fact; confirm acceptability of payment
without pre-approval and determine. what procedures would
be established to confirm approvals or actions required,
if not approved.
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FORM 3629 OOSOIETE PREVIOUS
12.7'1 co, r10ws
STAT
 STAT
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O
JCCTIVE 1409
OfKICE
-
fY RESOURCE ESTIMATE
STATUS
fY
p6R100
OF _ - a
A8 CQ/0F :
1
0
.
WKYR LL R
A
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+ a <
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CCTIVC
JAN . MAR
APR . JUN
Jul. ? 3#P
+ LXCE#QING PLAN
,M!ETING PLAN
< 9EHINDPLAN
Mil
t
)
COMPLETION MONTHt SCHEDULED OI ACTUAL X
ACTION PLAN (
es
ones
OCT
NOV
DEC
JAN
F['6
MAR
APR
MAY
JUN
JUL
AUG
SEP
S
. Confirm acceptability of paying invoices for recur-:
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----
-11
nt service-type contracts and purchase orders on
xception basis"; determine it cost effectiveness of
t
ic procedures required for payment on this basis.
udy feasibility of having contracts for recurrent
rvices provide that invoices will be mailed directly
OF rather than to contracting officer; determine
t
ether OL requires any notice of payment and if so,
e burden of procedures to satisfy the requirement.
Study development of batch query and response
0--
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proach to payment of invoices. and relative merits of
'
putting "date of receipt" into ICS..
Review the relative merit of "fast pay" procedures
0--
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----
-
'
circumstances eligible under ASPR 3.606, taking into
count the OF/OL procedures required to assure that all
pplies are received for which payment is made.
qT
Develop management reporting and measurements which
14
I
ill, assist in tho monitoring of both invoice payment
r fonnanco and track incremental improvements resulting
01' and OL action offorts.
rom
Q4s 3629 rn;oitNt rratvtous
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 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080042-8
1 NVOI Cl I PAYM11iN1' M130
l:Y 1980
Fourth Quarter Status Report
Activity 'his Period
Milestone
On 10 September 1980 a 930 work order was submitted to''ODP to study alternate RQ/ADD procedures. ACD is to brief
ODP on the current RQ/ADD procedure in October for'clairty and possible alternatives. The preferred alternative
is to electronically transfer obligation data from CONIF to GAS.
To date no decision has been made by Office of Logistics to include all purchase orders in the CONIF data base
Further discussions will be held with Office of Logistics on this procedure and other options that may be available.
2. Comp1et?ed in iirst cIuartcr. ,Study reveal ad no redurntl.?;nt? or tunioeassary I~e)inVs or audit in AtICla that are covered
AD.
;utina 1 ly by US
3. Completed in first quarter. Pay cards were e.lim.inated to extent possible. No information that is resident in
.n Iomated systems is hoily maininI'Iy r?ocordod.
al'Ic~t?t.
?1, l^,rynu.r;l of cu:;t Iypo i?ont r;lel Ipriror Iii C~n~l me I in}, Ul'1-11or1; ;t~pruvnl wllli rriplproviiI actor the Irn?l is in
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)y 1)1, 11.11k
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Ihh; Iinymcful l~iueetktru w;-:. ,loin! 1y will Iiuiud
AVVt1lpI ily ul
Payment of recurring service-typo contracts and purchase orders on 'exception basis" is in effect. Acceptability
of this payment procedure was jointly confirmed by OL and OF in July.
6. The study indicated receiving information in the Inventory Control System (ICS) was not sufficient to meet the
audit requirements of A;CD without extensive additional manual research over and above the current procedure.
`~;r#JT C RATED
7. Requirements are now being identified to the Logistics Mary Management System (LIMS) Task Force to include
an automated "fast pay" procedure in the LIMS, Unfortunately this system is not expected to be operational for
years. In the meantime one manual bandaid system is being devised to apply a manual "fast pay" procedure to pay
invoices pertaining to Blanket Purchase Agreements (BPA), All indications are that this system will significantly
improve the timely payment of BPA invoices and provide more efficient processing, The practical application of
this system is to be tested in the very near future.
8. Completed in first quarter. Report is attached to. each MBO quarterly report as well as being prepared for OF
management on a monthly basis. (Att A & B)
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 'Other
STAT.
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ujviemenrea ana is working well.
STAT
Discussions are to be undertaken with OL/Supply.Division to determine acceptance and specific procedural detail
to establish the forwarding of receiving reports directly to A&CD from decentralized and central receiving points
prior to entering this information into the Inventory Control System (ICS).
L/OF Notice is now in process to-expand "expedite pays" by the-inclusion of warranty clauses in purchase
instruments and certificates of compliance on each shipment of material requiring test and inspection.
e incidence of courier pickup of checks from AFCD for hand delivery to vendors has been reduced to a minimum,
and delivery is only made when a Contracting Officer can assure A#,CD that the check will be delivered within
wo days.
L/OP Notice is in effect that eliminates the issuance of another 2420 at the beginning of a fiscal year unless
here is a change to the original request submitted..
nvoices for non-recurring services that require approval before payment are now sent directly to the Approving
ffice for signature rather than sending these invoices to their B~,P office for distribution. This procedure
hange has proven to speed up this routing process.
bnthly visits to Procurement Division by AFCD personnel to clean up problem invoices (sample
isting attached - starred in July. It has proved to be very successful. Visits to Procurement ALL. Ej was 1.vision were recently stopped due to their large back-log at the end of the fiscal year but will be resumed in
couple of months,
One change to contract terms has been undertaken by OL to help speed invoice payments, The variance clause has
een expanded to provide funds in CONIF for variances, Heretofore the variance clause provided only for
ariances in the amount of material that would be acceptable,
follow up has been made with OL to determine the status of progress being made with vendors to format their
voices in the same manner as the Copier Management Report. The extent to which the report must be sterilized
fore it could be released to the vendors was the last word received from OL.
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P axis for the Next Period
Milestone
1 Evaluate ODP findings-on electronic transfer of obligation data from CONIF to GAS and the alternative RQ/ADD
procedure.
Test and implement a new procedure to identify back to': the responsible contracting officer via electronic mail
(using CONIF III) requesting that they provide additional information needed for A&CD to process Final Invoices
and settlement of contracts. In addition a report of delinquent cases will be produced for Chief, Procurement
Division for follow-up.
0 her
Implement manual fast-pay procedure on BPAs.
Continue to identify any improvements to procedures or systems that w.i].l improve the timely payment of invoices
and implement changes as they are determined to he advantageous.
Follow up on any outstanding activities.
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