LIST OF GENERAL TOPICS FOR CRS HISTORY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000100080034-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: November 16, 2016
• Document Release Date: March 10, 2000
• Sequence Number: 34
• Content Type: LIST

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LIST OF GENERAL TOPICS
FOR
CRS HISTORY
CENTRAL REFERENCE CONCEPT & ORGANIZATION
FACTORS AFFECTING OCR DEVELOPMENT & OPERATIONS
COLLECTION AND PROCUREMENT
REQUIREMENTS COORDINATION
LIAISON SERVICES
BASIC DOCUMENT SERVICES
INFORMATION PROCESSING AND RETRIEVAL
CENTRAL REFERENCE SERVICES
CUSTOMER SUPPORT AMD RELATIONS
COMMUNITY SUPPORT AND RELATIONS
FOREIGN DOCUMENT DIVISION IN OCR
SYSTEMS DEVELOPMENT AND MACHINE SUPPORT
PROBLEMS OF ORGANIZATION AND ADMINISTRATION
SPECIAL SURVEYS OF CRS MANAGEMENT AND ORGANIZATION
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TOPICS FOR OCR HISTORY
TOPICS SUB-TOPICS COMPONENTS INVOLVED
1. CENTRAL REFERENCE CONCEPT Missions & Functions as of 1953 Office of D/OCR
& ORGANIZATION Organization P.M.S.
Manpower All Operating
Budget Components
Centralized Services Concept
Register Concept
2. FACTORS AFFECTING OCR A) Internal Policies & All OCR Components
DEVELOPMENT & OPERATIONS Requirements
B) Other U.S. Gov. Agencies'
Actions & Needs
C) International Conditions of
Intelligence Interest
3. COLLECTION & PROCUREMENT A.) Procurement of Boobs, AB/CIA Library
Publications & periodicals
B) Collection of Intelligence Liaison Division
From IAC & Non-IAC Agencies
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IMPLEMENTING ACTIVITIES
1. All OCR Components
SUBJECTS INVOLVED
Those pertaining to developments,
Modifications or changes in the
planning and implementation of
Office concepts, purpose and
mission.
Reorganizations, Five-Year Plans,
Budget Narratives, Establish-
ment of New Activities, etc.
2. Biographic Intelligence Program-BR
Special Intelligence Program - SR
Industrial Installations Program - IR
Publications Procurement Program - AB/Ly.
Photo/Film Programs - GR
CIA Library Programs - Lib.
Indexing:, Storage & Retrieval
Programs - DD,L`f,MD, Registers
Dissemination Programs - LD, LY., DD
Exploitation of U..S.Gov. - LCD
Sources
Exploitation Internat'l.
Conferences & Trade Fairs - LCD
ADP, EDP, Systems Design - MD
Publications Procurement Program
Inter-Library Loan Program
Domestic Acquisitions
Liaison Collection from Outside
Agencies
A) Cold War Period Priority on
Sov-Bloc
Impact of New Tech. Collection
Programs (U-2, Satellites,etc.)
Shift from Basic Coverage to
Emphasis on Current Intel.
Information Explosion
B) Establishment of DIA
Gov.-wide Pressures to auto-
mate, computerize,etc.
Budget Restrictions & Economy
Drives
C) Emergence of New Nations, new
areas to cover
Crises - Korea, Cuba, Guatemala,
Santo Domango, Vietnam, etc.
Emergence of Comm. China as
Threat.
Procurement of CHICOM Publications
Problems re CIA-STATE Management
of P.P. Program
Merging of Pubs. & Maps Procure-
ment Programs
Locating and collecting Intelli-
gence and Information in Outside
Agencies to satisfy CIA Request-
ers
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TOPICS FOR OCR HISTORY
TOPICS SUB-TOPICS COMPONENTS INVOLVED
3. COLLECTION & PROCUREMENT C) Collection of Intelligence LCO
(Continued) Information from U.S. Gov.
Officials in Wash. Area
0) Collection of Still &
Motion Picture Photo-
graphy
4. REQUIREMENTS COORDINATION A) Central Facility for Inter LO
and Intra Agency Coordinat-
ion of Collection Require-
ments
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3. Agency Overt Collection Program C) Collection Sources, Techniques &
Established in LCD Methods involved in collecting
Intel. Info. from U.S.Gov.
