ESTABLISHMENT OF A FEDERAL CREDIT UNION FOR CIG EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100040027-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 186
• Document Creation Date: December 14, 2016
• Document Release Date: October 22, 2002
• Sequence Number: 27
• Publication Date: September 12, 1947
• Content Type: REGULATION

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STAT
MEMORA
NUMBER
U? hi
CENTRAL INTELLIGENCE GROUP
1Y
Washington i P. G.
12 September 1947
SUBJECT: Establishment of a Federal Credit Union for CIG Employees
1. In constantly striving to improve employee welfare and to
extend as many benefits as possible to the personnel of GIG, the Direc-
tor has recently authorized the formation of a'Central Intelligence
Group Federal Credit Union.
PURPOSE
2. A Federal credit union is a Cooperative association of employ
eee, organized to promote thrift among its members and to create a source
of credit for useful and provident purposes. It is chartered and Super...
vised by the Government through the Federal Deposit Insurance Corpora-
tion. Credit unions are organized to serve people having a close common
bond of occupation. The group must have at least 100 members who are
Ailing to work together with a genuine desire to be of assistance to
their fellow Members..
MANAGEMENT
3. The business affairs of the Federal Credit union are managed.
by a board of not leas than five directors and a credit committee of not
less than three members all elected by Members at On ann140.1 meeting held
during the month of January. ,No member of the board or any committee
reQeives compensation.: ?
LOANS
4,, Loans are made to members only. The interest rate including
all costs incident to making the loan will never exceed 1% a:,Month On
:the unpaid balance. At this rate, a loan of $100.00 repaid in monthly
installments will cost a total of $5.50 in interest per annum.. The
, rate charged .by, the credit union is from 1% to 2% lower than the rate
:charged by small loan companies and most banks:
DIVIDENDS,,
5?Dividends on shares up to a limit of 6% May be paid each year
-
from the balance of earnings remaining after expenses have beempaid ard',
twenty percent of net earnings for thei fiscal year have been set aside
as a reserve for possible bad loans. Dividend's are recommended to the
'T4e.mbers by the, board of directors and authorized by a majority of the
*ribers voting at the annual meeting.
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:MEMBERSHIP
6. To beeemarw-reetwof the Federal. credit union one must be a
civilian employee of CIG. An applicant may be admitted to membership
by executing.an application for membership and paying an entrance fee
of tweatywfive cents together with a payment of twenty-five cents
toward the purchase of a $5.00 share. The maximum amount of shares
which may be held by any one member shall be established from time to
time by resolution of the board of directors.
7. The object of the Federal Credit union is not profit but ser-
'vice to its members. If you are, interested in having a place to accumu-
. late :s..avings'or a source ,from which,to.borroW, and if you are willing
to serve as 6 committee metber or officer of the credit union, if elected,
without monetary compensation, complete the attached form and forward it
to the personnel Relations Divisions Room 115, North Building, by 1 Octo-
ber 1947.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
STATI NTL
ATTACHMENTS: 1
DISTRIBUTION: All CIO Employees
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MEMORANDUM TO TRE CHIEF, PERSOMEL'RELATIONS DIVISION
Personnel Branch, A & M
. Room 115; North Building.
SUBJECT:? Federal Credit Union
1. I desire to participate in a Federal credit
union that may be established in the Central Intelligence
Group.
2. Ih the event such a union is established.,
agree to purchase at least one Share at $5.00 per share,
and. ..4 further agre!e to serve as a committee member or
officer, if elected., without monetary coMpensation.
Signature of EMploYee
Telephone Extension
Office
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CIAFED7i1,..0RWT,UVI01\T..
"ave you hoard?"
ray 28, 1948
.You haven't!, Well, don't be disappointed. Here it is. A convenient.
place to deposit your money.
Th CIA Federal .Credit Union is celebrating its fifth month in operation.
by sponsoring a membership drive. Have you joimnd? Now is the 1
The Credit Union office is located in Room 203 Central IfuilLding.
will be on hand, during regular office hours., to accept
your mmborchip.
9nre are the answers to some of your questions:
1. 'That i, the purooso of a Credit Union? The Federal Credit Union is
a co-77-orative association organiEgW7omote thrift among its members
and to oreato a sourte of credit for useful purposes.
2. Hovrdoes an employoe. become a member? An applicant may be admitted
to membership by executing an Lpo1iFETion for rembership card and paying
an entrance foe of 2.5e together With a prtynent Of 25gf toward the purchase
Of a 5.00 share.
3. Do members have to doposit a specified amount? A member may deposit
any':sur i'rem 257-7Fo7,1;50.6.-1-0-0,provlded Such Ta7177a does not make the
sharn ball;...nce in excess of ;.,500.00. A member with a .shire balance of
.500:.00 or morn may depOsit at the r!,,te of 1:320.00 p1. Month thereafter.
4. C6n withdrawals bo.riade at anytime? Yes, provided the mer-ber does
not have an outstandirig loan balance in OXCQSS of his sharo balance.
frawcv(.r, tho Soard of Directors his thk right, if deemed necessary by
them, to roquiro_members to civ o GO days motion of intntion to withdraw
th whole or any pUrt of the amonnts so deposited by them.
5. Tiow saffl is money deposited with the CreditUnion? The Federal
Deposit Insurance Corporation oxuninos the books annually and superviseS
tho.00(!rations. Persons handling money are-bonded. The Credit Union is
roeuired by trio Credit Union ct and the Bylaws to sot asido'all entrance
feosand fines (the Hoard of Directors has waived the assossment of fines)
and twenty (20) pronnt of the not earnings of each year (before decla-
ration o2 any dividend) as a rosary.? against possible bud leans.
6, That is the rate of dividends paid? Sinco dividends are declared
th6 .end of rach.calendar your and inasmuch as this is the first year
.tho.,CII:Linderal Credit 7nion has be ii in eperation the,' amount of dividonds
paid will depend on the totpa business transaetd throughout, tho your.
To date businnss is excptionally good. Dividnnds are tover authorized
or paid at a rate in excess of 6 percent Pr annur
7. That is the rate of inter-,st charged on loans? The amount of interest
on loans is Ir p' month on the unpaid balance, Which includns all charges
incidental to making the loen. At this rata a loan of ',100.00 repaid in
monthly instalimnnts of 5,:310.00 will cost a total of 5.50 in interest.
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STATI NTL
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RESTRICTED
CENTRAL INTELLIGENCE AGENCY
Washington, D. C. '
";',717,.1..,11013.ANDTJ1v1
SUBJECT: Duty Offieers
28 September 1947
(This Memoraadum rescinds CIO Memorandum N?*1 dated 19 May 1947,
and CIG Administrat.ive Order dated 15 November 1946.)
1. For tho purpose of handling urgent matters which may arise during
off-duty hours, tho following aasignments and proceduros will be followed:
Duty Officers.
(1) The Personnel Branch, A&M, will publish monthly duty
rottors of Executive and CIb% duty ?Moors with homo,nddresses
and telephono numbPrs. Separute rosters will be maintained for
Saturday, Sunday and holiday duty.
(2) Excoutivo duty officer roster will bc comprised of em-
ployees of tko Exccutivp Offices and TAPS, in grades P-6, CAF-l2
and higher, located in North Interior Building, and all Assistant
Directors, Deputy Assistant Directors, the General Counsel and
Assistant General Counsels.
(3) CI A duty officer rotor will be comprised of all othor
CIA employcos in grades of P75, CA'-J2, and above.
(4) Any exchanges in assigned dates desired for personal'
convenience ean be offt)ct(-Jd by mutual agreement with anothor duty
officer and notification to thD Personnol Branch (,:'xtonsion 561)
of the change.
b. Executive Duty Officers.
Tho Executive duty officer will remain available for call at
his reside4oc, notifying the CIA duty officer and CIA telephone
operator in the evr-nt of the necessity to leave his residence for
an emergency or in conjunction with CIA official business.
Co CIA Duty Officer (Effective 1 November 1947)
? (1) CIA duty officers will report Monday through M-iday to
Room 7135 North Interior Building, at 1630 and remain on duty
until 1800: and Saturdays, Sundays and holidays from 0830 to 1700.
(2) A clerical assistant, in !;rade CAF-6 or below, will be
available from 0830 to 1700. in Room 7135 North Interior on .!1"4-
urdays, Sundays and holidays, to provide nocossory stenographio
assistance. The clerical duty roster will be prepared andipub
lishod by the Personnol Branch, A&M.
? RESTRICTED
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(3) The CIA duty officer, aftor 1ea7ing the office, will pro-
ceed to his residence and remain avai3ab10 until 0800 to take all
incoming calls for CIA, taking such action as is required. 'Where
necessary he will oontact tho Executive duty officer or a repro-
sentative of tho particular office concorned. In the evont neither
of the above is available, he will contact any person on the list
of those authorized to sorvo as Exneyutivo duty officer's. In the
ovent of a call requiring dolivnry of a messngo or document, ho
will arrange immediatoly to pick-up the mossary: or document, ox-
emino the contents, and comnloto any required mmediate action.
Upon pot:II-Action of such motion tllo message or document will be
file a in a snouro location, in azoordance with MI. Security
Regul i OnS
(4) The CIA duty ricer-assigned for Saturday, Sunday, or
holiday duty will report to the Personal Assistant to the Director,
Room 7135, on Friday preceding duty day, or the day before holiday
duty, to rocoivo any special instructions.
(5) A duty officer's lo r will he prepared and kept in Room
7135 containing further detailed instructions, including a perma-
nent list of porsons in individual officos who con bo contactod
with regard to matters affecting tiort office. Each Assistant
Director and staff ohief will submit to the, Personal Assistant to
tho Dirt otor immbdiatoly a list of not to oxcood six individuals
:signed to his activity who can be contacted, if necessary, on
official matters outside of office hours. Changos will be reported
whonovor appropriate.
(f1) All civilian porsonnol wly.) aro dotailod for Saturday, 31n-
day and holiday duty may be r:ivon, componsatory time off or paid
ov,.,rtimu, in accordance with the provisions of CIG. Administrative
Ord.rI dated 13 November. 1946.
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2. Telephone Sorvino. The night telephone oport\tor on duty, upon
reocipt of a call, wi]l ondeavor to reach the person desirod. If this is
impossiblo, and the call is official, she will record thr name and telephone
number of the pr rson calling and inform the CIA duty off icor. This reoord,
including tho time the call was roceived, and tho duty off icor to whom the
call was roft rrod, will be roportod to the ohiof operator the following
:mornio. Thu chief eoerator will maintain a file of thoso reports in hor
office.
3. Trqnsportation. Government transportation will bo available to
duty officers whon no cc rigary in the perforrno.nce of their duty, and may be
obtai TV. d by onlling EXedAivc-
FOR THE DIRECTOR OF CENTRAL _INTELLIGENCE
Executive for
Administrutimn and Management
RESTRICTED
DIEV.I.RIBUTION: All CIA Employees
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CENTRAL INTELLIGENCE GROUP4'.'"
Washington, D.. C.
:STAT
NUMBER
MEMORAT'
10 Septemhe
SUBJECT: Unvouchered Funds
1. Special Funds Regulation ated 21 October 1946, is changed
as indicated below for those activities not under the supervision of the
Assistant Director for Special Operations:
a. Paragraphs 3.31 4.2, and 6.4 CP1,1, (c) (d) and (e), and the
extension of authority under Project 605 approved by the Deputy
Director on 30 July 1947, are rescinded.
b. The authority of Assistant Directors and the Executive for
A&M to approve obligations and expenditures of unvouchered funds
without prior approval of the Director is withdrawn.
C. (1) All obligations, advances and expendituros of unvouchered
funds for any purpose must be approved in advance by the
Director, or his representative designated in writing.
(2) Requests for authority to obligate, advance, or
expend unvouchered funds will be initiated by interested
Branch or similar Chiefs and forwarded through Assistant
Directors or Staff Section Heads and the Executive for
A&M to the Director, except those projects submitted for
action by the Projects Review Committee under the provi-
sions of CIG Administrative Order 1 dated 25 Octo-
ber 1946. Recommendations of the Projects Review Com-
mittee will be submitted to the Director for final action
in each case.
STATINTL
(3) Requests for authority to advance unvouchered funds
under approved recommendations of the Projects Review
Committee and vouchers covering expenditures thereunder
will be reviewed by the Branch or similar chief, who will
enter thereon the number and date of the approved project,
and forward it through his Office or Staff Section Head
for approval and transmission to the Chief, Special Ser-
vices Division, Budget and Finance Branch, A&M, for action.
(4) Advances of unvouchered funds and certification for
payment of vouchers covering expenditures and obligations.
of unvouchered funds in accordance with prescribed ,regulas,
.tione may be made-by:the Chief and Deputy Ohl-afi Budget
and Finance Branch, A&M, or the Chief, Special Services
Division of that Branch, when prior approval of the .pro-
ject has been obtained under the Provisions of this direc-
tive,
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(5) Vouchers covering expenditures or obligations of
unvouchered funds approved by action other than by the
Projects Review 'Committee will be handled in the Same
manner as indicated in (3) above.
2. A memorandum of instructions for the guidance of individuals who
may travel under authorization involving reimbursement from unvouchered funds
is attached.
3. The Executive Director And the Executive for Administration and
Management are authorized in the name of the Director of Central Intelligence:
a. To approve travel within the continental limits of the
United States of prospective employees to Washington for inter-
view when considered as essential in the best interests of CIG.
b. To approve travel within the continental limits of the
United States for recruiting purposes and/Or incidental expenses
. incident thereto when circumstances in connection therewith *ar-
rant utilizetion of unvouchered funds.
c. To take final action on, or make recommendations to the
Director in connection with cases normally handled under the pro-
visions of paragraph lc(4) above when the individuals listed
therein are in disagreement with requests or vouchers presented
to them for action.
4. Payment of the salaries of individuals employed on an unvouchered
funds status pending the establishment of vouchered positions by the Civil
Service Commission is authorized only until the date of establishment of
the vouchered position in each case.
5. a. Each Assistant Director (except ADSO) and Staff Section
Head will submit to the Projects Review Committee in writing,
within ten days after receipt of this memorandum, his antici-
pated normal requirements, not previously approved by the Direc-
tor, for unvouchered funds, by quarter, for the balance of the
Fiscal Year 1948. *A list of suggested classifications to be
submitted is attached.
b. Major projects involving large expenditures which are not
.yet developed to _a point which will permit factual and intelligent
presentation May be omitted and submitted separately at later dates..
2 Attachments
1, Instructions for Travelers
2. ,List of suggested classifications for projects
11'4wiL 4.
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
DISTRIBUTION "A"
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INSTRUCTIONS GDYERNING EXPENDITURE OF CERTAIN UXVOUCHERED FUNDS
AUTHORIZATION
. The use of unvouchered' funds for travel and expenses incident thereto
will be authorized only .when the nature of the travel or official
duties in connection therewith is such that security considerations
make it impracticable to pay travel costs from Vouchered funds. All
travel to be paid from unvouchered funds must be authorized or approved
by the Director or his designee in Writing.
A request for authorization to travel under unvouchered funds should
be initiated by the appropriate Branch Chief and forwarded through
the Assistant Director or. Staff Section Chief and the Executive for
Admihistration and Management for approval. The approved request
will be returned to the traveler and a signed Copy forwarded to the
Chief, Special Services Division, Budget and Finance Branch, and will
constitute the authority for paym9nt of the traveler's account upon
submission of a proper voucher.
1. After the travel has been authorized by the Director, an advance of
funds required to cover the anticipated costs of travel may be
secured by the traveler from the Chief, Special Services Division.
All advances mist be fully accounted for by the traveler.
TYPE OF EXPENSES ALLOWED
1. Reimbursement will be made for actual costs of transportation by rail,
bus, vessel, and air; and for taxi fares to and from railway stations,
air or bus terminals. The lowest available first-class facilities
may be secured. Luxury compartments, etc., are not allowed unless
specifically justified by the circumstances. Travel by personally
owned automobile or special conveyance, as distinguished from public
common carrier facilities, must be specifically authorized or ex-
plained.
2. Per diem in lieu of subsistence will be allowed a traveler while he
is away from his official station. Regardless of the amount actually
spent by the traveler for personal items such as hotel rooms, meals,
laundry, tips, etc., he will be reimbursed for only the amount of
the stipulated per diem. The per diem rate for civilians in the
U. S. is $6.00 per day. For civilians traveling abroad the rate
varies from $7.00 upwards depending upon the location. The rates
of per diem paid to military and naval personnel will not exceed
that provided in military and naval regulations.
Under certain circumstances entertainment expenses in connection
with securing confidential information and related official pur-
poses will be alloled. The official purpose or necessity for the
entertainment and the date and place must be shown. The numbrm of
persons entertained must be indicated together with a statement
that names of the persons entertained are withheld for security
reasons.
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.Miscellaneous incidental expenses such as hire Of stenographic ser-
vices, rental of special quarters for official purposes, payment of
telephone and telegraph charges., etc., may be allowed when the
official necessity therefor is properly explained,
PREPARATION OF TRAVEL EXPENSE VpUCHER
14 Upon completion of travel the traveler will prepare Travel Voucher
Form No. 3342 with the following information indicated thereon:
a. An itinerary showing the dates and times Of departure from
and arrival at his official station and points Visited on
official business.
b. An itemization of per diem claimed, computed on the basis
of the traveler's itinerary.
An itemization of all transportation charges paid and an
explanation of any special conveyances or luxury accommo-
dations used.
An itemization and justification of all entertainment or
incidental expenses claimed.
Paid receipts. supporting all expenditures, or an explana-
tion as to thy such receipts were not obtained.
The traveler will sign the Travel Voucher Form No. 33-12 as "Payee",
and the appropriate Branch or Office Chief will Sign as "Approving
Officer"4 The Travel Account will then be forwarded to the thief;
Special Services Division, Room 2100 Central Building, for audit
and payment.
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Sueeested Items for Unvouchered Proposals
(When classification of Projects warrant the use of unvouchered funds)
01 Personal Services
Non-Civil Service Employees
Consultants
02 Travel
Transportation. of Persons
Subsistence (reimbursement for actual expense or per diem)
Incidental Travel Expenses
Assessment and Recruiting Expense
Reimbursement for use of PrivatplyOwned Automobile
03. Transportation.
Transportation of Things
04. CommunicationZerVices
Telegraph
Rental of Post Office Box
Telephone Installation Costs Rental and Tolls
Postage
H05. Rents and Utility Services
Rental of Office
'Equipment Rental
Utility Services
D7, Other Contractual Services
Storage and Maintenance of Vehicles
Security Investigations (Of Individuals)
? Purchase of. Information from Individuals or Firms
Entertainment Expense
Contract Stenographic Services
Newspaper and Magazine Clipping Service
:!08: Supplies and Materials
Office (Emergency)
Publications
Attachment 2.
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MEMOUZUM
25N1 NUMBER
CENTRAL INTELLIGENCE GROUP
Washington', Di Co
SUBJECT: Employee Welfare Fund
15 August 1947
1. An Employee Welfare Fund has been established within CIG
which will provide financial assistance to employees for emergency
purposes.
2. Limited funds are available from which small non-interest
bearing leans may be made to newly appointed employees who need funds
.for living expenses until receipt of their first salary check; and
to employees who experience emergencies such as accidents, illnesses,
lost wallets or pocketbooks, and similar emergencies.
3. All loans will be personally approved by the Welfare Funds
Officer who must be Satisfied that the applicant is in financial dis-
tress and that the funds applied fer will be used for necessities,
the purchase of which can not be reasonably delayed and that such
lean would not be practicable through the customary services of a
bank, outside lean agency, or ether facility.
4. The Employee Welfare Fund will be administered by the Per-
sinnel Relations Division, Personnel Branch, A & M. Requests for in-
. formation and assistance concerning this service should be directed to
that office, Room 115, North Building, telephone extension
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for .
Administration and Management
STATIkre
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STAT
ILETIDRAND
NUNiER
SUBJECT: Employment Review Board
RESTRICTED
CENTRAL INTELLIGENCE GROUP
Washington, D. C.
EFFECTIVE W;TH ESTABLISHMENT OF CIA
STATI NTL
31 A
1. Sub-paragraph (c) of Section 102, National Security Aet of 1947
(Public Law 253 - 80th Congress), is quated below:
"Notwithstanding the provisions of section 6 of the Act of
August 24, 1912 (37 Stat. 555), or the provisions of any
other law, the Diroctor of Central Intelligence may, in
his discretion, terminate the employment of any officer
or employee of tho Agency whenever he shall deem such
termination nocessnry or advisable in tho interests of
tho United .States, but such termination shall not affect
the right of such officer or employee to sock or accept
employment in any other department or agency of tho
Government if declared eligible for such employment by
the United States Civil Service Commission."
2. This section was enacted to enable the CIA to maintain high per-
sonnel standards essential to a national intelligence agency.
3. To provide an impartial revicw, and advico to the Director in the
just and equitablc exercise of his discretionary power under the Act quoted
above, an Employment Review Board is hereby appointed to consist of:
Executive Director -- Chairman
General Counsel -- Law Member
Executive for Administration
and Management -- Member and Recorder
Executive for Inspection
and Security Advisor to the Board
without vote
4. Every case involving involuntary termination of a CIA employee will
be forwarded by the head of the appropriate Office or Staff Section to the
Chief, Personnel Branch, MX, together with all applicable reports of inves-
tigation and other pertinent records. If the Chief, Personnel Branch,
determines that final administrative action by his office is not feasible,
he shall immediately forward the record directly to the Board for its con-
sideration. The individual concornodwill be notified that for stated
reasons ho is suspended from duty and the date on which tho Board will
consider his case. Such date will normally be not loss than ton days later
than the dato of the notice. Inquirios of employees concerned must bo
addressed to the Chief, Personnel Relations Division, Personnel Brftsh,
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5. The Executive for Inspection and Security may refer directly to
the Board any case arising within the scope of his functions. Ho will
immediately inform the Chief, Pcrsonnol Branch, of such reference and the
basis thorofor, requesting suspension and notification of the individual
concernod as provided by paragraph 4 above.
6. After full consideration of each case, including such additional
ovidonco as may be required, the Board will prepare a writton recommenda-
tion to the Director containing a summary of the facts and basis for the
rocommendations. Each voting member shall rota his concurrence or non-
curronco on thc rfc)-d of the Bo-,rd's proceedings. Any member, including
the Executive for Inopootion and Security, my append his individual
comments.
7. The Director's determination in each case will be final. If his
decision is to terminate employment, notice of separation to the Civil
Servico Commission will state only that separation is accomplished by order
of the Director under authority granted by sub-paragraph (0) of Section 102
of the National Security Act of 1947, without further amplification.
/11_,A4-1
R. H. HILLENKOETTER
Roar Admiral, USN
Director of Central Intelligence
DISTRIBUTION: All CIG employees
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CENTRAL INTELLIGENCE GROUP
Washington, D. C
STAT
LIE1:IO RAI
NUMBER
16 Jul, 1947
SUBJECT: Civil Service Examinations -- Intelligence Specialist
EFFECTIVE UNTIL CANCELLED OR RESCINDED
1. In connection with the recent announcement by the Civil Service
Comnission of examinations for Intelligence Specialist, CIG personnel
are directed that applications for this examination should not be
submitted directly to the Civil Service Commission,
2. To insure that GIG security restrictions aro adhered to, all
applications should be submitted through the Administrative Officer
of the office or staff section concerned for review and processing.
Administrative Officers have been instructed regarding the preparation
of information required for the examination and will assist individual
employees in the preparation of the material required.
3. Employees should advise their Administrative Officers of any
applications which have already boon submitted directly to the Civil
Service Commission in order that stops may he taken to withdraw the
applications for review and processing within CIG prior to exam-
ination by the Co:omission.
ILLEGIB
4. Applications after proper review, will be submitted by the
Personnel Branch, A & M, to the Civil Service Commission prior to
the closing date of the examination. The interest of employees and
their right to participate in the examination being offered will be
protected in every way in connection with this requirement.
FOR 1HE DIRECTOR or CENTRAL INTELLIGENCE:
STATI NTL
Executive for
Admin is trat ion and Man& gm ant
AT TA : spNon15
DISTRIBUTION: All CIG Employees
;alSCIHDED PER CTA GENER A L 0 RDETZ
( 18 3 9 )
STATINTL
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CENTRAL DI TELLI GENCE GROUP
llashington, D. C.
STATI NTL
TAT
EULBER
15 July 1947
SUBJECT:
CIG Policy on Active Duty Training of 1.Iilitary
ar.a. Naval Reserve Officers Employed by CIG
EFFECTIVE UFTIL CANCELLIM OR SUPERSEDED
1. 11-te attention of all CIG =pie:Tr:es is directed to CIG
llemorr.ndura :Plumber jostled 19 :lay 19.17.
2, It is the policy of CIG to encourage: in over3,- practicable
way the active duty training of reserve officers presently
employed by CIG. Announcenc;nts of the training available are
made throudl 1111 reserve organizations alAct aro usually indicated
in the metropolitan prct;s.
3. Men practicable the leave period of reserve officer employees
will be arranged to enable their takinfr, advantage of active duty
training periods.
4. Active duty training at aces other than local will be
encouraged
STATINTL
FOR rE DIRECTOR OF Cal TRAL INTELLIGENCE:
Extoutivo for
Adminilration and Lana gement ?
ATTACH! ar, TS: None
Se 2003/01/27 : C1A-RDP81-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CENTRAL INTELLIGENCE GROUP
Washington, D. C.
UEMORANDUM
NUMBER
SUBJECT: CIG Medical Services (Civilian and Military)
EFFECTIVE UNTIL CANCELLED OR SUPERSEDED
1. CIG maintains Emergency Rooms for the benefit of civilian
employees and a Dispensary for the benefit of service personnel and
their dependents. An outline of the facilities available to each
type of employee is given below:
Civilian employees:
(1) Emergency Room facilities
(a) Will provide complete pre-employment physical
examinations for all employees.
(b) Will provide complete physical examinations
for employees before reporting to overseas
stations and upon return from overseas.
(c) Will provide complete physical examinations
when:
15 July 1947
Required by further official personnel
actions.
Upon a request for retirement benefits.
Upon request of a supervisor.
When making investigations requiring same.
(d) For the Washington, D. C. area only, complete
chest X-rays will be given to all employees.
Annual chest X-rays will be given to all
employees of the cafeteria located within
CIG buildings.
If during the physical examination, a history
of Pulmonary Tuberculosis is revealed, full
investigation will be made and a report
thereof submitted.
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(g) Innoculations and vaccinations will be given:
(1) As required for foreign service.
(2) As required on an over-all agency basis)
for maintenance of public health.
(3) Will NOT be given as a convenience to
the individual.
STATINTL
(h) For employee injuries that are sustained in
line of duty:
(1) Medical) surgical and hospital treat-
ment will be provided as required by
the injury.
(2) Provisions of CIG Administrative Order
should be consulted.
(1) Further emergency treatment will be provided
for CIG employees:
(1) Advice as to obtaining regular treatment
from a private physician.
(2) Consultation service (to aid in selection
of physician or diagnosis).
(3) Temporary treatment until a private
physician can be consulted.
(j) Emergency treatment WILL NOT:
(1) Prescribe dosages or prescriptions.
(2) Be available to administer drugs pre-
scribed by a private physician except
when injections are required on a con-
tinuous basis and a waiver is signed by
the employee concerned.
(3) Give continuous treatment for a parti-
cular illness.
(4) Take the place of a private physician.
(k) Out-patient service will be given when:
Excess sick-leave is requested (to deter-
mine cause and validity).
(2) During investigations, upon request of
a,supervisor.
(3) To assist in cases of emergency only.
Facilities of the Military Dispensary are
NOT normally available to CIG civilian
employees.
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411`
Military employees:
(1) Emergency Room facilities:
(a) Available to military personnel as required.
(2) Dispensary facilities:
(a) Military personnel and their dependents
may receive medical and dental treatment,
physical examinations And immunization
shots at the Dispensary during scheduled
hours,.?
(b) Facilities available:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Consultation Rooms
Dental Clinic
General Treatment Room
Laboratory .(for clinical studies
Pharmacy
Physio-Therapy
X-ray Roam
? GENERAL REGULATIONS:
6. Hours of service:
(1) Emergency Rooms
8:00 a.m. to 4:30 p.m., Monday through Friday,
with the exception of legal holidays....
(2) Dispensary Service:
(a) Sick Call, 0800 0930
(b) Dental Sick Call, 0830- 1030
(e) Immunizations, 0830 - 1600
Emergencies, -.during off-duty hours:
(1) Military
(a) In general', military personnel and their
dependents will report to the Army install-
ation closest to their residence. Complete .
zoning instructions will be found in
WD Memo No.
STAT
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(b) Installations available are:
(1) Walter Reed Hospital, GE 1000, Ext 1
(2) Fort Meyer Hospital, CH 3000, ask Op.
(3) Roiling Field Hospital, FR 9000, Ext. 4211
(4) Fort Belvoir Hospital, TE 7200, Ext. 15
(2) Naval And Marine Corps
(a) Will report to the Navy Dispensary at lath
and Constitution Avenue N. W.
(3) Civilian
(a) In cases of EXTREME EMERGENCY ONLY, When
private facilities are not available, may
call Providence Hospital, TR 2000.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for
Administration and Management
STAT1NTL
ATTACHMENTS: None
DISTRIBUTION: All CIG Employees
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
RESTRICTED
CENTRAL INTELLIGENCE GROUP
Washington, D. C.
STAT
moRANDum
NUMBER
SUBJECT: Survey of Safekeeping Equipment
EFFECTIVE UNTIL CANCELLED OR SUPERSEDED
Vt! 111 eiT
1. CIG is presently faced with an acute shortage of combination type *safe
file cabinets and Mosler safes. As a result, it is becoming increasingly
difficult properly to safeguard classified documents in the custody of
the organization. Conditions are such in the safekeeping container field
that equipment of this type cannot be purchased except for considerably
delayed delivery.
2. In the hope of easing this situation, a physical inspection of the
contents of safes and safe type files located in the various offices of
CIG will be made by representatives of the Physical Security Branch,
Executive for Inspections and Security, and the Supply Division, Services
Branch, Executive for Administration and Management, beginning approxi-
mately 14 July 1947. The aim of the survey is to determine whether equip-
ment of this type is being utilized for the purpose for which it is intended.
3. In keeping with standard filing practice, those documents of a lower
classification which are directly related to documents of a higher classi-
fication may be filed-together with the papers of a higher classification
in safe files or safes as directed by Security Regulations in force at this
time.
. FOR THE..DIRECTOR OF CENTRAL :INTELLIGENCE!.
? ?..RESCIDED PER CIA. GEYERAL CRDER
? ? ?? ?"1.0'
25X1A
Deputy EXeoutive for Administration
and Management
_ _ _
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STATINTL
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STAT
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CENTRAL INTELLIGENCE GROUP
Washington, D. C.
23 June 1947
MEMORANDUM
NUMBER
SUBJECT: Use of CIG Inter-Office Chain Envelope
EFFECTIVE UNTIL CANCELLED OR SUPERSEDED
1. GENERAL
a. When Used
Effective 1 July 1947, the offices of CIG will use the
official GIG inter-office chain envelope for the transmittal of
documents below TOP SECRET in classification and which are traveling
within the CIG Messenger and Courier Systems to other offices of
CIG. Under no circumstances will the envelope be used for the trans-
mittal of TOP SECRET documents. Documents will not be transmitted
outside CIG in the inter-office chain envelope.
b. Stockin of Inter-Office Chain Envelopes
Each Office Message Center, and designated pick-up and
delivery points within Offices which are' located in buildings
separated from the Office Message Center, will be supplied by
Central Records with the number of inter-office chain envelopes
needed to begin operation. Requests for such envelopes and the
b eased should be referred tol Ion extension
efore Friday, 27 June 1947.
