ROUTING AND RECORD SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000100080006-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 25
• Document Creation Date: November 17, 2016
• Document Release Date: June 1, 2000
• Sequence Number: 6
• Publication Date: February 19, 1954
• Content Type: FORM

SECRE
7- ISIF~ Apprnvarl F E T 7 TI T
ROUTING AND RECORD i. ET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
JNI.CEb_TIVE AWARDS COMMITTEE
129-114 CURIE HALL
DATE
9 FEB 1954
ROOM
DATE
O.FFICER'S
COMMENTS
TO
NO.
RECD
FWD'D
INITIALS
1. Chief, ESD
Wing E
fAA
Agenda for CIA Incentive
2. DAD/P
223
Curie
~?~
> c'
Awards Committee Meeting,
25 February 1954.
3. pD/P
217,
Curie
a.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
FORM NO. 51-10
APR 1953
SECRET
'" CONFIDENTIAL RESTRICTED ' UNCLASSIFIED
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19 February 1954
MEMORANDUM FOR: Chairman, Incentive Awards Committee
SUBJECT: Meeting of CIA Incentive Awards Committee
1. In accordance with the provisions of Regulation
25X1A :Incentive Awards Program, the CIA Incentive Awards
Committee will meet on Thursday, 25 February 1954 at 1:45
P.M. in Room 223, Curie fall.
2. For initial Committee consideration, there is one
recommendation for a Superior Accomplishment Award and 37
employee suggestions. The Superior Accomplishment recom-
mendation is outlined in Tab 1; the suggestions, together
with the evaluation brief prepared for each, are summarized
in Tabs 2 through -10'- and A through--D,, and are supplied to
you for your advance information.
3. In order to effect a reduction in the back-log of
suggestions awaiting Committee action, the briefings contained
in Tabs A. through D have been condensed. These suggestions
are concerned with proposals in which the rejections by
evaluating offices have been based upon legal restrictions,
security considerations, etc., which provide a clear-cut
basis for rejection.
FOR THE CHAIRMAN, INCENTIVE AWARDS COMMITTEE
Attachments:
Tabs 1 through 10
Tabs A through D
CONFIDENTIAL
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S1113ERIOR Al.',CtiZiPLISID,ENT Al ARI7
TAB NO.
IGG17 ~ 8TI0NS
SUGGESTION
NO .
TAB ?
679
2
506
3
653
4
714
5
642
6
530
7
537
8
560
9
534
10
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CONFIDENTIAL
WORANDUM FOR: Chatr an, Incentive Awards Committee
Executive Secretary9 Incentive Awards Committee
Award for Superior Accomplishment
RE Ia +fCL; Paragraph 3a(4),
FROM:
SUBJECT:
25X1 A 1. Agency Re l.ation ~ and supporting rnenorandurt from
the Director of Training recommending the granting of a within-
grade pay increase as an award to for Superior
gc -apllissh m t h e been reviewed to determine compliance with
legal rquirements set forth in Public Law, 429.
'compensation is less than the maximum rate for his trade, GS-13.
He has received no previous advancement as an award for the
past 7 wok-=the prescribed waiting period for a normal peri-
odic pay Increased
2 If the Committee approve* an award for Superior Acce
plishment to his salary will be incr aced from
$8,360 to $8,56Oo
FOR THE INCENTIVE AWARDS ' CO: TTEE
25X1A
25X1A
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TO : 1 ecutive Secretary,
Incentive Awards Committee
Director of Training
SUBJECT Incent .ve Award Recommendation
25X1A R:;FETt NCE: CI:A
11 February 1954
1. 1 wish to recommend Training 25X1A
Instructor of the, intelligence Training Division, OTC., for a
one-step salary increase in accordance with Par. 3.a.(4) of
above re,Aation, which authorizes an award "for sustained
tone porfor!nance of a high degree of efficiencyo to
25X1A 2. 1 conside eligible for an award for
the following reasons:
a Superior performance as a training instructor.