Officials traveling abroad etc.
Product published in CR-A,B or C
Series of Agency Info. Reports,
disseminated throughout Community
as service of common concern.
Coordination' with other Agency &
Community collection activities.
Customer needs & requirements
Program results in responding to
needs
Exploitation of Internat'l Con-
ferences, Trade Fairs & East
West Exchanges 25X1A8b
Transfer of Activity to _
PHOTOS: Grahpics Coordinator Program D) Administration-of Graphics Coord-
State/INR/NY Office (Lowy) inator Program & State INR/NY
Centralized Service for Pro- Activity. 25X1X7
curement from Other Agencies Photo Exchange Programs with _
Extraction of Still Photos from
Motion Picture Film
Personality Photos in Support of
Biographic Intelligence
Procurement from TV Networds G rowth of Films and Videotape as
25X1A2g & Motion Picture Organs. FOIAb3b1 Sources of Intel. Info.
- Project FOIAb3b1 Joint Exploitation of
Tokyo Film Procurement Comm. TV by 1111selected-area Monitor-
Procurement from Other Gov. ing
Agencies Photo & Film contribution to Intel.
(Ops., Production, Training etc.)
4. A Centralized Service in LD for Coord- The Requirements Directive (RD)
inating Requirements and Assigning System - Intra & Inter Agency Co-
Field Collection Action on appropriate ordination.
CIA or Other Collection Facilities. Joint Study Group Report
Establishment of Central Require-
ments Registry in OCR
Problems & Solutions
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TOPICS SUB-TOPICS
COMPONENTS INVOLVED
4. REQUIREMENTS COORDINATION B) Coordination of World- AB/LIB
(Continued) wide Procurement Require-
ments for Foreign Publi-
cations for CIA & other
U.S. Gov. Agencies
C) Coordination of Photo, GR
Motion Picture & Video-
tape Requirements
5. LIAISON SERVICES A) Accredited Liaison in LCD
U.S. Gov. Agencies &
Assistance to other U.S.
Gov. Representatives in
Conducting Liaison with
CIA Personnal,
B) Principal Channel for: 1) LCD
Obtaining Info, & Services
from other Agencies in
support of CIA Intel. &
Research Ops; 2) Coordinat-
ing other Agencies' Requests
for CIA Intel., Info. and
Action.
C) Administration of Agency LCD
Briefing & Debriefing
Programs. .
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IMPLEMENTING ACTIVITIES SUBJECTS INVOLVED
4. Acquisition Branch Coordination of Re- Methods & Techniques (Accession Lists,
quirements for Procurement of Foreign Requirements-Solicitation etc.) for
Publications for the U.S. Gov. through Establishing requirements for pro-
the Facilities of the U.S. Foreign curement action, avoiding duplicat-
Service. ion.
Evaluations of Effectiveness of co-
ordinating activities
Improvements in methods & pro-
cedures
Intra & Inter Agency Committees
relating to coordination
Graphics Register Coordination of Develop- Intra & Inter Agency Coordinat-
ment of CIA and USIB Collection Require- ion Methods and Procedures &
ments for Ground Photography, Motion their Effectiveness
Pictures and Videotape. Protection of Commercial Sources'
Single Agency(CIA) Contact as
Service of Common Concern
5. General; Liaison-Services Program A)
Significance of Liaison Function
Role in Negotiating & Establish-
ing Relationships, Agreements,and
Arrangements with Outside Agenc-
ies for Conduct of Support
General Liaison Services Program B) Arranging for Access to Non-USIB
Officials for Information ref.