STN
Deliver l of Mail to Office Messape Center
STATI NTL
STATI NTL
STATI NTL
All mail delivered to an Office Message Center by CIG Regular
Couriers will be contained in CIG inter-office chain envelopes. The
responsible individual in the Office Message Center will detach the
receipt (CIG Form 35-16) from the inter-office chain envelope, acknowl-
edge receipt by signing Form 35-16, and give signed receipt to the
Courier.
2. DISPATCHING OF CIG DOCUIM IN INTER-OFFICE CHAIN ENVELOPES
Additional Wra
The Office Message Center will dispatch by Courier all out-
going inter-office mail (and that intra-office mail which is destined
for a segment of an office housed in a separate building) in CIG
inter-office chain envelopes without additional wrapping. A separate
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inter-office chain envelope will be prepared for each Office Message
Center to which materials are being sent.
b. Pre aratiolof Face of Envelope
It is essential that the columns appearing on the inter-office
chain envelope be filled in completely, and that the office designation
always be indicated. If it is the desire of the sender to dispatch the
document to a specific individual, the individual's name maybe noted
in parentheoes after the office designation; for example:
TO: ORE (Attn: Mr. Blank)
FROM: OCD
In all instances, room number, when known, and building will be
indicated in the proper column. The CIG inter-office chain envelope
will not be thrown away until all spaces have been used, or until the
envelope is completely worn out. If an Office Message Center accu-
mulates a stock of envelopes which exceeds its needs, the surplus
will be returned to the Courier serving the Office.
Mail Transmitted Outside CIG
Mail to be transmitted outside CIG will be prepared at the
Office Message Center for ultimate transmittal. This will include
packaging in the manner prescribed by the Security Regulations (e. g.,
double envelopes when the security classification is SECRET or CONFI-
DENTIAL), and will also include preparation of appropriate transmittal
instructions (e. g., postage slip Form 35-ll or courier receipt). The
outgoing log number assigned the mail by the Office Message Center will
be placed in the upper left-hand corner of the transmittal envelope.,
The Central Files copy of the correspondence will be clipped to the
back of the envelope. .1-0.s mail will then be transmitted to the
Central Mail Room in a er-office chain envelope addressed to the
Central Mail Room for dispatch outside of CIG through appropriate
Courier or mail channels.
d. Transmitting C01.11IDENTIAL or SECRET Documents
The CIG inter-office chain envelope, when used to transmit
CONFIDENTIAL or SECRET dmuments, will be sealed with one CIG gummed
label and the initial of the sealer will be entered in an appropriate
place on the seal. These seals may also be obtained from
Under no circumstances should scotch tape be used to seal
office chain envelope.
0. TransmittinkUnclassified or Restricted Documents
The C1G inter-office chain envelope, when used to transmit
only unclassified or Restricted material, need not be sealed in any
manner, but the envelope flap should be pushed inside.
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f. Inter-Office Chain Envelope Numberjyg System
Each Office Liassage Center and each designated pick-up and
delivery point within an office will initiate its awn numbering series
for the inter-office chain envelopes., This number will consist of the '
month expressed in number and the next unused consecutive number; e,, g
if the first envelope is dispatched in June; the number would be 6-1;
if the tenth envelope is dispatched in July, the number would be 7-10.
Since the second number is the identifying envelope number, it would
continue in numerical sequence until the end of the calendar year,
Thus, if .* envelopes have been dispatched as of December 31, the
last one would be numbered 12-320. At the beginning of the next
calendar year, a new series would be initiated; the first envelope
in January of the next year being numbered 1-1. This office envelope
number will be placed in the office of dispatch column, before the
name in the ',From', column. The number appearing on' the envelope will
also appear on the receipt attached to the envelope. Receipts for
the envelope will then be prepared in CIG receipt book (CIG Form 35-16)
in duplicate. Form 35-16 is in triplicate; however, only two copies
are to be used and colors may be disregarded. The original copy of
the receipt will be stapled to the envelope. The Office will, retain
the carbon copy of the receipt. This copy will be signed by the
Courier who picks up the document. The number appearing on the
receipt and the inter-office chain envelope will be noted in the office
log opposite the individual papers transmitted in the inter-office
chain envoloPe. This will provide a record of the documents in any
one envelope.
z......_2er._Lt,s(giasDu11Docurls
Classified documents which, because of bulk, cannot be put in
the inter-office chain envelope, will be wrapped in a satisfactory
manner, taped with CIG gummed seals, and forwirded in exactly the
same manner as an inter-office chain envelope.
3. OPERATION OF coujum AND ICS...SENOR SYSTEN
Courier Pick7.11p and Dellmri
The system will operate in the following manner: The inter-
office chain envelope, after being signed for by the Courier on carbon
copy of receipt Form 35-16, will be delivered to the appropriate
Office liessage Center by Courier. The Office Eessage Center receiving
the inter-office chain envelope will sign the original copy of receipt
Form 35-16 and return receipt to the Courier. The Central Mail Room'
will maintain a file of all completed receipts for location purposes
b.
Central Records will provide tho Office Nessage Centers with
pick?up and delivery messenger service from and to appropriate points
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within the office which are located in the same building as the Office
Message Center. Pick?up and delivery from parts of offices located in
different buildings mill be made by Courier as indicated in paragraph
2a above'.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Deputy Executive for Perpo
and Administration '
ATTACHMENTS: None
DISTRIBUTION: A
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4;Ni&
STATI NTL
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CENTRAL INTELLIGENCE GROUP
lah shin gton, D. C.
SUBJECT:
16 Juno 1947
Iv A i
Regular Transportation Service Between CIG and Pentagon
Buildings
EFFECTIVE UNTIL 30 JUNE 1047 UNLESS SOONER RLSCIITDED
1. CIG r.cmorandum Number 30 dated 19 1iay 1947, Subject: "Regular
Transportation Service Between CIG and Pentagon Buildings", is
rescinded and the following is substituted therefor, effective
Tuesday, 17 June 1947.
2, Regular hourly bus service between North, North Interior, and
Pentagon J3ui1dings will operate as indicated in the schedule
below:
ILLEGIE3
Leave
111
it
rdi
n
riet
ciet,
Leave
C)
STATiNTL
STATiNTL
SW Zi BOUND
l'iorth Interior 0820 0920 1020 1120 1220 1320 1420 1520
2210 E Street 0825 0925 1025 1125 1225 1325 1425 1525
North Bldg. 0827 ? 0927 1027 1127 1227 1327 1427 1527
Admin, Bldg. 0829 0929 1029 1129 1229 1329 1429 1529
Quo Bldg: 0831 0931 1031 1131 1231 1331 1431 1531
"I'l" Bldg. 0833 0933 1033 1133 1233 1333 1433 1533
Pentagon Bldg. 0840 0940 1040 1140 1240 1340 1440 1540
NORTH BOUND
Pentagon Bldg. 0840 0040 1040 1140 1240 1340 1440 1540
North Bldg. 0848 0948 1048 1148 1248 1348 1448 1548
Admin. Bldg. 0850 0950 1050 1150 1250 1350 1450 1550
Quo Bldg. 0852 0952 1052 1152 1252 1352 1452 1552
"1,19 Bldg. 0854 0954 1054 1154 1254 1354 1454 1554
2210 E Street 0857 0957 1057 1157 1257 1357 1457 1557
North Interior 0902 1002 1102 1202 1302 1402 1502 1602
The North Interior Building stop is at the 18th and IP Streets, N. 'd.,
entrance and the stop at the Pentagon Building is at the La11 Entrance.
3. Requests for special cars to any of tho buildings indicated in the
above schedule will not be furnished except in cases of emergency?
4. This service will not be available on Saturdays, Sundays or
holidays
5. All requests for transportation outside of this schedule should be
directed to the rotor Pool, EX-tension 2204,
FOR UTE DIRECTOR OF CENTRi
'RESCINDED TET). CIA.. GENERAL ORDER;
Dep xecu -ye or ersonn
AT Jicne and Administration
DISTRIBUTI ON: A
(1417)
EFFECTIVE 30 JUNE 1947 CIG MEHORANDA WILL REMAIN IN FORCE UNTIL CANCELLED OR
SUPERSEDED.
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STATINTL
CENTRAL INTELLIGENCE GROUP
Viashington, D. C.
11EI:ORAlarli
NULMER
16 Juno
0027A
SUBJECT: Policy on Promotions of Civilian Employees in CIG
EFFECTIVE UNTIL 30 JUNE 1947 UEL:SS SOONER RESCINDED
1. There is hereby established within CIG a promotion policy to
cover promotion actions for all civilian rers on no 1 paid from
vouchercd funds.
2. CIG employoes will be promoted within the agency to advanced
grades when such vacancies occur, subject to the following conditions:
(a) A vacant position of a highor classification must exist.
(b) The individual must meet qualification requirements of
the rosition for which ho is being rocommended in
accordance with the standards established by the Civil
Service Commission or by CIG.
(c) Promotions of more than one grade higher than the grade
held by employee at the time of recommendation are not
to be rcoommonded.
(d) The following table spocifios the time in grade require-
ments to be met rrior to the initiation of action
recommending a promotion:
SP CAF CPC ma IN GRADE
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Reconmendations for promotions will include a statement that the
requirements sot forth in paragraph 2 of this memorandum have been
met.
4. No exceptions to the proviSions of this ntemorandum will be gran*od
Without the specific written approval of the Director of Central In-
telligence.
5. This momorandum does not pertain to within grade promotions which
will be made as rrovided for in Section 402 of the Federal Employees
Pay Act of 1947. Such promotions will be automatic as required by law.
FOR MEIE DIRECTOR OF CENTRAL INTELLI NCE:
c.A.t
ATTACIIIENTSt4 None
-
DISTRIBUTIONi A
De,luty EXecutive for Personnel
and. Administration
STATI NTL
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
? RESTRICTED
C-XTRAL I=LIG=CE GROUP
"lashington, D. C.
10 June 1947
25X1
1.1111.10RAITDUI!
SUEJCT: Nilitary and Civilian Service Record
2.1.PIP::!',CT IT] UNTIL 30 JUITE UNLESS 5' ()CHI?. PCJESCIII.N.ID
1. A Ililitary and Civilian Service Record, form 37-21 .(copy
attached) will be prepared by each military and civilian employee
on du-1w with CIG on date of receipt of this memorandum.
2. Each Assistant Director and head of a staff section
will be responsible that these forms are completed by all personnel
on duty under his jurisdiction not later than 16 June 1947.
Cmpleted forms will be forwarded with a covering memorandum t
Chief, Personnel Division, P (!: A Branch.
3, ..thenever any change in status of an individual employed
by CIG occurs, a revised 'Tilitary and Civilian Service Record will
be prepared and forwarded as indicated in pararaph 2 above.
70R THE.DIRECTOR 07 CENTRAL INTELLIGENCE:
25X1A
Deputy ior_ecutIve or Person1
and Administration
RESCINDED PER CIA GENERAL ORDER
ATTAC=NTS:
Fort 37-21
DISTRIBUTION:
EFFECTIVE 30 JUNE 1947 cig MMORANDA WILL REMAIN
n4W'WZDED
IN FORCE UNTIL CANCELLED
OR
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IV:SIKIGIED
,
CENTRAL INTELLIGENCE INTELLIGENCE GROUP
MILITARY AND CIVILIAN SERVICE RECORD
MISS I I LAST MIDDLE IOR MAIDEN/ FIRST
BIRTH DATE MONTH DAY YEAR
0 MR. 1 MRS. 1
PRESENT ASSIGNMENT OFFICE BRANCH DIVISION
GRADE OR RANK
MILITARY SERVICE RECORD
1. ARE YOU NOW ON ACTIVE DUTY IN THE UNITED STATES MILITARY OR NAVAL SERVICE? YES I I NO
IF "YES", CHECK (ve) WHETHER:
REGULAR ARMY I I REGULAR A14? FORCES I f REGULAR MARINE CORPS I I
AUS I I AIR FORCE RESERVE I I MARINE CORPS RESERVE I
ORC II REGULAR NAVY I I
NATIONAL GUARD l NAVAL RESERVE
RANK SERIAL NO.
2. IF YOU ARE NOT NOW ON ACTIVE DUTY, HAVE YOU EVER BEEN IN THE UNITED STATES MILITARY OR NAVAL SERV4CE?
YES? I *NOI
IF "YES", CHECK (?E) WHETHER:
REGULAR ARMY I I REGULAR AIR FORCES I REGULAR MARINE CORPS I I
AUS I AIR FORCE RESERVE I 1 MARINE CORPS RESERVE II
ORC I I REGULAR NAVY I I
NATIONAL GUARD I I NAVAL RESERVE I I
RANK SERIAL NO.
INDICATE WHETHER RETIRED OR SEPARATED DATE
ARE YOU NOW IN THE RESERVE CORPS OR NATIONAL GUARD? YESI I NOI I
INDICATE WHETHER NATIONAL GUARD OR RESERVE OF ARMY, NAVY, AIR FORCES OR MARINE CORPS
PHYSICAL QUALIFICATIONS
1. HAVE YOU ANY PHYSICAL DEFECTS OR DISABALITIEs? YES? j NO IF THE ANSWER IS "YES",
GIVE COMPLETE DETAILS.
2. ARE YOU A DISABLED VETERAN? YES! I NO? I IF ANSWER IS "YES", STATE PERCENT DISABILITY
_S
CIVILIAN SERVICE RECORD
1. CHECK (V) CIVIL SERVICE STATUS: PERMANENT I I PROBATIONARYI
INDEFINITE (TEMPORARY, WAR SERVICE, ETC;)
2. GIVE LF.NGTH OF FEDERAL SERVICE (INCLUDING MILITARY SERVICE): YEARS MONTHS DAYS
?
3. CHECK (Ar) LAST EMPLOYMENT: FEDERAL I I NON?FEDERAL I NO PREVIOUS EMPLOYMENT I I
IF FEDERAL, GIVE NAME OF DEPARTMENT AND DATE OF SEPARATION.
4. ARE YOU THE UNMARRIED WIDOW OF A VETERAN OR THE WIFE OF A DISABLED VETERAN? YES? I NO
DATE. SIGNATURE OF EMPLOYEE
.._.... ....
37?2I
JUN 1947
, .
(1310)
,
ve"00
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? ? COIT.711C.DZITTIAI,
5X1
U3HTRAL II:TEL=C: GROUP
Mlshincton, D. C.
,SUDJECT: Dissemination of CIG PulDlications Outside the Federal
Government
TECTIVT3 UNTIL 30 JUNE 1911.7 .UNLESS S0011712 RESCIND:7)
1. POLICY
75
9 June 1947
It is the coneral policy of the Central Intelligence Group not to
furnish its publications to private individuals, corporations or other
non-federal or;.;anizations. In no instance, and re,sardless of mccep-
tions o10 r, rill a publication above the classification ?Restricted"
be furnished to such individuals or activities -.Tithout the e;:press
authority of the Director.
2. PR1:a].."'T 1aCET:'.17017,3
The follo-,ring material is made available on a basis of clear
advantk;e to CTG or rec-2.procit:.,r for stallar material:
a. Publications which the Office of Operations r: :1:10 s to
certain :i.-)ress and radio rer.iresentatives Vh offices in ITashinaton,
D. C., to universities and colleges throuch 'the Library of Coross,
and to certain f oroign Governments and international bodies.
b. Certain technical publicatIl_ons sent by -'6.1e TUT to private
foroiL,n covernmonts and others.
3.. AUTJORITI7'.20R?1.;'UTU7:?..: 11Y.OEI'TIOITS
a. Distribution of CIG publications to non-r.;evernment sources
will be limited to the number and typo of recipionts approved by the
Office of Collection and Disseination and to channels of disse:.71-
nation approved by OCD. 72:::ce7)tions to the ,,..,e neral policy trill be
made only in those cases uhich are shoun to be to the clear adva.atae
of GIG or in 1.-flich a reciprocal acrooment beneficial to CICT has been
arraned.
b. iiereafter, all requests from non-government sources or
unclass:l.fied material w-ial oc ref er-A:'ed to OCD for approval or the
preparation of a negative reply, ai C/Cr any noc s s ary c ?ordination
with the C?oneral Counsel or othor office concorned.
rir . . ?
?? : ,??.? ?? ?
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c. The d.issemination of classified material is covered in
?e CIG Security Reculations. ITitinin the li:litations prescribed by
these security reculations, all requeots for CIG classified publi-
cations :Crain applicants outside the ,:iecleral Government will be
forwarded to OCD for ac 'bion as outlined in park,raIph 3b above..
FOR TIE DIRECTOR OF CEITTRAL
Dept ?uy .6;cecutive for Per so:ane
and Administration
ATTACIE:1,1:711S:
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
R:::;STRICTED?
C:;i?1TRAL INTMLIG:NCE GROUP
Washincton, D. C.
1E7TORANDU1 I
25X1, NU113.7,R
SUDJECT: Rescission of CIG Memorandum Number 33
.EFFECTIVE? 9 JUNE 1947.
1. CIG Tlemorandum Number 33: RESTRICTM, dated 2 June 1947,
Subject: "Dissemination of CIG Publications Outside the Federal
Government," is rescinded effective this date.
C'O'A
,vrt!
FOR TIT., D:C11.1;CTOR 0.7 CENTRAL INTELLIGENCE:
Deputy Executive for Personnel'1
and Administration
ATTACIIIIIITS: None
DISTRIDTCION: .A
EFFECTIVE 30 JUNE 1947 CIG MEMORANDA HAVING BEEN RESCINDED NOT EFPECTIVE
AFTER 1, JULY, 1947
1/2 -ROP81-00728R000100040027-1
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25X1A
25X1
1TUT.'113E11.
RI:STD.:TM
CROUP
Trashinston, B. C.
9 June 1947 ?
SUBJECT: CIG Representation on Advisory Comittee, Board on
Geographical Names
1172,CTIVE UNTIL 30 JUlt3 19)47 UI1SC COOITM R73CIND:,:=3
1., Office of Reports and ;:lstimatec, has been
appointed CIO Re:Presentative on the Advisory Committee" Board on
Creogra7hical Names. is located in Room 101 Central
.;]:..tensionl
2. The Board on Geographical ?Names is charged with the primary
Tune tttin and re sponsibility of obtaining unif orM us ase in e ?graphic
somen -attire and orthography throughout the 7ederal Goverrunent and
is tandard authority for all unsettled questions of this nature.
..?
2,5)(1A
tv;
tA,/
.TOR Ti Dir,:::icT.OR all,ITIIAL.INT:LZ,LIGMICE:.
0 ? ?
Deputy'Necutive for PersonnelL/
and Administration
? ATTAC....1;.: fiTS :
DISTRIBUTION:
RESCINDED. PER CIA GENERAL ORDER NO. n
-.EFFECTIVE 30 JUNE 1947 CIG MEMORANDA WILL REMAIN IN FORCE TTNT.PIL CANCELLED OR
SUPERSEDED
P2STIZICT:7,D
e 2003/01/27 : CIA-RDP81-00728R000100040027-1
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nITTRAL uTmLITTal GROUP
1ashincton, D. C.
25X1
SUTIECT: Chance in Official Iforkin T!ors of CIG
5 June 1247
110.71=11 UNTIL 30 jUllE 1947 UNLSS SOOIFR RESCINDED
1. =active !:onday, 9 June 12117, the recular, mrking hours
for all activities of the Central intellience Group within the
continental limits of the U. S. will be from 0000 to 1630 from
:!onday throuch 7riday of each week.
STATINTL
2. The new hours, as heretefore, provide for a 30?minute
luncheon period.
'20R, TT.1:11, 1):CTOII C:IITRAL
Deputy x cutive for Personne
and Administration
DISTRTDUTION:? To All GIG: ]mployees ?
EFFECTIVE ?;50 JUNE 1947 CIG MEMORANDA WILL REMAIN TN FORCE UNTIL CANCELLED OR
SUPERSEDED
IR',DR:81:-0:6728149p.910040027-1
Approved, For Release 2003/01/27 : CIA-RDP81-00728R0001000400
r?.2sTrz.rn.ID
C.,:] 'TRAY, -.T.T.Li.;),LIGTIM MOO
-lashington, D. C.
25X1
25X1 A
?
? litra..',R
SUDILICT: Dissehtination of GIG Publications Outside the J.:federal
Government
TEITTL 30 JUIEG 1911.7 UHL70,33 SOOIER R;SCI11D2D
. . ?
, POLICY
It is the general policy of the Central Intelligence Croup not to
furnish its publications to private. individuals, corporations or other
non-federal organizations. In no instance, and regardless of excep-
tions belou, will a publication above the classification "Restricted"
be furnished to such individuals or activities without the express
authority of the Director.
?2. 'PR= =::TICUS.
The following material is made available on ,a basis of clear
advantage te CIC or reciprocity for similar material:
a. Publications which the Office of Operations gives to
certain press and radio representatives with offices in .dashington,'
'D. C., to universities and colleges through the Library of Congress,'
and to certain foreign governments and international bodies.
b. Certain technical publications sent by the FMB to private
individuals, foreign governments and others.'
3. AUTHORITY 7OR ruTum 11,CC:EPTI0HS
a. Distribution of GIG publications to non-government sources
will be limited to the number and type of recipients approved by the
Office of Collection and Dissemination and to channels of dissemi-
nation approved by OCT.). Exceptions to the general policy will be
made only in those cases which are shown to be to the clear advantage
of CIG or in which a reciprocal agreement beneficial to CIG has been
arranged.
b. Eereafter, all requests from non-government sources for
unclassified material will be referred to OCD for approval or the
preparaila a(Y6L-Aiate reply, after any necessary coordination
with the General Counsel or other office concerned.
tflfT
HOH
R:STRICTIO
-REC INDED* EFFECTIVE 92 JUNE 1947
Effective SO JUNE 1947 HAVING BEEN RECINDED NOT EFFECTIVE AFTER 1, JULY 1947
elease 040 ?CiA-RDkl -00728R00010q04q027-1
Approved For Release 2003/047 ? CIA-RDP81-00728R00.01,90040027-1
iLiJiZZICTED
c. The dissemination of classified material is covered in the
CIG Security Regulations. 'Within the limitations prescribed by
these security regulations, a1.1 requests for CIG classified publi-
cations from applicants outside the Fodoral Government will be
forwarded to OCD for action as outlined in paragraph 3b above.
FOR T72 DIR:CTOR OF =MAL =Ltd
? ? ATTACIEZITS:'
DISTRIDUTIOU: A
DZSTRICTED
1400728R000100040027-1
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ST*
STATINTL
ur,I$C11 :
,
';'.111TRAL INTELLIGENCE GROUP
Washington: D. C.
\ 6
Candidates for the Sixth Federal Administrative Intern
Training Program
laPECTIVE U.T.TIL? 1 JULY 1947 UNLESS SOON.T. 11:1]SOnalio
The Civil Service Commission has announced the sixth administrative
itrbern program. It will begin Septe:nber 2: 1947: and continue through
February 0: 1948. The Central Intelligence Group has been invited to
nominate candidates for the internship.
1. PUITOSE
The purpose of this progra.-a is to assist Government agencies to
di SC OVOr and train employees possessing outstanding potentialities for
z.l.ciministrati.ve and executive respons:Lbili.bies. The program is designed
to provide the selected employees with work experience that will lead
to the fullest possible uz-ie of their skills and abilities. A.7 ,s.elocted
employee must be able to leave his rogular position for a period of .s.ix.
.......
2. iTa IATIO1TAil)? SE:LOTION CAND.IDATES DEADLITE 15 JUNE! 1947 .
a. Supervisor No-qination
....._.
All nominations made by supervisors must be sent to the
Training Section, Personnel Division: and must comply with
the following regulations:
;:ach candidate must be recommended by his immediate
supervisor; (This must be a writtm recommendation.)
Candidates must have a minimum of two years successful
progressive expericmce or comparable service in the.
Armed :.?orees;
3). They must not be above C/2-9 or P-3;
? ) They must show c;ood personal criali'ules and an aptitude-
?f?#11ea4ers'Aip in their yro1,-.1.: or in other activities;
,?.
11,..0 A t. ?
(1247)
HAVING BEEN RECINDED NOT EFFECTIVE AFTER 1, JULY, 1947
30 JUNE 1947 CIG MEMORANDA
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They must be in good health, adequate for an intensive
schedule of nor'.: and after hours activity;
(6) Candidates will receive consideration regardless of the
type of work now performed;
(7) Candidates must submit a completed form
(8) Candidates must submit a letter setting forth their
reasons for desirinc to enter training as an intern.
. Training Section Selections
The Traininc Section, Peroonnel Division, is responsible for
selecting the best qualified candidates from among those
recomended. The employees chosen by the Training Section will
be referred to the interdepartmental Conmittee on Adminis-
trative Interns, where they will untor competition with candi-
dates from varioue other Government agencies. About 30 interns
win be selected froel anon:; all candidates.
Yinal Selection of Interns
The final selection of interns will be nado by the Inter-
del?artmental Cc:mitt:se on Ad.linistrative Interns by the
fella:ring methods:
(1) Careful study of candidatest)ast work experience;
(2) Acenciest recommendation;
( 3 )
'4)
1.Tritten eXamine.tion, conducted
Personal Interviews.
PTA: A;ID SCOPE OF TnATrIHG
killOriC an University;
The training nill consist of
Orientation
Initial personal counseling, orientation and a program of
training and luovh experience for each individual. Interns
will be feiven an over-all view of the administrative opera-
tions of the Government.
Rotating 17oel.f.. Assignments
A "tail orreade" echediae of rotating work pro gr ELMS , based. on
. an analysis of individual needs, to give each intern a varied
ease 2003/01/27 : opp -00728R000100040027-1
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exlerienco in phases of Government administration. Such
programs will not be limited to work in the intern's
sponsoring agoncy, but may be arranged wherever he would
be most la Ly to gain the best experience.
c. Supervision
Interns will be under the general suporvibiOn'of an agency
advisor appointed by their sponsoring agency:
4 Group Discudsions
STAT
???'
Weekly meeting featuring recognized authorities .in and out
of the Governmont.
Counseling
. _
Conferences with -the: training .advisers, periodic work repOrts,
gc.idod reading, and other instructional devices:
Acadwaic Trork.
??? ?? ??? 1.4 ?
Outside co1lco study is required. The American University
has made available a one-Course scholarship for each intern.
ADDITIOUAL DUCTMTION
Additional information rehr,arding any phase of the internship may
be obtained by calling Train*g Section, Pprsonnel Division,
extension
IPOP, DI11.:7.',CTOR. DITMLIG:tElICE:
STATI NTL
ATTACH: 7.17S: iTone
DTF.ITTUITOTIOIT: Al]. CIG Thnployeos
rersonner
and Administration
200101/27 : -IREW81-00728R000100040027_1
Approved For Release 2003/01/27 :rCIA-RDP81-00728R00010004 027-1
5X1
CONFIDENTIAL
;
CENTRAL INTELLIGENCE GROUP
Washington,D.C.
75
ZEMORANffM,
NUMBER 22 May 1947
SUBJECT: CIG Information Report Form No. 51-4 (Jan. 47)
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. PURPOSE
The purpose Of this document is to prescribe a uniform method
for the preparation and use of subject form.
2. SCOPL AND CONTENT
a. Subject form was devised to provide the Central Intelliganco
Group with a standard intelligence information report form which
would meet the specific needs of each of the operating offices.
Form 51-4 will be for the use of all CIG offices other than the
Office of Special Onerations. Form 51-4A will be for the use of
the Office of Special Operations.
b. This order will encompass all procedures and nomenclature
to be used in preparation of the form.
c. Specifically exempt from this order are the preliminary
procedures now required by the Office of Special Operations.
3. PREPARATION OF FORM
a.. Subject form will be prepared by the office originating
the intelligence information report. These offices will:
(1) Prepare the report on master ditto stencil (Form
No. 51-4). -
(2) Forward the finished master ditto stencil of the
report to the OCD Reading Center for processing in aCcordance
with OCD functions,.
(3) Classify the report in accordance with existing
CIG security regulations, aad type classification on the
form as indicated.
(4) Indicate broad restrictions of any type which
should be shown on each copy of a report, if special control
of distribution is required. These restrictions are to be
(1155) CONFIDENTIAL
EFFECTIVE 30 JUNE 1947 CIG MEMORANDA 'ATILL..RET\IAIN IN FORCE UNTIL CANCELLED ..)R
SUPERSEDED
roved For -Release 2003/01127 :.CIA-RDP01-00728R000100040027-1
Approved For Release.2003/01/27 : CIA-RDP81-00728R000100040027-1
CONFIDENTIAL
typed on the master stencil. For example, if the report
should not be made.available by receiving agencies to other
than U. S. officials, notation would be made similar to
"CONTAOL; U. S. OFFICIALS ONLY."
(5) Indicate by rubber stamp or other notation that
will not rerroduce on copies of the rerort, in the upper
left ham: corner of master ditto stencil, recommendations
for distribution to particular agencies which would not
normally be considered as logical recipients of the report
by the OCD Reading Center. Conversely, if the originating
office believes that certain specific agencies should not
receive the report, such recommendations should 1,1so be
indicated in the upper left hand corner of the master ditto.
NOTE: This information is for OCD Reading Center use anl
and will not be placed on the master stencil in such a manner
as to print on copies stencil.madj7177717-
4. DETAILS .OF FORM
a. The CIG office
completion of the form
graphs 4a(6) and 4a(12
(i) COUNTRY
originating the report will be responsible for
in detail with exceptions as noted in para-
. The following definitions will be used:
Show the country to which the information pertains.
(2) SUBJECT
Indicate the general subject of the information con-
tained in the report.
(3) PLACE ACQUIRED
Indicate the Country or geographical area in which the
information was secured. For example: The country
as specified in raraeranh 4a(1) nhow ih4-,
1 Wherever possible,
the specific city or town within the "Place Acquired"
should be named. , "Place Acquired" is not the place
where the report was first written.
DATE ACQUIRED
25X1A
25X1A
- Date on which the information was collected in the
field by the source of the information.
CONFIDENTIAL
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CONFIDENTLAL
(5) REPORT NUMBER
(a)
- 3 -
Each report will be numbered by the orig-
inating office in such a way as to distin-
guish it from any other CIG report. Each
office or branch will use an identifying
symbol as a prefix to the report number.
For example, the Office of Special 0,erations
uses a prefix; the Contacts Branch, 00,
the
Foreji Broadcast Informatioft
uses
5X1
the Documents Branch,
uses
( 6) DATE DISTRIBUTED
Date on which the report is distributed by the
Central Intelligence Group. This space will be
left blank by the originating office and will be
accomplished by the Information Distribution Unit,
P ec A Branch.
(7) NUMBER OF PAGES
Enter the total number of pages comprising the
report.
(8) NUTTER OF ENCLOSURES
Enter the total number of enclosures to tho basio
re?ort. In addition, the enclosures will be
identified by a listing at the end of the report.
This listing will be as brief as possible; abbrevi-
ations will be used whenever practicable,
(9) SUPPLEMENT TO REPORT NUMBER
If the report provides additional information which
sunploments or changes a previous report, the
originating office will so indicate by inserting
the report number of the previous re'-ort or reports
in this space.
(10) GRADING OF SOURCE
(a)
Originating office will accomplish in the
appropriate box from knowledge nnd experience
with the source from which the report Was
derived,
25X1A
25X1A
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4 lr
CONFIDENTIAL
,
(b) If the source is documentary, this section need
not be filled in, and procedure outlined in
paragraph 4a(13) below will bo followed.
(11) COLLECTOR'S uRADING OF CONTENT
This will be accomplished by the originating office
and will be the grading which is furnished by the
sources of that office.
(12) CIG EVALUATION OF CONTENT
(a)
This evaluation when required, will normally be
obtained by the OCD Reading Center through facil-
ities of the Office of ePorts and Estimates.
Procedures for securing evaluations will bo do-
signed for expeditious accomplishment of this
step and will be developed by OCD in coordination
with the Office of Reports and Estimates.
(b) Renorts proparoa on subject form, when dispatched
from CIG, will have the appropriate box under the
heading, CIG EVALUATION OF CONTENT, marked.