Since his assignment to the staff of the Intel-
ligence Training Division, has
carried a major share of the instructional load
in the Basic Intelligence Course (I). This course
has now boon offered seventeen times to new pro-
fessional employees of the Agency, and in each
25X1A session performance has been
unusually high quality. No other inc-anber of the
instructional staff has been so commended. so
generally and frequently by the students for
mastery of subject matter and effectiveness of
presentation. Student critiques prepared at
the end of each course reflect this Judgment
over a period of almost two years. Quite a few
of these students have recently come from uni-
versity graduate schools where they have been
studying in the fields of communism and Soviet
25X1A affairs - specialties and they
are almost always ispressed by his scholarship and
instructional ek.l..
b. Contributions to the organization and conduct of
the 1110 (I)* 3?'-a eh succeeding session of the 13IC (I)
has had changes of content and method introduced in
an effort to meet training, requironents more fully.
On a staff like that of this Division, it is difficult
to attribute a particular change to one instructor's
C O N F I D E N T I A L
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25X1A ideas, but has proposed many Improve-
ment:: and has developed others in practical ways.
Ile. has been very resourceful in seeking to improve
all phases .of the coursee
c., ]Professionsl developrlent, has constantly 25X1A
BoULht to enhance his qualifications as a training
:instr>ctor by reading and study in the subjects for
Mnich he Is responsible. He has also endeavored to
develop new fields of competence by study and by
seeking professional advice within the Agency on
methods and practices. In short,, he has taken ad-
vanta.-e of every opportunity to equip bir:self to be
an increasingly versatile intelligence training officer* d. Contributions to non-Agency training. programs. In recent
25X1A months has given lectures in courses of the
Foreign Service Institute and the CIC School at Fort
Holabird. Ile has also given a series of talks to a
Penta,..on unit of the Air Force Reserve Organization,
On all these occasions his perfox zace has been of a
quality to reflect creditably upon the Agency. The
preparation for these presentations has required con,
siderable time beyond office hours.
3, On the basis of superior performance of regular duties, high
motivation and cooperativeness in the field of intelligence training,
25X1A I believe that merits the award reeoiended.
/a/ NATTHE 'J BAST?
CONFIDENTIAL
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Employee Suggestion 679
A. S~of the Su icons
The suggester designed a Mobile Rack for the delivery and pickup of
typewriters, adding machines, time and date stamps, and elocksp (Please
refer to drawings submitted by suggester)..
H Previous Kett t
Prior to the adoption of the Mobile Rack designed by the suggester,
he states, "the above items of equipment were placed on the bed of trucks
for delivery and pickup, Thirty pieces of equipment could be handled in
this manner for delivery and thirty for pickup. Damage enroute, due to
bounc;i ''grand sliding, was extensive and costly to the Agency,"
c .PmentMethod:
"With each rack containing thirty compartments, sixty typewriters,
for example, are now handled or a total of onersundred twenty pieces of
equipment delivered and picked up,; (Note: As each typewriter is rem
moved for delivery, a pickup replaces same). These racks can be placed
on any of our trucks and removed -quickly. Typewriters, etc., fit snugly
in each compartment, eliminating damage."
D. & Wester Est tes Savings:
Material is now placed in the truck, aligned and removed in approxi-
mately three minutes compared to ten minutes previously required for a
saving of seven Tian sours per day. Three men now efficiently handle
twice the amount of equipment, releasing two 'men for other duties, re-
sulting in a savings of an additional sixteen m=-houre, Previously,
a crew of five men were used for the delivery and pickup of this material
With the use of the Mobile Rack,, there is now added space available
for the delivery and pickup of other material; whereas, fore only
typewriters and small items could be delivered by assigned truck with
a considerable amount of waste space.
E Evaluation of Co ernegd 4tfic,~e:
Tice Logistics Office has informed the Committee that the: suggestion
has been adopted for use and has supplied the following,evaluation:
1. "The irr-table rack as suggested, has been in use in
the for approximately three months
and has on oun be entirely satisfactoy for the
purpose intended0 The storage rack provides greater
safety to equipment being transported between the
depot and headquarters offices, and additionally
allows for greater utilisation of truck space which,,
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in turn, would reduce the number of trips delivering
administrative equipment from the depot.