Travel & Contacts Abroad
Negotiating SAC & ACIC Receipt
of Targeting Info. from CIA
Arranging Liaison Contact Clear-
ances Inter-Agencywise
General Liaison Services Program
C)
Origin S. Development of Agency's
Program for Debriefing and
Briefing Ambassadors, Foreign
Service Officers and Military
Attaches en route to or from
Foreign Duty
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TOPICS SUB-TOPICS
COMPONENTS INVOLVED
5. LIAISON SERVICES D) CIA Library Liaison CIA Librarian
(Continued) with Library of Congress
6. BASIC DOCUMENT SERVICES A) Centralized Document DD, LIB, LD, BR,
Service SR, GR, IR
B) Centralized Dissemination LD & LIB, DD, SR
Service
7. INFORMATION PROCESSING A) Analysis, Indexing of BR, IR, GR, SR,
& RETRIEVAL Documents, Photos & Films LIB, DD, MD
B) Document & Information
Retrieval
$. CENTRAL REFERENCE SER- A) Coordinated "All Source" LIB, LD, BR, SR,
VICES Document and Information IR, GR, MD Back-Up
Reference Services
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IMPLEMENTING ACTIVITIES
CIA Librarian as Liaison Officer between
Agency & Library of Congress
SUBJECTS INVOLVED
Arrangements for Use of Library
Of Congress Facilities by CIA
Personnel
Agreements re Specific Support
Scope & Effectiveness of Relation-
ship
LD/LIB Prior Establishment of ;DD
GR for Photo/Films
IR for Industrial Coverage
BR for Biographic Intelligence
SR for Special
LD/LIB Dissemination Program Prior
Establishment DD
DD Program
7. DD. and-the-Registers,' Programs
MO (ADP & EDP Support)
Library Program
$. Library Services
Biographic Services
Graphic Services
Special Register Services
Foreign Installations Services
Liaison Services
Receipt,Control, Distribution,
Storage & Copy Services
Support Relationship to Register
Concept
Problems, Solutions, Improvements
Document Delivery System
OCR's Role in Development, Estab-
lishment and "Executive Agent"
Administration of Dissemination
Policies and Procedures
Responsibilities for Coordinating
& Determining Release to U.S.
Agencies, Contractors, Academic
Community & Foreign Govs.
Methgds & Techniques - and their
EfY%ectiveness - Modifications
& Improvements
The Intellofax System
Search Techniques - Machine List-
ings
Balance - Input vs. Output
Problems, Accomplishments, Im-
provements
Relationship to Central Reference
Concept
Register Concept
Specialized Information Files
Centralization of Comprehensive
(All Source) Reference Services
Effectiveness of Respcnes to
Agency & Community Needs
Flexibility in Planning & mod-
ifications to Meet Current
Requirements
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TOPICS SUB-TOPICS
9. CUSTOMER SUPPORT & A) Nature, Scope & BR, GR, SR, IR,
RELATIONS Effectiveness of OCR LD, LIB., DD, MD
Customer Relations
B) Support to Research
& Production
C) Support to operations
& Training
10. COMMUNITY SUPPORT & A) Nature, Scope & BR, GR, SR, IR,
RELATIONS Effectiveness of Support LD, LIB., DD, MD
re USIB, Non-USIB &
Academic World
B) Services of Common
Concern
C) Nature & Effective-
ness of Inter_Agency
Relationships
D) Operating Methods,
Procedures & Arrange-
ments
E) Problems & Solutions
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9. BR for Biographic Intelligence
GR for Photo/Films
IR for Industrial Coverage
SR for Special
Library Services
LD for General Liaison Services
MD Services
Customer Analysts' Files VS
OCR System
OCR/Customer Coordinating
Methods & Procedures
OCR ResponseG to Changing
Customer Requirements
Scope & Effectiveness of
Support to Customers
Post-Mortems on Lessons
Learned
Establishment of Branch
Libraries
Support to NPIC
Contributions to World
Crises Requirements
GR Support to
Program
10. Inter-Agency Committees (CODIB,etc.)
Publications Procurements Program
Gratp'cs Coordinator Program
Biographic Intelligence Program
GR Photo/Film Procurement Programs
General Liaison Services (USIB &
Non-USIB)
Collection from U.S. Gov.Officials
CIA LIB. Programs (Lib. of Congress
etc.)
SR-NSA Programs
MD & DD Relations re Indexing, Dissem-
ination & Info. Processing Fields
25X1A8a
Scope & Effectiveness of
Support/Relations with other
Agencies (USIB & Non-USIB)
Support/Relations with
Academic World
Inter-Agency RelationsjCo-
ordination in Information
Processing Field
CODIB, AHIP, SKIPS, COINS
etc..
