MINUTES OF THE 13 MAY 1976 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010045-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 45
• Publication Date: May 21, 1976
• Content Type: MFR

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STATINTL
MEMORANDUM FOR THE RECORD
Secretary
SUBJECT: Minutes of the 13 May 1976 OTR Staff Meeting
1. The 13 May 1976 OTR Staff Meeting convened at 1.405
hours and adjourned at 1535 hours. The DTR opened the
meeting by reporting items of interest from the DDA morning
meeting. He then proceeded around the table for items from
the members.
2. ? Pending Actions: Copies of the pending actions
file were distributed to the members. The DTR requested a
status report from each responsible action officer. He
noted that these reports would be required at each biweekly
Staff Meeting. -
3. CTs: The DTR opened the discussion of assignment
of Career Trainees to OTR by referring to the memorandum
attached to the Agenda. He suggested that the fields of
Instructional Development and Communications Skills should
be deleted from the list. Chief, II, discussed the problem
of a new CT coming in to teach Communications Skills. He
should go out and receive some practical experience in the
Agency, and then possibly come back to teach. The Agency
needs instructors in this field who are familiar with our
standards and requirements, not academia"s. The DTR stated
that, in the Information Science field, a CT should also
receive some operational or analytical experience prior to
becoming an instructor. Along this line, he-questioned
whether the memo should now address a total two or three CTs
instead of the nine currently projected. Chief, PRS, noted
that the list was originally prepared on the basis of
anticipated attrition in OTR.
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4. The DDTR pointed out that the original idea was
initially to identify CTs with potential as instructors and
let them go out into the Agency to gain the necessary
experience. The D/OT reported that the Operations Directorate
is making a determined effort to identify the candidates
they want earlier, with more attention to cover and security.
The group discussed the philosophy of using the. CT approach
to filling OTR's needs and agreed to delete Instructional
Development from the list and add Operations. Chief, LLC,
noted the inherent difficulty in sending a CT to the Operations
Directorate and getting him or her back. The DTR stated
that we need to put special emphasis on Information Science
and must commit ourselves to getting one or two CTs for
this. The DDTR noted that we should look at both internals
and externals for this. Chief, LLC, pointed out that, given
the relatively narrow view that LLC personnel have of the
Agency, a CT'selected for eventual placement in LLC would
benefit greatly from his interim assignments during the
Program. The DTR stated that language would be added to the
list. He reiterated his belief that priority should be
given to Information Science and requested the DDTR to
revise the memorandum on the basis of this discussion.
(Action: DDTR),,
5. Clerical Support: Chief, II, opened the discussion
of_ clerical support y stating that he is about to lose two
training assistants and one position. He.pointed out that
TAP was established almost two years ago and the Units are
down to the point where the absence of one clerical means
the work will be done but telephone coverage cannot be
maintained. He noted that seven of his nine training assistants
use TAP and are satisfied with the results. However, rush
items with short deadlines are difficult to get out because
of TAP's involvement with other priorities such as weekly
reports. He suggested that additional Mag Card. II machines
be obtained and placed in appropriate Units. 'Chie"f, FTD,
noted that he has the same problem, in which his secretary
is also a Branch training assistant. The clerical ranks are
so thin that some professionals are doing clerical jobs.
6. Chief, PRS, ran down the clerical statistics by
Unit and noted that there are also geographic problems.
Chief, II, stated that he has five call directors to alleviate
the telephone problem, but there are still fewer clericals
for more professionals. He reported that he is considering
doubling people up in offices to alleviate some of the
geographic problems. The DDTR pointed out that weekly items
to the DTR need not be letter-perfect. The DTR questioned
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whether any positions were saved when TAP was established.
Chief, PB, stated he can identify five positions, but these
might have been dropped anyway. The DTR asked whether TAP
should be decentralized and the members emphatically replied
no.