2p It is not possible to estimate the actual. dollars in
savings as a result of the installation of this rack;
however, it is recommended that an incentive award,
not to exceed A75.00, be considered, which is felt
to be appropriate to improvements which have resulted
from the suggestion. "
In an effort to obtain further information for the Comnittee,inquiry
25X1 A was made to Logistics Office, who indicated that there has
been a considerable reduction in recent weeks in the number of type-
writer Surveys as a result of damage enroute, The Agency typewriter
repair shop was also queried as to the number of damaged typewrite re
being sent to that shop and the reply was given that the number x
damaged in this manner had declined appreciably. Whetter or not the
above resulted from the utilization of this Mobile Rack is a matter
of conjectures
V, Recomnendatio~
It is suggested that the Committee consider a recommendation of
the Logistics Office,. as indicated above,
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EMA*yee Suggestion No. 5%
The suggester proposes that, in order to effect econ of nmran tie e
and motion, the Agency purchase for general office use the prong half only
of metal-filing fasteners for the fol to g retasons s
as, Some offices find it much more time-saving to use only
the prong half of the file fasteners, and usually throw
away the co mpreessor (top) half
b The savings of time (n a hoe ) . be effected in the
filing of material ' where the prang half only is used
as fewer separate motions are required.
o? Using the "prong only" system, eagt. spreading the
prongs across the papers filed helps to keep the top
corner of filed papers pressed dcwm tight; using the
compressor on the prong permits the corners to bend
bac, crease, or taro
\d4 The nanber of compressors presently available in the
Agency Supply Poza would perhaps be sufficient to
meet the needs. of those few offices -where both parts
=;,cf the fastener may be required; therefore, the re-
ordering of both parts could be greatly re duced0
BO . l.anat on of Cenec ?ne d ffce
The I. gistics' office has informed the Cemtmittee "Experience reveals
that there are Agency require ats for compressors as well as the prongs,
In view of this it would be impracticable to adopt the employee suggestion
recommending procure a nt of Prongs only.'
"It is re cog zed that more. prongs are used than compressors, and that
there are certain advantages in utilizing the pigs, alone.
may
ale it is anticipated that availability and use of prongs a lane
result In eo n , it is Impcnsible to estimate any specific amount. Action
has been taken, however, to advise Agency eanponents that they may obtain
prongs without compressors from the various .lding Su~ply Rooms, (see
n4v5s4an Mnmr%v- s e of 23 December 1953 attached)0 Since this act
1
S
y
uPp
may be considered to be a partial adoption of the suggestion, it is ream-
seed that some type of recognition be granted to the suggester."
In order to provide the Ce mnittee with additional information relative
to this seugoesticn, the 1 ecutive Secretary Obtcincd stock control, usage figures
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from the Logistics Office which indicated that for a twelve-month period
775,100 metal fasteners were issued at a cost of $3,6670 'Therefore, it
is anticipated that the amount of (unkn)savinge would' depend upon the
extent to which offices adopt the practices, of using only the prong half
of the fasteners. A, time and motion study conducted by the File Room
Supervisor, Personnel Office, the Committee Secretary, and a third office
in the filing of correspondence indicated that on the average the filing
of twelve pieces of material using the compressor required three times
as long as filing with the pig half onlyo
An Imquiry made to two Building Supply Offices by the Secretary
revealed the information that there 'has been a considers le increase
since the issuance of the attached Logistics Memorandum in the requests
for "Prongs only."
HeagmmeUdatiMv
In view of the difficulty 'of deterring savings in filing, time,
and materialp, it is rewmaided that an award be considered in keeping
with the Scale.of Awards for suggestions with tangible b fits under
Leval Do
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23 December 1955
yj,jtoRJ\ !DUM FOR: All Administrative Officers
FROM t Supply Division, Logistics Office
SU File Fastenerss Prongs and Compressors, ' - * *
?
T~ T
1. In t e t, filing aids in the form of prongs and com.
pressors (Acc(o and Presto) have been stocked in the Wilding UPPlY
Rooms in sets and have been obtainable from the Supply d
in sets. Considerable traste has resultec' bccauso much filing in
offices of the Agency has been accomplished by using only the
prongs. Most unused flat metal compressors have been discarded
via wastebaskets.
2, In order to correct this situation, "prongs", in 1" and
2" spreads are being stocked as separate items. It is requested
that offices using only these prongs request them only from
Building Supply Rooms, and that in the interest of economy, sets
of prongs with compressors be neither requested nogg accepted.-.
