MINUTES OF THE 29 APRIL 1976 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010046-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 46
• Publication Date: May 10, 1976
• Content Type: MFR

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~.0 hh"AY 1916
STATINTL
STATINTL
STATI NTL
STATINTL
Secretary
SUBJECT: Minutes of the 29 April 1976 OTR Staff Meeting
1. The 29 April 1976 OTR Staff Meeting convened at
1400 hours and adjourned at 1530 hours. The DTR opened the
meeting by reporting items of interest from the DDA morning
meeting. He then proceeded around the table for items from
the members.
2. Nominations for Public Service Awards were discussed
briefly. No nominations were made, and as
asked to prepare a memorandum to that effect for OP Action:
3. The Secretary briefly discussed the background of
Agency liaison with the Defense Intelligence School and the
problems which have arisen recently. The DDTR noted that
the situation is currently in disarray, largely due to the
turnover of Agency Senior Training Officers and DIS officers.
He suggested that one solution would be to establish a focal
point in OTR, either in the O/DTR or II. Chief, II, stated STATINTL
that, since the withdrawal of the CIA Liaison Officer in
June 1975 the DDA focal point has been in II, first
and now but this arrangement was probably not a
good idea -or an Agency focal point. He noted that the
Agency not only provides speakers for DIS courses, but sends
students to some of their courses and a good working relation-
ship is necessary. The DTR stated- that it is very important
to centralize this function. The members discussed several
possibilities. It was agreed that the focal point belongs
in II. A final decision was deferred until the week of
3 May (Action: DTR and Chief, II).
4. The DTR noted that a paper on guidelines for
Agency speakers who address outside groups had been prepared.
It was scheduled to be discussed at the Management Committee
on 21 April, but the meeting was cancelled. The DTR asked
Chief, II, to go over the paper and prepare any comments he
might have.
ADMINISa:.
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ADMINISTi"iii',? ~ o1L Ua Vl.i
5. Chief, PRS, recalled that Unit Chiefs' meetings in
the past have been successful, and this year's is scheduled
for 16-18 June. Ile will send'out a request for agenda
items, work up the agenda and coordinate it with the Unit
Chiefs. Ile outlined the general kinds of topics which
should be covered. The DTR enjoined the members to put
serious thought into these topics. They must be discussed
fully and then followed up with appropriate action.
6. The DTR stated that he would like to have an all-
hands OTR conference this year atp" The objective would
be to give the participants a sen or unity in OTR and also
an opportunity to hear about activities in OTR and other
parts of the Agency. The members discussed at some length
the problems,of scheduling such a conference and the diversity.
of interests within OTR. Chief, CTP, noted that any attempt
to segregate the audience--clericals, managers, instructors,
etc.--would defeat the purpose of making people feel part of
a united OTR. The DTR stated that items on the agenda for
this conference must be topics which are of interest to all.
Chief, PRS, was charged with establishing dates and working
up a plan for this conference (Action: Chief, PRS).
7. The Secretary explained the suspense file which is
being established by the DTR. Responsibility for each item
coming into OTR which requires action will be assigned to a
specific officer or unit with a suspense date. This infor
mation.will be entered on a card in the OTR Action Items
book. Prior to each biweekly Staff Meeting, the page of
action items pending will be Xeroxed and a copy provided to
each member of the meeting. The members will be asked to
give a status report on items for which they are held
accountable. The DTR explained that he has found this
system useful and effective in the past. It is designed to
assure that OTR responds promptly to action requests.
8. The DTR stated that OTR Instructions and Notices
need updating, especially those dealing with personnel
matters. He had brought with him the OJCS Instructions on
panels, counseling, and the like. The DDTR has these. and.
will work with Chief, PRS, in revising and updating OTR's
Instructions along similar lines. OTR personnel must have a
clearer idea of what is expected of them, what the rules
STATINTL are, etc. The DTR expressed his desire to do the same thing
for _ Instructions, and particularly to get a.clear-cut
STATINTL charter signed by the DDA. - noted that the DTR has
STATINTL the book of =Instructions, which should be in consonance
with OTR's.
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9. The DTR opened the discussion of OTR policies by
stating that there will be some changes in a couple of
weeks, but these will only be minor. New LOIs will probably
be developed, particularly for the D/OT and the Unit Chiefs.
He is still sorting out the various OTR 'activities in his
own mind. The Unit Chiefs are responsible for a lot of
people, and there should be no doubt who is in charge.
OTRIs mission makes it difficult to operate sometimes, with
people going in various directions, but each Unit Chief must
maintain a handle on things. He noted that some correspondence
recently, particularly course schedules, had gone out with
typographical errors, misspellings, and the like.
10. The DTR stated that he is a firm believer in the
chain of command. OTR Headquarters must help the STATINTL
and be a link between other components and the stSTATINTL
educate other components to this fact. noted that STATINTL
he has representatives from the Offices o ersonnel, Financ
Communications, and Security stationed at _ Personnel from these Offices sometimes try to deal directly with their
home offices and usually succeed in causing confusion. In STATINTL
the operational training field, - is. trying to work
the D/OT into a.focal point position for Directorate of
Operations' matters with The DTR gave several examples
.of recent problems which have been caused by direct contacts.
It was pointed out that, by regulation, the Office of Personnel
must be informed immediately when something like an accident
happens to an individual. The DTR also stated that the
procedures outlined above are not intended to hinder OTR
Headquarters components from dealing directly with the STATINTL
on such matters as reservations, schedules, and the li
In conclusion, requested that, if Unit Chiefs pick STATINTL
up rumors from people returning from the these rumors
be placed in'the proper channels so he can refute or explain
them.
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OTR Staff Meeting
Thursday, 29 April 1976, 1400 Hours
AGENDA
1.
Nominations for Public Service Awards
Mr. Fitzwater
STATINTL
2.
Liaison with DIS
3.
Agenda Items for Unit Chiefs Meeting
in June
4.
Suspense Items
Mr. Fitzwater
5.
Discussion of OTR Instructions and
Mr. Fitzwater
Notices
6.
Discussion of OTR Policies
AD Ik7T 0 IrY
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