DOD IMPLEMENTATION OF PERSONNEL PARKING FACILITIES PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600060024-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: December 2, 1998
• Sequence Number: 24
• Publication Date: December 7, 1979
• Content Type: MEMO

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Ap1pr
ASD(MRA&L)
Department of Defense Directive
SUBJECT DoD Implementation of Personnel Parking Facilities
Program
References: (a) OMB Circular A-118, "Federal Employee Parking
Facilities," August 13, 1979
(b) Subchapter "D", Federal Property Management
Regulations of the General Services Adminis-
tration .(GSA) (41 C.F.R. 101-17 et seg. (1978))
(c) Temporary Regulation D-65, September 6, 1979,
General Services Administration (44 FR 53161
(1979))
(d) through (j), see enclosure l
A. PURPOSE
This Directive outlines policies and procedures and assigns
responsibilities for DoD implementation of reference (a) and
the applicable portions of GSA's regulations (references (b)
and (c)) that govern the acquisition and allocation of Federal
administrative parking facilities and the establishment of
charges to be paid for the use of these facilities.
B. APPLICABILITY AND SCOPE
1. This Directive applies to the Office of the Secretary
of Defense (OSD), the Organization of the Joint Chiefs of
Staff, the Military Departments, and the Defense Agencies
(hereafter referred to as "DoD Components"). As used herein,
the term "Military Services" means the Army, Navy, Air Force,
and Marine Corps.
2. Its provisions encompass all military installations,
facilities, and properties, whether owned or leased, in the
United States, its territories and possessions and the
Commonwealth of Puerto Rico. Further, its provisions apply to
all space in Government-owned or leased buildings assigned to
DoD Components by the GSA or to buildings leased by DoD
Components.
December 7, 1979
NUMBER 4165.62
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3. It does not apply to civil works projects of the Department of
the Army that will be covered by regulations issued by the Secretary
of the Army.
C. POLICY
It is the policy of the Department of Defense to support the
President's program, as specified in 0MB Circular A-118 (reference
(a)), for energy conservation and a cleaner environment through the
encouragement of a greater use of public transportation and car
pooling. This effort shall be aided by a program that:
1. Limits Federal installation parking facilities to the minimum
necessary to administer those facilities in full compliance with car
pooling regulations; and
2. Assesses personnel who are provided parking in Government-
controlled space a charge equivalent to the fair monthly rental value
for the use of comparable commercial space, subject to the terms,
exemptions, and conditions stated in this Directive.
D. EXEMPTIONS
The following classes of personnel and vehicles are exempt from
payment of parking fees.
1. Personnel
a. Shift workers and those on weekend duty.
b. In and outpatients and inpatient visitors in medical
facilities, including Dental Clinics.
c. Patrons of commissaries; exchanges; thrift shops; military
banks or credit unions; theaters; enlisted, noncommissioned officer, or
officer clubs; or similar Military Service facilities.
d. Visitors to cemeteries or chapels.
e. Those military personnel exempted by the Secretary of
Defense under enclosure 3 of this Directive for reasons of military
readiness.
f. Residents of or visitors to military family housing or
unaccompanied personnel military quarters. Such residents or visitors
are subject to charge at a work location.
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4165.62
g. Personnel on temporary duty not to exceed 2 weeks.
h. Reserve component personnel in drill status or during
annual 2-week active duty. This exemption does not include full-time
civilian technicians working at reserve comr-onent facilities on
military installations.
i. Part-time volunteers, such as Red Cross or Travelers Aid
personnel., Gray Ladies, or thrift shop helpers.
J.
Official visitors, including employment applicants,
parking up to a limit of 3 hours.
k. Personnel assigned to or visiting walk-in recruiting
stations. Main recruiting stations are not exempted.
1. Personnel visiting Armed Forces Entrance and Examining
Stations (AFEES). Personnel assigned to AFEESs located in GSA-provided
space or on military installations are not exempt.
2. Vehicles
a. Government-owned or leased vehicles, including Government-
owned or leased administrative-type vehicles, when contractor-operated.
b. Two-wheeled vehicles.
c. Van pool vehicles, as defined in enclosure 2. This-
exemption expires September 30, 1981. This exemption does not apply
to buses or commercially-operated van pools.
d. Specifically equipped vehicles used by handicapped
employees.
e. Vehicles of Members of Congress and judges, appointed
under Article III of the Constitution, assigned parking spaces for
security reasons.
f. Stored vehicles of military personnel in a deployed
.g. Privately owned trailers, recreation vehicles or boats,
when stored in designated areas.
h. Vehicles assigned to morale, welfare, and recreation
programs.