(13) SOURCE
This will be accomplished by the originating office
and will serve only as an indication of thu source,
except in the case of rororts based on documentary
sources. The originating office will take necessary
action to assure that sources aro given full security
protection. If necessary to protect sources completely,
this section will be left blank. ',Mon the source is
documentary and no security problems are involved the
documents will be identified by brief title. If
security is involved, the source will be cited simply
as "Documentary".
(14) BODY OF REPORT
This will contain the information as edited and pre-
pared for distribution. If the report requires more
than one rage, only the first page will be prepared
on CIG Information Report, Form No. 51-4 (Jan. 47).
Succeeding pages will be on the regular legal size
ditto stencil with each page appropriately classified
and numbered consecutively. These pages will contain
the proper REPORT NUMBER, as stated in paragraph 4a(5)
above, in the upper right hand corner.
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CONFIDENTIAL
(15) DISTRIBUTION
(A)
- 5 -
The Information Report Form contains two boxes at
the bottom of, the form. The first box indicates
external distribution of the report. This will
be accomplished by the Information Distribution
Unit in accordance with instructions eivon by
the OCD Reading Center. The number of copies
distributed will not bo indicated on the report
form; distribution will be shown by rIC an s of
"X" narks in appropriate boxes.
(b) The second box at the bottom of the form provides
for internal distribution within GIG offices.
Thu orieino.tine office will int!icate its internal
requirevents for distribution by "X" narks in
appropriate boxes. This internal distribution
will appear on all stencils except for OSO de-
livered to the OCD Reading Center for accomplish-
ment of dissemination, and on those copies of
reports returned to the originating office for
internal distribution. It will not appear on
coPios prepared from tho master stencil which
are distributed to agencies outside of CIG, but
will be deleted from those copies by the Informa-
tion Distribution Units
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for Personnel
mc; Administration
25X1A
DISTRIBUTION: A
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CT2ITRAL INTELLIGENCE GROUP
Washington, D. C.
Hfl ,ORANDUM 19 nay 1947.
NUUBER
SUBJECT: Regular Transportation Service Botwcon CI G and Pentagon
Buildings
EFFLCTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. Effoctivc 13 nay 1047, rooaar bus scrvico hs becn providod
between North Building, North Intorior Building, end the Pentagon
Building on an hourly basis as indicated on tho schedule below:
Leave North Buntline to North Interior 0850
Lcavc North Interior to PontagyA 0900
Lc aye Pentagon to North Interior 0925
Leavo North Intorior to North Building 0940
Then every hour thereaftor until last trip leaving North
Interior Building to North Building at 1640 hours.
2. Requests for spocial cars to any of the buildings indicated in the
Hours
0950
1050
1000
1100
1025
1125
1040
1140
abovo schedule will not bo furnished excopt in casos of emergency.
3. The routo follawod on the above schedule will begin at. North
Building as indicatod, stopping at South Building, Administration
Building, Roar of Quo Building, 2210 E Strcct, 18th & F Streets Entranco
to Earth Interior Building, and the Hall Entranco to tho PontagonBuildinc.
4. This sorvico will not bo available on Saturdays, Sundays, or
holidays.
5. All requests for transportation outside
diroctod to the notor Pool, Extension
STATINTL ,
of this schodulo should bo
FOR ME REC TOR OF CENTRAL IN TELLI GENCE:
STAT
Exocutivo for Porsonnol
and Administration
ATTACMIENTS: None
DIS TRIBUTI ON: A
.RESCINDED BY CIG MEMORANDUM NO 110, DATED 16th, June, 1947
'EFFECTIVE 30 J941391947 CIG MEMORANDA WILL REMAIN IN FOP.CE UNTIL CANCELLED OR
SUPERSEDED
2003/01/27: CIA-RDP8I -00728R0001 00040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
1,MII0R1NDULI
NUII13ER
SUBJECT: Saturday
RESTRICTED
(15ZOUP
Washington, D. C.
19 May 1947
,31;A (k.
Sunday and Holiday Duty, North Interior Building.
EFFECTIVE UNTIL 30 JUNE 190 UNLESS SOONER :RESCINDED
1. CIG Administrativo Order No. dated 6 January 1947 Subject:
"Saturday, Sunday tvlioliday Duty Now War Dept. Bldg.", is roscinded.
2. Effective 10 Eay 1947, Saturday, Sunday and Holiday duty will be
performed by a duty officer and assistant who will be dotailod by
separate memoranda from time to timo.
3. Duty :Moors rind their assistants will bc on duty fron 0830 until
1700 on Saturdays, Sundays and Holiilays. The place of duty for the
duty ()Moor will be Room 7135 North Interior Building; tho assistant
11111 bo in Boom 7133. Hovrovor, when the Secretary to the Director
is pros,nt, the duty off icor may tako station in any other office of
CIG in North Intorior Building and will be notified by thc Secretary
whon it is again nocossary to take station in Room 7135e
4. The duty officer will koop a signature list of all persons entering
and leaving offices of CIG in North Interior Building, accept delivery
of classified and unclassified material, accept visitors to any office
of CIG, answer all calls coming in to Room 7135, and will take such
initial stops as nay be appropriate in any case. Whon he dooms it
necessary, ho will notify the proper person relative to urgent matters
so that, action may be taken. The primary function of the assistant to
the duty officer will be to provide nocessary clerical and stenographic
assistance.
5. The Assistant Directors of Off icos, Chief of ICAPS, and Executive
for P&A will submit to the Secretary to the Diroctor not later than
1200 hours on the Friday precoding Saturday or Sunday duty, and not
latcr than 1200 hours on the day preceding a holiday tour of duty, a
stand-by list of two individuals who can be contacted, togothor with
their hoc address and hOme tolophono number. Whom offices maintain
a full-time duty officer on Saturdays, Sundays or Holidays, his nano
and telephone number may be submitted in lieu of the above. The
Secretary to tho Director will then place these addrosscs in the duty
officer's book which will also include a list of all parsons entering
offices on Saturdays, Sundays, or Holidays, one copy of CIG Memorandum
25X1 No.IIII one copy of CIG Security Regulations, RESTRICTED porsonnol
rosters, and necessary telophono directories.
6. Tho duty officer or his assistant will report to the Secretary to
the Director, Room 7135, at 1600 hours on the Friday procodinc, Saturday
and Sunday duty or on the day preceding holiday duty to be briefod
relative to the use of telephones and to rocoivo any special instructions
relative to the Diroctor's office.
(1o2g) RESTICLCTgp ,
EFFECTIVE 30 JUNt, 1947 CIG IV.EMORAIIDA L tiJINLT FORCE UNTIL CANCELLED OR
SUPERSEDED
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11ES T1 CTED
7. Duty off icors and assistants. era cuthorizod to exchange tours of
duty with other appropriate personnel; howdvor, responsibility rests
with the individual dOtailod to roport to the Exocutive for P&A, by
1200 hours on Friday preceding the tour of duty tho nam of the
parson to rollove
8. The duty officor will nako a thorour:h security chock at 1700 hours
of all ?Moos in thu North Interior Building that have bcon opened
during thc day in conplianco with paragraph 10, Security Rogulations,
CIC. Any parson who enters his dffico in the North Interior Building
for purposes of work on Saturdays, Sundays, or Holidays will notify
the duty officer, who for security purposos will list the arrivals and
departuros in tho duty officor's book.
9. The duty officer's book will contain nothinc hirhor than RESTRICTED
natorial and at the conplotion of each tour of duty, will bo loft on
the desk of the Soorctury to the Director in Roan 7135 aftor which tho
roon will bo lockcd. All other classifiod matorial will bo placod in
tho duty ?Moor's porsonal safo at 1700 hours on the day of duty and
turned over to Executivo Registry for distribution by 0845 the following
nornal work day.
10. All civilian personnel who aro dotnilod for this duty nay be given
compensatory tine off o ovortino in accordance with the provisions
of Adninistrativo Ordor issuod 13 Novcnbor 1946.
?????; 25X1A
FOR THE DIRECTOR OF CENTRAL INT EIJI pENCEI
Exocuti1ro. _for Porsonno1
and Aciminis tratton
ATTAMEENTS: None
DI S TRIM) TI ON: A
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CENTRAL INTELLIGENCE GROUP
WashingtOn, D. C.
1STAT. liULIBER
19 Hay 1947
SUBJECT:
Unitary Leave With Pay for Annual Training Duty
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. DEFINITION
Unitary leave defined as the period of leave with pay from offi-
cial duty authorized for those civilian employees who arc members of thc
National Guard, Officers Reserve Corps, Coast Guard Reserve, or Naval
Ilarine Reserve, on days on whi9h they are engaged in training c'.uty.
2. CONDITIONS FOR GRANTINGUILITARY LEAVE
a. 11ilitary leave in grantcid only to 'regular" employees of the
United States and of the. Distrrot Of Colunbic,.., cr. distinguished from
temporary, substitute, and when actually employed personnel.
b. ililitary les.ve is granted for the purpose of training prospec-
tive members of the armed forces of tho U.S. for active duty as outlined
in Chapter L1-21 of the Federal Personnel Eanual.
3. LURATION OF ITILITARY LEAVE
a. In general, a maximum of fifteen (15) chlenciar days military
leave "without loss of pay, time or efficiency rating" may be granted
in any one calendar year for service with the organizations mentioned
above.
b. When it is necessary for an individual to serve for c longer
period, any time in excess of the fifteen (15) days maximum will be
charged as annual leave or leave without pay, as determined by the
employee concerned.
4. . PROCEDURE
An employee desiring military leave should submit a request to his
immediate superior on Standard Form No. 71, Application for Leave,
accompanied by two (2) copies of his military orders., The Form No. 71
together with the military orders will bc forwarded throug)i proper
channels to the Pay Roll Unit, \Fiscal Sebtion, and the leave will be re-
ported on the Tim:- and Attendance Report, Form 1130, in the column narked
"Other" with the notation "Unitary Leave" placed in the "Rc.)narks" block.
STATINTL FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for Personnel
and Administration
ATTACHMENTS:. None.
DISTRIBUTION: A. .(1091)?
eleas' 2003/01/27: CIA-RDP81-00728R000100040027-1
. .
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CONFIDEN rcm,
CENTRAL INTELLIGENCE GROUP
Washington, D. C.
:141,10RIINDUTA
NUMBER
SUBJECT: Policy on Clearance of Personnel for Duties with
Central Intelligence Group
EFFECTIVE UNTIL E) JUNE 1941 unriss SOONER RESCINDED
C.I.G. Administrative Order
of Personnel for Duties with Central
25 October 1946, is hereby rescinded.
following is substituted therefor:
25X1A
!9]
Subject: "Policy on Clearance
In.tollig,ence Group", dated
effective this date, and the
25X1A
1. The President's letter of 22 January 1946, referring to functions
of the National Intelligence Authority and the Director of Central
Intelligence, states : "In the conduct of their activities, the
National Intelligence Authority and the Director of Central Intelligence
shall be responsible for Aally protecting intelligence sources and
methods."
2. In the discharge of this responsibility, it is imperative that
personnel assigned to or attached for duty with the Central Intelligence
Group be individuals:
Et ?
Of excellent character who are citizens of the United Statos
and who have no member of the immediate family or next of :in
thereof subject to a foreign power;
Whose loyalty, integrity, discretion and trustworthiness are
unquestioned;
Whose financial status and habits are such as to render un-
likely their succurabing to e.ny temptation arising from these
sources.
3. To assure that personnel assimed to or attached for a'uty with the
Central Intelligence Group :lc et thc standards prescribed in the fore-
going pa:T.:graph, the following procedures will be applied in the
investigation and clearance of such individuals:
a. Investigation will be conducted to the extent necessary to
? enable the proper determination of an individual's eligibility
in accordance with provisions of Paragraphs 2, except for those
individuals covered by provisions of Paragraph 4 below. The
minimum investigation will consist of:
CONFIDENTIAL
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C 014F ID LT, TIAL
- 2 -
A check of appropriate records of each of the followin
(a) Department of State.
(b) Office of the Director of Intelligence, War
Department.
(c) Office of Naval Intelligence Navy Department.
(d) Federal Bureau of Investigation (to include finger-
print files).
Police Department in each city of mployment and
residence in the United States for past fifteen
(15) ycars.
(0)
(0 Credit aoricios.
(2) Verification of the individual's Personal History Statement
regarding:
(a) Birth.
(b) Citizenship.
(e) Education.
(d) Employment for past fifteen (15) years.
Character investigation by interviews with personal
references given by the individual and with a minimum
of three other persons who have knowledge of his activitics
over a period of time sufficient to enable a determination
as to his Character and integrity.
Reports of investigations will be reviewed in each case by the
Security Officer of the Central Intelligence Group who will
verify that the above procedure has boon carried out. Final
decision as to the acceptability of the individual for assign-
ment to the Central Intalliranco Group will rest with tho
Director of Central Intelligence.
4. Where there has been a previous satisfactory character and loyalty
investigation by the War or Navy Department, Department of State, or
other Government agency, or where there are other available records
indicating a minimum of ten (10) years honorable Government service
with no subsequent information creating a suspicion of disloyalty or
question as to integrity, the information derived therefrom May, at
the option of the Director of Central Intelligence, constitute the
basis for clearance of an individual for assignmunt to or attachment
( 3 )
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CONFIDENTIAL
for duty with thr, Central Intelligence Group. However, ,in each case
of clearance based on a previous satisfactory character and loyalty
investigation or on the basis of a minimum of ton (10) years honorable
Goveratarnt service, a check of appropriate records of tho Department
of State; Office of the Director of Intelligence, War Department;
Offico of Naval Intelligence, Navy Department; and the Federal Bureau
of Investigation will be made.
5. a. When an IAB member agency is requested to detail porsonnol
to duty with the Central Intelligence Group, nominations
of individuals for such duty will include a written state-
ment certifying to their loyalty and uneral integrity basud
upon knowledge available in the nominating agency.
bo Such individuals when accepted, will bc, permitted to enter
on duty with CIG provisionally, but will thereafter be checkod
for security in the same manner as for all other individuals
entering on duty (sco para. 3 and 4 above).
6. Only upon specific approval of the Director of Cr.ntral Intelligenco
in each case will an individual be permitted to enter on duty with the
Central Intelligence Group prior to the completion of the full security
clearance proscribed herein.
7. All personnel assigned to or attached for duty with the Central In-
telligence Group will bo required to execute a declaration of secrecy
which will be administered by the Director of Central Intelligence or
his authorized representative.
6. Upon termination of duties with the Central Intelligence Group, all
personnel will be given an exit interview designed to impress upon them
their obligation with regard to maintaining the security of all matters
pertaining to Central Intelligence Group activities as well as the pro-
visions of the applicable laws and statutes.
9. Any exceptions to thu foregoing provisions shall require the approval
of the Director of Central Intelligence.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Executive for Personnel
and Administration
rove jkliflese'0 _ ?
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CENTRAL INTELLIGENCE mour
:ashingtonl-D. C.
2.4_pri1 19471
\a C., ?x--,C J.. -5 .4).
71 7
of Penalty Envelopes for Routing of Faterial within
EFFECTIVE UNTIL 30 JUNE 1 UNLESS SOONER RESCINDED
?????????????+r
1. It has been noted that CIG franked envelopes bearing ponalty
indicia are being used by enployees in the transmittal of documnts
between the various offices within CIG.
2. Under the provisions of Public Law 364, 78th Congress, the CIG
is required to pay for all penalty indicia used by the Agency. The
costs to the CIG are based on the number of articles bearing the
enalty indicia, such as envelopes, labels, and wrappers purchased
and used by the Agency, rather than the number of pieces actually
mair07- Accordingly, whenever penalty envJlopos are used for the
routing of material within the CIG, the Agency is subjected to an
unnecessary expense.
3. All employees are therefore directed to use either CIG Chain
Envelopes or plain unprinted envelopes in the transmittal of material
between CIG offices.
4. Officials in the various offices Of CIG who are responsible for
the routing of material will make periodic surveys to insure compli-
ance with the above.
STAT1NTL
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:.
STAT1NTL
Executive for Personnel
and Administration.
ATTACIU.:MITS:. None
DISTRIBUTION:. A
EF.ii.ECTIVE 30 JUNE 1947 CIG MEMORANDA I,YILL RINAIN IN FORCE UNTIL CANCELLED OR
SUPERSEDED
(750).
RESCINDED PER CIA GENERAL ORDER
. ? ?
e,iea..ser:gopt..p1/27.-,:,CIA-RDP81-00728R0001?00040027-1
Approved For Release 2003/01/27: CIA-RDP81-00728R000100040027-1
CENTRAL INTaLIUNCE GROUP
Washington, D. C.
\
il ce
C ?...,
23 April l947
MEM.ORANDUM
NUMBER
SUBJECT: Housing and Transportation
EFFECTIVE UNTIL 30 June 1947
STAT
1. The housing situation in 1;:ashington remains critical.
Through facilities established in the Personnel Division,
overy effort is being made to assist C.I.G. employees in
obtaining adequate housing accommodations. Contacts with
outside sources, have not provided sufficient facilities to
satisfy the needs of our present dmpl oy e es .
2. The Personnel Division is soliciting the nooperation of
all employees of C.I.G. in this matter by asking that they
list available rooms, apartments or houses with the Personnel
Relations Section, 't.I I Information concerning
anticipated vacancies will also be appreciated.
3. Tr an port ation to and from C.I.G. .offices is a problem
for many employees. Personnel who drive and who have space
for additional passengers are encouraged to notify the above
office.
4. Your assistance and cooperation relative to the above
matters will be greatly appreciated.
STATI NTL
FOR Th T)IRECTOR OF CENTRAL INTELLIGENCE:
STATI NTL
Colonel, AGD
Executive for Personnel
and Administration
ATTACHJJ2JNTL None ?
RESCINDED .PER: CIA .
(719):
EFFECTIVE 30 JUNE 1947 CIG MEM6RANDA..WILL: REMAIN. IN .FORCE UNTIL
??.SUPERSEDED.:' ? ... ?
CANCELLED OR
elease'2003/01/27 : CIA-RDP81-00728R000100040027-1
,
STA,
Approve,. Release : CI,..1.07.3.00100040.7,
Approve,. Release : CI,..1.07.3.00100040.7,
TAT
STATI NTL
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'MEMORANDUM
NITJ'IBER ?
SUBJECT:
CENTRAL INTaLIGENCE GROUP
Washington, D. C.
16 April 1947
Establishment of Personnel Loyalty Board for the
Central Intelligence Group
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
I. Under :authority contained in Executive Order No 983.55
dated 21 Narch 1.947, there is hereby established a Personnel
Loyalty Board for the Central ,intelligence Group to review all
loyalty as arising in CIG and Make recommendations with
respect to the removal of ? any- CIG officer Or employee on grounds
t.elating to loyalty. The Board shall consist of three voting
members: The Executive Director, CIG., as Chairman, who shall,
for each case, name two from among the Deputies to the Assistant
Directors, CIG, as Members. The Asxistant General rounsel
shall
attend as Law iember without vote.. In the event any case for
consideration of the Board involves personnel of a branch ultder
an Assistant Director, the Deputy for the Ass.istant Director Of
that branch will net participate in any deliberation or action
of the Board on that case.
2. The Board shall Make determination of all cases referred to
it by majority vote. Where decision adverse to the 'employee is
made by the Board, the individual concerned may appeal to the
Director, CIG, within ten (10) days of Ule time when notification
of .the Board's action .reaches him. The Director may request
the Loyalty Review Board of the Civil Service Commission for an
advisory opinion in any case referred to him. The employee con?
cerned may appeal the fih9.1 decision of the Director, within ten
(10) days of receipt thereof, to the .Loyalty Review Board of the
Civil Service COMiSSiOli for an advisory recommenclation only.
, 3. In the event the loyalty of any CIG employee is suspect the
case shall be referred direbtly to the Board by Assistant
Directors for employees within their respective branches, or by
the Security and Personnel offices through the E)cecutive for
Personnel and:'AdMinistration. Where information reaches the Board
from ether soUrces, it may on its own initiative investigate the
circumstances, utilizing all facilities of CIG, and determine
whether or net the case is proper for its consideration.
STATINTL
RESCINDEDPER. CIA GET.'TERAL .ORDER
CIG MEMORANDA WILL'REMAIN IN FORCE UNTIL CANCELLED OR..
SUPERSEDED
cIA-RDP81-00728R000100040027-1
?
V
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-2-
4. When a easels accepted by the Board) it shall immediately
notify the employee in writing of the charges made against him,
and shall forward to him written interrogatories containing the:
information on which the charges are based and requesting specific
answers. from the employee concerning such information.. Notice
to the employee shall state the tirm and place bf the Board's
Meeting for that case, and shall specify the time in which the
bompleted interrogatories must be returned* In the case of
employees located in Washington, fifteen .(1) days notice of the
Board's meeting shall be given, and ten (10) days' shall be given
for return of the interrogatory. Reascnable extensions of time
may be granted by the Chairman of the Board upon advice of ,the
Law :Member. The initial notice to the employee shall also in-
form hit of his right to 'appear in person before the Board at
its meeting .on his case, accompanied by counsel, or representative
of his choosing, and to present evidenee on his behalf through
witness or by affidavit. Ho shall also be given specific in-
formation on any security questions which representation by
counsel or representative outside the agency may raise., par-
ticularly on what facts may be revealed about the nature and
scope of his employment.
5. 14 the case of employees outsidc of 71ashington and overseas,
the Board shall forward interrogatories for completion by the'
employee, and shall specify the time of return of the completed
interrogatories. The Board shall then sit in a preliminary
session to determine whether further action is necessary. If the
preliminary decision is favorable to the employee, he shall be
so netified and thu record closed. If the preliminary decision
is unfavorable or the Board is unable to arrive at a decision,
the employee shall be immediately returned to nhshington and final
action taken by thejioard on his arrival, in accordance with the
proeedure outlined above for Washington employees.
6. It any case where decisionty the Board is unfavorable to the
.employee and the right of appeal is not exeroised, the Board shall
make appropriate recommendation to the Director for dismissal of
the employee. Approval by the Director of such recommendation,
or the decision of the Director on cases appealed to him, shall
constitute final disposition of each case, subject only to advisory
receiwnendation of the Civil Service Commission's Loyalty Review
Board, if requeeted.:, The Director may suspend the employee con-
cerned at any.tite pending determination with respect to loyalty,
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7., The files and deliberations of the Board shall be kept
conficlentia.1? and all records, documents and evidence not the
property of the employee shall be forwarded to the Security
Office for filing vrith the security files on the individual con-
? cerned. The Board shall, however, maintain summary reports on
each case containing identifying data,. the nature of the charges
and the action taken, such reports to be furnished to the Civil
Service Commission's Loyalty Review Board upon request,.-
8.. The Board need not follow strictly rules of evidence
applicable to courts of law, and need not divulge confidential
sources of information, but the Law 1.1ember shall be responsible
for advising the Board of any action of the Board which Micr,ht
infririge an employee's constitutional rights. The Law Member
may report to the Director any action of the Board which, in
his opinion, is an infringement of such rights. The standard
for removal of an employee shall I) that, on all avidence,
reasonable grounds exist for belief that the person involved
is disloyal to the Government of the United States.
9, Immediately before final action by the Director, each case
shall be referred to the General Counsel, CIG, for review of the
legal sufficiency of the administrative action taken.
1 4
? 1',
HOYT d. VAND,3NB!FRG
Lieutenant General, USA
Director of Contr al Intelligence
DISTRIBUTION: ,
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MEMORANDUM
NUMBER
CENTRAL INTELLIGENCE GRCU.
Washington, D. C.
d.
11 April 1947
SUBJECT: Distribution of Executive Type Office Equipment
EFFECTIVE UNTIL 3Q JUNE 1947 UNLESS SOONER RESCINDED
1. The following policy is hereby established with respect to the
typo of office equipment to be issued to or used by personnel in CIG.
Office equipment and furnishings have been divided into three classes,
and the orcanf.zational rank of each individual entitled to reques
and use the several classes ,of this equipment are as follows:
CLASS A EQUIPMENT
Director
Doputy Director
ExoalitfLve Director
Assistant Directors
Chief, ICAPS
CLASS B EWIPLINT
Deputy Assistant Directors
Branch Chiefs, and Chiefs of. Organizational Units
Equivalent to a Branch
STATI NTL
CLASS C EQUIPMENT
All other personnel.
2. A list of the equipment and furnishings which aro a part of each of
the above classes has boon furnished to the Chief, Services Division,
P & A, and information as to equipment allowed may be obtained through
that office.
3. The assignment of tho use of equipment which is not in accordance
with the requirements of this Memorandum will be returned to stock
and replaced in accordance with the provisions hereof.
4. Exceptions to the provisions of this Memorandum nay be requested
upon proper justification through the Assistant Directors of each
Office to the Deputy Director through the Executive for Personnel and
Administration.
? .POR- THE DIRECTOR OF CENTRAL TNTE
PElli CIA CzEilli',RAL? .0?RDEI
(606)
Deputy EkoCutive .fer Personn6);
and Administration
EFFECTIVE 30 JUNE 1947 CIG MEMORANDA WILL RE' AL IN FORCE UNTIL CANCELLED OR
SUPERSEDED
, ?
rovedRelease 2-043/01/27 : CIA,IRDP81-00728R000100040027-1
r
STATI NTL
STATI NTL
77
.04
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CENTRa INTELLIGENIM GROUP
7ashington, D. C.
I;
SUBJECT:
STAT
1.7.11.0PAIID
NUT iBER
)4 April 19)47
STATI NTL
Fire Hazards
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
STATI NTL
1. Quoted below is a memorandum received from the Deputy
Commissioner for Brildings Eanagement, Federal "forks Agency,
rublic Buildings Administration:
(542)
"TO:
'"Harch 24, 1947
Chief Clerks and Administrative Officers of
the Executive Departments and Independent
Agencies
SUTIJECT: Fire Hazards
It is essential that we do everything possible to
eliminate fire hazards in tm: Imiidings under the jurisdiction
of P.B.A. A hazardous practice that 'ib lzp.rywaq.crig more trImmon
is the use of hot plates in offices for preparation of food
and beverages. These apPlianees are brought into the
buildings by the occupants, and plugged in without thought
being given to the electric circuit loads. Oftentimes
they are not disconnected after use. A nuMber of fires
have occurred As. k rusult of this practice.
e would appreciate your cooperation in order that the
following procedure can be Put into effect.
1.
No het plate will be permitted in any Space
used by the .eccupying agencies unless approval
is 8iven by the Chief Clerk or Administrative
Officer.
. If permission is given.for the use of a hot plate,
the Building Super1nten6e11t will be advised of.
this fact in writing. Upon receipt of such
notice he will instruct his principal electrician
to examine the apbliance to be used. If it is
not found to be defective, and if the circuit
can support the additional load, tho electrician
will see that it is properly installed.
RSCIjl)j i ET? CIA ORDER
EFFECTIVE 30 JUNE 1947 OIG LEMORANDA WILL REWAIN IN FORCE UNTIL CANCELLED OR
SUPERSEDED
r
Ore44e'
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Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
Uhure we locate hot plates which have not been
authorized, the Building Superintendent will
advise you and ask your concurrence in their
irmdi'ato removal in order to eliminate the
hazards involved.
STATI NTL
Deputy Commissioner
of Buildings Eanagement?
2. hequests for the approval of the use of a hot plate or
similar electrical appliance in any office of CIG should be
directed to the Chief, Real Estate and Utilitius Unit, Supply
Section, Services Division, MA, who will obtain the approval
of the Building Superintendent in connection with the use of
such appliances.
The compliance with the provisions of this liemorandum will
required in all buildings occupied by CIG.
FOR THE DIRFitIP OF CENTR:1 IN TELLIGEF CE:
Deputy Executive for Personael
and Admihi 6 tration -
LTT,',Calial TS : None
DISTRIBUTION:
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Approved For Release 2003/01/27 : CIA-RDF'81-00728R000100040027-1
25X1A
CENTRAL INTELLIGENCE yacup
Washington, D. Ci
MEMORANDUM
NUMBER
25X1
26 MarCh 1947
SUBJECT: Bulletin Boards
25X1A
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. The Personnel Relations Section wishes to brine to the
attentien.ef all employees of CIG the benefits which may be
derived from observing the material on the bulletin boards
located in the various buildings.
2: Information is piaced on boards by employees who serve as
representatives of the Personnel Relations Section and who have
the responsibility for the maintenance of such boards in a current
and orderly manner: They also have authority to remove any in-
formation which has not been approved by the above office for
dissemination in this manner. Employees of CIG are; however; en-
couraged to submit information, which they feel is beneficial to
all personnel, to their respective supervisors, administrative
officials and to the Persom?el Relations Section for proper
approval and distribution.
3. Bulletin boards will 'carry State Society'Noticos, announcements
of conceits; plays, lectures and other cultural activities as well
as courses of study and notices of recreational and social actiVi-
ties sponsored by many iutside community organizations:
4: Titles of Civil Service excminations, riving the grade, salcry,
Opening and closing dates will be carried on all boards; Further
information regarding such announcements may be obtained from your
Administrative Officer whose name appqars below.
Organization
Name .
??????????????
25X1A
ORE
C&D
RESOMNDED PER CIA C;-ENERAL ORDER
TIESEUXTED
Que
Central
Now War
EFFECTIVE 30 JUNE 1947 CIG MEEORANDA WILL, REMAIN IN FORCE UNTIL CANCELLED OR
SUPERSEDED
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
25X1A
25X1A
Organization Name Buildins & Room Ext. ,
P&A and Exec. , Offices New I'lar 2164
Security South 144
Finance Central 209
Personnel North 118
Services North 200
Communicdt ion s South 209
. .
Projects Support Quo 2043
00
FOR THE DI2ECTO2 OF CENTRAL INTELLIGENCE:
25)(1A
ATPACHONTS: None
DISTRIBUTION: A
-RDP81439728R000100040027-1.
ILLEGIB
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RESTRICIED
CEN TAAL IN TELLIGEN CE GROUP
Washington, D. C.
25 March 1947
MEMORANDUM
25X1 NUMBER
25X1A
SUBJECT: Personal Status Report
EFFECTIVE UNTIL 30 JUNE 1947
027-1
1. A personnel status report on Form 38-17 (copy attached) will
be prepared on each employee, civilian and military, on duty with CIG
on the date of receipt of this memorandum. Any entry on the report
indicating a change in status since entrance on duty of the employee
concerned will be underscored in red.
2. Each Assistant Director and head of a staff section will be
responsible that forms are completed on all personnel on duty under his
jurisdiction not later than one week after receipt of this memorandum,
and transmitted by covering letter as indicated below:
a. Originals will be sent direct to the Chief, Personnel
Division, IT & A Branch.
bi Duplicates will be sent direct to the Chief; Security
Division P & A Branch.
3. An additional personnel status report will be prepared and
distributed as indicated in paragraph 2a and b above whenever any change
in status of an individual employed by CIG occurs.
IDR THE DIRECTOR OF CENTRAL INTELLIGENCE:
RESTRICTED
(776)
Colonel, AGD
Executive for Personnel
and Administration
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SAT
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otv.
CENTRAL IN mour
fashinton, D. C.
24 April 190
ILLEGIB
SUBJECT: Reporting of Erroneous Salary Payments (Vouchered Employees
Only)
EFFECTIVE unTIL 30 JUNE 19U7 UNLESS SOONER RESCINDED
1. In spito of all the precautions taken, there is always tho T)ossi-
bility that an overpaymnt or undorpaynent of 6alary may be made to an
employee. If an employee receives any salary payment which he feels
is not correct, or to which he is not entitled, he should immediately
contact the desi;;nated payront and leave clork who 7/111 chock into the
circumstances and contact the Chiof, Pay Roll Unit Extension for
clarification.
