PERSONNEL EMERGENCY AND LOCATOR RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01370R000200100013-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 13, 2001
• Sequence Number: 13
• Publication Date: January 1, 1960
• Content Type: REGULATION

Approved For Release 2001/08/14: CIA-RDP80-0137OR000200100013-5
Approved For Release 2001/08/14: CIA-RDP80-0137OR000200100013-5
 CONFIDENTIAL
Approved For Release 2001/08/14: CIA-RDP80-0137OR000200100013-5
PERSONNEL
1960
PERSONNEL EMERGENCY AND LOCATOR RECORDS
Rescission: dated 4 June 1958
1. (BRAT.
a. Form, 642, Personnel Emergency and Locator Record (figure 1) shall be
maintained for all domestic staff employees (excluding staff agents) to:
(1) Permit prompt contact with employees at work or at their homes.
(2) Provide information concerning persons to be contacted in case of
employee illness, injury, or other emergency.
(3) Furnish information for the Agency telephone directory, and for
preparation of Form W-2, Withholding Tax Statement.
b. Depending upon assignment, each domestic staff employee will be placed in
one of four limitation categories. These categories will serve to define
the extent to which information will be released in response to internal
and external inquiries.
(1) Personnel under cover will be carried in Limitation Category 3 or 4
on Form 642 unless specific exception is granted by the Central
Cover Division, DD/P.
(2) DD/P personnel will be carried in Category 3 or 4 on Form 642.
Concurrence by the Deputy Director (Plans) is required before any
DD/P employee lists are provided to non-DD/P components.
c. Form 642, Personnel Emergency and Locator Record (Blue), shall be main-
tained at headquarters for all overseas staff employees (excluding staff
agents) to furnish information for preparation of Form W-2, Withholding
Tax Statement.
Approved For Release tea $/6i F~DP80-01370R000200100013-5
 Approved For ReleaseC-RMFJ87TN R&L DP80-01370R000
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PERSONNEL
1960
2. RESPONSIBILITIES
a. Operating Officials
Each Operating Official will ensure that Form 642 is maintained for all
employees (both domestic and overseas) under his Jurisdiction. Administrative
officers designated for this purpose will:
(1) Prepare Form 642 for new employees and forward the form promptly to MRD.
(2) Maintain a file of completed forms received from the Machine Records
Division, Office of the Comptroller.
(3) Revise forms of employees transferred from other components.
(4) Make appropriate notations on forms when employees transfer from
or to an overseas station, or when they terminate employment.
(5) Record changes on completed forms and forward together with forms
of new employees promptly to the Machine Records Division.
b. Office of the Comptroller
The Machine Records Division, Office of the Comptroller, will:
(1) Maintain a master file of Forms 642.
(2) Process each Form 642 received.
(3) Transmit a completed Form 642 to the submitting component.
(4) Furnish Operating Officials, on request, listings of information from
the Forms 642 on file for personnel under their Jurisdiction.
c. Employees
(1) Employees shall report changes in information of Form 642 to
administrative officers, and, if transferred at headquarters, shall
hand carry forms to gaining components.
Approved For Release 2001/08/14: CIA-RDP80-0137OR000200100013-5
CONFIDENTIAL
 CONFIDEN1
Approved For Release 2001/08/14: I DP80-013708000200100013-5
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PRRSOIL
1960
(2)aloyees processing for overseas assignments shall prepare Form
61+2 to show their overseas address for use on Form W-2, Withholding
Tax Statement. Other items on Form 642 will be disregarded since
this information viii be recorded on Form 61, Current Residence
and Dependency Report.
Approved For ReleaseCON RlDENIILRDP80-01370R000200100013-5