PROPOSED OFFICE OF FINANCE STAFFING COMPLEMENT FOR FY 1972

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01341A000200010004-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 28
• Document Creation Date: November 17, 2016
• Document Release Date: September 4, 2000
• Sequence Number: 4
• Publication Date: April 12, 1972
• Content Type: MF

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pr
REFERME1 My memorenda
31 *wet 1972
f the Office o
1.
organization and
and contains a. reeeemendati
1 2 APR 1972
Finance
proval.
2. The proposed organization and etaffin structure attaChed
Tab A incorporates the changes outlined in the referent
memoraridai
copies of which are attaehed as Tao B and C. Also
included are minor position grade dhanges with offsetting changes
necessary to avoid an increase in our averaee grade. Most of the
grade Changes proposed for PT 1973 were also included in the
proposed FY 2972 Staffing Complement and were previously reviewed
and tentatively approved by the Position Nbeeeement and Compensation
Diviaion (PMD). However, since the PY 1972 grade changes yeuld
have resulted in an unacceptable increase in the Office average
grade, the former Director of Finance in discussions with am
representatives iyithdrev his request for in adings and
made suCh other grade changes az were necestary to conform to the
FY 1972 average grade of GS-08.9632 authorized fer the Office.
3. The proposed TItaffing Complement attached as Tab A Includes
not only minor organization and ataffing changes but also refleetz
position adlustments necessary to reduce the present Clfice of
25X9 Finance ,ceiling to that programmed far n 1973 (i.e.
25X9 The S ag Complement proposed does not change
either the present number of positions at the CS-14 level and above
or significantly alter our present average grade. In fh-Ct the
average grade is reduced slightly, from GS-08.9629 to G2-08.9618
Attached as Tab D for copparative purposes is & summary tale
reflecting the current and proposed positions at each grade.
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4, it is recommended that the proposed organization and
staffing structure for the Office of ina.nce as reflected in
Tab A be approved.
Thomas B. Yale
Director of Finance
Attecbments:
Tab A - Proposed Staffing Complement
Tab B & C - The Referent Memoranda
Tab D - Grade Summary
The recommendation in Paragraoh 4 is approved:
John if Coffey
Deputy Director
for Support
Distribution:
Orig - Office of Finance
2 - D
2 - OF/SS
,:Or Rkkeise cf0134
CILL
?
Date
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20 MAR 1977
2.:Lz1oztvar)um FM; Duty Director for Support
SUBJSCT Craardzation of the Office of Pinance
1. I am proposing for your consideration minor chans in
organization of the Office of Finance. A chart reZleetiltL
changes ig attached (Tab A). Also attached, for canDarativou'epocs?
is a, copy of the current orzanization c ,
hart for this Office L).
2. he olint en: zos I am "roposing aro surizarized o5 Xollowa:
a. Modification of the =ltiple Duty Director
concept by eliminatinE, the three directorates aa acp-
orate organisational entities.
b. Separation of the financial exialysis
from the intra-Govemmental liaison function.
c. :Catablishment of two new positions of Assistazt
to the Director of Finance one concorned vith Intro-
Cavernmental liaison and fundirz, and the other concerned'
with policy plannine and financial analysis.
believe these ebanes will streamline. thc chain of command, will res'alt
in overall improvement in our firancial =Apart activities, end will
provide for more effective ut1li4at1o2 of senior personnel resources.
3. The grade structure proposed for the senior staff (I.e., t5up.z.r-
gra4es) la consistent with that curretly authorized for the Office of
Finance and, it addition,. enables us, to restore the well-descrd c.111
fully-justified supererode (1.346) for the position of Chief, 1,4-)netary
Division. The suporgrade positions wneler the proposed nev structurc:,. and
those currently authorized under theexieting structure are noted on tc.;
charts attached as Tabs4%
4. Subject to your anproval in vrinciple, I would like to :I.:vcrilemt ?
the major porbion of the Iwovoad Lewstruct,ure at th13
and to Incorporate the position and ora,onlzational chenzes In the pro-
posed 17isca1 Year 1973 Staffinz Connlemant or the Office of..2inance ulach
is due in early Aril 1572. The proposed Staffivz Cozolons will Ve
sUbmitted within our currently authorizoa average crace and oar l'ae.,:11 :car
1973 et:11111'z, and will reflect no 1r:en:lace in the nuer of psitio-sz
the GS-14 lava and above.
