LETTER TO(Sanitized)FROM (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300130002-5
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: November 23, 2001
• Sequence Number: 2
• Publication Date: March 1, 1967
• Content Type: LETTER

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CODIB-D-118/1
1 March 1967
COMMITTEE ON DOCUMENTATION
25X1A
National Security Agency
Fort George G. Meade, Maryland 20755
ATTENTION: RL[S
The Committee on Documentation has reviewed the proposed
revision to Section H, Special Instructions for Classified and
Unclassified-Limited Distribution Documents of the Federal
Microfiche Standards, Second Edition, December 1965, as requested.
Knowledgeable individuals throughout, the intelligence community
have been consulted regarding the operational and security aspects
of the proposed Federal Microfiche Standards.
There is general agreement that standard placement of
security classification, dissemination, and use controls as well
as downgrade markings is vital for the protection and effective
control of classified intelligence which may be placed on microfiche.
Navy indicates that the accession number and security classification
are placed on the -top right-hand side of existing 70 mm x 100 mm
Standard Data Base Chips which are utilized in their Integrated
Operational Intelligence Centers. It recommends placement of these
elements in positions A-l0 thru A-12 rather than in A-1 and A-2 on
microfiche in order to enhance compatibility.
CODIB believes that a minimum size should be specified for
these markings on microfiche. In the absence of such size speci-
fication, the criterion "legible without magnification" will be
subject to varying interpretation. This could constitute a
security hazard comparable to that of non-standard placement of
these markings. A minimum height of 3 millimeters, single-stroke,
upper case, vertical, bold-face type is recommended, for security
classification markings and for dissemination, use control, and
downgrade markings. Allocation. of additional space for this
purpose is deemed justifiable.
L Y.'.. a ' LT-Y.+Y ~/ u e.Y 'W ~s ~1
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CODIB also recommends that markings to indicate dissemination
and use controls, such as those which appear in DCID 1/7 for use in
conjunction with intelligence and intelligence information, be
utilized rather than abbreviations thereof. This should preclude
possible misinterpretation of abbreviations by microfiche
disseminators and recipients.
Further, CODIB recommends that the space allocated on Sheet 1
for indicating security classification and for use control, and
downgrade markings also be provided on trailer sheets. This could
best be done by starting images in Row B rather than in Row A as
presently called for in Section F of the Federal Standard. Accord-
ing to Air Force, this is a commonly accepted practice by a
majority of agencies using microfiche to store classified informa-
tion. Also the control problems incident to placing Top Secret and
Registered documents on microfiche may require additional space on
the microfiche for recording of Top Secret and Registered document
control numbers and other appropriate instructions. CODIB
recommends that space be allocated on microfiche for such controls.
Finally, Army notes that Public Law 89-487 (see Attachment 1)
concerning availability of information to the public bears on so-
called UNCLASSIFIED-LIMITED DISTRIBUTION documents. The effective
date for the public law is 1 July 1967. Army also indicates that
DoD 5200.1 is being revised and that the classification CONFIDENTIAL-
MODIFIED HANDLING AUTHORIZED will be eliminated.
Attachment: a/s
25X1A
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 f s'
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89th Congress, S. 1160
July 4, 1966
t.n tct ___
To aiaeud u'ction 3 of the Allnlinistrative Procedure Act, chapter 321, of the
Act of June 11, 19 G (60 Stilt. 238), to clarify and protect the right of the
public to lnforumtiou, and for other purposes,
Be it enacted by the Senate and Rouse of lieisrescnl.at;ces of the
United States of annerica ire Ce-iti ee.e a.e,tierltblcrl, That section 3, chap- Public inror-
ter 321, of the act of June 11, 1916 (60 Stat. 2!38), is amended to read `aavail-
as follows: ability.
usi 1002.
"Sao. 3. Every agency shall make available to the public the follow-
ing information:
"(a) Pulsl,u::ILTto\ IN TUUF FEDEIiat, RE?.Gls'ri:R,--EVery agency shall
separately state and currently publish in the Federal Register for the
guidance of the public (A) descriptions of its central and field orggani-
zatioln and the established plaices at which, the officers from whom, and
the methods whereby, the public may secure information, make sub-
mittals or requests, or obtain decisions; (13) statements of the general
course and method by which its functions are channelled and deter-
mined, iuciu:C11.1, the nature mill ruqu1remeilts CC all fc-t- sal and
infornmal procedures available; (C) rules of procedure, descriptions
of forms available or the places at which forme may be obtainers, and
instructions as to the scope and contents of all papers, reports, or
examinations; (D) substantive rules of general applicability adopted
as authorized by law, and statements of general policy or interpreta-
tions of general applicability formulated and adopted by the agency;
and (E) every tunenchnent, revision, or repeal of the foregoing.
