EXCERPTS FROM ODP STAFF MEETING - 9 OCTOBER 1981 (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000400060009-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 16, 2016
• Document Release Date: July 22, 2005
• Sequence Number: 9
• Publication Date: October 14, 1981
• Content Type: MIN

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14 October 1981
Excerpts from ODP Staff Meeting - 9 October 1981 (U)
1. There was no staff meeting on 2 October 1981. (U)
2. The House Select Committee on Intelligence will
undertake its own investigation of the
paralleling that of the Senate. (U)
3. The Center for the Study of Intelligence will remain in
OTE. (U)
4. The Agency was at ceiling at the end of the fiscal year.
(AIUO)
has been named Director of OSO. (C)
6. The new tax laws will permit employees to establish
Independent Retirement Accounts (IRA) accounts but the payroll
system at present cannot accommodate payroll deductions for this
purpose. (U)
7. The ODP OMB hearings last week went well, as did the
other DDA hearings. (U)
8. As of 8 October, SE Division had had no security
violations for 191 days. ODP had no security violations during
the month of July. During August, however, ODP had 3 violations.
In September we had 1. Let's use the July model for the future.
(U
9. Flu shots will start the week of 19 October. (U)
10. has replaced
. (U)
11. The monthly delinquency of PAR's is as low as it has
ever been. The D/ODP expressed his appreciation for the efforts
being made by supervisors and urged them to keep up the good
work. (U)
12. ODP Staff Meetings will be held each Friday, as usual.
The conflict regarding the first Friday of the month staff
meetings has been resolved. (U)
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13. The Strategic Planning Group
chaired b
,
y,
will start work the week of 13 October. They will be meetin
g
Tuesday, Wednesday and Friday of that week. ODP has been asked
to make a presentation. i uis a member of the Working
Grou
( TT )
p
15. The Agency is focusing on employment of the handicapped
during the week of 19 October as part of International Year of
the Disabled. Various demonstrations will be given in the
Exhibit Hall on 20, 21, and 22 October by representatives of
companies that manufacture products for the handicapped. The
Washington UFO team of the National Wheelchair Sports Association
will be at the North loading dock at 1200 hrs. on 19 October as
well as the Gallaudet Dance Company in the auditorium at 1130
hrs. on 21 October. (U)
1 16. In our Excerpts from ODP Staff Meeting date 14 Septem-
Management and Evaluation Staff. He is Chief, Analytical Support
Group within Planning, Management and Evaluation Staff, NFAC. (U)
17. Attached are excerpts from the ODP Divisions and Staff,
copies of ODP weekly reports to the DDA, and information on ODP
training. (U)
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ODP 81-1310
1 October 1981
STAT
MEMORANDUM FOR: Deputy Director for Administration
FROM: Bruce T. Johnson
Director of Data Processing
SUBJECT: ODP Report for Week Ending 30 September 1981
* SAFE
Representatives of the Consolidated SAFE Project Office and
Headquarters Engineering Branch, OL, conducted a joint inspection
of the renovation project for the SAFE Computer Center (Phase I).
The condition of the facility was found to be acceptable in
general but with some minor clean-up actions required. The first
piece of SAFE computer equipment was delivered to the SAFE
Computer Center on 29 September 1981. The equipment, a Burroughs
B6900 midicomputer, is expected to be assembled by 5 October in
preparation for acceptance testing.
Representatives of the CSPO, OCR/SAS, met on STAT
22 September to discuss various aspects of siu-z training. STAT
presented a list of training assumptions which were discusse y
the group and modified where necessary. Some action items were
established and the decision was made that the project had reached
a point where monthly meetings on training issues would be
required. The first regular meeting will be held in N
OTE representation will be included in these meetings. STAT
ACIS (Automated Compensation & Information System)
ACIS Functional Requirements Document was forwarded in draft
to the Office of Finance for their early informal comments. The
final General Functional Requirements Document will be released on
2 Oetnher an d will undergo formal review on 20 October.
Software Maintenance Support
STAT The software maintenance
contract personnel reported on 21 September 1981. The contractors
were briefed on their new assignments by B Division personnel and
STAT Several tasks were given to the contract
manager. During most of the first week the contractors viewed
video tapes of basic and intermediate VM.
STAT
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Water Damaged Tape Update
Following is an update on the water leak problem that occurred
in the Special Center Tape Library on 16 September.
? All wet tapes were dried by hand according to the
manufacturers procedures for handling water damaged
tapes.
? Dry tapes that were removed from the library and later
found not be have suffered water damage were returned to
the library after 24 hours.
? Wet tape racks were dried and left vacant for 24 hours.
