INTERNAL MANAGMENT REVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000100070006-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 35
• Document Creation Date: November 16, 2016
• Document Release Date: March 2, 2000
• Sequence Number: 6
• Publication Date: September 26, 1972
• Content Type: MF

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5rD
MEMORANDUM FOR: Chief, Administration and Training Staff
SUBJECT : Internal Management Review
1. Attached herewith is certain sensitive material relating
to the Executive and Planning Division and the Special Security
Center.
2. Attention is directed to the fact that the Executive Staff
has received rather drastic personnel cuts through the years and
that both components are operating under strength for the respon-
sibilities which have been
placed
on these units. As of 20 Se
1972
the Exem,f+,.O -i
3. It is to be noted that the Executive Staff is basically a
policy support organization operating under a broad charter of
agreements and understandings which do not necessarily come
within the purview of the missions and functions listed in HBI-14g.
The order of functional priority is open to further discussion.
Executive Staff
cc: DD/PTOS
DD/IOS
DD/PS
C /SRS CLASSIFIED BY 008246
EXEMPT FROM GENERAL DECLASS1FU'Atl(jry
C/ES SCHEDULE 0. F 0 IIF55? scXEM~ 1WN C~IrGORy:
SECRET 5! I11. ?) F3} or } 0-le nr more)
AU10,11 siICALLY tJFC1A5~ifiFU ON
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26 September 1972
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2 1 AUG 1972
MEMORANDUM FOR: Chief, Executive Staff
SUBJECT : Mission and Functions of the Executive
and Planning Division
1. In response to your request of 10 August 1972, the functions
of this Division have been reviewed in detail for the purpose of identify-
ing priorities, duplicating and marginal activities.
2. The mission of this Division is to serve as a policy and
planning component of the Office of Security in security matters which
transcends specific organizational components. In this connection, we
also serve as the focal point for the coordination of action papers re-
ceived from other CIA elements requiring an Office of Security position
and the signature of the Director of Security or his deputy. Tab A lists
the functions of this Division and the responsible officers assigned to
the various functions.
3. As suggested in the 10 August 1972 memorandum, the re-
view considered the following points:
a. Reorganization - As of 15 August 1972, the
Division was composed of five (5) professional and
three (3) clerical employees. On or about 1 September
with the "winding up" of the historical project, one pro-
fessional employee is being transferred to
the Special Security Center. When the transfer is ef-
fected, the Division will have five (5) employees located
in the Chamber of Commerce Building and two (2) em-
ployees in the Headquarters Building.
b. Realignment of Personnel - After 1 September
1972, the Division will consist of only four (4) professional
employees, one of whom is limited to records management
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functions. The other responsibilities will be undertaken
by the remaining three (3) professionals. In view of the
diverse and numerous functions of the Division, no re-
alignment is feasible.
c. Increased Emphasis on Key Security Functions -
The Division responds to outside requests which reflect in-
creased emphasis on key security functions.
d. Elimination of Marginal Security Responsibilities
What may be considered marginal activities, i. e. , com-
mendation memoranda and legislative enactments, could be
transferred to the directorate or staff solely concerned.
However, this would not result in any increase in efficiency
but would divert their manpower from their primary security
functions.
e. Consolidation of Security Components - Not ap-
plicable to this Division.
f. The Possible Use of Contract Personnel Versus
Staff Employees - This Division uses contract personnel
on such short term projects as the writing of the OS history
but the other current functions are not susceptible to con-
tractual purposes because of the continuing long term nature
of the functions involved.
g. The External Coordination Which Would be Re-
quired Before a Function is Dropped - Since most of the
work of the Division is generated outside of the Executive
Staff, we are not in the position to cancel low priority
functions.
4. Tab B lists the functions according to priorities. The order
of Priority is based upon the importance of the activity of the mission of
the office, the level at which a request is made and the frequency which
the activity occurs.