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5. With re*oct to the curre..17.ttay au:thozizocl averace grL,ae for
thia Offices it ohouldbo :noted that z4oz.re uldard affidm4.tzao.,,nt
will be required within tl-ze next year cr'r tho Data
Center (M'IC) 'becomes operational. A X nentiontcl bricfly
rebruAl7 1972 meetizz durinz the prolininary review of- tho
program NAM; i'sor each DD,A3.offico fo: 3ca1Yoar 1.974? ta,1;d.,
izd in the Office c incocontribution to your Ii al .7191-
Proorara Ilemorandwas exj2.,act that the :1et of the :DYZo t1.4,zCco
reciutm zorae ralzr. of o f
courees with a r4.1sultallt increaG4.1 in the &rade low' of zar:;,:::.of
?ositionai, Wfoiroses, greater ricoa orcv?,.:)eriorioca rconri
capable of riore aophisticated rcLanalyzis and. review whilf.:
r,OsallilValerita for iower-zraded i:teroonnel
PLarco ana aceaunti43 function3 aro ezcpzI.cted. todii.a.rjOh, ACtICM t
n.,,eognize the atIticipated ehanf;e in ti:,..,,:117.Ax of ova. ice 4.i,i
course be (lrred untii wc: have coriao ezDericLce onw''.:.441-1to
Zormal propesta.
6. 1 will be glad to meet with you .at your coce totilccu3J
the proposed or3a14.zatior; stricture arid roaated peroC4.nlei az8,-.LL;nriiroz.itz;?
DirectorQ4Finn:zee
At""%g'4,01=nts
Tab A ..14'o22osed Orgr(.11:ization Char
Tab - Current Oraexiizatior4 Mart
Distribution:
Orig & 1 - Addee
3 - op/ss
LEY/pj 120 'Aar 1972)
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31 March 1972
MEMORANDUM FOR: Deputy Director for Support
suBacT
Organization of the Office of Finance
REFERENCE My memorandum dated 20 March 1972,
subject as above
Jack:
1. This will serve to supplement the referent memorandum and
our discussion last Tuesday concerning the changes I am proposing
in the organization of the Office of Finance.
2. As indicated in the referent memorandum, I propose to
eliminate the three Directorates in the Office and would ho:2e to
have each of the two Deputy Directors become sufficiently know-
ledgeable about the overall activities of the Office to be able to
function across the board as alter ego to each other and to the
undersigned as necessary. This is not to say, however, that we will
revert to the cumbersome procedure existent in prior years where
everything from the line divisions and staffs passed through each
succeeding echelon. While the undersigned as Director of Finance
will of course be responsible for all activities of the Office, it
is my intention to assign to each of the Deputy Directors functional
areas for which they will be responsible. ?
3. The attached chart reflects by dotted lines the general
25X1A areas of responsibility I propose to assign to the two Deputy Directors.
Specifically, as Deputy Director of Finance, will
continue as Chairman of the Career Service Board and will for the
immediate future continue to oversee the liaison activities, which
will be centralized in the staff of the Assistant to the Director for
Liaison. He will also take over my former Financial Operations duties
as they relate to the decentralized B&F offices, the overseas stations,
and the Monetary, Compensation and Tax, and Certification and Liaison
Divisions. The liaison activity as presently envisaged will be handled
25X1A by a small staff of three officers headed by . Over the
longer term if a realignment of the workload dictates, the Deputy
Director for Special Activities may assume responsibility for overseeing
the liaison activity.
. 0 ?
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4. It ifJ ?v4y intowItion to hav,
nrcctor
of the Aecola?:4tJ
t r?aas;:;, to o7e:e o.f
tho' mdarainea wa;..; --
Dc.7uty Director
contilwa aato thr,4
tho :Oota,rd oe f:OrStooc.,nd
5. WDlie tWo t>Tznv:?t7,.
cli.rootion and guidxac,43 to tho
to handle =tors withie?,tcci I
to bo directly ibie to All of nu
roquiriLz Dolley deoix1oz,.
6.
convoalence to a7x;o in -
to -14IAlozont in t0 OZZico of Viv.ozzg:,..
Thozac; Yalel
Diroct.or of V1=1=
Attaabavnt
atatod above
Distribution:
Orig & 1 - Addee w/att
2 - OF/SS
DEY/pj (31 Mar 1972)
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25X1A
31 March 1972
MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Organization of the Office of Finance
REFERENCE memorandum dated 20 March 1972,
subject as above
Jack:
1. This will serve to supplement the referent memorandum and
our discussion last Tuesday concerning the changes I am proposing
in the organization of the Office of Finance.
