DULLES COMMITTEE REPORT UPON THE OFFICE OF COLLECTION AND DISSEMINATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86B00269R000500030019-3
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 15, 2016
• Document Release Date: March 3, 2003
• Sequence Number: 19
• Publication Date: February 7, 1949
• Content Type: MF

COIF t DENT I /14b
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3i9124taritl legistr7
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7 February 1949
nemonetneen FOR: DIRLTTOR OF CEXTRAL INTELLIGENCE
ABJECT; DuIles Committee report upon Lee ?face of
Collaction and Dissemination
1. Tbe Dulles Committee proposes, in eeeences that the reference
fanctione of OCD be divorced from the liaison functions, that the
reference function be transferred to ORE, and that tele leeieen func-
tiont be dministered by /COM The etatod reason for thie eroposal
is that the refereuct end liaieon functions have little interreletion?
that the former are clo6e4 reltd to the reseerch fuuction of One
and that the latter are closely related to the coordioatine function
of ICAPS. The best reply to this peemingly loeical proposal is teat
the Agency hos already tried it out in practice, end found it =settee
factory*
2. The Committee eeeietent who inepected the ereseat OCD did not
spend, in total, more than a few hours in the Office, so it is not sure
prisine thet he emerged with the impression that its functions were
many. varioue, and enroleted. It had teecon ehe Anency many monthe of
hard stork' trial, and error, to learn thet tee seeniegly different
funotions of reference ene lieleon ere., in fact, so cloeely ratted
that they ere better eerformed by single edmialetretive unit teat
by eeparete mu,. It is too eerly to eay that the present is the beet
of 41 p*,5-Able orgenizutiooel tterns for these functions, but it is
not too early to k-my that it represents an improveoent over the older
and more obvious- eettern which ia now eroposen ane.
3. It would be exact to etete thot the etentegeinen, of OCIe are eeny
and various, involving tne ase of mach unique moceine equipment, but it is
only on pLper that the funciepe appear onreletod. In truth Lhee all
serve e einele and coon code to eet eed store inteilieence information
and make it available to thoee who need it,
4. In 1947 the eeency Ntli organised with the Refereace Center,
embracing library anti registers, in OEE; and with the lieieon functions
useighed to the eeeerete Office of OCD. This ie the sane, in erieciple,
as ehet the Committee now propoees. The only difference ie that the
Reference Ceeter is WA to be installed in one of the two Divisions
into which ORE is to be split, 1116 tALA. eee liaison function are to be
administered by a rex* 10E4 IC1X6 staff iesteed of by an essiLtent Director.
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5. The seperation of liaison end reference function e did not work
(out tell In prectice. The edniniatretive void between tee two eoreen to
the detrieeat of both, If en enalyst in ORi celled for e eecueent known
to be in the Utate Department lierery, it nee clearly the job cf the
inter-librery loan people in CIA' e library to get it for him; but if it
turned out that the document rue subject to etringent security restric-
tions teen it became the job of a Lleleon Officer to neke errengemontso
with apnropriate officiale of the etate nopertment, for the document to
be releeped. The two jobs were- one end the eeee? but they required
different approaches end different techeiques. A;5 the library and
liaison people "ere under different adninistretiona they felled to
develop intimete knoeledge of each other' e deily problems, and of the
techniques and chennele being develoeed to deel eith them. Comeunioa-
tione between them eere by typed memorende carried by couriere and
messengerai, eith multiple carbon coi4es, 1el4ye eero eeny, end tenpers
were eascerbtted. Reference Center and OCD were uccureed by all who had
to deal eith them. Analysts who minted fast action eere prone to emberk
on independent liiAson ventures of their owns thereby adding notably to
the general oonfualon end interedepertmentel misunderstendingne
6. The reference Center, ungler ORE, found itself eithout adequate
adminittretive uuderstending and support. The mein buminese of ORE waa
to deal with critict1 problene of e substentive Attaro, and the epeciel-
Late ereperine an importent estimete egtinst c tight deadliee neturtily
took precedence over library and regieter people whose erobleme could be
put off till the morrom. The aeeds ef the anaIyate, laud priority, end
there was a tendency to postpone action on the more humdrum need of the
Reference Center. It seems inescapable that the eame eituetion would
develop &gain if the librury and registers were to be reesaiened to ORL,
or to & Research and Reports- Division created out of On. In widition,
there is now an Office of Scientific Iiitelligeoce wliich requires library
tad resizter services no less than ORE, end it would be unwise to make
it dependent on its eister Office for these services, I believe that the
CIA Library and the registers should verve all of CIA, end ehee they curt
best do so if dministered sep.rtely and epart from 'Any one of the con-
sumer Officiate or Divisions...