2. If in underpayment has been ma:le, proper adjustment will be made on
'tho employee's ris.Act salary chock. In tho ovont an ovorpayvent of
salary has boon maZ,e, the employee may choose any ono of the following
methods of makinr! 7 efund.
a. Return the chock for cancellation. (If this method is fol-
lowed, the employc.e will receive in his next pay check his mcular bi-
weekly salary plus the menu; actually due him for the prior pay period.)
b. Retain the erroneous chock and make a cash refund immediately.
c. Request that the erroneous payment be Pleducted from the next
salary chock.
3. Through nay roll audit procedures, any incorrect payment will
eventually be discovered. In order to prevent a financial hardship to
an employee at a later dato,it will be to his advantage te have the
necessary adjustment effected innediately.
Foa THE DIRECTOR OF CENTyLL INTELLIGENCE:
ATTACHI.;.EtITS: Nono
DISTIZI3UTIO11: A
( 7 58)
'Exocutiw) for Personnel
and Administration.
45,0 IA-ROP81700728R000100040027-1
r tk.r.
STAT
STATI NTL
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CENTR:I INTELLIGENCE GROUI
ashincton D C
I 31,:ORAN
STAT NUI TEI1,
24 April l9!(
SUBJECT: Leave "Athout Pay (L'101)
EFFECTIVE UNTIL 30 JUNE 1947 UNLSS sooNEn RESCINDED
. IURIOSE
The purpose of this memorandum is to :sot forth and standardize
the proce,:lure to be followed in the cranting of Leave. Athout ray',
2. DEYINITION
Lea dthout Pay (L 01) Is defined by the Civil Service
Comniscien as "Temporary non-pay status and absence from duty cranted
upon e! pleyee's requust". This is not to be confused with suspension
fail:out or tiue sp?nt in military service, 7,thich are covered under
other reculations.
3. AUTHORIY,TION
Thu Authorization of LOP is a mattor of ,isislinistrative
discretion anc; therefore may not be ::,emandad is a richt of employees
or imposed as a penalty. All L1OP in excess of 60 days must be
approved by the Chief, Personnel Division.
h. CONDITIONS FOR GRZTING L.:01
a. A basic condition for ap,reval of extended L :OP should be
reasonable expectation that the umploye will return at thu end of the
approved period. In addition, at least one oC the following benefits
should result from such abs,-mce.
b. rrotection or improvement of employee's health (maternity
leave, convalescent leave, etc.). Eaternity leave must be cranted un-
less the employee has no intention of r,turninc to duty.
Retention of a desirable employee.
d. Increased ability to perform the duties of the position.
Ono year's L:Oi" will be granted to an employee who wishes to return
to a college or university to continue his education providing that
the subjects he intends to pursue are such thni., they could be
expcted to increase the erployee's worth to his position, and CIG
followinc, two completion of this one -y Lar period of additional
training. In each case the employee will b, required to submit to
hig Supervisor a list of the subjects to 'be takum with his request
for such leave without pay.
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e. I rovidinl: means for an ovorsons employee to return to this
country for porson1.1 to.ascns, such as fanny illness.
f. To prosurvo continuity of service in case of injury or sick-
ness incurrul.; in line of duty, whore an employee is granted Le:OF in
conncction with such injury or sicknoss.
5. IROCEDUU
LIN will not be autl-orizud initially for any ioriod in
excoss of twelve (12) months. Requests for any liko or shorter
period shoul,,1 adhere to the conditions stated above.
a. The employee should request U:101 from his supervisor,
rronor justification.
b. Tyr periods loss than sixty (60) days, notice of action
will not be issued, and employoos will continuo to be reported on
For 1130.
c. For extended sixty (60) (Jays or lonp.or, fursonnel
Lotion notico will be iSSUOd? Tho Officu concernod will submit
CIG Form 37-3 "Iorsonnel Roquost" to the rersonnul Division
at least one week in advance of the effective' date of the employee's
relcasc from activo duty.
d. The Transaction and Records Scction, lersonnol Division,
will civc the office conourned advance notico of the expiration
of L:101 so that tho omployue can be contactcd and the Form 37-3
rcquustinu; return to duty; can be proporly submitted.
e. ,In tho ovent an employou dous not return from L'.01. at the
designatod Umo, has not had an extonsion srantud or has not indicatod
that he will 1-c:turn, it will bu necessary to tormdnato the employee's
services duo to "Abandonment of iosition".
f. An extension or, renewal of extended vvill also require
a personnel action. The office concerned will, therefore, submit
Form 37-3 requesting "Ex':unsion of 1.;;0;" in accordance with tile abo7c
conditions.
6. REVIr; OF R111,,;UESTS
The office concornod will be rcsponsible for preliminary
review and apc,roval of ail requosts for L OF for conformance with
CIG policy. In casos whoro justification for I, O. is quustionable,
the iursonnul Division should be contacted for todhnical advice.
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A position occupied by an employee on extended L.DP may be
filled by a temporary appeintment. In such instance, the office
should submit a separate Form 37-3 requesting lEstablishment of a
Temporary IdonLical Additional losition", stating tho reasons under
"Romrks". The lersonnel Division will take aprrepriate acti,:m to
fill the temporary position. The te?Aporary incumbent of the position
must be removed by reassignment or terminaticn by the effective date
of the return to duty of the recular incumbent of the position.
8. CEILINCS
:al individual on extended r.,011 sixty (60) days or over, will
not be chared against the icrsonnel Ceiling of the office concerned.
Ho1rrc1p2r? kn enployoe toilporarily filling tho position of an employee
on extend.2d L .01: will be charged against the ceiling.
STATI NTL
TOR THE DIRECTOR OF CENTRAL TNTELLTOENCE:
Executive for lersonnel
and Aeministration
ATACHnENTS: Ndne
DISTRYIUTION: A
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CENTR1, INTELLIOaU GROUP
'Jashinton, D. C.
EELORANDUIT
STAT NU1:13ER
SUBJECT: Grievances and Complaints Procedure
EFFECTIVE UNTIL 1 JUNE 1947 UNLESS SOONER RESCINDED.
23 April 1947
0040027A
These instructions sot forth the principles and pro-
cedures to be applied in the fair and equal handling of employee
complaints and ,:rievances jn the Central Intelligence Group.
1., SCOPE
The,provisions of this procedure apply to CIG
personnel in Vfashington and in the field.
2. LEGAL AUTHORITY
Executive Order No. 7916, dated 24 June 1938, provides
that the Personnel Director shall establish a Grievance
Procedure, subject to the approval of the head of the
agency and the U. S. Civil Service Commission. The
Director, CIG, and the Civil Service Commission have
approved the procedure outlined herein.
INFOR:ATION TO PERSONNEL
It is the responsibility of Administrative officials to
thoroui;hly advise supervisory personnel of all provisions
of this procedure, and to insure that all personnel are
fully informed of their rilzhts and privileges under these
provisions.
DEFINITIONS
A complaint or grievance is usually an employee's
expressed fee1in,7 of dissatisfaction with respect to his
day-to-day work relationships, -..forking conditions, or
status of employment. It may be introduced orally or in
writin:. Such problems or misunderstandings aro personal
to an individual employee, and their solution usually
affects only the particular employee involved.
Problems affecting general working conditions or matters
which have broad application, involving general policy or
administrative practices, are not appropriate for considera-
tion under this procedure, Requests and inquiries which do
not fall in the category of cricvances, should be referred
to the employee's immediate supurvisor. In all case
decisions and reasons for action taken should be G;iven the
employee promptly and in sufficient detail.
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POLICY
a) It is recculized that dissatisfaction on the part of
emplo;yees nay arise. This procedure is intended to provide
and outline a standard outlet for such problems, and to give
employees an opportunity to seek adjustment of any complaint
or c,rievance without restraint, interference, coercion or
reprisal.
b) Separate procedures are provided in CSC Rules and Regula-
tions for appeals of efficiency ratings, decisions on the
classification of positions, involuntary separation during
probationary or trial peri based on 'Inability to perform
the required duti(s, and decisions on administrative actions
involving suspensions, involuntary separations and removals.
APPLICATIONS OF PROCEDURE
a) This procedure applies to complaints and grievances
which are personal to an emplvee.
b) An employee who has completed his trial or probationary
period and is being separated for inefficienv, will have
the riht to appeal under the Appeal Board Grievance
Procedure.
c) Employees who are terminated for cause, such as
delinquency or misconduct, may exorcise their right to
? appeal such removal under the Appeal Board provisions of
this Procedure.
d) An employee may not use the Grievance cr Appeal
Procedure as a delay in the application of administrative
action or decisions. This does not preclude hearings
which will be afforded an employee prior to disciplinary
action or administrative decision. Such hearinr4s arc
separate and apart from the appeal rights of the Grievance
Procedure.
e) Employees against whom complaints or grievances are
brought shall be given the same ri:Jits under this Procedure
as those accorded the employee originating the complaint or
grievance.
STEPS ',ND CHANNELS
a) In order that prompt solutions of complaints and
grievances may be given, the following table and stops in
the P,rocedure are established for channeling grievance
matters. It is assumed that intermediate supervisors
will be consulted and informed relative to action on cases
involving employees under their general jurisdiction.
b) First Stage - Immediate Supervisor;
Second Stare - Branch Chief;
Third 'Stage - :,ssistant Director of Office; and
Fourth Stage - Director, CIG
) First Stage - Immediate Supervisor
The employee should first and always take up with his
immediate supervisor, orally or in writing, any
question, griuvance, complaint, misunderstanding, or
similar difficulty. He may be accompanied by an
employee from his own office rho may serve as witness.
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The suoervisor will allow the employee to state his case
fully and jii. promptly cmd objectively investiate the
situation. A brief record of the case will be kept by the
immediate supervisor for his own information and for
possible reference should the matter bo referred to hi(her
authority.
d) Second Staoe - Drench Chief
If the matter is not adjusted to the employee's satisfac-
tion at the first stage and the employee desiros to appeal,
he shall submit his case in writin.J, through his immediate
supervisor, who till forward the original to tho Branch
Chief, and a cop:: of the appeal to the Chief, Personnel
Division, OIG. The Branch Chief will give the employoe full
opportunity to o:xplain his problem personally. Thu employee
may be accompanied by not. more than two CIG emoloyees of his
own choice who may be heard as witnesses. The Branch Chief
will obtain all pertinent facts in the case by consulting
with other persons concerned or having knowledge of the
circumstancos. A written rocord will be maintained by the
Branch Chief, including a statemont of the grievance, the
names of porsons concerned, the names of those with whom the
matter has been discussed, a summary of findings, and a
statement of action taken. The umployoe will be informed
in writing of action taken at this level after full con-
sideration has been c;iven the case. A complete case record
will be forwarded to the Chief, Porsonnel Division and
to the Personnel Relations Section, Personnel Division.
e) Third Stage - Assistant Director
If the matter has not boon sett=to the satisfaction of
the employee at the second stage, he may address an appeal
to the Assistant Director, CIG, in the Office concerned.
The request will bo forwarded by hand throur;h the Branch
Chief to bile Chief, P.xsonnel Division. The Chief,
Personnel Division, will forward the ap.2eal and case
or to the tissistant Director of the Office. The
employee's appGal All request that an impartial Advisory
Apeal Board be ostablishod to hoar the case, and will
state the name of the person ho selects for Board 'comber.
Upon receipt of the request, the Assistant Director of
the Office &ji name a 1..ember to the 2,dvisory Appeal
Board and '.1.11 immediately notify the Chief, Personnel
Division, of his selection. The two Dombers named will
agree on, and appoint, a third Lember? notifying the Chief,
Personnel Division of such selection, If an agreement
cannot be reached as to the selection of the Third Lumber,
The Chief, Personnel Division, who automatically serves as
Chairman of the Advisory A;pal Board, but in a non-voting
capacity, will select the third L:ember to the Board. ,The
Board, therefore, will consist of four :;embers, three of
which will have voting status. Lembership will be restricted
to employees of CIG. The Chief, Personnel Division, will
maintain absolute impartiality in his service on the Board.
His responsibilities are to advise the'Boaid as to proper
procedure and regulations to se,: that proper records are
maintained, and to insure expeditous handling of the matter.
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The Chairnan, will convene tho Board, which will investigate
the cauu promptly, roview all pertinent papers and hear all
persons, or receive such evidence: as the Board, by majority
vote, determines necessary. All ambers and the employee will
be present when a hearinfe is held, and the employee will be
given ample opportunity to present his case. He may be
accompanied or represented by not more than two employees of
his own choice from GIG. The employee will notify the Chairman
of the Board in writing of the names of such representatives
prior to the time of the hearing. Thu Chairman of the Board
will make necessary arrangements for the complete recording
of all proceedings for administrative use. Upon request,
this report will be made available to the employee.
written report, signed by tho three 1,:embers and certified by
the Chairman, including a statement of findines and
recommendations, will be submitted to the Assistant Director
of the Office, but will give no indication of individual
opinions or recommendations. If a complete acreemuntecannot
be reached, a majority decision will be binding. The
Assistant Director of the Office will render a prompt decision
and will inform the employee of such decioion in writing. If
the employee is dissatisfied with this decision, he may appeal
to the Director, GIG.
f) Fourth Stage - Director, CIG
The employee will forward his written appeal to the Director,
CIG, following the same procedure as outlined in the third
stage. The Chief, Personnel Division, will act in the same
capacity as outlined in the third stage. The. Director will
make a careful and impartial review of the records. If
hearings are deemed necessary the employee will be heard
and may have representation. The written decision of the
Director will be final and the case will 'ee considered
closed. Complete records of the case in all stages will
be maintaine:1 in the Personnel Relations Section, Personnel
Division.
g) Conduct of Appeal Boards
Appeal Boards will conduct meetings in an ordorly and
informal manner. They will not function as a judicial or
trial body. Appeal Boards will be established for the
purpose of advising and assisting the appropriate authority
in runderin a fair and unbiased decision based upon
information and facts, and to advise the proper authority of
findings anC rucommundations. The employees and witnesses
:lagrbi; subj?Jot to questioning. However, ucross-examinations"
.Encl technical uobjeetion" to tustimony by Board ;embers will
Aact be tolerated. All procuodinr,s relative to the Grievance
15kocedure will be carried out on official Government time and
during the normal work day. Scheduled time off will not
be granted the employee or his fellow-workers to prepare his
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h) Time Limitations
Decisions at the first stage will be reached within three
working days; at the second stage in not more than six
working days; at the third and fourth stages in not mere
than ten dlys each. If for any reason the decision is delayed,
the employee will be notified in writing of the delay, reasons
for the delay, and the decision data. An employee will be
allowed ten working days to appeal the decision rendered at
the first, second and third stages. An appeal of separation
or removal will be made within five working days from the
time of the employee's receipt of the official notice of the,
action.
i) Expense and Travel
Travel or any other expenses which the employee, his repre-
sentative or witnesses, night incur in connection with
attendance at h....arings granted at the employee's request, will
not be borne by CIG. Annual leave, leave without pay, or a
combination of both will be granted for actual travel time
by any CIG employee involved in the case
8. GENER:I
If Grievances or complaints aro submitted which are not in
accordance with this procedure, the proper authority will
advise the employee as to the proper procedure and approved
provisions, and inform him that CIG requires the application
of the Procedure in the interest of efficient, prompt and
systematic handling of employee problems.
FOR THE DIRECTOR OF CENTRI INTELLIGENCE:
Executive for Personnel
and Administration
ATTACH :ENTS : None
DIS TRU 1.ITIONi A
STATI NTL
iA713001790281R0901,000400.2771,,,
5TATINTL
STAT
2.4e.Vat:"
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CENTRAL INTELLIGENCE GROUP
Wash ington; D. C.
IALMORANDUVI
IRT/BER
18 April 1947
SUBJLCT: Federal Works Agency Property Passos
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. A Fodoral Works Agency Property Pass will accompany tho move-
ment of all public property from and among the various buildings
occupied by this Agency. Building guards have boon instructed to
require that a signod Property Pass be obtained prior to the
withdrawal of any oquipment from a building. The procoduros outlinod
herein regarding the issuing of Federal Works Agoncy Property Passes
will be adhorod to by all concornod.
2. Responsible individuals in the various using officos desiring
to effect a transfer or withdrawal of property from any building will
coordinate the contemplated movement with their rospectivo Branch
Supply and Property Officer. After the necessary transfor documents
have boon initiated, the Branch Supply and Property Officer will
forward a signod memorandum to the appropriate office or individual
indicated in Paragraph 3 below requesting that a F.W.A. Property
Pass be issued. This memorandum should be prepared in duplicate and
one copy should be retained by the Branch Supply and Property Officer.
3. Thc::,Chicf, Property Control Section, Sorvioos Divisions P & A,
is responsible for the coordination and control of all proporty
transfers within this Agency, and is therefore ollargod with the
issuing of all F.W.A. Property Passcs. Howovor, to oxpodito the
movement of equipment, the individuals listed below are authorized
by the Civic f, Proporty Control Section, to issue property passes for
all the buildings indicated below:
Buildlaa
North
South
Central
Adminis tration )
Quo
Now War
(696)
Room
235 South Bldg.
235 South Bldg.
235 South Bldg.
2169 Quo Bldg.
2169 Quo Bldg.
2161 Now War
2161 Now War
STATI NTL
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2210 E St., N.11,
STATI NTL
All Buildings
(Communications
Equipment Only)
All Buildincs
(Deliver & lurn-Ins
of Equipment except
Communications)
208; 2210 E St41.17.
208, 2210 E
2.4 South Bldg.
254 South Bldg.
12-A North Bldg.
12-A North Bldg.
'12-A North Bldg.
4. Property passes will not be issued until a written request is re-
ceived from the Branch Supply and Property Officer. The individuals
designated above will maintain a file of those requests to be forwarded
to the Property Control Section at the ond of each month.
FOR IHE DIRECTOR OF CENTRAL INTELLIGENCE:
Exooutivo for Personnel
and Administration
ATTACIIEMNTS:
25X1A
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25X1A RESTRICTED
CENTRAL INTELLIGENCE GROUP
1ashington, D. 0,
25X1A
SUBJECT; Activation of Special Distribution Unit, Central
Records Section
aFECTIVE UNTIL 30 JUNE .1947 UNLESS SOONER RESCINDED
1. 5upp1crienting instructions contained in CIG Administrative
prder I lissued 30 September 1246, CIG activities are
advised as follows;
(a) The Special Distribution Unit, Central
Records Section, has been activated and is
located in Room 303, South Building,
2430 E Street, N. I.
The function of this unit is the handling of
all Top Secret material received or dispatched
by GIG, and it is essential that all such
material be processed and controlled b!./- this
unit, except as orovided in the Top Secret
Control Procedure as contained in the CIG
Security Regulations.
FOR THE 'DIRECTOR OF CENT.TL1L INTEL
Deputy e
and. Ad,ninistration
..None ?
..A
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. RESTRICTED
CEN1RAL INTELLIGENCE GROUP
7ashington, D. C.
NULIBER
SUBJECT;
25X1A.
1. Su
Order
advi
(h)
4 April 1947
Activation of Special Distribution Unit, Central
Records Section
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOON2R RESCINDED
ting instructions contained in CIG Administrative
ollows:
issued 30 September 1946, CIG activities are
The Special Distribution Unit, Central
Records Section, has been activated and is
located in Room 303, South Building,
2430 E Street, N. .1.
The function of this unit is the handling of
all Top Secret material received or dispatched
by CIG, and it is essential that all such
material be processed and controlled by this
unit, except as orovided in the Top Secret
Control Procedure as contained in the CIG
Security Regulations.
F0R THE DIRECTOR OF. CENTRAL IaTELLIGENCP.
4".,T7.11CIE.MITS.: /Ione
DIStIBUTION: A
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41.0s.
CENTRAL INTELLIGENCE GROUP
Washington, D. C.
STAT
27 March 1947
SUBJECT: Efficiency Rating Proc;ram.
EFFECTIVE UNTIL 1 JUNE 1947 UNLESS SOONER RESCINDED
STAT
(NOTE: C.I.G. 1f:DIOR/1MM NO. NOT GIVEN REGULAR DISTRIBUTION
TO ALL SUPEnvi s ORS , ADIIINISTnATIVE AND RATING OFFICI
ouLY)
1. PurpoSO. The purpose of the riemoronclum is to inform you in a
general way, of the Efficiency hating Program of CIG and to outline
thc administrative framework within which the program will operate.
References relating to the "Uniform -Efficiency Rating"
2. References.
are:
a. Section 9, Classification Act of 1923 as amended.
b. CSC Efficiency Ratillg Manual, amended March 15, 1944.
c. CSC Rating Officials Guide, June 1945. '
d. CSC Federal Personnel Manual, Chapter E 1, August 7, 1945'
o. Covero.ge. The uniform efficiency rating system promulgated by
the Civil Service Cornission legally applies to all employees paid
under the compen.sation schedules contained in Section 13 of Classifi-
cation Act of 1023, as amended. Accordingly, this rating system
applies to all Civilian Employees in CIG in dashington and the Field.
An employee is not excepted from this 'system because of part time or
temporary employment or because of type of funds from which paid.
4. Policy.
a. The accomplishments of GIG will be determined by the manner in
which each employee performs his assigned duties. For this reason,
it is important for CIG to know how well each employee is accomplishing
his specific task.
:b. The efficiency rating syrtem, if properly and uniformly applied,
will determine the effectivenesi .1? each employee in carrying out his
duties as a part of the miesion of GIG. It is, therefore, the responsi-
bility of every representative of Management to apply the efficiency
rating system in accordance with approved regulations.
c. Information secured by the system also provides an indication
as to the need for employee utilization, informatiofl for reassignments,
transfers, promotions, demotions, training and employee relation
activities
d.. Efficiency ratings assist employees by providing them with in-
formation on how well their job or work is being performed and where
their work is deficient. An employee who knows his work is being
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evaluated, strives to accomplish moro and better work. A recorded
evaluation of his wonl. is a protection against unfair action, whether
it be deliberate or caused by inadequate information. Furthermore,
the efficiency rating process gives the employee an indication of
his progress upon which his advancement depends.
e.. The system provdea.each,supervisor with a tool which will
point out the inadequacies, Weaknesses and failings of omployeos as
well as the desirable and -Outstanding qualities and performances of
the employees.
5. Administration of the Efficiency Rating System.
a. Responsibility. The Director of Central Intelliganoe is re-
quired by law to rate the efficiency of each employee who is subject
to the system.. The Director has delegated this rosponiibility to the
Chief, Personnel Division, The Personnel Relations Section and the
Efficiency Rating Committee have boon given the responsibility for
administering the program.
' STATINTL
Membership and Functions of the Efficiency Rating .Pommittee:
(1) The CIG Committee has been designated by the Director,
and the membership is as follows:
This Committee will servo in a staff capacity for the Director
and the Chief, Personnel T".Vision, and will be primarily concerned with
general efficiency rating .1 cies and with the coordination of the
program throughout CIG. Br., iy? the responsibilities of the Committee
ares.
To act for the Director in applying the efficiency
rating system.
To insure that uniform standards arc applied through-
out its jurisdiction.'
To advise and assist administrative and supervising
officials in determining performance requirements
and training programs.
To assist reviewing officials and others regarding
rating procedures...
To review and approve individual rating sheets for
proper markings..
to'r
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(f)
(g)
To hear and determine appeals and recommendations
of ratings originally approved by the Committee:
To see that.ratings'are made when duo,
a. Efficiency Rating Officer. An efficiency rating officer
appointed by the Assistant Directer of each office will, with the
assistance and guidance of the committee and the Efficiency Rating
Technician, assigned to the Personnel Relations Section, implement
the rating program in each Office. He will encourage supervising
officials in setting performance standards, conduct supervising
training programs and in the selection of clement patterns and re-
view initial and appellant ratings to tamure uniform application of
the system within the Offices of CDG.
d. Rating Official. Tho Rating Offimial will be the person immedi-
ately responsible for the worl, of the employee (first person in auth..
ority who has supervisory responsibilities). The Rating Official will
make tho initial evaluation of performaneo.
e. Reviewing Official, The Reviewing Official will bo the super-
visor highest in line of authority above the rating offiCial who has
personal knowledge of the employee's performance. He mar, upon review,
approve or revise the ratings after conferring with rating officials
and any intermediate supervisors.
Types of Ratinr,s.
a. Official Ra4.-ings.
(1) Official regular ratings are prepared annually as of
Parch 31 for all employees who on that date are not serving probational
or trial period and who have worked in CIG for at least 90 calendar
days during the rating year in the classification grade held on March 316
(2) Official Probational or Trial Period Re,tings are to be
made 60 days before the close of the employee's probational or trial
period':
le. Official Special Ratings. Generally, an official special
rating is made whenever the employee has no official rating of record
as of the latest 31 March date or any date thereafter and a current
official rating is needed for periodic within-grade salary increase
determination. An official special rating is made in connection with
a reduction in rem) when there is no official rating on record: Such
ratinc is official for all purposes for which it is appropriate, oven
though it is based on less than 90 days.' servioe.
Administrative,Unefficial. Administrative unofficial ratings
are prepared to provide supplementary records of performance for
administrative information and use.
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7. Notice to Employees, After approval by the Efficiency Rating
Committee, every omployco shall be notified of his official rating
on Standard Form 68. All notices will be released simultaneously
on a date designated by the Efficiency Roting Committee, but not
later than 29 May. Copies of Form 68 will not be made for filing.
However, the date that the notice is given the employee will be
Inserted on Standard Form 51 which will be filed in the employee's
personnel folder.
8. Efficiency Rating Appeals. There aro two general types of appeals,
administrative and statutory.
a. Administrative appeals will be those conducted wholly by and
within CIG, and will be heard and decided upon by the Efficiency
Rating Committee. An employee's usa of the administrative appeals
procedure, which will be developed, will not preclude or prejudice
his right to appeal to the Statutory Board of Review..
b. Statutory appeals will be conducted by the Efficiency Rating
Board of Review for CIG. The chairman of this board will be designated
by the Civil Service Commission. Ono member will be selected by CIG
employees and the third by the Director or his designate. The statutory
appeal will be conducted in accordance with Civil Service Commission
regulations and procedures.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
STATI NTL
ATTACHMENTS: None
DISITaBUTION: To All Employees
25X1A
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COPY lig._ 50
October 1946
CENTRAL INTELLIGENCE GROUP
C. I. G. ,ADMINISTRATIVE ORDER NO
ESTABLISHEENT OF PROJECTS REVIE7 COLEITTEE
1. Purpose: In order to provide for adequate advance planning, proper
control of funds, and utili zation of personnel, all new projects undertaken by
the Offices and Divisions of CIG will be submitted to the Projects Review
Committee for approval prior to activation.
2. Committee Membership: The Projects Review Committee shall consist
- of the following:
a. Deputy Director
b. Executive Director
c. Assistant Director or Staff
Division Chief Sponsoring
Project
d. Fiscal Advisor, detailed from
- Finance Division, Personnel and
Administrative Branch, for Assistant
Director or staff Division Chief
Sponsoring Project.
- Chairman
- Member
- Member
- Member
c. Chief, Advisory Council
-Secretary
3. Project Procedure: The Assistant Director or Staff Chief having
primary interest in a new project 'will carry out the following procedure:
a. Secure basic approval of the proposal from the Chief Inter-
departmental Coordinating and Planning Staff; except in the
east.: of Special Operations, basic approval will be obtained
from the Director or Deputy Director.
. Prepare project proposal in triplicate to be submitted to the
?
Ku DUE/
COMP /12/ CPI q3
CLASS 4 PACES
NEXT UV
B'
TY
UV CLASS if--
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Committee and to include the following information:
(1) Scope of project (In the case of Special Operations, this
will only be in such detail as security will permit). .
(2) Urgency of completion, to include time required to activate
and complete the project.
(3) Type of funds required (i.e.
vouchered or unvouchered
(4) Estimated cost, to include the following:
(a) Number of personnel and salary rates.
(b) Special equipment.
(c) Travel.
(d) Communications.
(e) Housing.
(f) Operational Supplies.
(g) Any unusual logistical requirement.
(5) Succinct statement in defense of the project.
Committee Frocedure:
a. The Committee will meet at the call of the Chairman, and after
proper consideration has been given to the proposal, shall take
the following action:
(1) Approve projoct in the name of the Diructor.
(2) pprove project in the name of the Director, with such
exceptions as are determined by the Committee.
(3) Disapprove project. Disapprovels of projects in each
instance will be reviewed by the Director, and final
action of the Committee will not be effective until the
Director's concurrence has been obtained.
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(4) The action taken by the Committee will be prepared by the.
Secretary and approved by the Chairman. Copies of such
action will be distributed as follows:
(a) One copy to CIG activity sponsoring project.
(b) Onu copy to the Executive for Personnel and
Administration.
(c) One copy retained in the file of the Secretary to the
Cannittee.
General:
a. The Executive for Personnel and Administration will not honor
requests for funds or personnel until final approval of the
Projects Review Committee has been obtained.
b. Frojects in existence prior to 1 November 1946 are considered
to be approved by Committe action, but will be subject to
review at such times as the Chairman of the Committee determines.
FOR THE DIRECTOR OF CENTR L INTELLIGENCE:
STAT
and Adainistration
,
M.*
STAT! NTL
STAT
iSTATINTL
STATINTL
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CENTRAL INTELLIGENCE GROUP
Washington, D. C.
-i:EIVIORANDUM
FWBIR
12 March 19)47
SUBJECT' Rescinding C.I.G Administrative. Order
EFFECTIVE UNTIL 30 June 1947
Administrative Order
1946, Subject: ',Organization a
hereby rescinded, effective this date.
ated 10 September,
nel Reports', is
FOR THE DIRECTOR ,OF CENTRAL INTELLIGENCE:
ATTACHMENTS; None
DISTRIBUTION: A
Executive for Personnel
and Administration
RESCINDED PER CIA GENERAL 0-ADER
,
'EFFECTIVE 30 JUNE 1947 CIG MEMORANDA WILL REMAIN IN FORCE UNTIL CANCELLED OR
? -,
SUPERStDED
(347)
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STAT
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RESTRICTED
11 March 1947
NUMBER
IvIEMORAN
SUBJECT' : Allotment and Control of GIG Funds
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
The Finance Division, Personnel and AdMinistration BranCh,
is responsible to the Director of Central Intelligence for t hti
financial control of all CIG appropriated funds in accordance with
stailitory requirements The Plinv..no? Division in 11 lorepare. and sub-
mit all requlred financial sbu.tements Icp:t.%el? agoncies of, the
Government,
2. BASIS OF ALLOTMENT,
a. The Chief, Finance Division, will, after consultation
with Assistant Directors and Chiefs of Staff Sections, determine,
within budgetary limitations, the routine fiscal needs of each
Office or Staff Section that will enable these units to carry out
functions assigned 'by the Director of Central Intellicence. After
this determination, the Chief, Finance Division, will allot funds
to each activity on a quarterly basis.
b. Funds for projects requiring action of the Projects
Review Committee will be allotted in accordance with the provisions
of CIG Administrative Order I "Establishment of Projects
Review Commitbee", dated 25 October 1946.
3, ALL0711ENT ACCOUNT PROCEDURES
a. The Chief, Finance Division, will furnish each
Assistant Director or Chief of Staff lection with an allotment
authorization for his activity. This authorization will include
amount of funds authorized for each purpose' (personal services,
travel, equipment, 6upp1ies, communications, etc.) and the
allotment account number.
b. Administrative actions such a's requests for supplies,
travel, po7sonnol actions, etc., which involve expenditure of funds
will include thc allotment account number of the activity mald.ng
the request.
RESTRICTED.
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c. The Chief, Finance Division, will, on
basis, inf.Erm each activity of the status of its a11
account. This report will include amount allotted,
and exrenditures to date, and remaining unobligated
INCREASED ALLOIVENTS
a monthly
3.otment '
obligations
balances.
Requests for increases in quarterly allotments.(Par. 2a
above) will be submitted through the Chief, Finance Division, to
the Director of Central Intelligence for e.pproval. This request
will include the necessary justification for such increases.