/8
Supply Activities Officer
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I!ployee Suggestion No. 653
A Si mmamr of he Suer estion
The suggesior proposes "that the wooden holder; on obso-
lete rubber starins be salvaged for utilization by the. appropriate
office in South Building (GXUJ/T bb). Some of these stamps
have already been dest`c-oyed since the warehouse has no place
to store them. Salvaging of these star.?:p holders :.,would result
in a savings to the Agency." This salvage is in connection
with the new classification polity effective 15 December 1953.
Bx..,tauation a nco cad Of i e:
The Logistics Office has supplied the following evaluation
to the Committee:
"This policy is already in effect in most of
the Building Supply Rooms; however, in t o. areas
obsolete stamps have been destroyed or discarded
in classified trash. The situation has been brought
to the attention of all 13SO's to insure obsolete
rubber stamps in the future will all be turned
into the GAtD/TSS element in South Building for
possible utilization.
"The monetary value of any savings in the ad-
ditional number of stamp frames salvaged is neg-
ligible and it is doubtful if a savings of 50.00
in a year can be realized after considering labor
costs for salvaging the item."
O endati
In view of the difficulty in estimating monetary savings
involved in the adoption of this suggestion, it is recommended
that a token award, in keeping with the Scale of Awards for
suggestions w,rith intangible benefits, be considered.
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Employee Suggestion No. 71Ii
A. Su as r,,of the Su~ astiona
The suggester proposes "that the entrance steps to the building at
Gate 3$ eitht r be moved to another side of the plan the
the
open from the other side. It opens the wrong way
steps and is liable to cause an accident when someone is coming up the
steps and another person is coming mt the door at the same time. (This
is K Building) &"
B. Evaluation of Concerned Office:
The General Services Office, rizing the safety hazard presented,
took immediate steps to remedy the eal
Committee that "arrangements have been made to relocate platform steps
approximately 12 feet westward. This will reduce the possibility of
injury resulting from collision at this exit."
C. Recommendations
A token award is recommended for this safety suggestion with in-
tangible benefits in keeping with Level "D" of the Scale of Awards as
found in the Committee handbook.
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Employee Suggestion No. 612
A. x off Su estions
The suggestor proposes that wooden manhole covers be replaced with more
permanent concrete or steel manhold covers throughout the area occupied
by temporary buildings of the Agency, "This suggestion was forwarded as
a preventive safety measure since untreated wood placed in damp soil. In
humid climate such as we have in Washington is highly susceptible to
rapid deterioration from thee ' elements. In certain instances these covers
may beco concealed with earth,, leaves, or other debris and as they
progressively become weaker present a serious hazard to all individuals
in the area. Accidents which may result from these conditions may be a
possible source of costly compensation claims against the Agency or the
UoSo Goverment as wall!, as a cause of serious or fatal injury to the
victims. The possible hazards outlined above have become a reality
according to recent newspaper articles?"
B. Evaluation of Concerned Offices
The General Services Office has supplied the following evaluation
to the Committee:
"A Bey made by this office revealed that all wooden covers are
presently in good condition. Contact was made vith a representative
of the National Capital Park Service who indicated that Immediate
steps are taken to replace those covers when signs of deterioration
are noted.
"Her, permanent type covers should be used in that they would
completely eliminate the possibility of serious accidents. There
fore, a letter has been sent to the Superintendents, National
Capital. Parks requesting that permanent type covers be installed
to reduce this safety hazard."
"While no monetary savings can be attributed to this suggestion,, it
to recommended that the suggettor receive an appropriate recognition
for his or her'ability to evaluate a situation which may prove a
safety hasard0"
Go__ Recmentla~o:
It is recommended that either a token award under the Scale of Awards
for suggestions with intangible benefits or a commendatory letter be
considered by the Committee for this safety suggestion.,
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29 -:Mg. Wmeat a
The suggester proposes that, in line with current Government economy
effortts, a directive firom the DD/A be cirm>lated abolishing the practice of
retyping "Internal Agency memoranda other than those of extremely high level"
which have minor typographical errors or - asiona, i.e. reversal of two
typewritten letters or the omission of a single coma. Corrections could, in,
these cases, be made with pen and ink on the original and carbon copies -
rather than have the complete document retyped.
"It would be difficult to estimate actual savings In dollars and cents;
however, it is obvious that such a practice of retyping for minor errors
could, over a period of years, amount to thousands of hours of secretarial
time, destruction of. reams of good quasi ty papaw, not to mention delay re-
suiting from the failure to process a dement in the minimum amount of tine,
The morale factor for the typist who must retype documents for such minor
mistakes should not be overlooked."