5. If further information is required, please advise.
Chief, Executive and Planning Division
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TAB
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Office of Security
EXECUTIVE AND PLANNING DIVISION
FUNCTIONAL ASSIGNMENTS
August 1972
FUNCTION
Chief,
Executive & Planning Division
USIB Security Committee (Secretary)
NDPC - DCI Member
Alternate
Contact Point
Policy and Planning Support
(See Attached for detail activities)
. CIA Board of Review - OS Member
CIA Regulations and Notices
7. OS Directives and Notices
8. Legislation & Executive Orders
9. NIE and SNIE Security Reviews
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RESPONSIBLE OFFICER(S)
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P.?ge 2 of Functional Assignments
a. Annual - PFIAB
b. Annual - Records Holdings
and Equipment Inventory
c. Monthly - OS Statistical
2X1A
FUNCTION
RESPONSIBLE OFFICER(S)
10. Unauthorized
Disclosures
(See attached)
25X1A
11. REPORTS
e. Annual - Subscription Renewals
for Executive Staff
f. Weekly - DDS Log
g. Weekly - Agenda Items for DDS
Staff Meeting
h. Annual - OS
i. Annual - Management
j. Annual - Planning Guidance
k. Special Reports (as required)
12. Budgetary Matters (Program Submission)
13. Historical Program
14. Records Management Program
Policies and Procedures
Surveys
Retention Plans
Forms Management
Vital Materials
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Item 4 - Policy and Planning Support
Listed below are some of the significant administrative
actions taken by. this Division in support of the Executive Officer
and the Director of Security or his Deputy in response to outside
requests (FY 1972):
1. Commendations (OS)
2. DCI and DDCI Briefing Logs
3. Security Clearance Review
4. Dulles Papers
5. Protection of Classified Information
6. Public Understanding of the Role of Intelligence
7. Legislation of Concern to CIA
8. Briefing Logs for Executive Director-Comptroller
9. Special Approval and Justification for Requisitioning
Safes and File Equipment
10. Bills Introduced to Assure Classified Information is
Disseminated to Congress
11. Request for Information or Recommendation (Freedom
of Information Act)
12. The Recruiter's View on Youth and the Agency Image
13. Briefing of the Under Secretary of the Navy
14. Law and Order Day Ceremonies, National Police Officers
Association of America, 9 October 1971, Wichita, Kansas
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15. Organization of Former Employees of CIA
16. Guidelines Governing Disclosure of Classified Intelligence
17. Classification of OS Investigative Reports
18. Possible Compromise of Classified Information
19. Briefing of Dr. Albert C. Hall, Assistant Secretary of
Defense for Intelligence
20. Nuclear Planning Group, NATO
21. Travel Orders
22. Proposal for Mutual Abolition of Closed Area Restrictions
with -
23. United States Court of Approvals Concerning Defense
Classification
24. Q Clearance Survey
25. Reference to CIA in GAO Reports on Medical Support on
Refugee Programs in Laos
26. Intra-Agency Groups
27. Security Interface with the Department of State on Mutual
Support Problems
28. Clearance of Clerical Employees
29. Forrestal Diaries (Declassification)
30. Security Support of the New Deputy Director of Central
Intelligence
31. Briefing Material for the 1973 Congressional Budget
Presentation
32. Over classification and Declassification of Information
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33. FYI Allegations and Answers
34. Recommendations Concerning a Microfilm Application
for SR&CD Files
35. Proposed DCI Statement Before the Special Subcommittee
on Intelligence of the Armed Services Committee, House
of Representatives (Nedzi Committee)
36. Request for "Fact Booklet" Committee
37. Proposed Agenda for Meeting on Planning
38. Procedures for Issuance of U. S. Savings Bonds
39. Current Review of Director of Central Intelligence
Directives
40. Defense Against the Assassination or Kidnapping of Certain
Government Officials, Report of Interdepartmental Commit-
tee on Internal Security (ICIS) dated 8 March 1972
42. Delegations of Authority to Classify National Security In-
formation
43. Vulnerability Study of Non-CIA Facilities
44. Revisions of EO 10501
45. Implementation of EO 11652 and Related NSC Directive
46. Intra-Agency Security. Committee Activities
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Item #10 - Unauthorized Disclosures
Listed below are action papers involving unauthorized dis-
closures. Coordination was effected with the Special Security Cen-
ter as required:
2. Possible Unauthorized Disclosures in the News
Media - 1959 through 31 December 1968
3. "Anderson Papers"
(Jack Anderson- -Washington Post Newspaper)
4. "Anderson Papers" Investigation
(Preliminary Report)
5. Unauthorized Disclosures - Washington Post Articles
17, 19, 21, 24, 27, and 28 December 1971 by Jack
Anderson
6. "New Spy Satellites Planned for Clearer, Instant
Pictures, " Washington Post Article by Michael
Getler (3)