FOR THE DIRECTOR OF CENTRAL INTELLI GENCE:
ATTACHMENTS: None
DISTRIBUTION: A
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Executive T or Personnel
and Administration
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CONFIDENTIAL
. CENTRAL INTELLIGENCE .GROUP.
? Washington,. D. C.
I
iT!I ORANJJ1J 26 February 1911.7
NUMBER
SUBJECT; GIG ,TELEPHONE DIRECTORY,
EFFECTIVE UNTIL 7 1947
1. The Assistant Directors, the Chief, Inter-
departi,,ental Coordinatinc and ,Planning Staff, and the
Chiefs of the Divisions of the Personnel and Admin-
istrative Branch are requested to prepare a corrected
camr of the CIO Telephone Directory, indicating ?
corrections as to nFe spelling, room numbers, and
telephone extensions and additions of personnel who
were onitted.
2, Corrected copies of the directory should
be forwarded to the Chief, Communications
250 South BuildinL:, It is presently planned to issue
a new directory on or about 1 A.pril 1947, and
corrections should be forwarded to the Coramunications
Division not later than 7 Earch 19.47,
3. It is also requested that up to date lits of
names and home telephone numbers of CIG personnel oe
furnished the Chief, Communications 'Division., at the
earliest possible date.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
-Attachments - None
Dd.tribution - A
Lixecuti!ve for Personnel
and Administration
(252) CONFIDENTIAL
EFFECTIVE 30 JUNE 1947,- CIG NEMORANDA HAVING BEEN. RECINDED ARE NOT. EFFECTIVE
AFTER 1, JULY, 1947
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1.111.[ORANDULI
NW1BER
STAT
CENTRAL INTELLI GENCE GROUP
Washington, D. C.
SUBJECT: Porronnel "elations Policios
20 Fobruary 1947
Ent:4C TIVE UNTIL 30 JUNE 1947 UNLESS SOONER .RDSCINDED
. ] NB RAT,
a. It is thc policy of tho Central Intolligenco Group to
devc71-..op and maintain good employee rektions as an important
and noccssary part of its personnel program. The Personnel
Division, Personnel and Administrativo Branch, is chargod with
the rosponsibility of promoting flood rolationships amng tho
operating officials and the employees of CIG. As a part of
managerkent, the Porsonncl Division is vitally concerned Vith
tho development of constructive day to day work rolationdhips
to th( end that such working conditions and rolationships will
enhance morale mid ?Moloney.
b. CIG is required by law to apply the uniform efficioncy
rating system as the method of ?valuating civilian employe:es
performance in carrying out assigned tasks. The Director of
Central Intolligonco is roquirod by the Classification Act of
1923, as amended, to ratg the officioncy of each employec who
is subject tc) the rating system. The Diroctor has dologated to
the Chiof, Personnel Division, the rosponsibility for admin-
istoring the of ficiency rating program in CIG. It is the direct
responsibility of every representative of management in CIG to
apply the principlos of the ?Moloney rating sys tom, as an aid
to good management, not onco a year, but throughout the entire
year as provided for in Civil Scrvico Commission Rogulations
and in accordance with future diroctives to be issuod by CIG.
0. It is the responsibility of tho Personnel Division -to
advise on griovance mattors, complaints an:.1 relatod rot:darns,
and to assist in developing and assembling information neces-
sary to cquitably resolve any givon problem,
d. A spc cializod service is available to the employeos of
CIG in other fields such as housin3, financial matters, group
hospitalization, income tax o.ssistanco, .and other wolfo.ro
activities.
(184.)
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2. FUNCTI ONS OF THE PERSONNEL IZELA TI ONS SEC TI ON
It is tho specific responsibility of the Personnel
Relations Soction of the Porsonnol Division to:
a. Adviso and assist managemont in the formulation and
arrlication of policios dosignod to improvo nnd maintain good
working relationships.
b. Encourage and promote the establishment. and use of
definite means of communication and channels of information
between managoment and other cmployoos.
c.. Establish efficiency rating policies in CIG within
the Framework of the uniform and compulsory efficiency rating
system promulgator.: by the Civil Sorvice Commission, and to
insure that Efficioncy Rating Committoos are established and
that they carry cult their responsibilities in an equitable
manner.
d. Encourage administrative and sunorvisory officials in
the development of performanco and tI.JObH requirements and to
coordinato the efficiency rating nrogram 'with all other per-
sonnel activities.
o. Adviso Efficioncy Rating Committees rogarding proper
proceduros and regulations, and to administer appellant pro-
coduros, both administrativo and statutory.
f. Rondor assistance to employc'os as needod, including
coun7el1in(, interim and pro-exit or exit interviews.
r. Act in a staff and advisory capacity to mnagomont Lnd
omnloyoos in the handling and disposition of grievances, com-
plaints, and rola ted problems.
h. Aid managemont in developing and maintaining harmonious
relaTionships with employee groups and organizations.
i. Conduct special studios on matters of disciplino,
griovancos, absonteeism, and other problems, wad to recommend
nnd advise on remedial programs or measures where needod.
. Bo responsible, for the Group Hospitalization Program
'within MG and furnish advice and assistance to sub-treasurers
throughout tho. agency.
184)
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3. : FUTURE?INFORTIATION
The above statements constitute the general functions and
responsibilities of the Personnel Relations Section, Personnel
Division. Additional information concerning specific phases
of the Prograni involving procedure, forms, and the relation
of the Program to operating officials, management,, and
individual employees, will be clovelopea from time to time and
will be made available to all employees.. of CIG.'
4, ASSISTANCE AND INFORLIATI ON
Requests for 4ssistanoo or n.formation regarding the policies
or programs described heroin should be directed to the Chief,
Personnel Relations Section, Personnel Division, in Room 118,
North Building, .or by telephone on CIG Extension
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
E..1ocu-nive ror rersonnel
and Administration
-
.Attachments - None
Distribution -
(184)
STAT
STATI NTL
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CENTRAL INTELLIGENCE GROUP
7:ashington? D. C.
L1 GRAND 18 February 1947,
NUITER
SUBJECT: PROCEDURE FOR ESTABLISHMENT OF ORGANIZATIONAL
STRUCTURE AND PERSONNEL POSITIONS 1,ITHIN C.I.G.
'EFFECTIVE UNTIL 30 JUNE UNLESS SOONER RESCINDED,
.(NOT Eg' 0,1 .G, MEMORAW NO, GIVEN LIMITED DISTRIBUTION
ARMI:OFFICERS:ONLY)
1. Action by Advisor for Management;v/
a. In coordination with the Office or Staff Section
conc7rned, determine functional rr,sponsibilities, internal
organizational structure, and tentative positions and grades
essential to efficient operations.
b. In coordination with the Chief, Classification and
Salary Administration Section, Personnel Division, P 6, A
Branch, review tentative grade classifications for pre?
sentation to Civil Service Commission.
In coordination with the Chief., Finance Division,
P & X Branch, review total riumb,:r of positions recomtended
and establish personnel ceilings to meet budget requirements.
Ibtain approval of the Executive Director to ten?
tatfie Tabls of Organization and personnel ceilings and
transmit them to the Executive Tor P A for distribution and.
furthec:. action.
e. Upon receipt of information of grads and positions
finally established by the Civil Service Commission, prepare
final Tables of Organization and forward them, together with
personnel ceilings, to the Executive for P & A for appropriate
distribution.
f. Constantly strvey the-requirements of activities
and.FeOommend,changes in functions, ,organizational 'structure,
and personnel needs wheneVer necessary.
Le I
EFFECTIVE 30 JUNE 1947 CIG MEMORANDA WILL REMAIN IN FORCE UNTIL CANCELLED
OR SUPERSEDED'
..RCIND7ED PE1A '(YEA
. .
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2. Action by 3xecutive for P & A:
a. Distribute tentative and final Tables of Organization
and personnel ceilings as indicated below:
(1) Three to Office or Staff Section concerned.
(2) One to Finance Division, P & A Branch.
(3) Three to Personnel Division, P & A Branch.
b. Require Finance Division to: (1) Coordinate with
Advisor for Management in establishing personnel ueilings
with budget limitations; (2) 3stablish such procedures as
may be necessary to maintain a budget check on position
control by Personnel Division.
c. Require Personnel Division to:
(1) -25tablish recommended grades and positions with
Civil Service Commission.
(2) Coordinate with Offices and Staff Sections to
procure authorized personnel in accordance with established
policies and procedures.
(3) T3stablish and maintain position control pro-
cedures to insure that grades established in Tables of Organ-
ization and total authorizations established by personnel
coilingo are not exceeded.
3. Action by Assistant Directors and Heads of Std.ff Sections: '
a. Coordinate with Personnel Division, P ex A Branch, in
persainel procurement for their activities, under established
policies and procedures.
b. "Establish and maintain internal position control pro-
cedures to insure that procurement requests do not exceed
grade. and personnel authorizations.
.c. Keep Personnel Division informed of any essential
priority requirements for personnel procurement.
d. Coordinate with the Advisor for Management in
establishing internal functions, organizational structure and
personnel requirements.
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L. General.
a.
No established functions or ?organizational structures.
will?be changed.Without.the prior concurrence of the Advisor
for Management and approval of the Executiv!?.,Dir,lutor.
b. No established personnel authorizations or ceilings'
will?be changed without? prior concurrence of the Executive
for 13.&.A and Advisor for Management and approval of the
]xecutive Director.
FOR TR] ,DIRECTOR OF CE1i1RAL
Exee..tive for Personnel
and Administration
4ttaohments*7 none
Distribution:
Mr.
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STATI NTL
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JENTRAL INTFLLIGENCE GROUP
Washington,.D. C.
C.I.G. METioRLITDUM
NO.
11 February 1947
SUBJECT: Accountability and Responsibility For Property at
CIG Installations (Effeetive until 30 J'une unless
sooner rescinded) .
GENERAL
. Authority
In accordance with the provisions of USCA
Title 31, Sections 89, 90, 91, 92, the Central Intelligence
Group, as an independent agency, is responsible for the
establishment of policies and procedures pertaining to all
phases of property accountilng. A complete series of prop-
erty regulations are in process of publication, and will be
issued to all activities upon completion.
b. Purpose
This order is the authority for the establishment
of uniform property records to be maintained and procedures
to be followed in accounting for supplies and equipment at
all CIG operating units and installations except those
activities under the jurisdiction of the Director of The
Office of Special Operations. Immediate action will be
taken to comply with the provisions of this order which are
effective upon publication.
ACCOUNTABILITY
a. "Accountability" is the obligation of an individual,
'Officially designated to maintain a formal record of CIG
property on a stock record -account. An individual so desig-
nated by a superior to maintain a formal basic record, show-
ing by item the receipt and disposal of property, and the
quantity of property on hand, will be referred to as an
accountable Supply and Property Officer.
b.
Lny commissioned or warrant officer of the U.
Army or Yavy, or any U. S. civilian employee, CAF-7 or
above, may bc designated as an accountable officer for
public property under the jurisdiction of this agency.
. RESPOKSIBILITY
a. "Responsibility" is the obligation of an individual
for the proper custody, care) and safekeeping of Government
property entrusted to his possession or under his super-
vision whether or hot a signed receipt has been given.
Responsible individuals arc not required to maintain n formal
stock record account for property in thrir possession, but
the maintenance of an informal record of receipts and dis-
bursements is advisable.
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b. "Direct responsibility" is used to indicate
Thc responsibility of on individual to whom property
has been entrusted and who is specifically charged
with its core and safekeeping.
c. "Supervisory responsibility" indicates the
responsibility which will be exercised by the senior
individual of an installation or unit such as a branch,
division, etc.., to insure that all property over which
he has jurisdiction is safeguarded, administered and
accounted for.
4. EXPENDABLE AND NON-EXPENDABLE PROPERTY
a. Non-expendable property includes all supplies
and equipment not consumed in use and which ordinarily
retain their identity during the period of use, such as
vehicles, machines; desks, and typewriters.
b. Expendable property includes all supplies and
'Equipment which are consumed or lose their separate
identity in use. Spare parts, which are used to repair
or complete other i,)rticles, office supplies, such as
stationery, pencils, etc., are considered expendable
items.
C . yor accounting purposes, non-expendable items
6..f housekeeping equipment and office supplies having a
unit value of less than 01.00 will be considered expen-
dable upon issue, and will not be carried on the records
of the Accountable Supply and Property Officer. Such
items include: cups, glass, sponge; pads, stamp; rulers,
Aood;-removers stapler; trays, glass, ash; blotters,
rocker type.
. ESTABLISHING AND MAINTAINING STOCK RECORD ACCOUNTS IN
WASHINGTON .AREA
. Gancral
(1) Arrangements will be made by the various
offices and branches in the Washington to
determine the level at which accountable Branch
Supply and Property Officers will be appointed.
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STATINTL
(2) Normally, accountability will be established
at the branch level; however, this is not mandatory.
The organizational structure of the office, and its
subordinate Unit (branches, divisidnsi etc.),
should be thc primary factor in the determination
of the accountability level.
Establishing Accounts and Account Numbers
(1) After the accountability level has been estab-
lished, office, branch, and/or division chiefs will
toke immediate action to effect the appointment of
an accountable officer for their respective units.
Individuals designated as accountable Branch Supply
and Property Officers will familiarize themselves
with the offices or groups of offices under the
jurisdiction of their unit. Utilizing Form 36-13,
the Branch Supply and Property Officer will estab-
lish an ".Accounts Control Register" (Sample
Attached) for using offices within his unit.
(2) Each office or group of offices will be ,
assigned an account number by the Branch Supply
ands Property Officer. One individual within the
office or group of offices will be designated as
the responsible person for the Property issued
to that account number.
C. Inventory Procedure
(1) Administrative Order dated 25
October 1946., required that an inventory as
of 1 November 1946 be used as the basis for
all accountable records. All property within
the branch, including supplies and equipment
in the possession of individuals, will be re-
flected on the records of the Branch Supply
and Proper-6,y:Officer.
(2) Upon completion of the inventory, the
property on hand in each account will be listed
on a Form No. 36-7, "Request for Supplies,
Equipment or Services," (Sample Attached),
prepared in quadruplicate by the Branch Supply
and Property Officer. Three copies of Form 36-7
will be forwarded to the responsible individual
in each account for checking and signature. One
copy will be held in suspense by the Branch
Supply and Property Officer.
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Consolidation of Inventorics
(1) When the two signed copies of Form 36-7
are returned by the responsible individuals
within the unit, the Branch Suppiy and Property
Officer will consolidate all the original copies
by item. This will constitute the Branch Supply
and Property Officer's consolidated Opening in-
ventory which will be vouchered and posted as a
debit to his stock record account. The signed
original copies of Form 36-7 will become sub-
vouchers to the consolidated inventory, and will
be filed as such in the voucher file under one
debit voucher number. The signed No. 2 copies
of Form36-7 will be filed in individual jacket
files established for each responsible person
after the forms have been posted by account number
to the section entitled "Accounts Control" on the
reverse side of the "Stock Control Card," Form No.
36-14 (Sample Sittached).
(2) Two copies of the consolidated opening in-
ventory will be forwarded to the Chief, Property
Control Section by the Branch Supply end Property
Officer.
Forms to be Used and Records to be Maintained
(1) The stock record accounts established by
the Branch Supply and Property Officers will be
maintained by item on individual "Stgck Control
Cards," Form No. 36-14. The face of the Form
No. 36-14 will be used to mnintain /tanning
balance of each type of non-expendable property
issued to his unit. This balance will represent
the Branch Supply and Property Officer's totna
accountability for that item. The reverse side
of the Form No. 36-14, known as "Accounts Con-
trol," will be used to maintain a running balance
by item of property held by responsible indivi-
duals in each account. The total of the balance
of the individual ccounts on the reverse side
of Form No. 36-14 should equal the quantity
shown in the "Balance" column on the face of
"Stock Control Card."
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(2) Branch Supply and Property Officers will
maintain a "Voucher Register" on Form No. 36-15
.(Sample Attached) which will be used to record
by number the vouchers that are posted as trans-
actions to the "Stock Control Card." Lfter such
entries have been completed, the vouchers will
be filed in the voucher file.
(3) Individual jacket files will be established
and maintained for the responsible individuals of
each ac-count se..riri.aed by the Branch Supply and
Property Officer. All vouchers representing trans-
actions between the Branch Supply and Property
Officer and the responsible individual of the
accaunt will be filed in the jacket file for
that particular account after said transaction
has been posted to the "liccounts Control" section
of tilt; "Stock Control Card."
Postinps to the Stock Record Account
(1) ;ill non-expendable property received from
,the Supnly.Section, Services Division, or from
any other source, will be posted as a debit to
the "Stock Control Cards" maintained by the Branch
Supply and _Property Officer. -
(2) Issues made to individual accounts will not
consti-tute a credit to the stock record account
of the Branch. Supply and Property Officer, but
will be posted to the "Accounts Control" section
on the reverse sid? of Form No. 36-14. The
total accountability of the Branch Supply and
Property Officer is not changed when "Memorandum
?Receipt" issues are made to individual accounts
within the unit.
(3) Returns of exoeas non-expendable property
to the Supply Section, Services Division, or any
other dispositions made in accordance lAith in-
structions from the Supply Section, will be
posted as a credit to the "Stock Control Cards"
of the Branch Supply and Property Officer.
? 1.4a4.1":,Nroor4
artrita
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(4) Bxpendable supplies, .such as stationery,
office supplies, etc., will not be carried on
the stock record account of the Branch Supply
and Property Officer, nor will they be reflected
on the "Accounts Control" section of Form Po.
36-14. Expendable supplies may be requisitioned
by the responsible individual of the using office
directly from the Supply Section of ?the,Services
Division.
(5) Non-expendable property transferred from
one Branch Supply and Property Officer to another
Branch Supply and Property Officer will be listed
on a "Property Turn-In or Transfer Slip," Form
No. 36-24 (Sample'.Attached) or on WDAGO Form No.
447, prepared in sextuplicate by the consignor
or transferring officer. The consignor will re-
tain two signed copies of the property transfer
document, one of which will be posted as a credit
voucher on the face of the "Stock Control Card"
. and subsequently filed in the voucher file. The
other copy will be posted to the "Accounts Con--
trol" section on the reverse side of the "Stock
Control Cord," and placed in the individual
jacket file of the responsible officer being re-
lieved of the property. The consignee, that is,
the receiving accountable Branch Supply and
Property Officer, will use one copy of the trans-
fer document to debit his stock balance on the
face of the "Stock Control Card," and file some
in the voucher of the "Stock Control Card," and
will be placed in the jacket file of the receiving
responsible officer. The consignor will forward
two signed copies of the property transfer docu-
ment to the Property Control Section after the
transaction hasbeen completed.
Records Maintained by Supply Section
Accountability will be established and stock
record accounts will be maintained by those individuals
who are responsible for the storage and issue of supplies
and equipment under the control of the Supply Section,
Services Division.
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6 ESTABLISHING AND MAINTAINING STOCK RECORD ACCOUNTS AT
INSTALL!, TION.S OUTSIDE OF WA S H IN GTO N AREA
a. Inventories
(1) Instructions from Washington directed that
an inventory of all non-expendable supplies and
equipment in use, and all expendable and non.,
expendable property in storage, be taken at each
station as of 1 November 1946.
(2) This inventory should have included the
supplies and equip/Tient on hand at the station
and non-expendable property at satellite in-
stallations under the administrative control of
the station. The property taken up on the 1
November 1946 inventory-will be used as a basis
for establishing stock record accounts.
(3) All Government property in the custody
of individuals at a field installation will be
reflected on the stock record account of the
accountable Supply and Property Officer. The
property will be issued to the individuals on a
"Memorandum Receipt" basis, and upon separation
or transfer, the individual will return said
property to the accountable Supply and Property
Officer, and will obtain a receipt for same.
. Forms to be Used and Records to be Maintained
(1) The accountable supply and property
officer for each station will maintain stock
reoord cards by item for all non-expendable
and expendable supplies in stock available for
issue, and for all non-expendable property
issued on a "Memorandum Receipt" to using
offices within the station and to satellite
activities under the jurisdiction of the
station. Form No. 36-17, "Stock Record Card,"
(Sample Attached) or AGO Form No. 421 may be
Utilized for maintaining stock record accounts.
(2) In addition to the stook record account,
the accountable supply and property officer will
be required to maintain individual jacket files
for property issued on "Memorandum Receipt." A
"Voucher Register" should be kept on Form No. 36-15
(Sample Attached) to record by number the vouchers
which are posted as transactions to the stock
record aocoullt.
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"Memorandum RecelL.1 Issue
(1) Non-expendable property used within the
station and in satellite activities under the
jurisdiction of the station ,will be issued by
the accountable supply and property officer on
a "Memorandum Receipt" basis to responsible
individuals. Upon issue, the "Balance on
Hand" column of the "Stock Record Card," Form
No. 36-17, will be credited and the "Memorandum
Receipt" balance will be increased. When AGO
Form No. 421 is used, the "utility" column
will be utilized for the "Memorandum ReceiPt".
entries.
(2) The balance on hand, together lAith the
balance issued on "Memorandum Receipt" as shown
on the "Stock Record Card" will represent the
total accountability of the accountable supply
and property officer for any particular item.
(3) Accountability for expendable supplies
ceases when issues are made by the accountable
supply and propertY officer, the receipted
transfer document' will constitute a credit to
his stock record account.
Pro erty Ac uisitions and Dis ositions
(1) The accountable supply and property
officer of each station will prepare a
"Consolidated Property Report," Form No.
36-22 (Sample Attached) as of the last day
of each month. This report will indicate
by item the total gains or losses' of nen-
expendable property which have occurred
during the month. Items whose balances
have not increased or decreased during the
reporting period will not be included on
the Form No. 36-22.
(2) Form No. 36-22 should be ,prepared
in triplicate by the accountable supply and
property officer. The original and one copy
will be forwarded, through channels, to the
Chief of Services, Washington, D.C., Atten-
tion: Property Control Section, to arrive
not later than the 15th day of the following
month.
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(3) "Memorandum Receipt" issues and returns
do not constitute a change in the total ac-
countability of the accountable supply and
property officer, and such transactions will
not be included on the "Consolidated Property.
Report." Receipts will include property re-
ceived from local Army or Navy supply sources,
Services Division, Washington, local purchase,
and all property turn-ins, except memorandum
Receipts, made by individuals and/or using
agencies. Overages accounted for on "Reports
of Inventory Adjustment" will be classified as
receipts. Disbursements will include all issues
(except memorandum receipt) .and transfers of
supplies and equipment. Shortages accounted
for on "Survey Reports" and on "Reports of
Inventory Adjustment" will also be classified
as disbursements.
AUDITS
. All property accounts, maintained by designated accountable
supply and property officers will be subject to periodic audits
and inspections by a representative of the Property Control
Section, Washington. Accountable officers may be held pecuni-
arily liable for any discrepancies which are discovered in the
course of the audit unless such discrepancies can be satis-
factorily explained and corrected.
8. PROPFRTY CLTARANCE FOR INDIVIDUALS
a. Washington Area
(1) All individuals must obtain a signed
property clearance from their Branch Supply
and Property Officer upon separation or trans-
fer, and no finnl payment will be made by the
finance officer until such clearance has been
obtained.
(2) Property in the possession of individuals
who are being separated or transferred will be
returned to the: Branch Supply and Property Officer.
Outside Washington Area
(1) Upon separation or transfer from a
station outside the Washington area, all
individuals must obtain a signed property
clearance from the accountable supply and
property officer. All property in the
possession of such individuals should be
turned in to stock prior to departure, and
a receipt for same will be given to the in-
dividual by the accountable supply and
property officer.
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(2) Personnel returned to the U. S. from overseas
installations will not be allowed to retain any
Government property unless said property is essential
for the completion of the journey. Th 9 items re-
tained, if any, will be listed on the reverse side
of the property clearance certificate, and will be
immediately returned to appropriate Services Division
Supply Officers upon arrival in Washington.
LOST DAMAGM, ..OR STOLA4 PROPERTY - SURVEYS
General
(1) The policy of this agency contemplates that some
individual will be responsible at all timns for the
care and safekeeping of Government property. In oases
where property is lost, damaged, stolen, or destroyed
by causes other than fair wear and tear in the service
of the Government, the responsible individual will pre-
pare a ',Survey Report", Form No.' 36-18 (Sample attached
in accordance with the procedures outlined below.
(2) ',Survey Reports,' must be initiated by the respon-
sible individual within thirty days after the loss,
damage, or destruction ?has been discovered.
Preparation and Distribution of ',Survey Reports,' in
Washingtcn. Area
(1) The responsible individual will initiate ',Survey
Report" Form No. 36-18 prepared in se%tuplicate, for
lost, damaged, or stolen property. If thn individual
preparing the ',Survey Report" holds the property on a
"Memorandum Receipt!, basis and is responsible but not
accountable, he will forward the original and four copies
of the report to his Branch Supply and Property Officer,
who will post one copy as a credit to his stock record
account. Another copy will be used to make appropriate
deductions from the "Accounts Control', section of the
',Stock Control Garde and will be filed in the re-
sponsible individual's jacket file. The original and
two copies of Form No. 36-18 will then be forwarded to
the Property Control Section for investigation and
action.
(2) When an accountable Branch Supply And Property
Officer initiates a ',Survey Report,' as the responsible
individual, an original &nd three copies of Form No.
36-18 will be prepared. One copy will be vouchered,
posted to thn stock record account of the accountable
officer, and filed as a suspense voucher. The original
and two copies of the oSurvey Report', will then be 'for-
warded to the Property Control Section for investigation
and action.
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(3) Final Ancisiob on all "Survey Reports!! will rest
with the C.I.G. Property Survey Board. The Chairman
of. the Board will act on said uSurvey Reports" for the
Director, Central Intelligence Group.
(4) lhen final action has been completed On the
uSurvey Report", one copy will be returned to the
responsible initiating individual and it will be filed
by him as a valid voucher in lieu of the suspense copy
which he has retained.
Preparation and Distribution -of "Survey Reports!!
outside Washington Area
(1) Supplies and equipment lost, damaged, or stolen,
will be listed on a "Survey Report" Form No. 36-18,,
initiated in quintuplicate by the individual having
direct responsibility for the property. Chief of
Stations will appoint a disinterested investigation
officer (civilian or military) to examine available
evidence regarding the loss, damage, or destruction,
and his findings will be included on the reverse sidn
of the "Survey Report".
(2) If .the responsible individual is not accountable
and holds the property on a "Memorandum Receipt"
basis, an original and thre copies of the Form No.
36-16 will be forwarded by him to the accountable
officer. Th-e accountable officer will use on cony as
a credit voucher to clear his stock record account for
the items lost, damaged, or stolen, and one other copy
will be signed by the accountable officer and will be
forwarded to the chief of station for final approval
or disapproval. After the "Survey Report" has been ,
approved by the chief of station, one copy will be
returned to the originator, and one copy will be for-
warded to the Property Control Section, 7lashington) D.C.
for informational purposes.
(3) When an accountable officer initiates the "Survey
Reportul an original and four copies will be prepared
by him. One copy will be posted to his stock record
account and filed as a suspense credit voucher. The
suspense voucher will not be considered a valid voucher
until an approved "Survey Reportu signed by the Chief
of station is returned to the Nccountable officer con-
cerned.
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(4) "Survey Reports" which havo been disapproved by
thn chief of the station will be forwarded in duplicate
to the Property Control Section, Washington, D. C"
for final action and review. Ihnn action by the Property
Control Section has been completed, one copy of the
"Survey Report" will be returned through channels to
the responsible initiating individual.
PROMRTY WORN OUT THROUGH FAIR WEAR AND TEAR
Washington Area
(1) Branch Supply and Property Officers will execute
"Property Turn-in or Transfer Slips", Form No. 36-24)
in connection with the rnturn of propnrty worn out, or
otherwise rendered unserviceable through fair wear
and tear without fault or neglect on the part of any
individual, or individuals, or property which has be-
come obsolete to appropriate supply and property officnrs
of thn Services Division. Thr responsible and/or
accountable individual will be givnn credit for said
turn-in on a copy of Form No. 36-24.
(2) Property will not be considered Worn out through
Lair wear and tear, nor will credit be given unless it
is returned to propnr supply channels. The determin-
ination as to the validity of the fair wear and tear
of the property will be made by the appropriate Services
Division Supply Officer accepting the turn-in.
b. Installations Outside Washington Area
(1) Property worn out, or otherwise rendered_un-
serviceable through fair wear and tear without fault or
neglect on the part of any individual or individuals,
or property which has become obsolete, will be re-
turned to the accountable officer of the station for
credit. Accountable officers will either effect repair
of the items worn out through fair wear and tear or
will make disposition of said items through salvage
or other available moans.
(2) Accountable supply officers will usn "R-'ports of
Inv,ntory Adjustment" to cl-iar their stock r,cord
accounts of property which has been worn out through
fair wear and tear. Items of this type will bn listed
on a "Rdport of Inventory Adjustment" with the following
certificate signed by th, accountable supply and.
?prop,,rty officer and approved by the chief of station:
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I certify that the items liSted horeon haVe
worn mit through fair wear and tear in the
service of the Government; without fault or
neglect on the part of any individwa or
individuals, and that said items are nOt
economically repairable.
Accountable Supply and Property Officer
APPROVED:
Chief of Station
"REPORTS OF INVMTORY ADJUSTI,L,n"
a. Gnneral
Accountable Supply and Proporty Officers may utilize
tho "Report of Inventory Adjustmentu; Form No. 36-16,
(Sample Attached), or MA.G0 FOrm No. 444, to adjust .
discrepancies, which ma,y appear on their stock rocord
accounts resulting from errors in nomenclature or
posting. The overages and cillorta;,.,:es of like items
should offset one another on the ?Report of Inventory _
Adjusmentu. The uSe of a ',Report of Inventory Ad-
justment', by an accountabln supply and property ofiir
will be limited to reporting proporty v,rorn out through
fair 'wear and tear as outlinod in Par. 10. b. (2)
above, and the currection of nomenclature and/or
posting errors on his stock reoord account.
b. 7ashington Area
(1) mRoports of Inventory Adjustriont?.will be pre-
pared in quadruplicate by' the accountabl,, Branch
Supply and Property Officor. One copy vral be hold in
suspqns9 ,hy tho originating officer, and the original
and two copies will be forwardnd to the Property Control
tion for review and final approving action by the
Chi,if of Sorvices.
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(2) After the "Report of Inventory Adjustment" has
been approved, one copy will be returned to the
accountable Branch Supply and Property Officer for
posting tohis stock record account, and it will
subsequently be filed as a valid voucher. 71hen
/19 c s s ar y the suspense copy of the "Report of
Inventory Adjustment" will be posted to the "Accounts
Control" section of the "Stock Control Card", and
filed in the responsible indiyidual is jacket file.
(3) "Reports of Inventory Adjustment" which are dis-
approved by the Chief of Services *will be returned to
th 9 accountablai Branch Supply and Property Officer
with instructions that a "Survey Report" be initiated
in accordance with paragraph 9 above.
? Installations Outside Washington Area
(1) "Reports of Inventory Adjustment" will be
prepared in quadruplicate by the -accountab]e supply
and property officer of the installation. On copy
will be held in suspense by the originating officer,
and the original and two copies will be forwarded to
the chief of'station for final approval. Chiefs of
stations are enjoined not to approve "Reports of
'Inventory Adjustment" initiated to re,-tify dis-
crepancies clther than nomenclature changes and/or
posting errors.
(2) After the "Report of Inventory Adjustment" has
been approved by the chief of station, one copy will
be returned to the accountable supply and property
officer for posting to his stook record -account,
and it will subsequently be filed as a valid voucher.
The chief of station will maintain one copy of the
"Report of inventory Adjustment" for file, and one .
cqpy will be forwarded to the Chief, Property Control
Section, Uashington, D. C.
(3) "Reports of Inventory Adjustment" which are
disapproved by the Chief of station will be returned
to th-, accountable supply and property officer with
instructions that a "Survey Report" be initiated in
accordance with paragraph 9' above.
