MINUTES OF THE 22 SEPTEMBER 1977 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010014-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 14, 2016
• Document Release Date: October 16, 2002
• Sequence Number: 14
• Publication Date: September 26, 1977
• Content Type: MFR

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2 6 SEP 1977
STATINTL
FROM:
Secretary
STATINTL
STATINTL
STATINTL
STATINTL
STATINTL
SUBJECT: Minutes of the 22 September 1977 OTR Staff Meeting
1. The 22 September 1977 OTR Staff Meeting convened
at 1400 and adjourned at 1610.
2. reported briefly on the status of
FY 1977 OTR funds. He noted that the trend reports have
been received and gave a rundown on the percentages obli-
gated. The DTR stated that the Office was in an excellent
position for this time of year and complimented c&TATINTL
his efforts.
3. I I reported on the status of retirements
within 0 noting tnat the discontinued service option has
been extended to the end of the year. He listed the people
who have retired or who have announced their intentions to
retire. He also alluded to the question of shipping house-
hold effects for retirees, noting that this question was
under consideration by the General Counsel.
4. discussed the status of the PMCD
report. He will distribute a paper on the points of conten-
tion, and the DTR will meet with each Unit Chief to discuss
these points. There will then be a final feedback session
with the PMCD representatives before the final report is
sent to the Director of Personnel.
have come up recently at the
6. Chief, TSS, reported that publication of the OTR
Catalog'of Courses is quite far behind schedule. This Tian
been cause mainly by a heavy workload.in the Printing and
Photography Division. He described the format of the new
Catalog and stated that the Index will be circulated to the
Units for comments. The target date for publication is now
the third week in October.
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5. Chief, 0 discussed a variety of items which
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SUBJECT: Minutes of the 22 September 1977 OTR Staff Meeting
7. Chief, TSS, reported on the status of centralized
registrations. He noted the need to establish standard
operating procedures and an information base. He has sent
questionnaires to II and FTD concerning these procedures.
The Registration Section will establish a file on each
course. will head the Section, and the
other two members will be selected in the near future.
8. Chief, PRS, discussed the agenda for the OTR
Conference, noting that it will be circulated soon. He went
over the proposed agenda for each day. The DTR asked
whether the members had suggestions for other topics or
speakers. Several were suggested: have two consumers of
OTR training present their views; a secretarial panel; add
instructional development to the TSS portion; introduce the
OTR MAG members, TRUMP Panel members, and the counselors;
and discuss security in OTR.
9. The DDTR briefly discussed Fitness Reports. He
noted that most Reports do not reflect the performance of
those who are ranked in the lower 5 percent. There is
inflation in the ratings, and not everything is included in
the narrative which should be. The DTR stated that this
problem will become increasingly important, particularly if
the DDA is subjected to personnel cuts.
10. The DDTR discussed the personnel counseling system
in OTR. He noted that each OTR employee is counseled at
least once a year. He listed the counselors and the status
of their programs. He emphasized that this counseling
program is moving ahead and is an important part of the
personnel management system in OTR.
11. The DTR commented on several other items of
concern. He reiterated the fact that the deliberations of
the OTR Career Board and Career Panel are to be treated as
strictly confidential, citing an unfortunate leak recently.
Chief, II, described a new concept approved for the sessions
held for the Brookings Institution's programs. The first
session under the revised format would be held on 23 September.
He also briefly described the report on creativity, ethics,
and controls which the members of Midcareer Course No. 57
2
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SUBJECT: Minutes of the 22 September 1977 OTR Staff Meeting
had prepared. He noted that this report had been sent to
the Acting DDCI who had returned it with his comments on the
students' reactions to the topics. The DTR stated that he
would meet with the Unit Chiefs on their MBO Objectives in
the near future. He described his meeting with STATINTL
newly assigned to the Office of the DCI from his position as
a White House Fellow. The DTR questioned whether the
members felt one meeting each month instead of the biweeklies
would be sufficient, noting the difficulty encountered in
compiling the present agenda. There was a lack of significant
comment, and the meetings will continue to be held twice
each month.
12. The members noted that the list of OTR Pending
Actions was up to date. The DTR reported significant items
from the DDA morning meeting. The members reported on the
day's events.
STATINTL
3
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OTR STAFF MEETING
Thursday, 22 September 1977, 1400
1. Status of FY 1977 Funds
2. Status of Retirements in OTR
3. Status of the PMCD Report
4. Comments on the Revision of the
Executive Order and Agency
Organization
5. Status of the OTR Catalog of Courses
and Centralized Registrations
STATINTL
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6. The OTR Conference and Agenda
7. Honesty in Fitness Reports
8. Counseling in OTR
9. Other Items of Concern
10. OTR Pending Actions
11. The Day's Events
STATINTL
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22 September 1977
OFFICE OF TRAINING ACTIVITY LIST
STATINTL 12 Sep 77 C/LLC Prepare Response on
14 Sep 77 C/PB
STAT
15 Sep 77
16 Sep 77
20 Sep 77
28 Sep 77
21 Oct 77
Case Done
Submit Summer Intern Requirements D O C
for DTR's signature
C/PPG OTR Course Catalog Control List Due
0
EA
C/PB
C/TSS
Prepare Response to Audit Report
FOIA Guidelines
Spread Sheet on GS-15s to CMO/DDA
Redesign & Publish OTR Catalog
of Courses
STATINTL 28 Oct 77 DTR Submit Comprehensive Rotation
Report to ADDA
15 Nov 77 C/PPG OTR Planning Cycle
btt) F,
Done
Done
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