7. Unauthorized Disclosure of Classified Information
(Article Entitled "U. S. Girds for Survival in
Electronic Warfare" Published 21 February
1972 in Aviation Week & Space Technology
8. Washington Post Article, "The Air War" by Mr.
Peter Osnos dated 17 April 1972
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 Administration
and Support
(See Tab A)
Reports
USIB Security
Committee
Activities
PRIORITY
NO.
REDUCTIONS
F~4
n/Savings
n/Savings
?
NDPC
Activities
Budgetary
(Program
Submission)
OS GOALS/PRIORITIES
REPORT
Is objective being performed as
required by OS mission/function
25X1A
Partially
COORDINATION
Internal External
NA
25X1A
Req by
DDS and
other CIA
officials
ND PC
1/2
DDS
OPPB
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n/Savings
on/Savings ,
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OS GOALS/ PRIORITIES
REPORT
CIA Regulations
and Notices
Records
Management
PRIORITY
NO.
Is objective being performed as
required by OS mission/functions
25X1A
Partially
COORDINATION
DDS,
ExDir
Compt
Unauthorized
Disclosures
(See Tab A)
OS Directives
and Notices
Legislative and
Executive Orders
REDUCTION
Personnel
No Reducti
No Reducti
No Reducti
S/SAVING.
Funds
on/Savings
on/Savings
on/Savings
No Reductio
No Reducti
n/Savings
on/Savings
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OS GOALS/ PRIORITIES
REPORT
GOAL
PRIORITY
Is objective being performed as
COORDINATION
REDUCTIONS/SAVING
NO.
required by OS mission/functions
25X1A
Yes
Partially
No
Internal
External
Personnel
Funds
Historical
11
x
NA
DDS,
No Reductio
n/Saving
Program
CIA
Historical
Staff
NIS and SNIE
12
x
NA
Req by
No Reduction/Saving
Security
DDP
Reviews
CIA Board of
13
x
NA
No Reducti
on/Saving
Review
0
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TAB
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SSC-0217-72
TAB B
ORGANIZATION OF THE SPECIAL SECURITY CENTER
1. The Special Security Center (SSC) as an element of the
Executive Staff, Office of Security is structured as a staff organiza-
tion (Figure 1) which permits a division of specialized activities
under authority delegated from the Director of Security according
to function.
2. The SSC may also be viewed as a line organization
(Figure 2). Authority is passed down directly from the Chief,
Executive Staff to the Chief, SSC to the subordinate officers in
charge of particular activities. Each section on the same level
of authority is a complete, independent self-contained unit. The
head of each section is supreme in his own field and is responsible
only to the Chief of the SSC. Contact between these sections is
established through the Chief, SSC.
3. In practice, it is found that the SSC operates best as
a combined line-and-staff organization because it combines the
best features of both structures. Control is maintained through
the clear-cut and individual delegation of authority and respon-
sibility while operating efficiency is maintained through the
flexible employment of available specialists and manpower.
This approach also satisfies the need for coordinating the work
of the specialists and forces them to look beyond their individual
fields to the aims of the Center as a whole. We are thus able to
pool abilities, experience and judgment; furnish a clearing house
for common problems; secure a meeting of the minds to appraise
results; broaden the viewpoint of members and develop new
leadership.
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SEC ii
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TAB D
Memo for Director of Security,
Subject: "Realignment of SPINT
Security Staff Functions" from
Chief, Executive Staff, dated
14 January 1970, SSC-0018-70
B. The SSC is Charged with Sim
Compartmented Controls.