STATI NTL
FOR Tn DIRECTOR OF CENTRAL INTELLIGENCE':?
Executive for Personnel
and Administration
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ROOM NUMBERS
RESPONSIBLE
INDIVIDUAL
1A-:.IRDp8TH0728,R009-1.0:00400271'..,
FORM NO, 3
SEP, 194 6 7
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CE 2AL INTELLIGENCE GROUP -
REQUEST FOR SUPPLIES, EQUIPMENT, OR SERVICE
REQUISITION NO.
DATE
ERVIC ES DIVISION
DELIVER TO
;CHARGE APPROPRIATION
DO NOT FILL IN
CHARGE ALLOTMENT
SIGNATURE
PLEASE FURNISH IN ACCORDANCE WITH INSTRUCTIONS MOVE THE FOLLOWING ITEMS WHICH I CERTIFY ARE NECESSARY FOR USE IN THE PUBLIC SERVICE.
RETHIEBTHIG OFFICER
APPROVED
CHIEF, SERVICES DIVISION
' TEM
NO,
STOCK NO,
DESCRIPTION OF ARTICLES
DO NOT
FILL IN
QUANTITY
UNIT
UNIT
PRICE
AMOUNT
DOLLARS
CENTS
???
DO NOT WRITE IN SPACE BELOW
TOTAL
INQUISITION NO.
OIV.
ACT.
OATS
Of 1110'N
4 .5 6 7 6 9 10 11 12 13 14 13
FILLED BY
CHECKED BY
?PACKED/ DELIVERED LW
SHIPPED BY. MIGHT CI EXPRESS 1:1 PARCEL POST CT MAI
051
VAGOVT /I NO.
c;
CONTINUATION SHEETS ?
16 17 18 19 20 21 22 23 24 25 26 27 211 29 30 31
R1EC E FP T
I CERTIFY THAT THE MATERIALS AND / OR SERVICES ITEMIZED ABOVE HAVE SEEN RECEIVED
IN THE QUANTITY AND QUALITY SPECIFIED EXCEPT AS OTHERWISE NOTED
DATE
SIGNATURE
(NIE AND FOLLOW. CANNALY INSTRUCTIONS ON REVERSE NM)
'
ease-
3/04 '4.01?01;007.28R000,100040021
2r;hi '14:1
lmaaagueomasammti;fasosarAwn-,......,4v. crfio.,
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INSTRUCTIONS
1. Prepare in quadruplicate.
2. Do not number requisition.
' 3. Since the Services Division will number the requisition and return one, copy to the requisitioning office,
please refer to requisition number when making any inquiries.
4. Filling of orders will be accomplished more expeditiously if the following instructions are observed:
(a) List all items in stock number sequence and all forms in numerical sequence under Standard, Commission,
and/or other forms.
(b) Do not list more than one item on each line.
5. This form is not to be used for duplicating or printing and binding requests.
6. Forward requisition in accordance with prescribed Administrative Instructions.
PROGRESS
2
STOCK
PROC. DOC.
NUMBER
DUE
DATE
?2
FOLLOW-UP
3 4
DATE
RECEIVEC
.
-RI:)P81700728R00,0100040027-1
,
MN.
25.1.
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Next 9 ',gets) M Document Exempt
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CENTRAL INTELLIGENC7, GROUP
Washington, D. C.
STATI NTL
.MEMORANDUM
NUMBER 1--]
SUBJECT: Transmission ,of Cables and Telegrams Via Government
Facilities.
EFFECTIVE UNTIL 30 JUNE UNMSS SOONER 117,SCI1IDED
1. POLIGY
Genera) Regulations Sup 'as. 2 and 3 provide
that government transmission channels shall be used for
official messages only. Accordingly, personal messages shall
not be transmitted via CIG facilities and offibial messages
sholl not contain trv reference to personal matters.
2. OFFICIALS AUTHORIZED TO APPROVE. CABLES AND T'ELEGRAMS
, To insUre that no personal or semi-parsonal telegraMs or
cables are tr Ansmitted thfough (JI(1 transmission facilities and
that the wording. of messages is clear and concisei specific in-
dividuals An each office will be authorized to .review and approve
- all outgoing cables and telegrams. The Assistant Director of
eaCh CIG office mill designate the officials to perform this
,)function, and will advise the Chief,: Communications Division,
Attention: Signal Cter, in writing of the names of the
in-
s'dividuals so designated, and provide specimen signatures in
each case. ChanE:es in the names of ' the individuals so authorized
shall, as they occur, be forwarded to the Chief, CommUnications
Division. Messages not approved by properly , designated official's
will not b accepted for dispatch by the Signal Center, nor will
they be paid for from government funds if dispatched from
facilities outside the ,agency. (Except as provided for in Par.
5 of this instruction.)
REVIM OF MESSAGM PRIOR TO -DISPATCH'
The following .criteria should govern in determing whether
Or not messages, should be dispatched via, official channels.;
The urgency of the business shOuld be a determining
factor's Any message.which c an be c:Iffectively handled
by kir ? mail should not be transmitted by telegram Or
cable. Dispatch of. lengthy Messages by telegram or
cable should be held to the minimum.
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. Telegrams- to vendors relative to delivery or payment
Lot' supplies and equipment should be initiated only
by authorized procurement or finance officers of the
P. 4 A. Branch. ,
c. Telegrams to prospective appointees with regard to
poctitions, or telegrams to employes regarding
personnel matters should be initiated only by
authorized recruitment or personnel officers.
. Tho General Accounting Office has ruled (Comp. 'Gen.
N-92370, 3/1)/38) that where part of a telegram or
cable is construed as being of a personal nature that
the entire message will be considered personal and
' the responsible officer will be required to make re-
imbursement at commercial rates plus tax . for the cost
of the entire message.. InclUded in the category of
personal messages are the following subjects:
(1) Advice to relatives regarding the arrival
or departure of an employee.
( )
Requests for hotel reservations. However,
the mention of hotel reservations in telegrams
relating to official travel., between ,admin-
istrative officials and employees may be con-
sidered as merely 'incidental to the official
business involved. (Comp. Gen. C-47371., 2/2/45)
(3) Congratulatory messages. of any kind.
(4)
Inquiries from or advice to employees re-
garding extensions of leave, payment of
salary or travel accounts, etc.
(5) Any message which may be construed as being
to the primary intoreet or benefit of an
individual rather than the furtherance of
official government business,
COLLCT M73SAGES
All incoming collect messages will be accepted unscreened
by the Signal Center and forwarded to appropriate officials.
If a collect message is construed as being personal rather than
official, the receiving official will forward the message to-
gether with a memorandum of explenation to the Fiscal S3ction,'
Finance Division, and the ,Chief, Fiscal Section will proceed to
effect a ,collection at commercial rate plus tax from the respon-
sible party, or take other ,Ipproprie action
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?3?
5. EXCEPTIONS
In instances where for security reasons official messages
are dispatched directly through regular commrcial facilities
in accordance with applicable security plans, the sender Will
pay the post of the messao from his personal funds, but may
make claim for reimbursement thereof in accordance with existing
CIG Regulations..
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Fxecutive for Personnel
and Administration
Attachments - Nene
Distribution -
STATI NTL
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25Xf
25X1A
25X1A'
25X1A
25X1A
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RESTRICTED
CEN TRAL I NTELLI GENCE GROUP
Washington, D. C.
TitEN ()RANDOM
ITUMBE
SUBJECT: Change of Mailing Address of CIG
EFFECTIVE UhIlL 30 JUNE 1967 UNLESS SOONER RESCINDED
1. Reforence C.I.G. Administrative Ordorl Idcd 30 Soptembor
1946, Subject: "Tentativo C.I.G. Administrative Proceduro for tho
Handling of Incoming and Outgoing Written Communications Excopt Cablos",
and Memorandum for all CIG Porsonnol dated 18 Docember 1946, Subject:
"Location of Contral Registry Units".
2. Paragraph 5, " C . G. Addros c" of
and Paragraph 2 of the above mentionod Memorandum for all CIG Personnel
are amended, and the folio ring address will be used for the pickup and
dolivory of all mail to CIG activitios:
Central Intolligonco
2430 E Stroot, r. W.
Washington 25, D. C.
3. It is requosted that all CIG activities submit to the Executive Tor
Porsonnel and Administration the names and addrossos of correspondonts
in ordcr that they may bc notified of this change of address.
Group
FOR 'ERE DI RECTOR OF CENTRAL INTELLI GENCE::
ATTACHLENTS: None
DI S TRIBt TI ON : A
RE SC D1DED PER
Eye= tivo for Pars onnel
and Administratien
RES Tril C TED
EFFECTIVE 30 JUNE 19479 CIG blEl.,10RANDA 1TLLL REMAIN IN FORCE UNTIL CANCELLED
OR SUPERSEDED
Approved, For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
25X1
25X1A
25X1A,
25X1i
Approved Far Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
RESTRI CTED
CEN TRAL I NTELLI GENCE GRCUP
Viro,shington, Do Co
MEMORANDUM
NUMBER
robinorr 11147
-SUBJECT: Change of Nailing Addross of GIG
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED
1. Roforonce
ildatod 30 Soptombor
1946, Subject v, u. Aaminis trativo ro coduro for tho
Handling of Incoming and Outgoing Written Communications Except Cables",
and Memorandum for all CIG Porsonnol datod 18 Dociambor 1946, Subjoct:
"Location of Contral Rogistry Units",
2. Paragraph 5, "C.I.G. Addrosc" of!
and Paragraph 2 of the above montionod Monnrandum for all CIG Personnol
are amended, and the following address will be used for tho pickup and
dolivory of all mail to CIG activitios:
Central Intolligonco Group
2430 E Street, N. W.
Washington 25, D. C.
3. It is requested that all CIG activities submit to the Exocutivo for
Porsonnol and Administration the names and addressoc . of correspondents
in order that thoy may be notified of this change of address.
FOR ZHE DI RECTOR OF CENTRAL I NTELLI GENCE :
ATTACI-11.LENTS : None
EIS TRTBU TI ON: A
.,,????.???????????
RES TRIC TED
Executive for Pars onnol
and Administration
Ft ..../R911?011...M.140.N.IINCV1.0.4.1.01,14
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
HEbgit-rED
17 February 19h7
Section Chiefs of Projects Support Division
rr-
maorandma,
Ogigrattons,
:75 of Projects
(A
CIO Memorandum
Change of Ua ss of CIG
Dated 21 February 19147,
1. Reference is made to Paragraph 3 of subject
137 order of the Assistant Director for Special
this paragraph does not apply to the Sections
Support Division,
, 2. The remainder of the memorandum is applicable.
25X1A
Admtnistrative Officer
Projects Support Division
elease 2003/01/27 : CIA-RDP81-00728R000100040027 1
25X1A
25X1 ? ? N11,1137..M?
ved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
--?
CENTRAL INTELLICENCE GROUP
Nashington,\ Di
vt Ca
g.r. ILL r
6 February 191t7
SUBJ7.11CT:, Procedure for Requisiti nin, Supplies:, Equipment
and _Services 0,
. EFFECTIVE. UNTIL. 30 .June.
GENERAL
Nib I
This ordx,x is applicable to the procurment, storage
and issue c all supplies, equipment and services required'
for the opolations and activities of the C.I.G. Unless
herein exCept-jd, or othlrwise specifically designated, the
Executive for p T:r s onnel and Adminis tr ation, the Chief
Services Division and the Assistant Chief, S'.!rvices Division
shall bo th..! solo agents for the ip-rformances of the above
func ions, and any unauthorized action, obligation or ooth-
mitment on the part of any other individual will not be
reco::nizd or honorpd by th,?. C.I.G,
2. MT:IODS OF fftQUIOITIOV,IEC
- Form No. 36-7, Request for Supplies, 7quipment and
.Servics shall be used., eXcept as otherwise stipulated, to
requisition all supplies, equiphrInt or servici;s. Requisitions
will be submitted in an 'original and two carbon copies and a
scipar ate requisition will be made for nach of the following
class.:.:s of supplies or s-rvicos:
'teinthw
Expendable Office Supplies
Non-Expendable Office' '9;quipment
'CoMunic ation Supplies and Equipment
OparationaI.SupPlis_and ',Equipment
Medical Supplies and 1..]'quipm 3nt
ContractUal.S.:xvics
Maint 3n anca . and R.-4Dilir Service,
a,Pd .Space.
rir-Troduction and Printing, (on
Form .36-2)
R7STHICT7D
Approved For Release 2003/Q1/27 : CIA-RDP81-00728R000100040027-1
25X1A
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
4-4,k
X117.1,137A312 OFFIC'141 SUPPLIS
To eliminate the storing of stocks of suppli7is and equip-..
ment in the various branches., the, Supply Section,Srvic ?
Division will maintain adequate quantities of administrative
offico,supplies and forms as listc:d in the Supply Catalog.
The description 'of iteMs and stock numbers as listed in the
supply Catalog will bo used in ,preparing requisitions in order
to proven-b confusion and unneo.Dssary delay in filling .1.c:quests.
To obtain office supplies and :Corms ?listed in .the Supply Catalog,
Form No. 36-7 may be initiated 1.-T any responsibl,;1 offic)r of the
"using. office z,nd forwarded directay to tE-.:e C-Jupply Section (Baso-----
merit North Puilding), SrvicesTh iacit. pr,:lliviwy Trill normally
.mad o svrithin 214 hours to thD ior..!A.tion indicated. on the requi-
sition. ,The .recuiving Offic.lr 17E11 be r,?:quir-pd to sign for
receipt Of the suppliJs on a copy of Form No. 36-7 whichrl1. be
return3d to. the Supply Section. In c:rtain instances, it,rhore the
needs or the size of 'an office justify, a smal::. supply of ay:-
office supplies and forms mpy 41..) stock,:)d by 1.11) office:
for current us:). How-)ve2.^? in no it tarice will an office
allowed to stock more than, a normal ono month's supply of expend-
able suppli?.s.
NON-7,XPIDA131.73 SUPPLIM AND 7/,;i1;IPTI.ENT
RequDsts for .Eda items of non-,expondablo equipment and
?Supplics, including m:Idieal; communleations? :And operational
It pr::.,:parild on .Form No., 36-7 and approv-:)d by
d-3signat-,:d 1-3r,7.nch Supply and Property Of ficrs and forwarded
to the Supply Section, 33rvices Division. The correct nomen-
clIttture and stock numbers as list ;d in the C.I.G. Supply Catalog
should be us ,,id pr9p;-iring such reqUisitions. The Supply
SDction.will make deliy:cy of th...) it ms and will secure the
signature of the responsible rocAving of?ac r (la Form 36-7 aE.3
ovid9nce of redeipt of and assumption of responsibility for. the
property..
5. wripnoDucTioN 'AND PRI1T,TIIIG
The Reproduction Sr:?CtiOri, a?I'ViCoS DiViSiOn is r;:sponsible
for p1 or all requisitions for printing, iluplicating,? mimeo-
graphing, lithographing, .etc.,? and composing operations. Any
office requiring, such services sh.13.11 submit a requisition in
duplicate to th.a. Reproduction* SeCtion on Form 3672, Reproduction
Requisition., specifying, thr. typo of roproduction job required
and attachinL,r tarts, s Rmplos or y111nitS of the work to be done,
noquisitions for the reproduction of procedural issuances, now
forms, or thc) r 'vision of forms must be ;-_,Ipproved by the Procedures
Unit., Finance Division prior to submission to 'bhp Reproduction
.Sectiion. The reproduction of classified documents will not be
T'3TF?,IC TD
..era*Kivrile6eitr:".oremtn ?
Approved For 'Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
?
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
requested except: upon specific approval by,proper authority.
Upon completion of a reproduction job, deliverywill be made
to the Place indicated on the requisition and a'sif.med co:py
of tio requisition evidencing rocoipt of the j.ob. will be re-
turned to tha Reproduction Section. ;The existing reprouction
facilities used by the ORE, FBIBI and Decunents Branch for
thc-.1 i-eprocluction of Deily and Weekly Summarics, DallYlleP9rts).
-AcceSsion Lists, and translation of 'documents wiii continue to
be' used without, regard to the above procedure. The procedure,
Lor r.F:prodUction of intelligence material will be cord by
separate instructiOn..
6.'SUPPLIES WO QUIPMENT NOT CARRI7 IN STOOK
Requests far supplies and equipMont which are not listed
in the Catalog Should be initiated by responsible
officers on Form 36-7,. approved by designated Branch,SUpply and
P3. op -r ty Officers 1-.4..nd f o rwardwl to the Su.i....ply? Soo 'Lien. The
requisition should include a complete' description of the, itom
required, se lir cc; of s?upply if availablE..-1, model. number, or
specificatifx?is and sketch of th.:=,. item :111.h necossat.y. The
properly designated offic.?!rs in the *Supnly pu]."
chase or otherwise procur:-.2 th requested item in accordance
with applical'.)le r.:1 ritions . ReqUiS ltd. Q ris S h all :be ::31.1b3Tlit 'be d
as far in ae,In.111:7;0 Of reqUirOMOttS RS circumstances permit in
order to allaW as much tiMs as possible :to. procurern..ent.
'Ale ordering office vJ IIr,eceive a numbered cc?py of the?, pi; 0-
ourement dec,..iment 2rom the Supply Section,* All items procured
U om outside sources ?wiaa 1L U ?v d to the Supply S(.?.cti.
ci
Storage and IS S110 T.nu.t, only, ni o op inspec tion. it r
making inspection of t1-.---7,71.717,ems? Storage and Is Urat
rrid.cc; to the n 'indicated on the requiSiticin
F.Ind VrL?lsec,,ire frym the receiving officer threeE.4 igned copies
of D-?.aivery cc .,TPerm No. 36-10. .
7' CIONTRACTUkL. STRVI.07,S
AnT offiCe desiring the rental of spaccc. or: equipment., ? or
L e ina?tallation cif r art/o1 leasing ef comUnica.tion or utility
faCilities pr. spc.,,cial con?bractua]....Services (if any kind will SO-'
Tait a requisition to the. Suppli.y Sactibn, Services* 'flivisien 'on.
FormNo. 36-7, giving coMPlote details 'and specific 6.tiori 04: tho
'servico' d53 3, Under no 4-!2 rcumsta1ces shaLL inegetiations
carried oh or an
y contracts 'i' nit be into
'.any obiir;ations or commitrientn Made. for icontra.ctual serViC 3 S
ox.r.:opt? by, or On specific -11pprov?al Cf th:.-: Tixacutive* for p s 0 thjel.
and. ,Idministr i n or? a properly authori;5ed Contracting Officer
Hof?the!Services Division.
?.
R13r3TRIC'17D
?r.prz varromnocatmr,Erat7^,.
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
Approved Oa Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
MAINT7NANCE AND R.UAIRS
Any office desirin_ structural alterations or repairs
to buildings, electrical or carpentry work, or repairs to
oquipmont or machinery should submit a requisition on Form
No. 36-7 to the Supply Section, Services Division giving
spocific details of the services desired.. -(EXOTITTION:
Repairs to and changes in combinations ,of. safes shall be made
only by the Security Division. por Se,curity Regulations dated
2) Octobor 1946.) The Supply Soction is also responsible
for allocations of space and physical moves between .offices,
and requisitions for additional space or the moving of fur -
nitur-, And equipMent should be initiated by .the requesting
officor, approved by the Branch Supply and Property Officer
and ?Corwardd'to tho Supply S,oction, ServiCes Division.
9. PROCU1i7,MNT FOR OVMS7A5 3P7RATIONS
Tho procedure covering procurcmjnt for overseas
bo issued in a soparato instruction.
Attachments - None
Distribution: A
AUL)
Executivo for Porsonnel
and dministration
,RJ,STIZICT7.1D
pProved For Release 2003/01/27 : .CIA-RDP81-00728R000100040027 1
25X1A
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
IpTATINTL-
TAT
STATINTL
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CENTRAL IFTEILIGL,6E GIMP
Washing0n, D. C.
MEMORANDUM
NUMBER
11 April 1947
v
SUBJECT: Distribution of Executive Type Office -Equipment
EFFECTIVE UNTIL 30 JUNE 1947 UNLESS SOONER RESCINDED'
1. The following policy is hereby established with respect to the
type of office equipment to be issued to or used by personnel in CIG.
Office equipment and furnishings have been divided into three classes,
and the orcanisational rank of each 'individual entitled to request
and use tho several classes of this equipmont are as follows:
CLASS A EQUIPMENT
Director
Deputy Director
EXOQUUTO Director
Assistant Directors
Chief, ICAPS
CLASS B EQVIPEENT
,Deputy Assistant Directors
Branch Chiefs, and Chiefs Of Organizational Units
Equivalent to a Branch
CLASS C EQUIPMENT
All other personnel.
2. A list of the equipment and furnishings which are a part of each of
tho above classes hos boon furnished to the Chiof, Services Division,
P & A, and information as to equipment allowed may be obtained through
that office.
3. The assignmant of the use of equipment which is not in accordance
with the requirements of this Mamorandum will be returned to stock
and replaced in accordance with the provisions hereof. ?
4. Exceptions to the provisions of this Memorandum nay be requosted
upon proper justification through the Assistant Directors of each
Office to the Deputy Director throuch the Executive for Personnel and '
Administration.
(6o6
FOR THE DIRECTOR OP'CUNTRAL IN
prov
and Administration
or Release 2003/01/27 : CIA-PDP81-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
I? t
STAT
STAT
PROCEDURE FOR REQUISITIONING SUPPLIES
The items listed hereftn are carried in stock and will be
Immediately available to Offices of the OSS in Washington, D. C., and
in the field upon the submiSsion of a' requisition (OSS Form No. 1110)
in an original and three copies sl no& by an authorized .einployee. .(See
Administative Instructions No.
In ordering, care should be exercised not to request excessive
quantities of supplies considering the fact that deliveries will be made
within one day after submission of a:requisition Prepared in accordance
with these instructions. An entire division should use a single requisi-
tion, if practicable.
Requisitions for Supplies listed herein should be submitted
separately from other requisitions for equipment, services, publications;
or supplies which are to be ordered from Other sources. The items.
Should be listed in numerical order, stating the catalog number, de-
scription, and quantity. Upon receipt of the requisition by the Supply
Bettiaon;.. aitAmbervf11111bp. assigne&theretancLatoopycof4,theirequisition
rwbufted to the ordering Office for follow-up purposes. In following up
on supply requisitions, call
Delivery of supplies will be accompanied by the original and
one copy of the requisition, and the original must be signed. as to the
receipt Of the items ordered and returned to the supply clerk.
If the stock' of any of the items ordered is depleted, the
copies of the requisition which are to accompany delivery will indicate
that such items have been back ordered. ILrecord of back orders will be
maintained, and upon receipt of the replenishing supply, delivery of
those items will'be maAs. In the event that all of the items listed on
the requibition.have been back ordered, the carbon copy of the requisition
will be returned to the ordering office with a notation to that effept.
The supply section endeavors to deliver the supplies within
24 hours after the receipt of the requisition.'
-RDP81-00728R000100040027-1
, v
vcp
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
:DESCRIPTION
UNIT
3 Bands, .x.ibber, #16, pound box Box
6 Bands rubber, #19 1/8 pound box Box
?. Unavailable
9 Bands, rubber, #32 1/8 pound box
Box
12 Bands rubber, #641 1/8 pound box Box
15 Binders, ring, genuine leather, flexible 6-3/4'x 3)/1., with
six It." rings
Each
.1,8 Binders ring, canvas stiff cover, 9i x 6 with three 1 rings Each
21 Binders, ring imitation leather, flexible, 91 6 with three
Each
Binders, ring, canvas, stiff cover, 11 x 8, with three l' rings Each
27 Binders, ring, canvas, stiff cover, 11 x 8, with three 2 rings Each
30 Binders, ring imitation leather, flexible 11 x 8i, with three
1" rings
Each
33 Binders, ring, genuine leather, flexible, hinged cover 11 x 81,
with three 2" rings
Each
36 Blotters desk 19 x 2I, Moss Green
Each
Blotters desk 24 x 34 Walnut,. for executive pads
Each
Blotters, desk 20 x 36 Walnut, for executive pads %, Each
45 Blotters
hand, 3 x ol white (50 per pkg.) Pkg.
(30538)
""7','"7''t"7"'"7r.'77..rs.'7.trr7rorirastm.,m,eromoom..s7Pnoraw.ss!t!smweol,.om'isnouwiomrvsfift!N:menwriramRIIIIn'AIPlliWIIIMVMM91Y1Mlii..1~VewS:P....oWiwis?aoyo.sroxiu*.?.
e:e
-__P81-.067:28R600100040027-1
(
Approved For Release 2003/01/27 : CIA-RDP81-00728R0001-00040027-1
- 2 -
DESCRIPTION
48 Blotters, hand, enameled wood or bakelite, rocker type
UNIT
Each
51 Boards clip lettersize, composition back Each
54 Boards, clip, cap size composition back Each
57 Books, Congressional Directories cloth bound, Each
5 Books, desk dictionary, Webster's College edition Each
66 Books Official U. S. Postal Guide Each
68 Books, Style Manual United Government Information Service Each
69 Books, Style Manual, U. S. Government Printing Office
Each
72 Books World Almanac, Book of Facts, N Y. World-Telegram Each
75 Brooms, whisk, 10 inch
Each
(9Brushea typewriter, 3/4" wide, with long wood handle Each
81 Brushes typewriter, cone-shape& with long wire handle Each
Brushes, typeWriter, toothbrush type with 6" wood handle Each
87 Bulbt electrir for fItiorescent lamps, 15 watt 'inside frost Each
90
alendars wall U. S. Governmpnt Standard
93 Cards, guide, 3 x 5 Alphabetical 25 sub-divisions, 1/5
cut, blue
(30538)
4
00ve
00R?a
1447:;:.',OARDP0-1410728A000100040027-1
Each
Set
AMOK
--Approved-For Release 2003/01/27 cIA-RDP81-00728R000100040027-1
*A.
3 P
DESCRIPTION UNIT
96 Cards, guide 3 x 5 'Alphabetical, 25 sub-divisions 1/5
out, buff. Set
99 Cards, guide, 3 x 5 Alphabetical 25 sub-divisions, 1/5
out, salmon Set
102 Cards, guide 3 x 5 blank; 1/3 cut blue collated. Box
105 'Cards, guide,. 3 x 5, blank, 1/3 cut, buff, collated Box
108 Oards 8plap.,, 3-x 5, blank, 1/3 cut, salmon, collated Box
111 Cards guide, 3 x 5 blank, 1/5 mit, blue, collated Boa
114 Cards, guide,.3'x 5 blank, 1/5 out, buff, collated Box
117 Cards guide0::3 x 5, blank, 0 cut, salmon, collated Box
120 Cards guide .3 x 5, Daily, (1731), 1/5 cut blue Set
123 Cards, x 5, Months 1/r3 cut center position, salmon Set
127 Cards, guide, 3 x 5 States & Possessions 1/3 cut, center
Position,- salmon Set
130 Cards, guide-, x 6, Alphabetical 25 sub-divisions 1/5
-
Set
133 Cards, guide, x 6 Alphabetical, 25 sub-divisions
cut, buff' . Set
136 Cards, x 'blank 3rd 'cut salmon collated. Box
137 Cards guide, 4 x 6, blank 1/5 cut blue, collated Box
140 Cards guide 4 x 6 blank) 1/5 cut buff, collated Box
(30538)
,
.1
0 3/1)4,12r:. IA-RDP81 -00728R000100040027 -1
,
AY;
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
143 Cards guide,
DESCRIPTION
t x 6 'blank, 1/5 cut Salmon -collated
146 Cards, guide, 4 x 6 Daily, (1-31) lb cut, blue
149 Cards, guide., 4 x 6 Months, 1/3 cut, center position, salmon
152 Cards, guide, 4 x 6, States & Possessions, 1/3 cut, center
position, salmon
155 Cards, guide,
cut, blue
x 8, Alphabetical, 25 sub-divisions,
18 Cards, guide 5.x,.8 Alphabetical, 25 sub-divisions, 145
cut, buff
161 Cards, guide, 5 x 8, Alphabetical, 25 sub-divisions 1/5
cut, salmon
164 Cards, guide, 3.x 8, blank, 1/3 .put, blue, collated
167 Cards, guide, 5 x 8 blank, 1/3 cut, buff, collated"'
170 Cards, guide, 5 x 8 blank,
173 Cards, guide, 5 x
blank,
176 Cards, guide, 5 x 8 14ank
179 Cards, guide,
182 Cards guide
186 Cards guide,
(30538).
x 8 blank,
x 8 Daily,
8 Months
1/3 cut, salmon, collated.
1/5 cut, blue, collated
1/5 cut, buff, collated
1/5 cut, salmon, collated
(l-J1), 1/5 cut, salmon
1/3 cut, center position salmon
UNIT
Box
Spt
Set
Set
Set
Set
Set
Box
Box
Box
Box
Box
Box
Set
Set
PA '
i
L4R:pp8.I 700728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION UNIT
189 Cards, guide, 5 x 8 States & Possessions 1/3 Cut, center
position, salmon Set
192 Cards, guide) lettersize' Alphabetical 25 subdivisions,
1/5 out, pressboard Each
194 Cards,, guide lettersize, metal tips, 1/3 cut collated
195 Cards, guide, lettersize, blank, 1/3 cut plain tip press-
board, collated ,
196 Cards, guide, lettersize, blank, 1/3 cut, States & Possessions
center position, pressboard
Box
Box
Set
197 Cards guide, lettersize Monthly, (1-31) Set
198 Cards, guide, lettersize, blank, 1/3 cut C metal tip,
pressboard, let position
.Each
201 Cards', guide, lettersize, blank 1/3 cut C metal tip,
pressboard, 2nd position Each
)//1
-204 Cards, guide, lettersize, blank, 1/3 cut C metal tip,
:preasboard, 3rd position
Each
207 Cards, guide, lettersize, blankj 1/5 cut, plain tip, press-
board, collated Box
211 'Cards, guide, lettersize, .blank 1/5 cut, B. metal tip,,
pressboard, Istposition ,Each
214 Cards, guide, letterdize blank 1/5 cut, B metal tip'
pressboard1.2nd position Each
217 Cards, guide, lettersize blank 1/5 cut B metal tip,
pressboard, 31'd Position
220 Cards, guide, lettersize, blank ,n=t
l 5 t 21 metal tip,
, )
pressboard, 4th position
(30538)
V*4ForR?aseT, WM/ - DP 1,?10,672PRO801,00040027-1
tAht,
Each
Each
0',7?
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION UNIT
223 Cards, guide, lettersize blank, 1/5 cut B metal tip press-
board, 5th position Each
224 Cards guide lettersize, blank, 1/5 cut metal tip, collated Box
226 Cards, guide cap size, Alphabetical 25 sub-divisions, 1/5 cut,
pressboard
Set
229 Cards, guide cap size blank 1/3 cut, plain tip, pressboard,
collated Box
230 Cards) guide, cap size blank, 1/3 cut, plain tip, pressboard, states,
center position Set
231 Cards, Monthly, (1-31), cap 'size, guide -Set
232 Cards, guide, cap size, blank 1/3 cut C metal tip, press-
board, 1st position Each
235 Cards, guide, cap size blank 1/3 cut C metal tip,press-
board, 2nd position Each
238 Cards, guide, cap size, blank 1/3 cut C metal tip, press-
board, 3rd position
239 Cards, guide, cap size blank, 1/3 cut metal tip, collated
Each
Box
241 Cards, guide, cap size blank 1/5 cut, plain tippressboard,
collated Box
244 Cards, gUide cap-size, blank 1/5 cut B metal tip prestboard?
let petition Each
247 Cards, guide Cap size blank 1/5 cut B metal-tip, pressbeard?
2nd position
)111
250 Cards, guide, cap size blank, 1/5 out, B metal tip, prestboard,
3rd position
(30,38)
. .
or e p?p,,x It? ,Ripp-8,100728R900100040027-1
Each
Each
1
3.654),
Approved For Release 2003/01/27 :*CIA-RDP81-00728R000100040027-1
???