? Tapes that were in scratch status (no valid data recorded
on them) prior to the damage were degaussed and replaced
with new tapes.
? A memorandum was sent to the users along with a list of
their tapes, asking that the suspected tapes be
categorized according to the users' need for the data on
the tapes. Two hundred and fifty tapes were replaced
with user assistance.
? All the remaining tapes suspected of suffering water
damage will continue to be isolated from the library.
They are stored in numeric order outside the tape library
within the Center. These tapes now number less than 400.
? The list of tapes authorized by users for scratching
(reuse) is checked each day. If a suspected tape in hold
appears on the list, it is replaced with a new tape, and
the new tape is placed in the library.
? Any tape that a user has identified as being needed has
been set aside to be certified. If the tape is found to
be without error, the user is notified to authorize
copying the tape to a new tape before use.
No major problems have surfaced since the occurrence of the water
problems. Operations Division continues to look into safeguards
such as tape rack canopies or plastic covers to circumvent
/s/ Bruce T. Joh,.1son
Bruce T. Johnson
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 Type of Training Code ApproveLff;PRel@1siT2'( i01W0j1 COIid~--RDP83T00573R000400060009-6
G= General, Orientation M= Mandatory
C= Communication & Interpersonal H= High
T= Technical A= Average
A= Administrative 9= Elective
S= Supervisory R= As Required for Skill
M= Management
COURSE
* Must be on SODP
Survey of Intel
Info S ste
s
DESIGNED FOR
I
T
LENGTH
*PT
.,
C~
W W
Oa
t
(ri
.
m
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Applied Analytical Techniques
B
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n
O. Sys. Users & Designers
Analysts & Managers
3 Wks
7 Days
G
T
4
3
E
E
l E
E
as
c Statistical Concepts
Analysts & Managers
2 Wks
T
4
System Dynamics
Analysts & Managers
2 Wks
T
3
E
E
E
Decision Analysis
Analysts & Managers
2 Wks
T
3
E
E
E
Info. Science for Managers
GS-11 & Up Managers/Staff Off.
1 Wk
G
T
4
E
E
E
E
E
Leadership Styles & Behavior
New & Potential Supervisors
5 Days
,
C
S
6
E
E
E
Performance Appraisal Workshop
Anyone Writing PAR's
1 Day
,
C
S
A
*
H
A
E
Fundamentals of Supervision
First Year Supervisors
1 Wk
,
,
C
S
1
6
H
A
E
Fundamentals of Administration
Follow-on to Fund. of Superv.
1 Wk
'
S
A
1
6
H
E
Counseling Course
Human Relations & Management
Anyone Who Counsels Regularly
Su
ervisor
M
5 Days
,
C,S
1
9
H
H
E
H
A
Midcareer*
p
s &
anagers
GS-13 w/5-15 Yrs in Agency
3 Days
5 Wks
C,S,M
G
5
3
6
H
A
A
DDS&T Career Develop. Course
Midcareer for Math/Science/Engr.
12 Wks
G
2
4
2
A
H
E
Advanced Intelligence Seminar*
GS-14-15 Intrntl & Dom. Issues
2 Wks
G
3
4
A
E'
H
E
Management Seminar*
GS-13-15 Mgrs. & Supervisors
2 Wks
M
3
6
A
A
A
Prog. on Creative Management*
Sr. Officer Develop
Course*
GS-13-15 Mgrs. for 1 Yr or More
GS
51/2 Days
C,M
6
6
H
H
A
A
.
Leadership Seminar*
-15 Managers
Supergrades
12 Wks
51/
Da
s
G,M
C
M
2
2
2
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H
2
y
,
2
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Value of
Training
(See Code)
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9 pp 4rue raining Co e
G= General, Orientation M= Mandatory
C= Communication & Interpersonal H= High
T= Technical A= Average
A= Administrative E= Elective Value of
S= Supervisory R= As Required for Skill Training
M= Management
(,See Code)
Orientation for New Em
lo
ees
N
Cl
ic
p
y
ew
er
als & Technicals
4 Days
G
6
M
M
Introduction to CIA
Shorthand Refresher
New Professionals
Stenos
2 Wks
10 Wks*
G
C
7
AH
R
M
Secretarial Administration
GS-06, GS-06 Secretaries
3 Days
C,A
S
4
H
Office Management Seminar
GS-08 & Up Secretaries
4 Days
,
C
A
S
2
H
Effective Employee
Early in Career
4 Days
,
,
C
8
H
H
A
Effective Written English
Anyone Who Writes
2 Wks*
C
21
R
R
R
writing for CIA
GS-07 & Up Report Writers
2 Wks*
C
15
R
R
R
Reading Improvement
Anyone
3 Wks*
C
4
R
R
R
Proofreading
Typists, Stenos, Etc.