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3. Shared Facilities
At locations where DoD Components occupy a portion of a
privately owned facility where no specific parking areas are assigned
to the DoD Component for its employees' use and where all personnel
are provided free parking, the DoD personnel are exempt from a require-
ment to pay for parking.
E. DEFINITIONS
The terms used in this Directive are defined in enclosure 2.
F. COLLECTIVE BARGAINING AGREEMENTS
Any valid, negotiated agreement between management and a union
covering any provision of employee parking in effect on August 13,
1979, shall remain in effect until the expiration, renegotiation, or
renewal of the agreement. The provisions of this Directive shall
apply to new agreements and to existing agreements upon expiration.
Labor organizations with national consultation rights, pursuant to
5 U.S.C.A. 7113 (Supp. 1979) (reference (d)), must be consulted. before
the issuance of any implementing policies and regulations that affect
DoD civilian employees.
G. ACQUISITION AND ANALYSIS OF PARKING FACILITIES
The acquisition of parking facilities shall be permitted consistent
with the limitations and objectives of 0MB Circular A-118, Federal
Property Management Regulations, and Temporary Regulation D-65
(references (a), (b) and (c)). An analysis of available public trans-
portation and car pooling feasibility shall be made by GSA for both
leased and Government-owned buildings to determine the amount of
parking facilities to be provided. Generally, parking facilities on
military installations shall be in accordance with the criteria
contained in DoD 4270.1-M (reference (e)). However, the amount of
parking facilities to be provided through new construction or the
conversion of excess pavement, such as airfield ramps, shall be
dependent upon an analysis of the public transportation and car pooling
projected to be reasonably available or feasible at the site of the new
construction. This analysis shall be conducted by the Regional Office
of GSA, upon request, and shall accompany all projects submitted for
approval to the Deputy Assistant Secretary of Defense (Installations
and Housing).
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DESIGNATED LANES FOR CAR FOOLS
FOUR OR MORE MEMBER CAR POOLS: Lanes 4 through 7, South
Parking (Lane 8 is handicapped parking only), lanes 9 through
14, South Parking, Lanes 3 and 4, Mall Extension Parking area,
and Lanes 41 and 42, North Parking.
THREE MEMBER CAR POOLS: Lanes 20. through 26, South Parking,
Lanes 5 and 6, Mall Extension Parking area, and Lanes 43 through
46, North Parking.
TWO MEMBER CARPOOLS: Lanes 27 through 33, South Parking,
the Car Pool section of the Hayes Street Parking lot and Lanes
47 through 52, North Parking.
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H. ALLOCATION AND ASSIGNMENT OF PARKING FACILITIES
1. GSA-Assigned Space
a. General Services Administration. GSA shall equitably
allocate parking facilities at Federal buildings, including leased
buildings, in accordance with Federal Property Management Regulations
(reference (b)).
.b. DoD Components. The designated DoD Administering
Component shall be responsible for the allocation and assignment of
parking spaces allocated by GSA, to include allocation of spaces for
personnel parking in accordance with the provisions of Temporary
Regulation D-65 (reference (c)). The designated DoD Administering
Component in the National Capital Region (NCR) is the Washington
Headquarters Services (WHS), a field activity of the OSD. Outside and
inside parking facilities shall be identified and assigned according
to the following priorities, which are based on convenience, in the
case of inside parking, and on the shortest walking distance to the
building, in the case of outside parking.
(1) Official vehicles.
(2) Handicapped persons and those drivers who regularly
provide transportation to the handicapped.
(3) Van pools.
(4) Car pools with four or more members.
(5) Car pools with three members.
(6) Car pools with two members.
(7) Single-occupant vehicles, space permitting.
c. A limited number of convenient parking spaces not to exceed
more than 10 percent of the total spaces available for employee parking
at the installation, facility, or property, may be assigned to certain
executive personnel and to personnel with unusual hours in accordance
with the provisions of Federal Property Management Regulations
(reference (b)).
d. In urban areas, where several GSA-controlled facilities
are within easy walking distance of each other, parking spaces may be
pooled by GSA on a zonal allocation basis rather than on an agency
._by.agency:basis to ensure that an. equitable. number of spaces exist
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among all personnel and to maximize car pooling opportunities. Pooled
allocations shall be administered primarily on the basis of car pool
membership.
2. Military Installations
a. Installation commanders shall allocate parking spaces on
their individual installations. To maximize the efficient use of
available parking spaces, assignments of spaces to personnel shall be
on the basis of the Federal Property Management Regulations (reference
(b)). At locations with large, outside parking facilities, commanders
shall identify and reserve parking areas according to the following
priorities and based on the shortest walking distance to work areas.
(1) Official vehicles used during the day.