7* The original Office of Coll2ction taad Di6eamintition hid no
reference functions, but concentrated on the many facet* or .t.ht, liaieon
activity, As a seperete Office-, it htd direct eetess to the Director of
Central intelligenee, and this would no be denied if the ICAft (or
*Coordinetion Division) staff were interposed. This eropoeal 14 diffi-
cult to understand, for the Committee eeport places very great emphasis
on the need for more forceful efforte by Cue to achieve coordination with
the other egencies, and it strongly exprescee the opinion that direction
of OIA affrays by tour-of-duty personnel can never win to the goal. !Os
the smnll staff of ICAPSI or of the proposed *Coordination Division*,
conaiste entirely of repreeentetive* of efte ntete end eervice Deperteeets.
These men ere on tour-of-,duty zseignments, If capable end energetic they ?
can reader great eervice to the United etetee eovernment, te tegelr re-
epective Deperteents? and to the Ceneral Intelligence Agency. liut it is
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impoeeible tOot they ehoull? tot one rood_ the $ENAD time, ond during rela-
tively brief tours of outy, ochieve success Oath (1) in hondling the
delicate orol difficUlt problems of policy determinution in inter-
departmental relotionships, end (2) in learning, understlInding, and
direoting the myriad teohniquez of collection, bibliography, and dic-
sominotiont Thi$ second job ia a career oeeigument in itoelf, end it
is unlitely to he ',performed well by men who aro tuckling it for the
firet timo ond for e short tine. This job is of so 6reat common eon-
cern to oll the Office n of the Agency thrt it Should here direct acoess
to the Director,
S. The ComAittee elo propooes thot the Contact Brunch of 00 tqld
the Inforvation Control :'-ection of OSO be given a greater degree of
autonomy in the diseemination of heir reToorte. It arguer that these
?Mese heae better knowlee4;s of the consumers who need Oteir meteri2,1s
than 6oes Oal 1.trill la thib the Coamittee is oistoken. No one knows
bettor who neodo whet meterial than (1) the reference people rho, on
direct request from the conuners, ore daily compiling bibliogrephies
ntt6tf,temente of avoileble information, ond (2) tho lisieon people
WA000 deity Chore it ia to maintain oloee contact rith conl,;weere in .11,
the agenoice, receivo their requests, nnd ensure tht, toey ore octed
upon to the beet of CWa ribility. The Committee is also mistaken in
its belief that Gantt-et iirnah nod. 030 do not now exercise autonomy
over the Oistribution of tteir on products. OCD he not in at montho
overroled t .eontect Branch decision us to where Ito report hould go
and from Whom they should be withheld, onO the Informotion Control =tee-
tion of 050 freely distribute to other ugencico reiorts which it denies
both to OBE ond to OCD. This lotter activity is dangerous, is &imaging
to the morale of CAlE saalysts, ond is hormful to the prestige of the
AgAuCY. Liki5OR Officers ore frequently asked by officials of other
egenciee? any doesn't CIA coordlnute itoelf/ CIAta left hand doesn't
know whot ite right houd is doing.' The igency la now ting steps to
remedy this situation, and it iv certoin that the remedy irvolves less
autonomy rather than more autonomy for the oeveral Offices,
JAM' A. AADREW8
Aseistaut Director for
Collection Diaoominetion
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