2. As indicated in the referent memorandum, I propose to
eliminate the three Directorates in tne Office and would ho-7;e to
have each of the two Deputy Directors become sufficiently know-
ledgeable about the overall activities of the Office to be able
function across the board as alter ego to each other and to the
undersigned as necessary. This is not to say, however, that we un
revert to the cumbersome procedure existent in prior years where
everything from the line divisions and staffs passed through each
succeeding echelon. While the undersigned as Director of Finance
will of course be responsible for all activities of the Office,
is my intention to assign to each of the Deputy Directors functions._
areas for which they will be responsible.
3. The attached chart reflects by dotted lines the genersl
areas of responsibility I propose to assign to the two Deputy Directors.
Specifically? as Deputy Director of Finance, will
continue as Chairman of the Career Service Board and will for the
immediate future continue to oversee the liaison activities, which
will be centralized in the staff of the Assistant to the Director ? for
Liaison. He will also take over my former Financial Operations duties
as they relate to the decentralized B&F offices, the overseas stations,
and the Monetary, Compensation and Tax, and Certification and Liaison
Divisions. The liaison activity as presently envisaged will be handled
by a small staff of three officers headed by 11111111111 Over the
longer term if a realignment of the workload dictates, the Deputy
Director for Special Activities may assume responsibility for overseeing
the liaison activity.
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4. It is my intention to ha,,,e ? as Y'):fTuty 25X1A
Director for Speeial Activities, coniAnue toOVOr ti".C4 e.fd
t Of the Aceowats thaCci1Syntelas and. in.r:1-,,tt
as at ywesentl .mnd also to take owr cosff.;?; of' 'the sD,Nzica
the undersigne.d. wns fors:or:1y deo:oly il:-.7aved withhii ;VA.
Deputy Director (e.G.? Travel Cor1tt) e*e,'ino
continue a3 Chaiman Of both the Crtcrri::;,ja:,:,,,,-lt ReI,dew
tIo Board a Review for Shortages Lossaso
While X ULexpec,!:. the WO ie t 0 DrOVICLe
4.irc;;Ct 10Y). adgUiCLallee to the o:k7ani'z,utio?...uit
to handle Yro,ttors arising within their ?,:''4.-4-40.,461ona1 w.7eaa,
to be dircotly accessible to all of likY se,hior ?facers On
requiriag, policy deeision.
6. I will be glad to meet air with you aald To'attl.::::s tec,
yaar convenience to dlscuils in Greater detaIl the ehalT.2:e3 I
to implement ia the Office of rinaaee.
ThrMA3 B
Director of Finance
Attacienent .
- As stated ab:)ve
Distribution:
Orig & 1 Addee Watt
. 2 - OV/SS
DEY/pj (31 Mar 1972)
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SUBJ3Cr
MAR 1972
Organization of the Office of Finance
proposing for your conaideration minor changes in the
of the Office of Finance. A chart reflecting the proposed
tached (Tab A). Also attached, for comparative purposes,
the current organization chart for this Office Crab B).
salient changes I am proposing are summerized ao fellows:
a. Medification of the multiple Deputy Director
ept by eliminating the three directorates se *eve
organisational eetities.
b. Separation of the financial analysis function
from the intre-Governments1 liaison function.
c. Establishment of two new positions of Aaistent
to the Director of Finance one concerned with intraGoveremental liaison and funding, and the other concerned
with policy planning and financial analysis.
believe these changes will streamline the ebain of can, will result
in overall improvemert in our financial support activities, and will
provide for more effective utilisation of senior personnel resources.
3. The grade structure proposed for the senior staff (i.e., super
wedges) is consistent with that currently authorised for the Office of
Finance and, in addition, enables us to restore the well-deserved and
fully-justified supergrade (11S-16) for the position of Chief, Monetary
Division. The supergrade positions =der the proposed now structure and
those currently authorized under the existing structure are noted on the
charts attachee as Tabs A and B.
4.
Subject to your approval in principle weld like to implement
the major portion of the proposed nev management structure at this time
and to incorporate the position and organizational Changes in the pro-
posed Fiscal Year 1973 Staffing Complement for the Office of Finance mtaoh
is due in early April 1972. The proposed Staffing Comp/meet will be
submitted within our currently authorized average grade and our Fiscal Year
1973 ceiling, and viii reflect no increase in the number of osittoris At
the G8-14 level and above.
