PREPARATION OF STAFF STUDIES, MEMORANDA, AND OTHER CORRESPONDENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000100010097-0
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 12, 2000
• Sequence Number: 97
• Publication Date: April 9, 1953
• Content Type: REGULATION

Approved 4.io..r.Release 20
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'ONNEL DIRMTOR maiatainum NO. 2443
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9 April 1953
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ST: Preparation of Staff Studies, Memoranda, and Other OorreSPondenne
1. Recently several papers prepared by members of this office have been
returnsd with notations to the effect that it was necessary for the receiving
office to rewrite or retype the paper before sending it on to higher authattgr
because of its poor appearance, use of incorrect grammar, mis-epelling, ete,
2. A paper which makes a. poor appearance tends to create an unfavorable
attitude toward the paporls substantive content, regardless of its intrinen
merit. All written material prepared in the Personnel Office should be
reviewed carefully for style and general appearance as well as subrUuratee
content. This includes such details as correct spelling and use of punctuation,
proper grammar, neat (or preferabky no) erasures, etc. No paper leaving this
office should be in such a condition that a receiving office feels it must be
retyped before sending it forward.
3. In coder to improve the quality of our work, the following points must
be given special attention by those engaged in writing or typing activity:
a. If erasures must be made, they should be made neatly and the
typewriter carriage correctly aligned berme any retyping is done. If
erasures cannot be node neatly or if an excessive =her of erasures occur
on one page, that particular page should be retyped.
be The dictionary should be consulted if any doubt arises as to
the correct spelling of any word.
c. Questions concerning grammar, syntax, punctuations etc. should
be checked carefully.
d. The section =definitions in the back of the Correspondence
Manual should be employed as an ail to the correct usage of cartel:ale:eds.
4. t as provided in paragraph 5, below, only those copies Egtatal
jalfik_ag,,PmaggaZarsta of correspondence fa-warded to other Agency compo-
nents 1411 bear identification initials, i.e., the originating Personnel Office
component, writer, secretary, and date prepared. Copies intended for other
Agency components will szt show this information.
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Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010097-0
Approved Kiwelkelease 2CMCOMD. CIA-RDir 0679A000100010097-0
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5. With respect to correspondence prepared for the signature of the
Director or Deputy. Director of Central Intelligence, one of the two copies
of such correspondence forwarded for retention by their offices will bear
the signature and title of the originator and each concurring officer.
NB:
In the rest, executive personnel of the Personnel Office have, on
occasion, typed material for transmittal to higher offices. While this is
commendable, unless the individual is an expert typist, it is nor preferred
that a regular typist accompliSh such work.
GEM
2
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Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010097-0
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