(2) Handicapped personnel and those drivers who provide
transportation for handicapped personnel.
(3) Van pools.
(4) Car pools with-four or more occupants.
(5) Other car pools.
(6) Single-occupant cars.
b. Commanders may assign a limited number of parking spaces,
not to exceed 10 percent of the total spaces available, for personnel
parking at each installation, facility, or property to certain
executives and employees with unusual hours, in accordance with Federal
Property Management Regulations (reference (b)).
a. To encourage and facilitate the use of car and van pools
and public transportation, heads of DoD Components, and commanders
should develop the following kinds of incentives: stabilizing and
enforcing official duty hours, when possible; providing special parking
privileges for those car pools using compact and subcompact cars;
matching work schedules to available public transportation; assisting
installation personnel in forming car and van pools; making fair assign-
ment, use, and enforcement of parking regulations; and arranging and
controlling parking areas, as provided for in this Directive. Such
incentives should be used regardless of whether or not parking fees are
required to be charged or an exemption has been granted.
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4165.62
b. If necessary for operational purposes, a limited number of
parking permits may be issued on a fee basis to individuals who
regularly use their privately owned vehicles for Government business.
These are vehicles used 12 or more workdays per month for Government
business for which the individual receives reimbursement for mileage
and parking fees under Government travel regulations.
I. CHARGES FOR PARKING
1. Establishment of Charges. Charges for use of Government-owned
or leased parking facilities shall be assessed at all locations except
when the rate, as determined in enclosure 3, is less than $10.00 per
month. For the initial period of November 1, 1979, through
September 30, 1981, the charges to be collected shall be 50 percent of
the full rate. If the monthly rate is calculated to be between $10.00
and $19.99., the monthly charge between November 1, 1979, and
September 30, 1981, shall be $10.00. The full charge shall be
collected beginning October 1, 1981.
2. Authority for Charges. Authority to establish charges for
the use of parking spaces is contained in the Federal Property and
Administrative Services Act, as amended (40 U.S.C. 490) (reference (f)).
J. RESPONSIBILITIES
1. The Deputy Assistant Secretary of Defense (Administration), or
designee, for DoD-occupied GSA buildings in the NCR, the Secretaries of
the Military Departments and Directors of Defense Agencies, for GSA
buildings outside the NCR, and the Secretaries of the Military Depart-
ments and Directors of Defense Agencies, for military installations,
facilities, and properties shall, whether or not parking fees are
charged or an exemption has been granted under the provisions of this
Directive:
a. Appoint before November 1, 1979, an Employee Transportation
Coordinator at each installation, facility, and property to operate or
participate in a system for car pool and van pool matching among
personnel, and to maintain current information about public transit
service to the installation, facility, or property.
b. Operate, control, and issue instructions for military,
civilian, contractor, and nonappropriated fund personnel privately
owned vehicle parking programs at all military installations and at all
DoD-occupied, GSA-controlled buildings in accordance with the provisions
of OMB Circular A-118, Federal Property Management Regulations, and
Temporary Regulation D-65 (references (a), (b), (c)) and this Directive.
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c. Assess charges consistent with the provisions of section
I., as applicable.
d. Implement an effective mechanism for deterring abuse of
parking space assignments made to handicapped persons, van pools and
car pools.
2. The Administrator of the General Services Administration,
under the authority of 0MB Circular A-118 (reference (a)), shall:
a. Issue regulations implementing the provisions of reference
(a) concerning the determination of commercially equivalent parking
rates for GSA-controlled, DoD-utilized parking facilities and the
issuance of procedures for collection of fees from military, civilian,
contractor personnel, nonappropriated fund personnel, DoD tenant
personnel, and others, as required.
b. Revise regulations and priorities, as necessary, for the
assignment of parking spaces.
c. Arrange for contractor-operated parking facilities in
GSA-controlled buildings, as required.
K. APPEALS
Formal appeal of the rates established for personnel parking at
GSA-controlled locations may be filled by DoD Components in accordance
with Federal Property Management Regulations (reference (b)). An
appeal of the parking rates for military installations, facilities, and
properties may be made through command channels to the Assistant
Secretary of Defense (Manpower, Reserve Affairs and Logistics).
L. EFFECTIVE DATE AND IMPLEMENTATION
This Directive is effective immediately. Forward one copy of
implementing documents to the Assistant Secretary of Defense (Manpower,
Reserve Affairs, and Logistics) within 120 days.
(1 1 6 L h
W. Graham Claytor, Jr.
Deputy Secretary of Defense
Enclosures - 3
1. References
2. Definitions
3. Cost Factors and Secretary of
Defense Authority for Military Installations
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