ADVICE OF ALLOTMENT AND PROPERTY WITHDRAWAL AUTHORIZATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01370R000200020055-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 23, 2001
• Sequence Number: 55
• Content Type: FORM

Approved For Release 2001/08/14: CIA-RDP80-0137OR000200020055-8
Approved For Release 2001/08/14: CIA-RDP80-0137OR000200020055-8
 ADV ICE OF ALLOTMENT AND
PROPERTY WITHDRAWAL AUTHORIZATION
ALLOTMENT TITLE
TO
ALLOTMENT SYMBOL
APPROPRIATION
FROM: Budget Division
E] YOUCHERED
ADVICE NO.
Q UN VOUCH ERED
FISCAL YEAR
PERSONAL SERVICES
ALL OTHER OBJECTS
TOTAL
PROPERTY WITHDRAWAL
AUTHORIZATION
Previous Total
Increase
Current Qtr.
Subsequent Qtr.
Decrease
Current Qtr.
Subsequent Qtr.
New Total
QUARTERLY DISTRIBUTION
1 Jul - 30 Sep
XXXXXXXX
1 Oct - 31 Dec
XXXXXXXX
1 Jan - 31 Mar
XXXXXXXX
1 Apr - 30 Jun
XXXXXXXX
Remarks:
STATINTL
The al s responsible for the administration of this allotment under the provision of CIA
Regulatio an excerpt from this regulation is given on the reverse side.
DATE
Approved For Release 2001/08/14:
SIGNATURE
CIA-RDP80-0137OR000200020055-8
SECRET
Approved For Release 2001/081+44,'C1*RDP80-01370R000200020055-8
FORM I AUG N 56 716 EDITIIONS!OUS SECRET (3)
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Approved For Release 2001/0(8l :FCIARDp80-01370R000200020055-8
CIA AGENCY REGULATION - NUMBS
" (I) The Advice of Allotment Authorization issued to an official will constitute
his authority for incurring obligations for projects or activities under his
operating and administrative jurisdiction.
(2) The responsibility for controlling obligations against an allotment rests
with the allottee who will be held responsible for any obligation or expenditure
made or authorized. It is incumbent upon all Agency officials to make no commitments
involving the payment of appropriated funds until appropriate reservations of
funds have been established in advance by the Comptroller. Overdrafts in the
allotment accounts resulting from failure to obligate funds in advance may indi-
cate violations of Agency funds control regulations and, if sustained, are
subject to penalties of law. (Section 3679 Revised Statutes)
(3) In order to comply with Agency regulations and to avoid overdrafts, it
will be the responsibility of each allottee to establish such internal procedures,
administrative instructions and limitations of authority within his office as
may be necessary to assure that obligations incurred are kept within funds
avai Iable therefor.
(4) To assist officials in maintaining effective controls over their obliga-
tions, the Accounting Section will furnish monthly financial reports that will
reflect allotment account balances. Agency officials are urged to consult freely
with the Accounting Section regarding allotment account available balances and
with budget analysts concerning adjustments in total allotments or quarterly
allocation thereof."
Form No. 619, dated I July 1955, "Allotment and Property Authorization Control
Record" will be used in lieu of Form No. 32-19, "Memorandum Record Obligation"
as prescribed in Regulation _ STATINTL
These forms wilI be used as prescribed in:
Agency Regulation
SECRET
Approved For Release 2001/08/14: CIA-RDP80-0137OR0002 00020055-8