4 Dys*
C
6
H
E
E
Briefing Techniques Course
GS-07 & Up Briefers
1 Wk
C
9
R
R
R
Basic Safety & Health Course
Equipment Operators, Etc.
5 Days
G
4
E
A
E
CIA Financial Systems
Anyone Working w/Finance Data
3 Days
G,A
4
R
R
R
CIA Program & Budget Process
GS-12 & Up
2 Days
G,A
2
R
R
R
Introduction to Micrographics
Info Handlers & Sys Analysts
2 Days
G,A
3
R
R
R
DDA Trends & Highlights
GS-08 & Up Every 5 Tears
4 Days
G
4
E
E
E
Records for Clerical Personnel
Anyone Filing Records
1 Day
G
A
6
A
A
Records for the Manager
Anyone Making Records
2 Days
,
G,A
4
E
E
R
R
Proj. Officer in Contract Cycle
Current or Potential COTR's
1 Wk
G
A
4
R
R
Instructor Training
Instructors
1 Wk
,
T
3
'R
CIA Today & Tomorrow
Anyone Every 5 Years
3 Days
G
2
E
E
E
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6 October 1981
Excerpts of ODP Div/Staff Reports for Week Ending 29 September 1981
Management
Outstanding Advances. As of 30 September, 50 advances remained
outstanding. None are delinquent. (AIUO) I STAT
Security Violations. There were two reports of possible
security violations on 29 September in the ODP Headquarters area.
One was not charged to a CSS/ODP employee although it involved a CFC
Fund card that was completed. The cards are stamped CONFIDENTIAL
(when filled in). A security violation was charged in the other
incident to two employees in SPD. Confidential information was left
unsecured by the custodian of the document and was not detected by
the secondary security check. (AIUO) STAT
Processing
MPS. We met with OC and Applications personnel to-review system
integrity problems. Several actions are underway, including an end-
to-end check from CDS, to get a handle on our problems. STAT
TP/ED installed and tested a new switching device on the CAMS
(VM backup) printer in on 23 September. This switch-
ing device allows the CAMS printer to be used as a hardware backup
STAT
OD has received approval from OS for the installation of Secure
Access Control System (SACS) terminal in the SAFE computer center.
In addition, necessary modifications have been made to accommodate
the addition of an "S" indicator to the badge. An authorized access
list for indicators will be furnished to OS. STAT
Applications
Su ort to ODP. GRAPHICS STAT
from ODP and from OGSR, traveled to Syracuse,
N.Y. to meet with G.E. to discuss the Genigraphics to VM Inter-
face. There was also some discussion on using the Genigraphics
machine as one of the output devices for the Extendable Charting STAT
O
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Administrative
The Director, OMS advises all employees that in case of medical
STAT emergency, dial ext. and provide the following information:
name and extension of caller, location, patient's name and badge
number, problem and/or condition of patient.
OMS will administer flu immunizations from 19-23 October. They
will be given in the Headquarters building between the hours of
1300-1600 during this period in room 1D4061.
STAT
All employees are reminded that CFC Pledge Cards must be
returned to their respective keypersons in order that they may be
turned in to OP. If you have any questions, contact
I I
As of 22 September, ODP had 21 delinquent Performance Appraisal
reports. They break down as follows: O/DD/P-l, CSS-3, OPSD-1,
SPD-11, ED-4, and PROD-1.
STAT
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ODP 81-1333
8 October 1981
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Support to DDA (U)
Airline-Ticketing. A meeting was held on 30 September at the
Center in McLean. Attending were AT
A demonstration of the Apollo is e
it apparent that the system did not perform all the work for the
user, but that it did greatly reduce the workload for a knowledge-
bout
i
on a
able user and make it much easier to retrieve informat
flights. Following the demonstration, discussions with computer
operations personnel were held to answer questions on downtime,
security, and terminal identification. (U)
Support to office of Personnel (U)
CAPER/OP (Case Processing System) A three ton air-conditioning
system and humidifier were installed in room 533 Ames to alleviate
the air handling problems in that room. Also, a power upgrade was
completed to permit future installation of a power disconnect
25X1 switch. (U)
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MEMORANDUM FOR: Deputy Director for Administration
FROM: Bruce T. Johnson
Director of Data Processing
SUBJECT: ODP Report for Week Ending 7 October 1981 (U)
Support to National Intelligence Emergency Planning Staff
(NIEPS) (S)
attended a meeting of the National
,
Intelligence Committee for Emergency Planning (NICEP) on 2 October.