DESCRIPTION UNIT
253 Cards, guide cap size, blank, 1/5 cut, B metal tip, pressboard,
4th position
Each
256 Cards, guide, cap size, blank 1/5 cut B metal tip, pressboard,
5th position Each
25/ Cards, guide, cap size blank; 1/5 cut metal tip pressboard,
collated
Box
259 Cards, index, 3 x 5 light weight, 182 pound basis blue plain Pkg.
262 Cards, index 3 x 5 light weight 182 pound basis, 'buff plain Pkg.'
265 Cards, index, 3 x 5, light weight, 162 pound basis, salmon, plain Pkg.
268 Cards index, 3 x 5; light weight, 162 pound basis white, plain Pkg.
271 Cards, index 3 x 5, light weight, 182 pound basis, white ruled
on one side Pkg..
272 Cards, index, 3 x 5 medium weight, 230 pound basis, white,
. ruled on one side Pkg.
274 Cards,. index, it x 6 light weight 182 pound basis white Pkg.
277 Cards, index, it x 6 light weight, 182 pound basis, white ruled
on one side
Pkg.
280 Cards, index 5 x 8, medium weight, 230 pound basis white plain Pkg.
283 Cards, index 5 x 8 medium weight, 230 pound basis, white, ruled
on one side
29g Oases, Card index, 3 x 5, cardboard 10" deep; with follower
block and cover
295 Cases, card index, 3 x 5, wood, imitation walnut, 10" deep,
with follower block and hinged cover
(30536)
0 d da ,2 03101
;Rop-81,..00728r,i000.190040027-1
sc
Each
Each
JA,
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION
UNIT
/298 Cases, card index, 3 x 5, cardboard, 2-3/4" deep, covered
with black cloth, with hinged cover Each
301 Cases card index, 3 x 5, wood, imitation walnut 2-3/4"
deep, without follower block, with hinged cover Each
304 Cases, card index 4 x 61.cardboard, 10' deep, with follower
block and coVer-
.-3155 Cases, card index, 4 x 6, wood walnut finish, 10" deep, with
follower block and cover
?
Each
Each
307 Cases, card index, 5 x 8, cardboard 10' deep, with
follower block and cover Each
311 Cases, card index, 5 x 8, wood, imitation walnut, 10" deep,
with follower block, with hinged cover Each
314 Cases, card index, 5 x 8, cardboard, 2-3/4" deep, covered with
black cloth with hinged cover Each
317 Cement rubber, 2 ounce tube
320 Cement, rubber, 1 pint can
323 Clamps, paper, Ideal No. 1, (1 OZ. per box)
326 Clamps., Paper,. Ideal No. 2 (50 per box) Box
329 Clamps Screw, for fastening pencil sharpener to desk Each
332 Cleaner, alcohol denatured for cleaning platen Bottle'.
01100g1eaneri type 2 ounce bottle with felt: dauber Bottle?
Tube
Pint
Box
338 Clips, Paper Gem, No. 1 (100 Per box) largo Box
(30538)
-roo 00.0112/_
P814,00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION UNIT
341 Clips, paper, Gem No. 2, (100 per box) small Box
344 Clips, binder, large, No 10, 3/4" capacity, (1 doz per box) Box
347 Clips, binder, medium No. 5,.5A? capacity, (1 doz per box) BOY
350 Clips, binder, small No. 2, 3/8" capacity, (1 doz per box) Box
353 Cloth, cheese, unbleached, 36" wide Yard
356 Cloth, dusting oil treated Each
359 Correction fluid, 1 ounce bottle for mimeograph stencils Bottle
362 Covers Acco-binder,8?-2. x 11 red pressboard, 1" capacity Each
366 Covers, Acco-binder, 11 x 8i red pressboard 1" capacity Each
369 Crayons, chalk, school, white Each
372 Crayons, lumber, blacks paper, covered Each
37 Cups sponge, glass round 3" diameter Each
378 CuShions for .typewriter key, flat, rubber, for all
standard machines except Royal Set
381 Cushions, for typewriter keys flti tubber, for .Royal
Machine ? Set
Cushions, chair, sponge rubber, cloth covered 1" thick,
14 x 15
(30538)
rQved For Release.. 2003/01/27pF>81,;ri00728140.00100,040027-1
Each
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION
UNIT
390 Envelopes, 3-7/8 x 8-7/8, white, printed return and frank,
Office of Strategic Services, Washington, D. C.
393 Envelopes
Office of
396 Envelopes
Office of
3,7/8 x 8-7/8 white', printed return and frank,
Strategic 'Services, Washington, D. C. With window
4-1/8 x 9, white printed return and franki
Strategic Services, Washington, D. C.
? x 9, Kraft, printed return and frank,
Strategid Services, Washington, D. C.
9i x 12, Kraft, printed return and frank,
Strategic Services, Washington, D. C.
Each
405 Envelopes, 10 x 14, Kraft, printed return and frank,
Office of Strategic Services, Washington, p. C.
408 Envelopes 12 x 16, Kraft, printed return and frank,
Office of Strategic Services, Washington, D.. C.
411 Eradicator
ink, two bottles, No. 1 and No.
Each
417 Erasers
420 Erasers
423 Erasers
rubber, pencil and ink
t01/, Dp81-.60.728R000100040027L1
,
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
- 11 -
DESCRIPTION UNIT
427 Erasers, rubber, typewriter, white round Each
429 Erasers draftman's art gam type
432 Erasers, knife Made, steel
435 Erasers, rubber, "wedge", red for pencil
438 Fastener, Acco #12, 1 inch capacity, (50 per box)
441 Fasteners Acco #22 2 inch capacity,
(50 per I(
)45 Fasteners Acco on equal 3 inch capacity, ( 0 per box)
Each
Each
Each
Box
Box
Box
447 Fasteners, paper, round head, brass, #2, i inch Ilong?
(100 per box) Each
450 Fasteners, paper, round head, brass, #4, 1. inch long,
(100 per box) Each
453 Fasteners, paper, round head, brass, #5, - inch long,
, -
(100 per box) Each
457 Fasteners, paper, round head brass #7, 2 inch long,
(100 per box)
460 Files, bellows cloth
Everyday, lettersize Alphabetical,
open bock style
Each
Each
463 Files, bellows, cloth) Everyday, lettersize, Daily (1-31),
open book style Each
(30538)
04'0; 0 ApP01:997280.00.1.,00,940027.7i..:..
,
JO,
r)
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
- 12 -
DESCRIPTION
466 Filler, binder, 6-3/4 x 3-3/4, plain 6 hole
469 Filler, binder, 6-3/4 'x 3-3/4 ruled, 6 hole
472 Filler, binder, 9i x 6, plain, 3 hole
475 Filler, binder, 9, x 6 ruled 3 hole
UNIT
Pkg.
Pkg.
Pkg
Pkg.
470 Filler, binder, 11 x 0 plain 3 hole Pkg.'
(V4)Filler, binders 11 x 8, ruled 3 hole Pkg.
)487 Filler, binder, 11 x 8, plain, heavy buff, division sheets,
3 hole Pkg.
490 Filler, index, for automatic self finding index, Rates) Each
491 Filler, index, for automatic self finding index, (Autodex) Each
493 Folders, files fiber, wallet type, red, letter size square
cut, 1-3/4" expansion, with flap and tie Each
496 Folders, file, fiber, walle.ttypes. red, Cap .size, square cutl,
1-3/4" expansion, with flap and tie Each
9 Folders, file, manila, lettersite, heavy, square cut Box
-amt.
02 Folders, file, manila lettersize. heavy 1/3 cut, collated-- Box
- 1
:.505 Folders files manila lettersize heavy 1/5 cut collated Bok---
508 Folders, file manila cap size, heavy, square cut .Box
30538
`.422;s6,1AnYt
e
3101 RDP81400728R000100040027-1
0
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
-13-
DESCRIPTION
UNIT
511 Folders, file manila, cap size heavy, 1/3 cut, collated Box
514 Folders file manila, cap size heavy, 1/5 cut collated
elders file Kraft, lettertize extra heavy, square Cut
520 Folders, filevKraft, lettersize, extra heavy, 14 cut,
collated
523 Folders, file, Kraft lettersize extra heavy, 1/5 cut
collated
Box
Box
Box
Box
. 526 Folders, file Kraft cap size, extra heavy, square cut: Box
529 Folders, files Kraft cap size extra heavy, 1/3 cut
collated
532 Folders, file, Kraft, cap size extra heavy, 1/5 cut
collated
Box
Box
535 Glasses drinking 10 ounce tumbler, straight sides Each
uardsi rubber, spiral 4 ft. length for telephone wire .B4O11:
544 Indexes, automatic self-finding, (Bates) Each
547 Indexes binder, Alphabetical 9i x 6 3 hole Set
5.50 Indexes, binder, Alphabetical 11 x a 3 hole Set
553 Ink, drawing, pigmented black, 3/4 ounce bottle'
Bottle
- ,
A**, 01127,.:'.,OtARDP,81,0072PROOP,100.040027.1
Approved For Release 2003/01/27 : CIA-RDP81-007,28R000100040027-1
?
DESCRItTION
UNIT
556 Ink, drawing, pigmented
559 Ink
blue, 3/4 ounce bottle
Bottle
drawing, pigmented Green, 3/4 ounce bottle
Ink, drawing
565 Ink, drawing
pigmented, Red, 3/4 ounce bottle
pigmented, White 3/4 ounce bottle
machine, black, 2 ounce cans
Bottle
Bottle
Bottle
numbering machine-, blue, 2 ounce cans--
red 2 ounce cans
583 Ink, stamp pad
red, 2 'ounce cans
' for wodaqh 4tafilp
Bottle::
592 Ink,
pads
595 Ink,
.stamp pad, blue
only
staMp'padi red
only
writing fluid,
2 ounce bottlesl.for wooden stamp
2 ounce 1;oottles, for wooden stamp
blue-black 4 Ounce bottles
Bottle
Bottle
Bottle
Bottle
(30538)
-RCIP01-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
4.
,P
DESCRIPTION
UNIT
601
Ink writing fluid, red 4 ounce bottles
Bottle
604
Ink, writing fluid Sheaffet4sScrip jR2ya1alu9, permanent,
1 pint bottle
Bottle
6 7
610
Ink, writing fluid, Sheafferts Scrip Royal Blue permanent,
4 ounce,bottle,
Ink, writing fluid Sheaffer's Scrip, Royal Blue permanent,
2 ounce bottle:
Bottle
Bottle
613
Inserts, guide, blank, typewriter use for 1/3 cut "C" metal
tip guides
Each
617
Inserts, guide blank, typewriter use, for 1/5 out "B" metal
tip guides
Each
62
"CI,
Inserts, guide, celluloid windows:i clear, for 1/3 cut
metal tip guides
Each
623
HB ?I
Inserts, guide, celluloid windows, clear, for 1/5 cut
metal tip guides
Each
626
Labels, franking, 'gummed white paper, 3 x 5, printed.,
OSS,. Wahhington, D. C.
Pad.
629
Labels, franking, gumMed white paper, 4 x 6 printed,
OSS, Washington, D. C.
Pad
Qi$4
Labels, gummed, Dennison's #2011 white, with red border,
2* x 1*
635 Labels, gummed, Dennison's #205 white with red border,
lx l-3/L.
?
(3o538
?Box
Box
*-Rt.0??1-007.28R00Q1q0040027-1
it
ii
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
-16-
DESCRIPTION
638 Labels, gummed Denison's #2005, white
2 x 4
641 Labels, gummed folder
with red-border,
.>??
373/4" wide, blue
644 Labels gummed folder, 3-3/U" wide, buff
,/647 Labels, gummed folder, 3-3/4" wide, cherry
650 Labels, gummed folder, 3-3/4" wide, goldenrod
655 Labels, gummed folder, 3-3/4" wide
656 Labels gUmmed:Tolder, 3-3/4" wide.,
659 Labels, gummed folder, 3-3/4" wide
662 Leads,
(1 doz
665 Leads,
(1 doz
green
salmon
white
for automatic pencil 4 inch, black, 'grade HB,
per pkg)
for automatic pencil, 4Ach, black grade Ho
per pkg)
668 Leads, for automatic
(1 doz per box)
pencil, 4 inch, black grade 2HB---
671 Leads for automatic pencil,
674 Leads for automatic pencil
677 Leads, for automatic pencil
purple, (5 per pkg)
(50558).
4 inch blue, (1 doz per pkg)
4 inch, red (1 doz per pkg)
5 inch, copying blue or
UNIT
Box
Box .
Box
Box
Box
Box
BOx
Box
Pkg.
Box
Pkg.
Pkg.
Pkg.
roved
-1
-RDP81.:-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1 -
-17'?
DESCRIPTION UNIT
680 Machines numbering metal automatic, 5 wheels Each
.685 Machines, numbering, metal, automatic 1 wheelp Each
689 Machines, numbering metal, automatic, 6 wheels,, Each
692 Machines', paper fastening, for spool of wire) Bates B.? Each
695 Machines paper fastening Ace Pilot ? Each
698 Mailing Tubes 1 2 & 3 inches India Each
704 Mucilage, gum, 1 ounce tube, with self closing top and
Spreader
Bottle
I
'707 Mucilage, gut, 3 ounce bottle, with brush Bottle
708 Mucilage, gum 1 qt. can
710 Notebooks, stenographers, stiff cover, spiral bound.,
4 x 8, horizontal ruling only Each
713 Notebooks, stenographer's stiff cover, spiral bound,
6 x 9, center line and rule on both sides
73,6 Notebooks, office mem, canvass 8 x -5i, 192 pages,,record
ruled., #50174
Each
Each
719 Notebooks, office memo, canvas, 101 x 8, 200 pages record.
ruled, ,A- Indexed in front and paged., #50177 Each
(30538)
-r4
ease 3/, 1/ 7 : -,RDP81,00728R000 00040027-1
,
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
!:4
?? 18 ?
DESCRIPTION
722 pia, typewriter use, 1 ounce bottle
Bottle
725 Oil can, for typewriter oil
728 Openers, envelope steel
731 Pads, oalendarl.folding type, small,
737 Pads, desk, for blotter
leather corners
740 Pads finger cots
743 Pads, finger cots rubber, size 11i
750 Pads finger cots, rubber, size 13
753 Pads finger cots
4i, No. 1, dry
(30538)
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION
768 Paas stamp wooden blodk 23/4 x 1, blue-inked
UNIT
Each
771 Pads, stamp, wooden block, -3/4 x 41, red-inked Each
774 Pads, typewriter, black felt 11 x 13 3/8 inch thick Each
777 Paper, 25% rag bond 8 x 10i, white Prop 0.450
Sub. 40 Pkg.
783 Paper, 25% rag bond 8 x 12i, white, Prop 0464; Sub. 48 Pkg:
786 Paper, 25% rag bond, 8y X 14 white) Prop 0470, Sub, 487 Pkg..
789 Paper, 25% rag bond, 14 x 17, white Prop 0470, Sub. 48 Sheet
792 Paper, 25% rag bond, 16 x 21 white, prop #45.1 Sub. 48 Sheet
795 Paper, typewriter, 50% rag manifold, 8 x 10i, blue Pkg.
798' Paper, typweriter, 50% rag maniflod, 8 x 10i, green pkg.
801 Paper, typewriter, 50% rag manifold, 8 x l0i, pink Pkg.
804 Paper, typewriter, 50% rag manifoldj 8 x 10i, whitec Pkg.
807 Paper, typewriter, 50% ramanifold, 8 x lO, yellow Pkg. .
Paper, typewriter, 50% rag manifold, 8 x 12i, white
Paper, typewriter, 50% rag manifold 8i x 14 .white Pkg. ?
Approved Fpr.,Release 2003/01/27..: iptck-BDP81-00728R000100040027-1
.0.Akk
.Lk
DESCRIPTION
817 Paper, typewriter, 50% rag manifold, 14 x 17,?white
,820 PaPer, typewriter
50% rag manifold .16 x 21, white
UNIT
Shts.
.Shts1
823 Paper, typewriter,
OSS Washington, D.
letterhead, printed bond, 8 x 10i,
C.
Pkg.
826 Paper, typewriter,
OSS Washington, D.
letterhead, printed tissue, 8 x 10i,
C.
Pkg.
829 Paper, typewriter, onion skin 8 x 10i, white, GPO Prop i/365 Pkg.
832 Paper, carbon, typewriter, 8 x loi). (100 sheets to box)
(4 pound.)
Box
835 Paper, carbon,'
(4 pound)
typewriter, 8 x 121, (ipo sheets to box
838 laee'r, carbon,
pound)
typewriter, 81 x 14, (100 sheets to box
typewriter, 14..x 17, (100 sheets to box)
typewriter, 16 x 21, (100 sheets to box)
Paper
, carbon, typewrite
computing machine
Paper, computing machine
16 x21 .(lop sets to bo4(7
Paper,-computing *chine. 3715/32 inch wide refills for. memo.
Pad.BY
8)
.f
"11
Approved For Release 2003/01/27 : CIA-RDP81-00728
44ri
,
?21?
DESCRIPTION UNIT
853 Paper, gummed rolls, for sealing machines, Kraft 2" wide Roll
856 Paper, gummed. rolls for sealing machines, Kraft, 3" wide Roll
859 Paper, manuscript, cover, 8 x l0i, blue Sheet
862 Paper, manuscript, cover & x 15, blue Sheet
865 Paper, stenotype fold.exi sheets 2-3/8 inches wide,
100 ft, package Pkg.,
868 Paste, library, white, in jars, with brush, 5 ounce Bottle
871 Paste, libarary, semi-liquid, 3 ounce tube Tube
874 Pencils automatic 4 inches long, black ? Each
877 )Pancils automatic 4 inches long, rod ? Each
880 Pencils, checking, thick lead, black Each
883 Pencils, colored thin lead, hexagonal, Venus Unique, blue Each
886 Pencils colored thin lead, hexagonal Venua Unique,,brownri Each
889 Pencils colored, thin lead, hexagonal, Venus Unique green 1 Each
892 Pencils colored, thin lead hexagonal Venus Unique orange Each
895 Pencils, colored thin lead, hexagonal Venus Unique, purple Each
198 Pencils, colored thin load, hexagonal Venus Unique, red Each
14, Pencils, colored, thin lead, hexagonal Venus Unique, red
and, blue
j538)
Each
a ,9PM:
140012 R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
?22?
DESCRIPTION UNIT
903' Pencils, colored) thin lead,. hexagonal Venus Unique) violet Each
904 Pencils, colored thin lead, hexagonal, Venus Unique white Each
907 Pencils, colored, thin lead, hexagonal, Venus Unique yellow Each
910 Pencils, colored thin lead, assorted 12 color set Venus
#1116
913 pencils, hexagonal black, Venus No. 3800) grade B
914 Pencils, hexagonal black Venus No. 3800 grade 2B
' Each
Each
917 Pencils', hexagonal, black Venus No. 3800 grade 17 Each
920 Pencils hexagonal black Venus No. 3800, grade HB Each
923 Pencils) hexagonal black, Venus No. 3800 grade H. Each
926 Pencils hexagonal, black, Venus NO. 3800, grade 2H
929 Pencils hexagonal black) Venus NO. 3800, grade 3H
932 Pencils, hexagonal black) Venus No. 3800 grade 411
935 PencUx hexagonal black Venus 'No. 3800 grade 5H
938 Pencils, hexagonal, black Venus NO. 3700, grade 6H
941 Pencils indelible copying, medium with protector
?.\ 944. pencilS,,atehographer round, t. inch diameter
rubber tip, No. 2
Each
947 Pencils, writing hexagonal black lead) with rubber tips,
No. 1, soft
Approved For Release 2003/01/27 : CIA-RDP81-0072$R0001
? 23 ?
04949027-1
9/C
DESCRIPTION UNIT
950 Pencils, writing, hexagonal black load with rubber tips,
No. 20 medium
Each
953 Pencils, writing hexagonal black load, with rubber tips,
No. 3, hard Each
954 Pencils, writing hexagonal black lead, With rubber tips,
No. 4, Extra hard Each
956 Pencils pointers . sandpaper, pads., on wood ?paddle :Each
959 Penholders, wood; black or rod, with soft rubber tip Each
962 Penracks glass
Each
965 Penracks metal frame spiral Each
968 Pens writing, steel assorted, (* gross bot) Each
971 Pen sets, desk, clerical typo single Each
974 Perforators two hole type, II, 2 3/4 center to center Each
980 Perforator heads, extra for adjustable punch, k? Each
. 983 Pins bank No, 4, pyrendd Each
987) Polish, for furniture:, quart can Each
93 Ribbions, typewriter, Noiseless and Remington Model 17,
black, record, medium-inked
0558)
Tif;11.
Each
4,z).
31,0
7.28k0901Q004002.7-1
Approver&For Release 2003/01A7 : CIA-RDP81-00,R000100040027-1
DESCRIPTION UNIT
996 Ribbons, typewriter, Royal standard black record;
medium- inked. Each ?
999 Ribbions, typewriter, L. C. Smith standard black reoOrd,
tedium-inked
Each
1002 Ribbons, typewriter, Underwood standard, black record,
medium-inked - Each
1005 Ribbons, typewriter, Woodstock, standud, black record,
medium-inked
1008 Reinforcements 'notebook, gummed linen, hole
' 7
1111 Rulers wood, brass edge .12 inch
1114 Rulers, wood, brass edge 18 inch
1I11-T Rulers, wood, brass edge 24 inch
1126 Shears 'office 9 inch
1129 Shields, erasing, metal nickel-plated
Each
Box
Each
Each ,
Each
Each.
Each
Box
Signals file, steel
1135 SignaIs,. file steel, projecting head) light green
Approved For Release 2003/01/27 : CIA-RDP,81-00728R000100040027-1
DESCRIPTION.
UNIT
1????????~11
1141 Signals) file, steel, projecting head, Orange Box
1144 Soap soft, h(40.
Cake ?
1147 poop, grit, mechanics 4i ()Undo cakos
Cake
1150 Sponges, small, for 3" diameter sponge cups
Stamps, dating band Mil medium, with 4 circular
rubber bands,
1156 Stands, calendar, for mill 1 GOITIL Pad, (ordinary)
Stands calendar, for large Jumbo pad, (executive)
1162 Staples, wire, for Ace Pilot stapling machines
1165 Sa131913., wire, roll on spool for Bates B stapling machine 'Spool
Staplo.Removers Ace
1171 Stencils, dry process, 8i x 15
1174 Stontils
8i x 18, legal
Supports, metal, for building up wooden desk trays,
(4 per set)
Tab,Q index, celluloid 3/8" wido 7isible insert type)
blue . 6 inch strips
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
DESCRIPTION
1186 Tabs, index, celluloid 3/8" wide visible, insert type,
clear, 6 inch strips
UNIT
Foot
1189 Tabs, index, celluloid, 3/8' wide, visib1e.4. insert type,
green 6 inch strips
1192 tabs index, celluloid, 3/8T wide:, visible insert type,
rod, 6 inch strips
1195 Tabs, index, celluloid 3/8" wide, Visible
yollOw,'6 inch strips
insert
1198 Tabs, index, gummed cloth, Alphabetical, Dennison s #16
or equal, (1 alphabet per box)
.1
1201 Tabs, index, gummed cloth, plain, inch, Dennison's pr
or equal
1204 Tabs, index, gummed cloth, plain, inch round 3etv..,son s
#12 or equal -
1207 Tabs, index, gummed cloth, strips, 6 inches long,
(12 per box).
Foot
1210 Tablets, 3 x 5, plain white
1213 Tablets 5 x 8, plain, white
1217 Tablets 5 x 8, ruled, white
1221 Tablets 8 x 10i, plain white
7 A-140P81-00728R000100040027-1
-31012
.t
Approved For Release 2003/01/27 : CIA-RbP81-00728R000100040027-1
? 27 ?
DESCRIPTION
1.227 Tablets,
TABLETS COLUMNAR
ruled, yellow
50 Sheets _per tablet
?T'q? 4 columns, with name space, pi, x 111, white; GPO Prop #50101 Each
-
1233.- "s6 columns, with name space 8 x 14 white GPO Prop #50103 Each
1237 6 columns, with name space, 8 x 1.4, yellow, GPO Prop #50107
?
AT-1240
With name space 14 x 8, white, GPO Prop #50110
1243 10 columns, with name space 14 x 8 yellow, GPO Prop #50115 Each
.veTf24-6-) 13 columns
with name space 17 x 11 yellow, GPO Prop #50125 Each
1249 18 columns, with name space 251-1- x 14 white GPO Prop #50140 Each
1252 18 columns with name space x 14, yellow, GPO Prop #50145 Each
1255 25 columns, with name space, 34 x 14 white GPO Prop #50150 Each
1253 25 columns, with name space, 34 x 14
1261 Taok, ,mapi ,lAr, round ...head; blackt.:
round: head blue..!
1267 Tacks map 1/8' round head; brown
round. head, green
GPO Prop #50155
01/27, 1:081,;60/28R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
28
DESCRIPTION
-1273 Tacks, map 1/8" round head red
1276 Tacks, map, 1/8" round head', white
1279 Tacks, map 1/8" round head yellow
1282 Tacks, Map, on. round head, orange
1285 Tacks, thumb, illy nickel (1 delis per block)
Box
Box
Bleiek
Each
1291 Tape, draftpnan p "Scotch" masking, buff, 1" wide 10
yard roll Roll
Roll
1297 Tape', gummed linen, black, 2" wide 5 yard roll Roll
,
13000-Tape gummed linen, white 2" wide,. 5 yard roll Roll
1303 Tape, gummed, transparent mending, cellulose, in wide Roll
1306 Tape, gummed, transparent mending, cellulose, 3/4 wide
300 inches on metal dispenser Roll:
1309 Tape, gummed, transparent mending cellulose, I wide/
72 Yard rP11 1304
1315 Trays desk lettersize metal, olive green finish, 3" deep Each
Approved For Release 2003/01/27 : CIA-RDP8
00040027A
Tqa0112121122
---7
1318
t
ap.d0aU4 etersize, wood., walnut finish,
1321 Trays, &est cep size, ood. welnu finish 2i" deep
TraV
#8
1324 Twine, cotton, ybite cdble lei& 1posnd
110 yereLs
ate 2003/01/27 : CIA-RDP81-00728R000100040027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
Approved For Kelease 2003/01/27 : CIA-RDP81-00728R000i00040027-1
- 30 ?
Special Supplies -
7!
Paper Type B 8 x l0, 20 lb. basis
ream
Paper Type B, 8 x 14, 20 lb. basis ream
Paper, Master Carbon, 8 x 10 ,box
(100 sets per box)
Paper, Carbon, blue, 8-.x 114. ? . ? ? ? ? ? box
(100 sheets per box)
Paper, Master, & x 14, 24 lb. basis ream
Fold.ers; file, green, pressboard,
1/3 cut, lettersize, collated
Folders, file, green, pressboard 1" expansion metal tabs,
1 1/5 cut, lettersize, collated
Fold.ers, file, green, pressboard, l' expansion metal tabs,
113 cut cap size, let position
1" expansion metal tabs,
40 ? IP ?????pse???p? box
iFolders; file, green, pressboard 1" expansion, metal tabs,
1/3 Out, cap size, 2nd. position
,Folders, file, green, pressboard,
11/3 cut, cap size, 3rd position
Folders, file, green. pressboard,
i 1/5 cut,
1". expansion, metal. tabs,
???'.
1" expansion, meta.l.:tabs,
cap size, let position
Fold.ers, file, green, pressboard,
11/5 cut cap size, 2nd. position
1 expansion, metal tabs,
O
1" expansion, metal tabs,
' Folders, file, green, pressboard.
1/5 cut, cap Size, 3rd position
-*1
' Folders' file, green, pressboard,
,
,p 1/5 cut, cap size, 4th position
Fold.ers, file, green, pressboard,
cut capsize, 5th position,..
to Fluid., gal. jars ........ OOO
,
Hand. Cream, 6 lb. jars
1" expansion,
1" expansion metal tabs
OOOOO 4 ? ? ? ? OOOOOOOOOOO ? SISSSSIS?
'AStandard. Duplicating Fluid.
( 1 gal, jars)
rove Release 2003/01/27 : CIA-RpP8.1-00728R000100040027-1
?
Approped For Reltlise 200.3/0/37 : CIA-Ry(38.1-0t7,21300,0110040027-1
0
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, ... 4..4.
"sete,ae.?2017.13/(ii127.-:-.CIAT,RDP8109.728RP00160040027-1
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Approve,. Release CI,..1.07.3.00100040.7,
Approve,. Release CI,..1.07.3.00100040.7,
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
.R7.CTRICTTZ
CENTRAL INTELLIMINCE GROUP
Washington, D. C.
6 February-1947
25X1
T.MIORAN
NUMBER
SUBJECT
Procedure for Requisitioning SUPplieo, Equipment
and Services.
EFFECTIVE UNTIL :36 June 1947 UNLESS SOONM RSCINDED "
GENERAL ?
This order is. applicable to the procurament, storage
and iSSUr: cf nil supplies, equipment and services required
.Cor the op -'i and activitL7; s of .the C.I.G. Unless
herein except :3d, or otirlrwise p cifically designated., the
Executive for Personnel and Administration., the Chief)
Services Division and the Assistant Chief) S:Tvices flJvlsJon
shall be t.hi sole agents for the performance .of the above.
funcilions) and any unauthorized action, obligation or Qom-
mitmont on tho part of any other individual will not, be
reco:;niz--Id or hon9red by the C.I.G.
TIT,Ti-IODS OF REQUISITIOI.ING
Form No. 36-7, Request for Supplies.) 'Equipment and
Servic.;s shall used, except as otherwise stipulated), to
requisition al supplies) equipment or services. RequisitiOns
Irvin be submitted in an original .Rnd two carbon copies and a
separate r3qu1sition will be ma.d: for each of the following
Classes of supplies or services:
Expendable Office Sily)plies
Non-Expendablo Office Equipmc.,.nt
Communication Supplies and Equipment
Operational .Supplic:,.s and Equipment
Medical Supplies and Equipment
Contractual Services
Maintenance mnd.Repmir Service)
and Space
Reproduction an d Printing
Form 36-2)
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-2-
TilX17NDABL7., OFFIGE, SUFPLI7,S
To eliminate the storing of stocks of sUppIL!S, and equip-
ment in the various branches, the Supply Section, Services
Division will Maintain adequate quantities of aqministrative
office supplies and forms as liSted in the C.I.G. Supply Catalog.
The description of items and stock numbers as listad in the
Supply Catalog will be used in preparing requisitions in order
to prevent confusion and. unnecessary &day in filling requests.
To obtain office supplies and forms listed in the Supply Catalog,
Form No. 36-7 may be initiated by any responsible offic:?r of the
using office and forwarded directly. te the Supply Section (Base- -
ment, North luilding), ServicOS DoliVery will normally
be made within 24 hours to the lOcation indicated on the requi-
sition. Tho receiving of iCQr .Will be roquired tO sign for
receipt of the supplies on a dopy of Form Nc. 36-7 which will be
rotUrned to the Supply Section. In certain instances, where the
neods or the size of an office justify, a small supply cf ex-
pandable office sul5plies and forms may be 9tcck,A by the office.
for current use. However, in no instance will an office be
allowed to stock more than a normal one month Is supply Of expenti-
able supplies.
4.
NON-X27..NDA13Y SUPPLI7.3 IND EQUIPNENT
Requests for all items Of non-'\p,;ndable equipment and
supplies, including medical, communicrltions, and operational
equipment, will be prepared on Form No. 36-7 and approved by
designated Branch Supply and P1 r1 Ly Of and forwarded
to the Supply Section, Services Division.: The co1 rect. nomen-
clature and stock numbers as listed in the C.I.G. Supply Catalog
should be used in preparing such requisitions. The Supply
Section will make delivery of the it ms and will secure the
signature of the responsible receiving officer on Form 36-7 rlS
evidence' of receipt of and assumption of responsibility for the
property.