"What I am looking for is a series of specific recommendations
for action which can be taken within CIA without changes in the
community compartmentation systems for the time being. These
changes hopefully would ease the bureaucratic burden of our present
compartmentation systems, encourage dissemination of material to
those who need to know and improve compartmentation of truly
delicate matters. I would hope Mr. Taylor might develop drafts
of memoranda on which I could consult the Deputy Directors before
implementing them as procedural changes within CIA. "
Memo for Director of Security, Subject:
"Compartmentation Systems", from
Executive Director-Comptroller,
dated 20 March 1972
C. Uniform TOP SECRET Controls.
(1) On 10 May 1972 at the Deputy's Meeting, the Executive
Director-Comptroller charged the Office of Security to establish a
uniform control procedure for control of TOP SECRET material
including Compartmented material.
(2) At the Deputy's Meeting on 2 June, Mr. Colby expressed
continuing interest in the results of Office of Security efforts along
these lines and instructed that the uniform procedure be "no tighter
than required by Executive Order 11652 for the protection of TOP
SECRET material. It
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TAB E
The Functions of the Special Security Center are:
1. To develop and recommend to the members of USIB,
policy standards for the compartmentation of, access to, and
information on sensitive intelligence operations, activities and
roducts within the purview of the
2. To formulate, coordinate and maintain instructions
for guidance in the administration of special security procedures
and controls by all echelons of participating departments and
agencies, domestic and overseas activities including consultants
and contractor support acitivities concerning:
(1) Personnel and physical security including
document and equipment security.
(2) Automatic Data Processing and associated
materials and functions.
(3) Information dissemination procedures.
3. To provide as requested security advice to committees
of the USIB.
4. To provide similar services, advice and guidance to
foreign governments participating in U. S. compartmented
intelligence activities.
5. To conduct security briefings of those members of the
non-USIB elements of the Executive Branch of the Government and
staff members of CIA on the need to protect compartmented
intelligence.
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TAB E
6. To review and survey the security standards, practices
and procedures employed by USIB departments and agencies and
their contractors in relation to approved compartmentation policies,
procedures and controls; and to make recommendations for practical
improvement to the USIB members concerned.
7. To provide security support in establishing secure
control areas, clearances and the movement of documents and
material for those civilian agenices of the government approved
for access to and use of compartmented material, e. g. , Depart-
ment of Interior, NASA, President's Office of Science and
Technology, Office of Management and Budget, Office of Tele-
communication Policy, Department of Justice, Bureau of Narcotics
and Dangerous Drugs, Project ARGO and others such as the
President's Foreign Intelligence Advisory Board, National Aero-
nautics and Space Council, and Institute for Defense Analysis.
8. To meet with any of the security officers in USIB
and non-USIB agencies and their contractors and consultants
dealing with compartmented materials to discuss and resolve
security problems.
9. To summarize and brief the Director of Security and
his staff on items contained in the DDI's daily finished intelligence
products.
10. To provide day-by-day security support to the DDI
including:
(1) Support to the CIA SIGINT Officer and
TCO/CIA.
(2) Support to the Information Requirements
Staff, DDI.
(3) Support to the DDI Security Officer.
(4) Support to the DDI Registries, OCI and NPIC.
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TAB E
11. To provide security support to Executive Secretary
to the USIB groups dealing with SALT; including movement of
intelligence materials to SALT sites, survey of SALT sites,
coordination on SALT security matters with the Department of
State, ACDA and the JCS.
12. To formulate uniform procedures within CIA for the
control of compartmented intelligence materials and collateral
TOP SECRET materials as directed by the Executive Director-
Comptroller.
13. To formulate a series of recommendations as
requested by the Executive Director-Comptroller for the
simplification within CIA of compartmented control procedures.
14. To structure and conduct security reorientation
programs as called for by DCID 1 / 14, "Uniform Personnel
Security Standards and Parctices Governing Access to
Sensitive Compartmented Information. "
15. To serve the Support Directorate as Compartmented,
Intelligence Control Officers. 25X1A
To serve as the CIA address of and 25X1A
mail from outside the Agency.
. 17. To provide personnel support to the Director of Security
in his role of Chairman, Security Committee, USIB;to serve as CIA
members of the Committees Working Group, Study Group, Ad Hoc
Panels, etc. on a activities unrelated to compartmented matters.