7. Chief, PRS, suggested that there is a Mag Card
machine in LLC which might be available for use. Chief,
LLC, pointed out that the initial resistance to the machine
has largely dissipated and the LLC machine is used quite
extensively. The DTR wondered whether the secretarial help
is distributed properly. The D'DTR rioted that there are
vacancies in FTD and II. Chief, PB, reported that the FTD
vacancy will be filled on 24 May and two people will be
interviewed for the II position. Chief, PRS, suggested that
two or three clericals be identified as floaters who, when
available, could be sent to overburdened areas. Chief, II,
closed the discussion by noting that the problem in II is
somewhat different from those in other offices.
STATINTL 8. NEE-Liasion Officer: The DTR stated that 0TR must
STATINTL e?stablis a liaison- dicer He noted th
e recent mix-up
STATINTL in scheduling groups at _ and pointed out that this was
disorderly and unnecessary. Chief, FTD, noted that this was
a highly unusual case, caused to some extent by problems
within the DO. The DTR stated that this makes OTR look
STATINTL disor anized, whereas the purpose should be to help the
MSeveral members noted that this was an exceptional
case w lch might never happen again. Chief, FTD, pointed STATINTL
out that Chief, PRS, has handled some- matters but not
all.
9. pointed out that a liaison point had been
considers previously for correspondence to and from _ STATINTL
He stated that the position should not become a roadblock
and should not prevent direct communication between _ STATINTL
personnel and individuals in OTR Headquarters. The DTR
agreed and reiterated. his support for the desk officer
concept. This officer should be mainly concerned. with the
movement of people to and from _ and with correspondence. STATINTL
Chief, PRS, noted that it had been found previously that
corres ondence could be handled by an O/DTR tickler file.
suggested that the officer could deal with TATINTL
on routine MOTC matters and possibl handle registry on
matters. The DDTR suggested that draw up a. list of STATINTL
things on which a desk officer cou. ielp. (Action TATINTL
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10. On the subject of correspondence, the DTR stated
that O/DTR should have gotten a copy of the initial memorandum
which started the problem cited in paragraph 8 above. STATINTL
Chief, FTD, noted that 98 percent of the requests received
are routine and do not need to go through the DTR. The DDTR
suggested that, for anything dealing with training at _ a
copy of the correspondence should go to the O/DTR. The DTR
stated that he should know about anything with a political
flavor. Chief, PB, suggested. that correspondence prepared.
in OTR requesting DTR approval contain approved/disapproved
lines. This would eliminate the need for an answering memo.
The DTR also requested that Unit Chiefs put their ideas/
recommendations/suggestions on the forwarding buck slip as
guidance to the DTR as to where they stand. .
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OTR Staff Meeting
Thursday, 13 May 1976, 1400 Hours
AGENDA
1. The Day's.Reports
2. Status of Pending Actions
3. Minutes of the 29 April 1976 OTR Staff Meeting
4. Assignment of Career Trainees to OTR
(see memorandum attached)
5. Clerical Support in OTR
6. Liaison
Mr. Fitzwater
7. . Handling Correspondence in OTR Mr. Fitzwater
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MEMORANDUM FOR: Chief, Career Training Program
SUBJECT Assignment of Career Trainees to the
Office of Training
1. I plan to inaugurate a program of introducing
young officers into the MT service by way of the Career
Training Program and wish to set a goal of bringing four to
five officers annually into the MT service in FY 77 and in
FY-78.
2. Specifically, the'CTP should recruit candidates
well qualified in the following fields and who have potential
for teaching in Office of Training courses in these fields:
Management (and allied fields) (2)
Information Science (quantitative methodologies
and computer applications) (2)
Instructional Development (educational
specialists) (2)
Communication Skills (writing and/or briefing
skills) (2)
International Economist (1)
3. All candidates should be academically qualified
in these fields (with a minimum of a master's degree).
Experience in the discipline or in.teaching in the
discipline is highly desirable.
Director of Training
A .INISTrJ TIZ7E U, ,r
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