B. 4 .to mesd s
The teal devices Office has supplied the following evaluation in
recaomendixeg that the suggestion be adopteds
"The suggestion has merit. Agency personnel should be advised officially
that a point of diminishing return is reached when absolute typW per-
fection on routine internal correspondence is expected in every instance.
It Is definitely felt that an entire page should not be retyped for
transposition errors, punctuation omissions, and other for errors,
These can be corrected readily and, neatly by typewriter, or if ciraum
stamen pe ,t , by pen and ink.
"It is therefore recce ended that this euggeE tion be adopted and placed
Into effect by the issuance of a CIA Notice. A proposed notice is
attached. In conjunction with the Correspondence Mamageem nt Program, the
t l Services Office vein also publicize the eeonor practices endorsed
by this Notice."
The 3 gaent Improvement Staff, Comptroller's Office, in its evaluation
of the suggestion,- also recommended its adoption,
CO MM" members viiil, recall that this suggestion was referred to them
for their study prior to its being presented at the Co muittee sleeting for a
final recommendation. All members concurred in adoption of the suggestion,
C. s
Presentation of this suggestion is being made at this time in order that
the Committee may make final disposition of the proposal.
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NOTIC;
NO.
CUTTING CO RMSPOND1 NCCOSTS
1. This Notice is issued to discourage a practice prevalent
in the Agency - that.of requiring typists to retype an entire page
of routine internal correspondence in order to correct minor typo
graphical errors,
2. Transposition of letters, punctuation omissions, and minor
misspelling can be corrected readily and neatly by typewriter, or
if informality permits, by the dictator or signing official, using
pen and ink.
3, It is therefore requested that
correspondence, Substantial
u never permitted by the nature of
economies and higher typist morale should result. MPLI~
A note of caution - this Notice does not that ws ex-
peditious condone careless typing simply because there exists
pand economical means of making corrections.
FOR THS D]RUCTOR OF Ci NTRAL IHT,H;LLIGifNCE:
L. K WHITE
Acting Deputy Director
Administration)
DISTRIBUTION:
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&ployee suggestion No. 537
A,o S~~ ~~ $hes asstie~n:
The es9stor p pones that the hotel reeee ti?n
nonce of the A rica a Etpreesss C=pwW be utilized by the
Agency 'to assure personnel (eepe eial.ly m mbera Of P,SS/MD)
of a hotel reser tiOn Upaan asrri?al. o T4nin ee .cea was
originally provided free of ogee to the Age naYa and the
suggeeter feels that it would be much cheaper If this
service were ?a made available to our tereonnet as
gain opposed to the :sting situation where long distance
calls and telegrams are require d0 It w=1d also imp e
the morale of xployre traveling for the Agana by hav-
ing all reseresationa handled by the American 'E ress
Company,, rather than by the individual o
aiuation a- canned OM
.
The Plane, Research,, and Dewelopment Staff, Perrssonnel
Office, states that "charges for telephone calls and tele-
grams in c ection with hotel accon nodations are items
to be paid from the per diem alle aces authorized In lieu
of subsistence (Standardized Goverment Travel Regulations),,
The charges made by the American Express Company for its
service represent these .items and are not properly borne
by the Go'VOWMaa ."
The service once offered to Agency employees by the
America Zqm)sis C y was ascured throe ? another Federal
agency and is no longer available. Hotel reservations can
be obtained s thout extra charge by contacting a hotel resr-
vaaation agmay or a locaal hotel which Is a member of. a. chain
having a hotel at the desiaticn9 therefore, the adoption
of this* suggestion d?oe not apps to be practical;
Rejection for a award of this s aggestion appears to
be indicated in view of the above appraisal m A letter of
appreciation exprssing the Committees??s interest' in the
constructive thinking and initiative shown by the eu
ter is rscdcdo
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Employee Suggestion No. 560
rsr of the SURgesti1s
The suggestor::proposos that checkout sheets containing
nazee, destination, time out, and time in, be placed in all
off?.ce3s and shopse All persons leaving the office, except
those on highly confidential business, would sign in and
out on these sheets. Any unusual amounts of time away from
the office would then be noted and explained to the super-
visor. This would eliminate time wasted by loitering in
the corridors? snack bars, etc., thereby increasing man
hours available for Agency operations, and would also
enable the supervisor to know the whereabouts of employees
in case they are needed.