). REPROflUCTION NND PRIrTING
The Reproduction Section, Services Division is responsible
for processing all requisitions for printing, duplicating, mimeo-
graphing, lithographing, etc.,. and composing operations. Nny
office requiring, such s-rvic h J..l submit a. requisition in
duplicate to the Roproductfen Section on Form 36-2? Roproduction
Requisition., specifying the type of reproduction job .required,
and attaching toxts, samples or exhibits of the work to be done.
.J./quisitions for the reproduction of proebdur al issuances, nc.Tw
forms, or the rvision of forms must be approved by the Procedures
Uni+,., Finance Division prior to submission to the Reproduction -
Section. The reproduction of classified documents will not be
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^
requested except upon specific approval by proper authority.
Upon completion of h reproduction job, delivel-y will be ;nade
to the plaCe indicat7:K1 on the requisition and a signed cope
of .1the requisition' evidencing receipt of :the job will be re-
turned to tW ftrproduction Sction. The existing reproduction
faciliti,::!s used by the ME, FELB, and Documents Branch for
the reprOduction of Daily and 'Weekly Surpmaries? Daily Reports,
Accession Lists, and translation of documents will continue to
be us Dd without r F:igird to the abovo procedurc-). The procediu'e
for reproduction of irri;elligc.ince% Material. will be covered by
separate instruction.
. SUPPLITiO AND 7,QUIPM7NT .!OT C A-AP I7D IN SMCK
. equos tz for supplies .? and equipment 'which are. not 'listed
? *La': .Catalog. should on Initiated .by reSponsible .
Offic:.L.rs On Form ..36-7,..app.ro-,ie4 by designated. Branch.. supply and
0.2fici's anc. forwardod to the ,SUpnly SO Qtion The ?
?roqUisition shOUld? include a??cotpl.,.40. desdription ?of tho item
? ..requir...!d, sourcr,! ..of supply if available,. model numberl'. or .
Spedifichtions and sketch. of th,J...itsm The?
properly. (-3.ssi.,nat:7;d .Offic...Ts ui he? FJupray 3.7.1ctiOn.will-pur-
:Ohase or' othrIrwise ?prbour::: thr.! r,7?t.UeStod item in accordance
via. blirippl1c.61a-.7! 1....-i:tul6tiOilS.? Requisitions. shall. be submitted
. as far Liae.van6eC reqUirement. as...eircumst%nce's Ip.rmit. iii.
order.' t,o. ?,-Allow as mush tims as possibl.i:s ? to cff3ot ?proeUrcM.ent.
The ? Ordering' office' will receiVe ii nuiuered copy of '1;1'1(3- pro-.
? .....ourement. ducumont..from.? the :Supply. . All items .procUr ed
..from outside sourcOs . delivered to the supply Sec Lion,
Storage .and Issue. Unit.. enly, propor. inspection.. .Aftor.
? . .making inspection. of. LI L ir, Li 1fitorat7,0 -.and IssUe Unit Till
? make. re-..delivery to the location indicated on the requisition. ?
.secure ?frum.?the..reciving??officer three -Signed :copies??
of ? ThlivDry :Form No, 36t-10.
.CONTItAC TIT "di . ST,HVIC2S?
? ?? :ART ?office.. 8 iring. the ...rental. of. Space or equipment,.. or
.ins L I 1 II I oi oran?;.Vol... .c.ommunio a tion or, .utiIity
'facilities. 'or 5ped:L:0... contractu:.:4. .any ..kind will .sub?-- ?
..mit.a....:?re.cpais.ition'tb. the ?Euppl.y. 5,J c Services Div On On???
aiIs?-iand ?Spi.-Jcification Of ...the
. :Under .no..eir Cuts tanceS....hJ. L n?rigot.tati. II'S ? .1)(1!.... ?
en pr any contracts or .r.igr)ra.7.nts .."oe iI ad info ni
....any..obligationsor:Oommitments..? made for. contx.'aotuaL.sr?vic:ls.?. .
Opt by on bn approval. of - ???Lhe...:L'xecutive...for'.:p?oiS OM-lel. ? ? ??
of th Services Division. ?
-..RIT,STRICriD? ?
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? A?
A
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?Lv-
U. MAINTI:NANCE AND ICTAIRS
Any Office desirir4',; stpuctural alleratierip. or repairs.
to buildings., electrical or. 'carpentry 'work, or repairs to
equipment Or machinery should submit 'a. requisition on Form
NO. 36-7 to the Supply .Sect,ion, Services Division giving -
specific dails of the services desired.' '(EXCTITTION:
Repairs to and changes in conlbiriations .4..)f 'safes shall be 'made.
Only by the Security Division per Security Regulations. 'dated
20 'October 19)46.) The Supply Section is also responsible
' for allocations of space and. 'physical moves between offices.,
and -requisitions ?for additienal space or the moving of air-
riitur..; and equipment. should ?bo initiated by, the reques-4ng
officer, approv(1 by the Brz.-mch Supply :.Ind Property Officer
and forward)d to the Supply Section, Services Division.
9. PROCUR'SMNT' FOR OV7R.S7AS 3PT,RATI01.!S
The procedure covering procurement for Ov7.,;rseas
activiti-:s will be issued in , a separate instruction.
Attachments 7'; Nene
Distribution:
Uoionol, AGD
Executive for Personnel
and :.,dministration
USTR IC TM
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STATI NTL
STATINTL
tniltr
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07.1111T PAL I ITTELT,I Ti; GROUP
1T Gni War De-)a 3' i;ril Cal..L; Building
21st and irinia Avenue, N. W.
Washington, D. C.
?? IA; )(11-i'? 'IAY413. 010.. ? ???
STATI NTL
6 February 1947
SUDJ '714t:!T : 1'440. 11100114 TaZ Zoturns
. The l'ersonnol. De1.4,14e-413 Lle cion, in cooperation with Finance and
Loal Divisions of C. :i:. , has made arranryomr.T.'::s to provide assista,nce
to all a a :1. f.Yy iS of .U).?1 t.; Et":, r,n` Oy ill p r o par ing and filirlE; 1946 income t ax
r of rn
Four eJ,..010:00E1 or solootod and 1:.aver, aftorded the Bureau of Internal
PAWCLUO I S InCeq0 Tax 3 chool fs a rpuat they will be in a position to
pro vido advice Td o,.ssIstnce. This serv:i,eo v..i.11 be available between
10 February a...! 0 15 Earch, and indivitwl namod below may be contacted
for a....weintmonts if desir
It is recfuest d that tilos e ant icipaf
make a rrang o,me n.!.; s at an early thtc following
fa c 1 it i es and tiT.1:-) of those in!ivivals may
that all empley s may ? be sarved.
It is sa so reql 7. 01.; d that each emJ.oyee
*i; itae Of the a ppo int,mont all to:: information,
than 15 or 20 minutes 3119141 d roquired to
Will be available this time,
?
Since the eix'euriistanes surroundLtg the ass i(tymonts and work st a-bus
of the individuals named' abo-ie ? may vark, appo intmarrb s will be mad in '
aceordno e with those ircurastayic es
the...need for such service
Feb. 10th in order that the
be apporUenod in such a way
have in his po sses io 11 at the
d if such is done not more
andl a each : case. Tax forms .
..per.sonr el
Division
?
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11,
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I
CENTRAL INTELLIGENCE GROUP I

New War Department Duilding
21st and Virginia Avenue, N. W.
Washington, E. C.
? igiM.ORANDUM.. FOR. ALL EMPLOYEES., . CIG
4 February 1947
SUBJECT: Announcement of Civil Service. Commission
Examinations for Clerk
The Civil Service Commission has announced examinal..ion (announcement
0 Local) (assembled), for probational appointment to the position of
Clerk, Grades CAF -1 to CAF-4, inclusive, with base salaries from 0,756
La 0,394 a year. The purpose of this examination is to establish registers
from which permanent acpointments will be made.
Among the types of Clerk positions to be filled from this examination
are: accounting, fiscal, audit, stutistical, time, leave, payroll, appoint-
ment, personnel, information, stock, purchasing, property and supply,
traffic, correspondence, editorial, proof-reader, mail, file, record, etc.
Announcements have been forwarded to all Executive and Administrative
Officers within CIG and will be made available to you. Copies have also
been placed on all CIG bulletin boards. Names and locations of Executive
and Administrative Officers are as follows:
Organization
Name fluilding &
Room
Extension-
Que.
1043?
STAT
OSO
STATI NTL
ORE
C
Central
New War
227.
, 2264
PA and Exec.
Offices
New War
2164
Finance
Central
209
Personnel
North
118
Services
North
200
Communications
South
209
STATINTL
203
610
It is important that all employees who are interested in making appli-
cation for end taking this examination read carefully all information con-
tained in the announcement to determine whether or not they meot the
entrance requirements. (Sec royerse side of announcement.)
At this time, it is necessary to file only curd Form 5000AB. However,
it is important that all informution roquested be furnished on this card.
This Form may be obtained from your tnnediate supervisor or from ofiicials
listed above.
-The announcement states that the application card should be forwarded
directly to the U. S. Civil Service Commission, Viashington 25, D. C. How -
evor,.the Personnel Division, CIG, desires that these curds be forwarded
through your Administrative Officer, to the Pursonnel Division, where record
will be made of application curds sent to the Civil Service Commission.
Although the closing date for receipt of aPPlieutions by the Civil
Service Commission is 13 February 1947, it is important that those who
file application curds for entrance to this examination completo the curds
and place them in tee hands of their respective Administrative Officers
not later than the close of business 11 February 1947.
STATIRITL
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STATINTL
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C OPY
16 tranwry 1947
PeJORANDOU Mitt ASSISTANT DIREC TOR, speczta., OPREA.71 ONS
AZ STANT DI IMO MR, ?FPI ell OF OPIMATI
ASS ISTAPT DI RECTOR, 1MPORI% 13.110 ESTI NAM
ASSISTANT DI RECTOR" COLLECT' 07/ 4:: DI SS MIT%
MITT, 1.1111:1MEPAVLICiatTAL SAP}'
Luvxs :rex Ch7111434, PERSOMEELMfl ADWINISTDATI ON
SUBJECT: Legislative Liaison,,
1. Contiroinz tho announcement or the mr.aantive to the
Director1 it is dceirect that Aal logiolativo1ugso for be
concentrated in the Legislative iiiaiscrt Division or. Personnel and
Administration.
2. The following broad otttline covorn the rolations
VI dual markers of divisions and orriaos xith reference
to legislative laj
(a) Routine Gallo received by avor member of
tro=. Conzrostional Oco w11 bo referred to Mr. Walter L. Prorsheimer.
Chief Legislative Liaison Division, I'? t: A Branch, (Executive
o:Ltertsion 1.7r. for action. This action mill include securing
necessary ornation from and coordirtation with interested ogrices
in the preparation or ropky famished 'the tIonrrivesional officals.
(b) Other them routine Centressional cella ouch
as calls from 1)0rue:el rrionds, will be baneed in accordance with
the recipients low:dodge or the caller and hie probable reaction.
17hon possible tho call should be treated as provided ter in pars.
graph 2 (a) abOTe? when 'the. appearance or personel atteetion is
devoted 11490024814147, the recipient ahead accept the request food protaise 41,
prompt reply. The recipient :All then follow procedure outlined
paragraph 2 (a) above. =wept that the replr prepared by LLD I:ill be
su.pplied the recipipnsttor trasiftission to the Congressional caller.
ivvi 30 JJ 53
(o) Separate instructions haw been levued dealing
with persouml a,iions,43p190,114ififtweisictual inquiry.
(d) Disseminationot C. I ?all intelligence material
will be the .reaponitibility? of the Office or causation and Dissemination
after proper coordination with the Legislative and Liaison Division.,
STAT
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(e) Requests for Congressional material, except
intelligence doeuersonts, will be channeled through LLD.
(r) Routine Congivssional nail will be routed to
ILL) for aoetion.
3. The above instructions aro not to bo construcki
preventing the contirrestion a existing personal re1etions32ips with
members or con t
gnms tut does require the centraliestition or *facial
relations in, the LW,.
FOR THE DIRECTOR OP CENTRAL INTELLIGENCE:
STATI NTL
OC: Mr. tT U. Lightscy
Mr? 1.1.tivard r. Stranders
Executlw for P rgotnoi
and Administration
STATI NTL
1W *brow
rttl :leeerds
Cent
P81-00728R000100040027-1
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O Docombor 1.31G
SUDOICT:
? .1. New ?.Year!S Dc y, 1 JanilRit l'A7 is n
1..lond,7.-r.. 'All 6,1-102.,por..are ?e:-!'.:oused .rroLo on duty. on. t'..lat
wo .arc 1 r:cqUirO.C.' to ba on' dUtY durine; non7-worLinc ?
-)leriods.
Pireotor S 'and 'tLof of Diij os, Perso-,noi c Ldinist'rative Dranoh,
to .T)rovide. an ad&JOate staff o'-i? this ?.day.
100Ii! Di ;LC TO.7,'. OF C125EZAL
STATI NTL
u Colonel, AGD
ET:ocutive for Personnel
and Acl':ainiStration
EFFECTIVE 30 TUNE 1947 CIG MEMORANDA WILL REMAIN IN FORCE UNTIL CANCELLED
OR SUPERSEDED
4IDP81:,00728R000100040027-1
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18 Decomber 1946
FEr.PANDUld FCR: All CIG Personnel
5r3IECT: Location of Central Regis ry Units
a. Effective 20 'December 1946, the courier and. Central Lail
Units ef the Central Registry Section, Communications Division F & A,owill be
loced as follers:
Central Lail Unit 307 South Bldr,.. (Ext.
Courier Unit 317, 321 South Bldg. (E
2. rne ii1t dereSs for CIG, as indicated in 01 Administrative
dated 30 Cetember 3 -i remain as follows:
Central intellience Group
(Ilene pf Jletivity)
POom. 2161, 17ew ar Dept. Bldg.
21st anrA Virginia J'wenue N. 'I.
',.ar.,hini7ton 25, D. C.
FOR THE TIIRECTOR OF C=RAL IF:TELLIGENCE:
STATI NTL
STATI NTL
-411?
uol.onel, AUL)
Executive. for Personnel and AdMinistration
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STAT
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10 December 1C/IG
Sijr.JLCT: Christmas Decorations
In (o-.vornment Buildings
1. Quoted below is a memorandum received from the Office of
Euildinns ranagenent, Federal iorks Agency, Public Duildings Administration,
rerardinc Christmas decorations in Government buildinr,s
'December 2, 1040
._Chief Clerks and Adm-inistratiVo Officers of the
Executive Dopartmonts and Independent Agencies
SUEWLC.T.: . Christmas Decorations in GovernMent Buildinrs .
A, would anprociato ou Coordration in the enforcement of the
following regulations remrding the rlapinr of Christ iv trees or:
ClArictmas decorations in 1)ui1 d117s oPerated b-y tis office.
:-Caconable number of C7Iristmns tree:: 1:a7 be Placed in buildings ,
of fire-resistive construption and in fra.c.! 1)uildin7 provided with .
autoa.!;ic sprinkler Prcectio. trees will bo nermittcd in
frame buildinrs without such protectim unless a-r-Toval is T7iven
by te Suncrintendent. 71e trees should not be kept in buildings
for lore than scve7Ldivs.
o cotton or other inflaMmable materials be used fel decorat-
inr the :trees. b liChted candles will be permitted in any buildings.
Llectric lI1hts will be Permitted on Chris thus trees and in building's,
if the .installution of such lirhts ir inrpcictod and unproved by the
flrerjntendent. Inflammable decorations will not be permitted in
huildinrs without the anrroval of the F4uprintendent. If the Utie
decorations and Olristrms trees is contenPlated for danceSs nartieS,
or othorT.atherin7 in Covernment buildin,7, prior ar:)roval mu'st be
.obtained fro..1 the.',upelintendent.
Should there be an77- cues La concernin the interpretation of the
LC)ove re7u1ations, the Superintendent S'hould be consulted.
The apn.oach of a new year 7,1ves us nn eortunity to reflect -upon the.
aecomP1ishments of the -past -twelve Months, and u7cin the importanoe our-
.06oncration and 7,o0d will pla in the effectual functioninc of this office.
Permit us . at this .tine to express our 5111 010 annreciation for the fine .21:?.1,:
of cooreration you have co froquent17 deonptrated.
instruction.
Dcnuty Commissioner
for Duildinrs 7,.anarement"
all porsonnol of CIG connly
connection should be divected to
OF CE1rTnAL INTELLIGLITCE:
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7Q8RQQ0100p400F-J.,,,.
'ertatv? Lixecutve . el one.t,
and Ldmirtis traticA
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GROUP.:
LI S.91JILDE1G?
,"vItenue.,..N.. W.
C.
25 November 1946
DUI:: .70R.: ? i",11. 0:G...Porsennel
07.mberVation of Fuel and Electricity
1, ? Qvittad .'celow is a P.1017.10raridum .from the Office of :t3uildings?
.P UT)1:1 l'ichinistration.,. Federal Werks....:...gency,'SUbject; ?
vuel .and?
tt November 21, 1946
for. Chief .Clerks.i Administrative. Officers of the ?
? 7.7LecutiVe Departments. aid ? :Independent ? Agendies
STATINTL ? con's:-3rvation of Fuel and Electricity
STATINTL
-. ? ?? ?
STATINTL
..has directed the Public I3uildLrys.
ever:: .necesrary-step to .t.hc CroArrnmen.lo.. ?
a:16. :theu of electricity.... In View of. the
-L6-??retc:.rn to war. time. heating .and
? -end to i:.1nd ?
? is ,.,..rcry nc r b i1t C h:Pve the full.
. .the is ? ?can? be ?-'6ak.,....bY ?
aru

Do .net :Use unnecessary lchtS1,
.windows: anO, oo ioed ? SQ.' that. ?
dOes oSc.Ape
.hci;attnn., -units ?
1.13
? HGattvg 6 Li n L I
?p......!rsonnoi-sholild no-6 be
17.JQr7orini -,-.0T1P.:u.,,,,turcs? ?
an71
111 I 11 t Li
cr
T1:7!I I?
, ?
C1l? (..f t-ime oniy. 3u11.?Iil!'!1.t:7.: e to the
? _1,, ?pr.egram of mci o CoWc.:.cT.
materlalij. ty ,, ?
AI c) F L1 S .t1b.t1:-....r0. ? WOUld i ' ur Lit c i IIV r I I kP7)!1 10 r bons
overheating. and. .net. ?
cooperation in the past has 'open hftful. nd yo4r.
con (..C.O:p6:....3.ti.en at this time I'd 1 1 bc3 deeply
for 13u-ildirics
It .is requested that ,all omp).o,y,ces of thc. Central Intelligon(
Group coriii)ly nth this :rr, C MO rari C.11.171t:
r:_zaTort OF CETTR,',L IrTELLICIENCE;
Approved For Release 2003A91t27ticiA-ROPEPLO01328Ri1001111b(141110255it ti ation
CONPIDENTIAL.
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P'
25X1A
CENTRAL INTELLIGENCE GROUP
NMI' MR DEPARTEENT BUILDING
215t and Virginia Avenue, N.:1,1*.
'.1ashingten, D. C.
h c..x.c. d tj 7
21 November 19146
11E' :ORANDUE FOP ALL C.I.G. PERSONNEL
SUBJECT: Definition of Central Intelligence Group
. Inquiries are continually being, made by persons sincerely interested
in the organization ot the Central Intelligence Group. .These persons
? include of course, prospective employees as well as persons who merely. .
know of the existence of such an organization, and upon meeting an
employee of this Group they generally ask, in effect "Just what is the
Central Intolligence?"
2. In order that uniformity may be maintained in answering such in?
quiries, and in order that maximum possible security may bo attained it
is believed that a uniforn definition should be established. It
therefore, proposed that tho following definition of the Central Intelli?
gence Group bo used in response to inquiries which arc inevitable and
legitimate:
"The Central intellicence Group is a recently created
interdepartmental organization in ,hich the State, 'jar)
Navy and sometimes other departments participate. It co?
ordinates all activities of the Government involved in
obtaining and analyzing information about foreign countries
which this country needs for its national security. It
also furnishes interdepartmental analyses of this type of
information for use by Government officials."
This definitiOn? while basically true, is unrevealing and should
stop further curiosity.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Colonel, CAC
Executive for Personnol and Administration
I
Approved-ea;s6.010/f01i ..17,015.81.'-00728R000100040027-1..
?Irritenickltifinge
25X1A
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040024-1.-
CONFIDE1\TIAL
CENTRAL INTELLIGENCE GROUP
NEWWAR DEPARTI4ENT BUILDING
21st and Virginia Avenue, N. W...
Washington, D. C.
TEMORANDU TO: ALL CIG PERSONNEL
SUBJECT: Change No. 1 to Memorandum Dated 14 October 1946,
Subject: "Long Distance Telephone Usage"
COPY NO.00015
6 November 1946
4 " I
. Subject memorandum is amended as indicated below:
a. Paragraph 2(b), after the words "Chief, Inter?
departmental Coordinating aid Planning Staff" insert the words
"Assistant Director for Operations".
b. Paragraph 3, change the words "Chief of Office
of 1B1 Deputy" and "Administrative Officer for 'El Deputy" to
read "Chief, Commercial Contacts Branch of Office of Operations"
and "Administrative Officer for Commercial Contacts Branch of
Office of Operations", respectively,
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
uolonel, UAU
Executive for Personnel and Administration
CONFIDENTIAL
Ifty JO."
44, '3":01,1 : 081 00726t4000-100.940027-1
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CENTRAL IKTELLIGENCE GROUP
FEHORAFDUIT. FOR: All C.I.G. Personnel
Subject: Final RepOrt of the Chairman C.I.G. Community
Chest Campaign,
1. The recent Community Chest Drive in Cj.G. was an overwhelming
success: The response was unanimous and your generosity put us uover
the topn,
STAT NTL 2. A total of .:;1235.00 was pledged or contributed during the
CaMpaign from 1,1 October to 2.2.0ctoberc On the basis of the total.
personnel assigned to C.I.G. (exclusive of SSU personnel) this imans
an average contribution
3. All pledge cards and funds have been turned over to the res-
pective Departnents represented by C.I.G. personnel. But it is still
not too late for last-minute contributions: The Chairman will gladly
accept late donations and forward them to the proper Department.
4. The success of this Campaign, the first in which all C.I.G.
personnel have participated, reflects great credit on C.I.G.
5. On behalf of the Community Chest Federation Agencies 171,ich
will benefit during 'she comin,- year through your generosity, I wish
to take this opportunity to thank you for your part in this Campaign.
Chairman, Cormunity Chest Campaign
For the Central Intelligence Group
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CENT RAL INTELLIGENCE GROUP
NEVI ViAn. DEPAREIENT BUILDING
21st and Virginia Avenue, N. W.
Washington, D. ,C.
MEMORANDUM
TO: All GIG Personnel
SUBJECT: Armistice Day
.1. The President has declared Armistice Day, Monday,
11 Novenber 1946, a legal holiday.
2. Therefore CIG personnel will not be required to
report for duty that .1s,y, except such personnol as are usually required
on non-working days.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
STATI NTL
Appron4 For Release 2003/01/27 : CIA-RDP81-007,28R000100040074"'
24 October 1946
MEMORAEDUM TO: All Office of Special Operations Personnel in Washington
All personnel of the Office of Special Operations employed in the United
States in a permanent capacity may, when it is necessary, state in response
to inquiries from sources outside of the C.I.G. that they are employees of
the Central Intelligence Group. The discussion should end there. However,
if embarrassment would follow or undue curiosity be arousod from failure
to answer further inquiry, they may give a vague answer which, while being
basically truthful is entirely uninformative and reveals nothing with
respect to the nature of C. I.G. or S.O. operations. They may, for example,
select some type of activity which, by virtue of their own backgrounds
they are qualified to perform. An individual who is a lawyer by profession
might stato that he is engaged in the study and processing of legal problems
and claims which ariso in conjunction with the operation of any Government
agency or department, or that he is engaged in making routine investigations
of applicants for positions with the C. I.G. An individual with a background
of accounting might state that he is working on 'payrolls," "budgets,
"statistical compilations" of various natures with which he might logically
be familiar. Personnel employed in secretarial or clerical capacities may
merely state that they are engaged in general
clerical work, such as filing ,indexing
All responses to inquiries should be calculated to discourage further
questioning insofar as possible. .This may be accomplished by displaying
an attitude lacking in enthusiasm and by giving answers which are vague
: CIA-RDP81-00728R000100040027-1
C 01T II-.Untingd For ReleasT2003/01717 : CIA-RDP81-00728R000100040027-1
and as uninterestIng as possible. VIthdraw from conversations which shift
to discussions of occupations and display a lack of interest in other
persons' jobs.
Of equal importance to Special Operations, from a security viewpoint,
is the relation of its personnel, both individually and collectively,
with
other branches of the Government and other offices of C.I.G. It cannot be
too emphatically stated that these relations have all been formalized and
are handled through established channels and by means of liaison agreements.
These procedures must be rigidly adhered to. For example the Security
Division is charged with the responsibility of contacting various Government
agencies which may possess information relative to personnel and prospective
employees. Anyone interested in having this type of inquiry conducted must
refer the matter to the Security Division.' This is only one example, however.
Ignorance of established procedures cannot be accepted as an excuse for
individual and unauthorized contacts by our personnel.
In no case may anyone employed by Special Operations discuss his
official duties office activities, or anything relating thereto, with
anyone in any other Government agency, in any other office of C.I.G.,
for that matter, with :anyone in. 0.S.O.:who does not have a legitimate
direct interest in the particular matter.
or,
and
It has recently come to my attention that individuals in the operating
branches
have
taken it upon themselves to contact employees of C.I.G. with
respeqt to prospective employees
was acquainted With the person beingconsidered for recruitment.
these matters should be handled by Personnel Procurement Section, Projects
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
Such informal procedures are strictly forbidden and, as
our established procedures for handling all official matters
must be strictly complied with.
25X1
00DALD H. GALLOrAY.,.-
Deputy Director, O.S.O.
Approved For Release 2003/01/27 : CIA-RDP81-00728R000100040027-1
CLN ILL I.: TULLI Cr7 TO E C;'...a0UP
.ii. D IT BUILDING
21st and Virginia Avonuo,
dashing-ton, D. C.
10 October 1040
TM I r.
TO: All CIG Porsonnel
in Cafoteria Hours
Lffective I onclay, 21 October 1046, ?Lhe new hours of the Cafeteria
located in (....tae Building will be,in force. Those will be as follows:
Breakfast
Luncheon
From 0745 to 0830 hours
From 1115 to 1345 hours
TOIZ O CTRLL IhILtLLI C].:11CL,' :
STATI NTL
Derutv 1.1;:coutive for Pors onne
nd
.".thainistration
4r,i1
FIDErnatProved For Re41Fee 2003/01/27 : CIA-RDP81-00728R0001 040027-1 150
COPY NO.
CE1'JT2AL INTELLICEL6E GROUP
DEPUTI:ENT BUILDING
21st and Virginia Avenue, N. W.
Washington, D. C.
YE1:011A1rDUE
TO: All CIG Personnel
SUBJ:CT: Long .Distance Telenhone Usage
1. Eomorandum, subject as above, dated 6 .Sept-ember 1946,. is hereby
rescinded, and the following is substituted therefor:
14 October 1046
2. War Department Administrative nemorandum No.
dated 0 I.:ay
.1944, provides that the following procedures be followed in all instances where
long distance telephone calls are mdo from offices serviced by the War Department
switchboard.
a. Personal long distance telenhone calls will not be
made through the Department's switchboard but will be made from
coin box telephone's located throughout the building.
. No long distance telephone call will be made over leased
?
line or commerCial facilities by any person in the Central In-
telligence Group for the transaction of official business unless
the cal] is specifically authorized in advance by the Director,
25)(1
the Exe ? ve to the Director, the Assistant Executive Director,
the Chief, Interdepartmental Coordinating and Planning Staff?A5sis4abni?T:red4oe
f.oir Opera4-1 ons
Assistant Director for Collection and Dissemination and the
Executive for Personnel and Administration. A list of the persons
to whom authority to anprove long distance phone calls has been
delegated has been furnished to the Director of Communications
Office Secretary of War.
c. It will be the responsibility of each person named above
to:
:Examine each request to place a longdistance
telePhone-c 11 to determine if the call is necessary or if
,
'radio telegraph 'air .mail or sone other form of communi-
.. . -
cation will suffice.
)
,clintain a ten-day report sheet. This renort sheet
17111 be -maintained at the doe,: of the authorized individual
or his secretary. The information will he entered on the ten-
w
'day report sheet by the persom.,placing the call or as soon asi
4
it has been authorized, If the call is not completed during i
,
t will not be .necesav th
sr 0 remove e authorization
4mENpEp7By CIGTiDIORA' LN;141:.SUBJE:CT:
bATED14 0: opTOBER, 1946--..'SUBJECT. LONG 'T MEMORANDUM
.
a/11:41; ? 1 b.
,.'.' f
i a :
Approved' '. . -te 2003101/27 - ? - . -0 400040027A
,
5X1
f,=
TIAL .
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A
2
fro;1 the report shoot but a now authorization must be grantod
and recorded when the call is again placed. IncomPloted calls
will not be hold over from clic day to tho not but shall be
cancollod at the ond of cach day. This roport will bo sent to
the Executive for Personnel and Administration, :Pam 2161, New
Department Building, to roach hin borer() 1200 on the 0th,
16th, and 26th of each month. Tho rorort on thc 6th Of each
wmth will include the ton-day period from the 26th day .of the
preceding nonth through thu 5th day of the currant month. Tho
ranort on he 16th of each month will include the ten-day rcriod
fr.l.the 6th through the 15th day of the current month.
, Th
report on the 26th will include the ton-day period from the
16th through tho 25th day ef the current month. These report
sheets will *ix chookod against the A:a. 'Dopartmont bill by the
Office of the Director of Conmunicntions Office Secretary
of War, and unauthorizod calls wi.11 be ropertod for disciplinary
action.
( 3 )
C)ordinato requests so that several pooplc in the
same office who nay have to call the sand point can do so on
the me call.
(.11.,) Sec that as many calls as noFtiblo aro,mado before
0930 bctween 1200 and 1400, and, after 1700, hours when the
traffic volumos are .lightost.
. Tho sane genoral liMitations Which app .r to long dittnnco calls.
made through tho:War Departmont switchboard shall apply to those, made by rer
sennol serviced from the
switchboard. Calls made through the
switchboard nust be authorizod in advance by tho As Di-
rector for Special Operations the Executive Officer for Special Operations,
the Assistant Executive Officer for Special Operations, Chief of Office of
"A" Deputy, Administrative Officer for "A" Deputy, each Foreign Branch Chief.
Corn% /m C vi+aa+S 13 re rtcAN ;or Pm14% "5
cf 'A" Deputy, Chief of Offico ri Administrativc Officor for -iba Conmerc;a1C#04aks
of Fercign Commerce and Travel and rzoscarch Branches of "B".
fr PI h?-??=t4t1j Chiefs
Donuty, Assistant Directr for :cscarch and :valuation 7,-...ocutivo Officcr of
Officd,of adsoarch and Evaluati.m, and thc.. Chiefs ,f the Communicatims,
"o 1.1t. t
Proiects SunPert Finance Services Security, and Personnel Divisions of the
Personnel and Administrative Branch. A hib of personnel authorized to approve
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CONFIDENTIAL Approved For Release 2003/01/27 : CIALRDP81-00728R000100040027-1
- -
offitinl lonc distanco tolophme calls will bo furnishcd tn the Chiof OpOratbr,
FOR THE DIRECTOR OF CENTRAL 2NTEELInENCE:
Colcnol, CAC ?
Exccutivc f rljorsonnel and Adininistration