18. To conduct investigations as directed by the Director
of Security in event of unauthorized disclosures of intelligence.
19. To review publications of former CIA staff personnel.
20. To perform other duties as assigned by the Director
of Security.
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TAB F
CURRENT DUTIES AND ACTIVITIES
This section is included to point out a comparison between
what the Special Security Center is officially charged with as listed
(TAB E) in the previous statement and what the Special Security
Center is able to accomplish with its present staff complement.
Develop Policy Standards.
The SSC recognizes that significant updating of its policy
standards are indicated in review of today's needs for compart-
mented intelligence. With the exception of the - subcompart-
mentation, little has been done in the T/KH area since 1956. Very
little has been done with relation to the industrial and consultative
spheres. The expanding interests of the civilian scientific community
in satellite reconnaissance capabilities will force attention to possible
needs for variation if not modification in standards with which the
intelligence community is now comfortable. Further security
guidance in the ADP field is a compelling need that the SSC has been
able to address only on an ad hoc basis. The two recent charges of
the Executive Director-Comptroller resulting from the Pettibone
Review are currently the subject of action within CIA. under the
chairmanship of the SSC. But lack of manpower and time renders
SSC attention and capability to do necessary on-site reviews and
investigations minimal.
25X1A Security Advice to USIB Committees.
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TAB F
under the SIGINT Committee (and its CIA implementing
120) was virtually terminated when the SSC was reduced a position
at the retirement of Security advice to GMAIC, the
Information Handling Committee, the Critical Collections Require-
ments Committee and the Communications Committee are not
included in the purview of SSC capabilities except on an ad hoc
basis.
Security Briefings
The SSC is able to do very few of the security briefings.
The majority of the in-house briefings are handled by CIB.
`Because of the overall pressures in these times of economies
most of the in-house indoctrinations to compartmentation consist
of reading a rather sterile book and signing a secrecy form. To
provide a more concrete example of numbers of briefings and where
conducted--but not addressing quality, the SSC has compiled the
following table. (See attached memo for C/SSC)
Reorientation.
The DCID 1/14 requires security reorientation programs
to be presented by departments and agencies participating in the
compartmented control systems. No such program has been
structured since DCID 1/14 was issued.
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TAB F
Support Civilian Agencies
The SSC is not able, in our opinion, to provide an acceptable
level of security support to the growing number of civilian agencies,
study groups, scientific disciplines and special review groups with
an authorized access to compartmented materials. A large number
of locations have been approved to handle and retain compartmented
materials on waivers.
Availability for Consultation.
The relationship between the SSC and other agencies is main-
tained on an acceptable level but there is no formal program of
liaison meetings, seminars, or plain old fashioned get-togethers.
Thus the SSC marks this function low in priorities but makes sure
that time is always found, opportunity always made, and ad hoc
requests always answered.
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TAB
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Establish and interpret
policy standards on compart-
mentation of sensitive
intelligence for the U. S.
25X1A
PRIORITY` Is objective being performed as
NO. 1 required b OS mission/functions
REPORT
COORDINATION
Prepare, coordinate and I 2
disseminate implementing
manuals
Simplify and unify compart- 3 Assignment to Director
Develop uniform Top Secret
controls in compliance with
Executive Order 11652
to Director
from Ex.
at 10 May
[Deputy's
vi vG4u 11Ly 111- VL11 1 X.
Dir-Comptin memo dtd
20 March 1'972, Subject:
Compartmc ntation Contr
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TAB G
REDUCTIONS/SA VII
Pers onnel
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OS GALS/PRIORITIES
Serve as Security Advisor tol 5
USIB Committees, SIGINT,
COMIREX, SECOM
Support civilian agencies,
White House, non-USIB in
protection of compartmented
intelligence
Support
Conduct security briefings
and debriefings on compart-
mented intelligence program
and projects
Conduct reorientations on
security requirements of
compartmented intelligence
Is objective being performed as
required by OS mission/functions
X (2), (k)
support th
level acco
this'servic
X
COORDINATION
Requested b Committee
We now pro tide less
n minimal ac eptable
ding to consu zers.