DCI-SEC/DEF Negotiations re
Responsibility for Bio-
graphic & Industrial
coverage & availability
of Memos of Conversation
to CIA
Exchange with CIA of Reports
prepared under Contract
Inter-Agency Liaison
OCR External Gov. Projects
Services of Common Concern
Bio. Intel. - OCR & State
Pubs. Proc. & Graphics
Coord. Programs
Exploitation of U.S.Gov.
Officials
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TOPICS
SUB-TOPICS
COMPONENTS INVOLVED
11.
FOREIGN DOCUMENTS
DIVISION IN OCR
A)
Transfer to OCR
FOD, Acq.BR./Lib.
8)
Operations in OCR
F IAb3bl
C)
12. SYSTEMS DEVELOPMENT A) Origins MD, Library, DD,
& MACHINE SUPPORT (The "Getting Started" BR, SR, IR, GR
Period)
B) Evolution &
Development
(Meeting the New
Challenges)
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11. FDD Program
Acq. Br. of LibraFbAb3b1
FOIAb3b1
12. MD Programs
Library, DD & Registers'
Indexing/Retrieval
Responsibilities
Various OCR Work Groups,
Committees etc.
Background/Rationale of FDD Transfer to OCR
Ace. Br. Transfer to FDO & Return to OCR
Significant Activities & Developments while
in OCR
Termination of FDD/OCR Automatic Language
Processing (ALP) Experiment
Effects of FDD Interlude on OCR, FDD &
Customers
A) Initial MO "Memory" Function (Maintain
Indexes of Documents & Provide Service)
IBM Punch Card & Equipment System
Expansion of Reference Service Needs to
include Information as well as Document
Processing & Retrieval
Increasing Volume of Material to be
Processed & Retrieved
B) Customer Requirements for Quicker & more
Comprehensive All Source Response
Need for More Versatile System & Equip-
ment
OCR Encouragement of R&D by Industry as
well as In-House design of Prototype
Equipment (Photostat Expediter, Xerox,
etc.)
Pioneering by OCR
The Intellofax System
Minicard, Microfilm Equipment
Development of Index Codes
Mechanical Translation Project
ALPAC (Automatic Language Processing
Advisory Comm.)
Project 375 (Improvement of Information
Handling)
Project CHIVE
Facimile Transmission - LOX
COINS
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TOPICS SUB-TOPICS
12. SYSTEMS DEVELOPMENT C) Accomplishments MD, Library, DO
& MACHINE SUPPORT (From ADP to the Computer) BR, SR, IR, GR
(Continued)
13. PROBLEMS OF A) OCR Organization All OCR Components
ORGANIZATION &
ADMINISTRATION
B) OCR Administration
14. SPECIAL SURVEYS OF A) In House Surveys
OCR MANAGEMENT &
ORGANIZATION B) Surveys by Outside
Organizations
All OCR Components
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IMPLEMENTING ACTIVITIES
12. MD Programs
Library, DD & Registers'
Indexing/Retrieval
Responsibilities
Various OCR Work Groups,
Committees etc.
13. Office of AD/OCR
Operations Staff
Administrative Staff
OCR Divisions
14. N.A.
SUBJECTS INVOLVED
C) OCR Contributions to Information Processing:
ISC, Intellofax, DARE, etc.
Machine Support Programs (NIS Gazeteers,
DDP, etc.)
OCR Role in Inter-Agency Information Pro-
cessing Activities: CODIB, SCIPS, etc.
Services of Common Concern
CHIVE Concept
The Computer in OCR
OCR Flexibility to Change & to Devise Ways
& Means to Meet New Requirements - within
its Capabilities and Assets Available
Budgetary Limitations on Manpower & Hard-
ware as it affects meeting New Demands
Problems - Intra & Inter Agency -
A) Review of Mission & Functions
Organizational Changes , Reorganizations
On Duty Strengths as affecting Office
Capabilities
New Functions & Work Loads Absorbed
Document Systems Group
B) Personnel Management in OCR
OCR Career Service Board
Career Service Development (rotations etc)
Recruitment
Personnel Attrition - Causes & Effect
Budget Planning
Budget 11 Manpower Reductions
Management Review for Economy
Cost Reductions Programs
Long Range Planning
Overtime & its Control
25X1A9a
A) - Survey & Report
IG Surveys
B) Clarke Committee Report
Hoover Commission Report
Library Consultants' Report
Joint Study Group Report
Knox Panel Survey
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