The meeting, chaired b Admiral Inman, heard reports by the various
NICEP subcommittees. gave the data handling portion of
the Communications and Data Handling Subcommittee report. (S)
Support to Office of Development & Engineering (U)
In response to a special request for support to a Meritorious
Unit Citation for DDS&T ODP provided programming and
SCRIPT MACRO SUPPORT for e r ation of 461 invitations to
STAT
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will e r by Admiral Inman on 14 October in the Auditorium.
We extracted and converted personality data from OD&E VM data files
and merged the extracted names into a standard memorandum. We met
an OD&E-desired deadline of two days. (U)
Tape Disposal (U)
The Building Services Branch, Office of Logistics (BSB/OL), has
agreed to incinerate ODP's magnetic tapes as a method of
destruction. Currently, tapes that are no longer useable are
degaussed and taken to the Fairfax County Landfill. BSB/OL will
provide Operations Division with a prearranged weekly schedule for
tape pickup and destruction. Operations Division procedures will
be revised to reflect this new arrangement. (U)
SAFE (U)
On 5 October, the contractor responsible for developing the
SAFE cryptographic key generator (KG-48) began the teaching of a
five week course on the maintenance of this device. Attending the
course are three Office of Communications technicians. A
representative of the CSPO visited the contractor's facility for
the initial session of the course. (U)
/s/ Bruce T. Joh:lson
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14 October 1981
Excerpts of ODP Div/Staff Reports for Week Ending 7 October 1981
Management
Outstanding Advances. As of 7 October, there was $12,500 out-
standing in 41 non-delinquent advances. (AIUO)
I
OS/ISSG is conducting the ISSG Information System Security
Course this week. There are about 30 participants and in addition
to Agency employees, there are personnel from Army, Navy, Air Force,
FBI, and State. Operations Division, gave a briefing
on the Ruffing Center and with assistance of provided STAT
a tour of the Center.
In a pilot program to provide ISSG personnel with detailed
knowledge about the operation of a computer center, Operations
Division, ODP, conducted an overview of the Operator's Training
Course for a newly assigned employee of ISSG. The course included a
description of the equipment and its function and included "hands-
on" operation by the student. The student and the Chief, ISSG, were
pleased with the program and have asked the DD/P/ODP to have the
same course conducted for other ISSG employees. (AIUO)
Processing
The IBM 3276 unit for the STAR project has arrived. Initial
installation and testing is proceeding. New sysgens were imple-
mented on Comtens 1 and 2. These changed 4800 baud terminals back
to 2400 baud. This was necessary to allow a full backup
capability. Comtens 4, 5, and 9 were IPL'ed with a CNS fix. No
problems were encountered. Fifty Delta Data terminals were
delivered to the pending installation.
A version of the VM/NBI software has been installed on VM for
testing. This version provides conversion of NBI files for ETECS
and allows unconverted NBI files to be sent to VM. In addition, Mag
Effective 5 October, we plan to start testing the warm start
capability of GIMS. Warm start will prevent the loss of user's
output (to a printer or another user), after a system abend.
Initially this will be tested on GIMDEV for 3 months. If no
spillage nor other problems arise, we will migrate warm start to
STAT
STAT
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Applications
Support to OSO. The OSO Megatek Color Graphics Terminal was
received and installed. Source code for the Wand 7200 support
software was received and is being converted for use on the VM
system. The computer-dependent routines in the package were written
for a VAX machine, so they must be rewritten. Along with the Wand
software, several sample programs were delivered which will be used
to test the package when it is converted.
STAT
FETTLE. A review of the draft documentation and review
standards for Applications continued with a third meeting of the
Division Chiefs and Productivity Working Group on 5 October. The
review has covered requirements and design documentation, and is now
addressing manuals and test documentation. STAT
Four representatives of the CSPO and 5 representatives of TRW
are attending Cooperative Users of Burroughs Equipment (CUBE)
conference in New Orleans on 5-8 October. CUBE is a group of
Burroughs users who meet semi-annually to discuss common problems
and unique uses of Burroughs hardware and software.
Administrative
STAT
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On 6 October
attended a demonstration of OER's Information Stoarage and Retrieval
System for Job Applicants. Upon completion of the demonstration,
the determination was made to proceed with the implementation of a
similar system for ODP/Personnel. This system will be utilized in
maintaining pertinent information on applicants desiring employment
within the office.
As of 6 October, ODP employees had given or pledged $3,093.00 to
the Combined Federal Campaign. We need an additional $7,565.00 to
meet our goal of $10,658. The campaign closes on 30 October.
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