MINUTES OF THE 29 JANUARY 1976 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010050-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 50
• Publication Date: February 9, 1976
• Content Type: MFR

"I.iTai I'NTZ `;AL USE ONLY
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9 FEB 1976
STATINTL
MEMORANDUM FOR THE RECORD
SUBJECT: Minutes of the 29 January 1976 OTR Staff Meeting
1. The 29 January 1976 QTR Staff Meeting convened at
1405 hours and adjourned at 1530 hours.
2. The Minutes of the 8 January Staff Meeting were
reviewed. The Secretary reported that, concerning Paragraph 4,
complimented all Units for their fine security records at
layout of office space are serious hindrances to good security.
Chief, II, stated. that he could do more in the area of
locking hail doors. Chief, TSS, pointed out the buzzer
system over the door in Audio Aids Branch and suggested that
the appropriate Unit Chief had. reviewed their statements of
systems of records as printed in the Federal Register. Five
of OTR's eight systems require some modifications in their
descriptions; a. memorandum has been prepared for forwarding
these revised statements to the Information and Privacy
Staff, DDA. The DTR suggested that it might be useful. to
have another discussion of MBO in OTR at a Staff Meeting in
th.e near future. The Minutes were then approved as written.
3. opened. the discussion of physical
security in the building. He stated that OTR has had a
remarkable record. on chargeable violations--only two in the
last six months. However, the number of non-chargeable
incidents points to a definite danger. He stated that he
has been able to walk around the building and find rooms,
open safes, and classified material unattended. He quoted
from Paragraph 10 of (copy attached) . I-Ie noted
that there are contractors an other uncleared personnel
around the building much of the time and we tend to become
used to this and careless. Ile remarked that his statements
were not directed at any one area but at all parts of the
building.
4. Chief, FTD, noted that cutbacks in staff and. the
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finds an area unprotected with classified materia expose
he pick it up and take it to the Unit Chief informally.
the problems. Chief, II, recommended that, if STATINTL
the close of business each day. The DTR noted that good
housekeeping is essential and reduces the dangers significantly.
Ile suggested that the Unit Chiefs consider a combination of
5. Chief, FTD, discussed the dissemination of important
papers to the DDA. Ile pointed out this subject had been
discussed at last June's meeting at The purpose would
be to enhance OTR's image with the y reporting accomplish-
ments, and that it should be a conscious effort. The DDTR
noted that some things have gone forward, although probably
many Unit Chiefs are unaware of this fact. Chief, FTD,
suggested that copies of material which has been sent forward
be placed on a special reading board.
6. The DTR questioned whether reductions in staff
have reduced our capability to plan carefully and engage in
other similar activities. Chief, FTD, replied that he has
seen evidence of a lessening of efficiency. The price is
health, lack of time to update course material, and inability
to engage in the professional development of staff personnel. STATINTL
OTR has not really studied the problem carefully.
stated that, when course loads restrict the amount o eave
an instructor can take, he has had great difficulty in
obtaining approval for a carry-over of leave. The DTR noted
that we fail to train our instructors properly and keep them
up-to-date. New people coming into OTR must be trained to
teach, especially officers coming from tie DDO. Chief, II,
noted that some things have been dropped over the years.
The DTR stated that we should keep track of what we have
dropped and what we have added. He noted the difficulty in
cutting many programs, while at the same time new courses
are added.
7. The DDTR suggested that an originator should flag
an item which he believes should go forward to the DDA. He
also noted the lack of feedback downward when an item does
go forward. cited some things which have gone
forward and t some information on accomplishments
is handled in the MBO sessions. Chief, LLC, noted that
there are essentially three methods for reporting: the MBO
meetings, the morning meetings, and the weekly reports. The
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STATINTL
DTR exhorted the Unit Chiefs to flag material that should go
forward. Chief, II, suggested that the OTR Newsletter could
serve as a communications mechanism for some of this infor-
mation. - noted the inordinate length of time involved
in putting out the first issue of the Newsletter. The DTR
suggested that all weeklies might be circulated to all
Units. The DDTR stated that the OTR weekly to the DDA
should be read by all personnel. Chief, TSS, suggested that
maintain a file of all Unit weeklies to be
read by the Unit Chiefs. This was agreed to. (Action:
8. Chief, TSS, discussed the background of the
committee report on technology. The section dealing with
closed circuit television was disseminated to the group with
the Minutes of the last Staff Meeting. He noted that this
section relates what can be done in the C of C Building to
time and money factors but not to personnel or security
factors. Cabling, cameras, etc. are being installed in.
Rooms 802 and 812 to test (emphasis on test) what can be
done with existing equipment and what can be done by adding
equipment piece by piece. The placement of cameras in the
classrooms has several purposes: self-critique by students,
monitoring films being shown on television screens away from
the classroom, transmitting live programs to other classrooms
and also recording them. This also eliminates moving the
delicate equipment around continually and saves time. In
the management area, the DTR can talk remotely to classrooms
or to all of OTR in classrooms at once. TSS personnel can STATINTL
handle the remote control of films at the behest of instructors.
STATINTL Hot news items can be transmitted to classes. The of
OTR staff meetings can be video-taped for transmittal
the next morning, although direct real-time transmission o
c~ is not possible. It is a complicated and somewhat
ly system but, as shown in the report, some things can
be done now for nothing.
STATINTL 9. Chief, TSS, asked for comments from the group.
citin weather. problems hindering the arrival of
STATINTL speakers at= the previous week, stated that a video-tape
of the same person could be used as a substitute. Chief,
TSS, noted that there is a limitation on putting programs
together; he has only one part-time contractor who works on
it now. He also stated that security is not a problem with
U[ ., LY
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