TERMS OF REFERENCE FOR A PROPOSED STANDING GROUP ON IAC INTER-LIBRARY SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85S00362R000600080023-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 15, 2016
• Document Release Date: August 11, 2003
• Sequence Number: 23
• Publication Date: April 1, 1957
• Content Type: MF

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1 April 1957
FOR; Ad Hoc Subcommittee on Information Processing
Terms of Reference for a Proposed Standing Group on
IAC Inter-Library Services
1. AHIP has identified and initiated numerous changes in document handling
which have directly benefited IAC library storage and loan facilities. Adoption
of a common inter-library loan form, common numbering, evolution of a common
document format and the current project for a guide to intelligence serial
publications point the way to more efficient circulation services on behalf
of intelligence analysts.
2. From the above activities has come a widespread knowledge within the
IAC of the capabilities and operating rules of the several IAC library systems.
On this foundation, CIA. Library now recommends that AHIP proceed to establish
a Standing Group of Circulation librarians, thoroughly acquainted with the day-
to-day problems of document handling, and to be charged with further development
of common policy and procedures throughout the IAC concerning:
a. Exchange of information on the selection and storage policies
of the member libraries. In particular:
Identify the categories of intelligence library
resources for which each library accepts re-
sponsibility and, therefore, will not as a rule,
request inter-library loan assistance from another
library in the IAC.
b. Define and publicira the time schedules which the several libraries
undertake to maintain in providing service in response to inter-
library loan requests. In particular:
Standardize the practices of status reporting
and tracing of requests involving delayed service.
c. Recommend common IAC practice relative to:
1) processing of improperly identified requests,
2) possible limitation of number of documents, copies and pages
which may be requested in any given period of time,
3)
acceptability of film or other reproduced copy in response
to IAC inter-library loan requests.
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d. Maintain a clearing house for exchange of information on the
procurement of obscure items or documents in scarce supply,
e.g. if the given Agency has developed an effective channel
for procurement of ASTIA documents, are the other Agencies
aware of and employing this same approach?
e. Publicize, as appropriate, the rules of the IAC agencies
for release of classified publications and the circumstances
under vhich Liaison channels shall be employed in lieu of inter-
library loan for inter-agency procurement purposes.
25X1
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