USIB No Reductions Possible
Committees
Involved
White No Reduct ons Possible
House, x
Branch of
Gov't, n n-
USIB eliments
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TAB G
Page 2
REDUCTIONS/SAVINGS
Personnel I unds'?
No Reductions Possible
Reductions Possible]
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REPORT
Available for consultation on
security problems related to
compartmented intelligence
Conduct security inspections
,.nd surveys to insure com-
,aliance with compartmented
intelligence policies and
procedures in CIA and other
agencies and partici ating
25X1 C
PRIORITY
NO.
Is objective being performed as
required by OS mission/functions
25X1A
Yes Partially No ~~~ InternalyV
DCI
X (2) (f) () While respo
this function, the SSC ha
been carrying it out mor
COORDINATION
Support the U. S. intelligence 12
efforts in the SALT dis-cussio s.
Escorting material, survey of
storage site, coordination
with State Security.
Serve as the compartmented
control office for the DDS
Serve as the CIA address for
receipt of mail from outside
CIA in matters of compart-
mented_and T/KH
material 25X1A
.57o of time and then onl
local non- SIB sites
X (2) (p)
Attachment to:
SSC-0217-72
TAB G
Page 3
REDUCTIONS/SAVINGS
Eternal Personnel
USIB & No Reducti
non- USI
Common ealth
countrie
USIB
member
& non-
USIB &
DDS&T,
DDI &
DIA
(Army,
Navy, A
Funds
SSC now conducts less
than . 5% o~ its mission
in this area.. No
further cut$ possible.
No Reductions Possible
No Reducti
ns Possibl
1% of GS-l1
$250)$350
1% of GS-71
$100)
 Approved For Release 2000/0543'_.,='$ 9F100070006-4
REPORT
G OA L
,.:~.
'PRIORI,--y
NTO.
investigate leaks of _~_~_..__.._.,~:,._
compart- 15
mented i7 telligence and
security violations
Ts objective being performed as
required by OS mission/functions
25X1A
Yes
Partially
? ^
Being discharged only impart.
X (2) (b)..y
Daily sutp
ort to the .DDI 16
including security support to
CIA SIGINT Officer, security)
support to t CO/CIA., I
3ec'Llrit;,r Support on "inter-
national briefing trips,
security support DDT/Sec elr i t
Officer
Staff support to D/Security
Y s Chairs tan, Security
Committee, JSIB
Review publications from
Office of Special Assistant
?ublic Affairs and di s s ernina
them to interested elements
of the OS.
X (2) (g)
1
Attachment to:
SSC-0217-72
TAB G
Page 4
COORDINATION 1REDUCTIONS/SAVING
D/Sec.
External
Person.-iel
50%0 of GS-I
$12,
20% of GS-7j
2,
$14;500
D/Securi
DDI
fy and
If eliminate
i
compktel
I This respo
to SSC
si.bil.i:ty assig
red (X) D/Securi
13% of GS-14 Salar
as fu
St +-r OS
nction of the
exec
y
$3, 770
(.
I
18 This re spo
f
ti
tsibility grew
s a (X) D/Securiy
y 6% of GS-14 Salar
unc
on of
as an
l
the role of the
SSC
y
$1
562
e
em
nt in the Exe
Staff, O
,
 Gs"DuLs
Approved For Release 2000/01 .9),W100070006-4
R~ORiT I is oojective hezng per.Lorrne(I as
COORDINATION
25X1A
At 9:30 daily meeting of 1 19
senior OS officers conduct
briefing on contents of
compartmented publications.
rr.,,_a Yes
..Partially NO..._, ., l.inte rnal__~_ Fite rnal
X 1 D/Securi
Originatedlat direction o~,' C/ES j
C)t'ier duties as assigned by Usually1 of (X)
D/Security short duraI` n
given No. 11 priority
when they } ccur
D/SecuriF'y
Attachrn ent to:
SSC-0217-72
TAB G
Page 5
REDUCTIONS/'SAV INTG
Personnel
$2
Average 10;
Salary
ofGS-14
$2,500