Evaluation or lm e rno Off, :
The Plans, Research and Development Staff, Personnel
Office, feels that although the check sheet might be use-
ful in keeping tabs on employees, it "is somewhat in the
elementary school tradition and seems out of place in an
organization of mature individuals.. .Whatever benefits
might be realized in a few isolated instances would be
overbalanced by the natural 'resentment of adult workers
at this type of supervision,, Representatives of the
Personnel Office are available to discuss alternative
methods of solving supervisory problem of this nature."
C.,Recon! tai
Rejection for an award of this suggestion appears
to be indicated in view of the above appraisal. A letter
of appreciation expressing the Comnitteees interest in
the constructive thinking and initiative shown by the
suggester is recommended.
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F p'Loyee Suggestion NOG 534
has Stream of the U esti.oel:
The stiagp!;ester proposes that work space in the fora of
quiet cubicles be provided anal-ats for their report writing
in order to increase the quality and quantity of reports,
This would irmpaove morale among analysts by enabling them
to write their reports without undue disturbance,,
Ro R~a~luatio of ConcerneOf gq:
The Office of Research and Reports has advised that
present lack of space makes consideration of this sug-
gestion Impoosible at this time. Should the space situa
tion ever improve, however, the Divisions themselves,
rather than the Office,, might be able to provide. limited.
facilities for private work,, It is doubtful "that the
Agency will ever be in a position to provide duplicate
space for each analysts an office for consultation and a
private cubicle for composition,," It would be prefer-
able to encourage units to move the consultations out
of the rooms in which report writing occurs,, rather than
encourage the setting aside of certain space for private
work.
Rejection for award of this suggestion appears to be
indicated in view of the above appraisal. A letter of
appreciation expressing the Comitte& s interest in the
constructive thinking and initiative shown by the sugg
gester is recommended
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 Approved For Release 2000/06/19 : CIA-RDP80-00832,
Suggestion
NO. LUMM of Sttmest .c
Evaluation of Concerned Offices
Use of suction--type naterial, "Sti c Tak", in GS() procured and tested suggested
~' etc. on wails. product and. found it unsatisfactory
rla~ce of scotch tape, for use
278 Diagonal parking be permitted am.tnd Ohio U.S. Park and Met. Police advise
Drive to increase parking facilities by about that previous experience has demos
strated angle parking is responsible
50? for a material increase in accident
rate in areas where allowed.
Discontinuancoe of fanfold dividers for
grousing abstract cards.
294 Person having security check duty each day
be instructed to check the coverer of
office machinery; this would reduce
maintenance and repair costs
339 Smaller-sized parking spaces be set aside
for foreign-type and miniature cars.
293 Direct reirbursment by office beads, rather
than request OThh, for training charges
under ',?25, for professional society Meetings,
symposia, etc
An employee suggested present fanfold
divider system, receiving x'100 for
suggestion, OCD says results of the
suggestion have proved entirely
satisfactory*
Logistics Notice 45--51 specifically
states it is responsibility of
supervisors to see that office maw
chines, are covered when not in use.
G8} says that although Adm. Officers
could authorize miniature cars
other arrangeTter~t would be too
pensive to inaugurate e
parking endmto-end in a single space
if individuals rec,uirec them, any
OTli states this type of function not
training within Sec. 4, Pub, Law 110,
therefore cost of registration fee,
etc. should be paid by the individuals
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i -
 Approved For Release 2000/06/19 : CIA-RDP80-00832A000100080006
Suggestion
Nota~,,,of Se
3Pal. a. Unvouchered -zayroll be set up on a
2-week rather than a 4 -week basis*
b. Installation of It machines to
expedite the preparation of the
payroll*
377 "Flying Squads" be 'sent out fran the
Inspector General's Office. to talk to
employees.
383 P3.1 lines in K WE:. serve the sale
menus---hot food and sandwiches.
Enlarge J Building snack bar.
391 Person making telephone calls pay
attention to number given when call is
answrered .
405 Printing Se&urity check sheets on both
sides to save 5Q, of sheets now used,
427 Documents from Library to requesters be
routed by use of Fora 60-41 instead of
manila envelopes.