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5. With respect to t d sveige grade far
Office, it should be noted tiat upvax 1probably
be required within the next year or io idn the Dt e:gement
(DMC) becomes operations/. Aa Imentioned briefly mt Your 11
february 1972 meeting during the preliminary review of the budget and
program plans for each DD/S office for Fiscal Year 1974, and aa empha-
sized in the Office of finance contribution to your Fiscal Year 1974
Program Memorandums ww expect that the impact of the DM on this Office
wills inter alias require some realignment in the mix of our staff re-
sources with a resultant increase in the grade level of some aft=
positions. We forego, greater need for experienced personnel wile are
capable of more sophisticated financial analysis and review while our
requirememts for lower-graded personnel currently engaged in routine
finance an6 actoumting functions are expected to diminish. Action to
recognize the anticipated change in the mix of our positions will of
course be deferred until we have some experience on which to 1.0040 a
formal proposal.
6. I will be glad to meet with you at yow couvenierce to discuss
proposed organization struoture amd reit
personnel assigements.
25X1A
Attachments
Tab, A - Proposed Organisation Chart
Teb B - Current Organisation Chart
Die bution:
Ori g & 1 - Addee
3 - or/ss
DEY/pj 120 Mar 1972)
Thus B. T
Director of Marco
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Office of Finance Staffing Complement - FY 1973
OF/SS
1213 Key
25X1A
12 April 1972
In accordance with our telecon
of 11 April 1972, attached is
the proposed Staffing Complement
for the Office of Finance for
FY 1973 as well as a summary
of points and positions by grade.
25X1A
Executive Officer
Office of Finance
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ISUBJECT: (Optional)
FROM: OF/SS
1213 Key
EXTENSION
2972
NO
DATE
13 April 1972
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
I
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.) ?
RECEIVED
FORWARDED
INITIALS
1. D/Pers
5E-56 Hqs.
Harry:
Attached pursuant to our
2.
d
telecon of late yesterday is the
proposed organization chart for
the Office of Finance which Jack
.
Coffey and Bob Wattles suggested
you have your people look over for
appropriateness of graphic ar-
rangement (and for eventual
inclusion in . The dottea
lines on the second chart show our '
informal organization and illustrat
the broad general areas of respons-4
ibility I plan to assign to the
two deputies. Copies of my memor-
andum to Jack outlining our re-
organization intentions and
objectives, which have been dis-
cussed with and agreed to in
principal by both Jack and Bob,
are also attached for your back-
ground information.
Tho s .Yale , g
D/Fin
i
P
e
4.
25X1A
.
.
7.
a.
9.
10.
i
1 1 .
12, .
11
14.
15.
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SECRET CONFIDENTIAL
,
UNC A 'IALh ? - - SECRET
ROUTING AND RECORD SHEET
_
SUBJECT: (Optional)
FROM:
OF/SS
1213 Key
EXTENSION
2972
Na
'DATE
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1. Mr
25X1A
L6--
--,:,--v.,:2
7 '
/4'-'1
To 1 & 2 -- Attached for your
review is our proposed FY 1973
Staffing Complement. The changes
we have incorporated our summarize
in the attached list of changes.
Request that you look this over
carefully to insure that all of
the changes meet with your approva
The attached package is ready to
go to Mr. Coffey as soon as he
gives us an unofficial approval
on our proposed new organization
structure.
To 3 -- If you would like to sign
this now we will hold the package
until you give us the green light.
EO/Fin
25X1A
nal Annn9nnn10004-4
2. Mr
Si
? -
4'17
1 . Mr. Yale
4.
5.
6.
T
El.
9.
10.
11.
12.
13.
14.
15.
A mekifte ...1....,ri C."i. Deilani,nces_InnninainR
?
ria_gnpv_oi
FORM 3-62 61 0 UE PREVIOUS El
EDITIONS SECRET
CONFIDENTIAL
INTERNAL
fl USE ONLY UNCLASSIFIED
1.
- - -
ROUTING AND RECORD SHEET
SUBJECT:
(Optional)
Proposed Office of Finance Staffing Complement for FY 1972
FROM:
OF/SS
1213 Key
EXTENSION
2972
NO.
DATE
12 April 1972
I
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1.
DD/S
7D-26 Hqs.
I have incorporated the title
changes we discussed this morning
in our proposed Staffing Comple-
ment attached as Tab A. As you
suggested, I will get together
with Harry Fisher on our proposed
chart to see if we can come up
with a better arrangement. I will
of course again check with you on
the final version we come up with
before submitting our chart for
inclusion in
/ ,)/
Thomas B. Yale
D/Fin
2.
3.
.
4.
5.
25X1A
6.
7.
. .
8.
9.
10.
11.
12.
13.
14.
15.
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