DISPOSITION OF THE CIA CABLE REFERENCE FILE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000300050011-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 14, 2001
• Sequence Number: 11
• Publication Date: January 17, 1980
• Content Type: MF

Approved For Release 2001/08/07: CIA-RDP83T00573RO,pV300050011-5
oDP-0-073
,17 January 1980
Mi ORANDUM FOR: Agency
ISS/I DA
Diu -os.iLi-'- Of t.se CIA cable Reference File
REFERENCE : `1e: cr : teis~ t rort the )DA, dated 26 .)ec. 1979,
same 2aL j t (DD/A 79-3980) (ISS 79-164)
The Office of Data t r- .: es5` rig has no objections
to the proposed rdzt'' .~i-~ retention c.ericd of
the Cable Reference ' .i.: f~ -5 its current 20 years to
two years.
g-zisnt .Yorker,
W-11 OJP
cc ; ODP/RMO
Distribution:
original - Addressee
2 -- ODP Registry
4:2) - O/D/ODP
O/D/ODP
(17 January 1980)
Approved For Release 2001/08/07 : CIA-RDP83T00573R000300050011-5
 ? Approved Fo elease 2001/08/07: CIA-RD 83T005_
01I)P _80.
0 5001' -
ff Registry
3k~rO
26 DEC1979
MEMORANDUM FOR: See Distribution
FROM Don I. Wortman
Deputy Director for Administration
SUBJECT : Disposition of the CIA Cable Reference File
1. It has been proposed that the retention period of the Cable
Reference File be reduced from its current 20 years to two years. This
file is maintained and serviced by the Cable Secretariat, Office of
Communications, and consists of microfilmed copies of all staff cables
sent or received via the Cable Secretariat.
2. Reduction of the file's retention period would reduce the cost
of servicing, eliminate copies of cables whose lives have exceeded the
retention period prescribed by component records control schedules, and
encourage the maintenance of more complete subject and project files.
3. We tentatively plan to accept this proposal subject to approval
by the Archivist of the United States. Our experience with the previous
reduction from 60 years to 20 has been good, and the further reduction
is in. line with the Archivist's and the Agency's policy to retain temporary
records no longer than is essential for Agency operation.
4. The use of this file varies greatly throughout the Agency. A
two month survey indicates that approximately 93 percent of all. reference
requests come from the DDO, 4 percent from the DDA, 2 percent from the
DDStT, 1 percent from NFAC, and less than 1 percent from the independent
offices.
5. If, based on your experience, there is an overriding need to
retain the file for more than two years, please notify the Agency Records
Management Officer, ISS/DDA, 2D0117 Headquarters, by 18 January 1980, so
that we may consider how that need might best be satisfied.
DON WORTMAN
Don I. Wortman
Distribution:
1 - Director, National Foreign Assessment Center
1 - Deputy Director for Operations
1 - Deputy Director for Science and Technology
Approved For Release 2001/08/07 : CIA-RDP83T00573R000300050011-5
 ? - MIJFJIUVCU rc~ e1CQJC LUU IIUO/U/ . l.IM-RUroJ I UUU140M000JUUUUUU 11-U
SUBJECT: Disposition of the CIA Cable Reference File
Distribution (cont'd):
1 - Comptroller
1 - General Counsel
1 - Inspector General
1 - Legislative Counsel
1 - Director of Public Affairs
1 - Director, Equal Employment Opportunities
1 - Executive Secretary
1 - Office of Communications
1 Office of Data Processing
1 - Office of Finance
1 - Office of Logistics
1 - Office of Medical Services
1 - Office of Personnel
1 - Office of Security
1 - Office of Training
Approved For Release 2001/08/07 : CIA-RDP83T00573R000300050011-5
 ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM: EXTENSION NO.
Don I. Wortman
Deputy Director for Administrn.tion DATE: -- -
TO: (Officer designation, room number, and
building)
DAT
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED ORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
t Office of Data
Processing
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8.
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14.
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FORM 61 O USE PREVIOUS
I-79 EDITIONS
Approved For Release 2001/08/07 : CIA-RDP83T00573R000300050011-5