Except to the extent that it person has actual and timely notice of the
terms thereof; no person shall in any manner be required to resort to,
or be adversely affected by any matter required to be published in the
Federal Register and not. so published. For purposes of this sub-
section, matter which is reasonably available to the class of persons
affected thereby shall be deemed published in the Federal Register
when incorporated by reference therein with the approval of the
Director of the Federal Register.
"(b) AG1:T'{'Y OPINIONS AND Oiwxtts.--Every "i-enc shall, in ac-
cordance with published rules, make available for public inspection
and copying (A) all final opinions (i11cluCling con-imirring and dissent)
ing opinions) and all orders made in the accjudication of casea
those statements of policy and interpretations which have been adopted
by the agency and are not published in the Federal Register, and
(C) administrative staff manuals and instructions to staff that ,effect
any member of the public, unless such materials are promptly pub-
lislhed and copies offered for sale. To the extent required to prevent
a clearly unwarranted invasion of personal privacy, an agency may
delete identifying details when it snakes available or publishes an
opinion, steement of policy, interpretation, or staff manual or instruc-
tion: Provided, That in every case the justification for the deletion
must be fully explained in -writing. Every agency also shall main-
tain and male available for public inspection and copying a current
index providing identifying information for the public as to any
matter which is issued, adopted, or promulgated after the effective
date of this Act and which is required by this subsection to be made
available or published. No final order, opinion, statement. of policy,
interpretation, or staff manual or instruction that affects any member
of the public may be relied upon, used or cited as precedent by an
agency against any private party unless it has been indexed and either
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Pub. Law 89-487 - 2 - July 4, '1966
iruide available or published as provided by this subsection or iglus
that private party shall have actual and timely notice of the terms
thereof.
"(c) AcENcr REcom>s.-Except with respect to the records made
available pursuant to subsections (a) and (b), every agency shall,
upon request for identifiable records made in accordance with )ub-
lished rules stating the time, )lace, fees to the extent authorized by
statute and procecrilre to be followed, make such records promptly
available to any person. Upon complaint, the district court of the
United States in the district ]n which the complainant resides, or has
his principal place of business, or in which the agency records are
situated shall have jurisdiction to enjoin the agency from the with-
holding of agency records and to order the prod uctioll of any agency
records improper]' withheld from the complainant. In such cases the
court shall determine the matter de novo and the burden shall be upon
the agency to sustain its action. In the event of noncompliance with
I the court's order, the district court may punish the responsible officers
for contempt. Except as to those causes which the court deems of
greater importance, proceedings before the district court as author-
ized by this subsection shall take precedence on the docket over all
other causes and shall be assigned for hearing and trial at the earliest
practicable elate and expedited in every way.
'` (d) Aici'.Ncy I'IiOL?EEDINCB.-Every agency having more than one
member shall keep a record of the final votes of each member in e.vrry
agency proceeding and such record shall be Fvailable for public
inspection.
"{e) Exl?:,c1TIOSS.-The provisions of this section shall not be appli-
cable to matters that are (1) specifically required by Executive order
to be kept secret. in the interest of the national defense or foreign
policy; (2) related solely to the internal personnel rules and practices
of any agency; (3) specifically exempted from disclosure by statute;
(4) trade secrets and commercial or financial information obtained
from any person and privileged or confidential; (5) inter-agency or
intea-agency memorandums or letters which would not be available
by law to a private 1)arty in litigation with the agency; ((;) personnel
and medical files and similar files the disclosure of which would consti-
tute a. clearly unwarranted invasion of personal privacy; (7) investi-
gatory files compiled for law enforcement purposes except to the
extent available by law to a private party; (8) contained in or related
to examination, operating, or condition reports prepared by, on behalf
of, or for the use of any agency responsible for the regulation or
supervision of financial institutions; and (9) geological and geophysi-
cal information and data (including maps) concerning wells.
"(f) LIMITATION Or ExE.-sIP19O\S.-NOthllle( in this section author-
izes withholding of information or limiting the availability of records
to the public except as specifically stated in this section, nor shall this
section be authority to withhold information from Congress.
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July 4, , 1966 .- 3 - Pub. Law' 89-487 60 STAT. 251
"(g) Pxtvxrr; P.~ierr.-.ts used in this section, `private party' means
any party other than au agency.
"(h) h:rrr;crnr; I)A?rE.--this amendment shall become effective one
year following, the (late of the enactutent of this .i.ct."
Approved July 4, 1966.
LEGISLATIVE HISTORY:
HOUSE REPORT No. 1497 SComm. on Government Operations).
SENATE REPORT N. 613 (Comm. on the Judiciary).
CONGRESSIONAL RECORDS
Vol. 111 (1965)t Oct. 13, considered and passed Senate.
Vol. 112 (1966): June 20, considered and passed House.
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