430 Abolish cafeteria guard posts.
431 Place retal gror ets around holes in
badges to increase service.
?~valuationa ofCcncerned fl. (ices
Co ptroller states nsyro3.l function
would be doubled by this arrangarient
and expenses would also be increased.
An Ir. run is airoady in effect.
She I.G.? states that basic ideals
already J m effect,
GSO feels separate snack lines more
efficient. There is no room available
for enlarging snack bar in J Building.
G50 states a general notice is to be
published on telephone usage; special
notice superf uow.
Sec. Office initiated prior to receipt
of suggestion.
Sec. Office requires sealed envelopes
for classif. above confidential.
Unbound documents are protected by
envelopes. Form 60-41 not very
durable-to secure would require
staples injurious to the docum eats.
Sec. Office states cafeterias un-
secured areas, therefore must have
guard posts to keep unauthorized
personnel from entering building
corridors.
See, C' 'ice says splitting of badges
insufficient to m -arrant extra costs
of grommets.
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 Approved For Release 2000/06/19 : CIA-RDP80-00832A000100080006-2
CON,:-)t
Suggestion
No ? Sir
M= of Bassoon
434 Demarcation of microfilmed documents.
436 Erection of a wooden bridge over
independenceAve. cormecting I, J,
25X1A K, L, with Curie, M etc.
439 O isaion of transliterated Russian
text in =Monthly List of Ru::sian
Accession3&'-?Library of Congress.
/446 Give lA.B employees awaiting clearance
special training in formats to be used
in their office.
`:valuatioi-~ o ~e ~d Ofs
a. Alieady practiced in OCD.
b. OS0, says a great many frames
would be lost if practiced.
c. Rl says solar aids are
available in present microfilm
rolls.
Nail ? Parks Cow, says a study has
been conducted,: but no funds avail-
able for even the installation of
autc vatic control signals for
pedestrians.
OAD/RR feels exact R}issi an title
necessary. -However this office
prefers Russian title be in Cyrillic,
which would take care of complaint
that Russians cannot read title in
transliterated Ronan-no savings
would occur with this suggestion.
' ss.wfwovlaaiarer. r~rr~rnrnrm..ra-`- _- -- ___ _ _ _
P0 doss not always know assigned
office. Only a few People would
need this training; frequent
changes in procedures. OTR would
cooperate in instances where an
Office is aware of an individual
to be in 10.
J 453 Movies of overseas posts to brief PRDS is unable to recommend adop-
fsmilies going over with Agency. tion since films would disclose
areas of Agency's operations-
considerable technical skill
required. to produce satisfactozy
fill ms..
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CONRRDEET 6AL
Suggestion
wo Q Sum 'mas of zsurmestion
458 Invert brackets supporting bars at
emergency exits to prevent being
unable to get out in case of panic a
/462 I eriindero on security matters be
,"/// printed on cafeteria natkins, cupts
etc.
463 Increase 1100 limit on personal
checks cashed at Credit Uniono With-
drawals be made same day as requested
(no one day lag):.
475 Guards to refuse admittance of em-
ployees using In and 2ut boxes for
cafeteria trays..
477 Use of sterile forms in overseas posts
be abolished.
482 Award temporary panting spaces to
successful suggesters in lieu of
cash awards
489 New form pertaining to travel vouchers
in regard to advanced travel funds*
495 S-,% hronizing all Agency clocks.
500 Stocking of typing device called Read-
Ease to use in place Of Rite-Line.
i on of Coneerned Mims
Suggestion would make it even more difficult
to move bars, since supporting pins would
have to be removed. Sec * Office does not
recommend.
Sec. Office feels suggestion is too expen.-
sive; security consciousness should be
more deeply instilled in Agency employees.
suf-
Credit Union feels >200 check limit
ficient-ono longer a charge for ca&-ing
checks. Cash withdrawrls can now be made
at Co' - U o windows imediately.
impose additional duty on cafeteria guards
and snack bars (biggest offenders) could
not be controlled.
Law prescribes definite type of awards.
Comptroller says a modified form from
Finance Dive id . handle problem. Sug-
gesion would cause dupi lication.
Agency 4?ride synchronization studied by
GSC. Modified solution has been inaugurated.
Logistics states ReadmEase not a substitute
for Rite.;Li .e, however., It may be useful
and will be stocked if recfaseys indicate
the necessity.
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