SUGGESTION REGARDING FITNESS REPORT CHANGE TO JOINT DISCUSSION FOR GOALS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000600140030-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: April 11, 2001
• Sequence Number: 30
• Publication Date: December 9, 1966
• Content Type: MF

Abpro ved For Release 200j1/05/01 : CIA-R - 7"
DP
8000600140030-2
MEMORANDUM FOR: Deputy Director for Personnel
SUBJECT : Suggestion Regarding Fitness Report Change to Joint
Discussion for Goals
25X1A9a
1. as asked that we consider a proposal made by=
25X1 A9a
25X1A9a
_t present Fitness Report. The proposal has been
prepared in the form of an employee suggestion. (Tab A) =is not
25X1A
sending it through that channel for the time being. Chief, CSPS is
seriously considering the testing of the suggestion in several branches
and field stations.
25X1A
25X1A
2. suggestion is that we discontinue the Fitness Report
Form 45 for GS-9 and above and substitute a requirement for periodic
record of joint discussion by employee and supervisor with emphasis on
forward planning and goals to be accomplished during the coming period.
(Usually 1 year). Section A of the new format would be no different to
the present Section A. Section B would be the joint discussion of goals
which would list up to five pertinent performance factors that are re-
quired to insure accomplishment of the agreed. goals. Section C of the
present form would be discontinued.
3. In the proposal, = argues that the objectives of insuring
that the employee knows where and how he stands with respect to current
performance, and understands what he needs to accomplish in the future,
are better served by guides and discussion pointed to the future than
by a review and criticism of past performance. He also states that if
a more comprehensive and detailed record of employee's past performance
is required, the present Form 45 be continued and the proposed joint
discussion of goals be in addition to the Form 45.
4. We have summarized the advantages and disadvantages of this
proposal as developed in our PRS analysis and at the 4 o'clock meeting
of 7 August.
a. Advantages:
(1) The suggestion is very much in tune with modern psy-
chological theory. The employee participates in goal setting and
a constructive benefit is derived from what is potentially a tense
moment in the employee-supervisor relationship.
(2) The joint nature of the discussion contributes to
good communication between boss and subordinate so that each learns
where the other stands. Problem solving is facilitated by the
objective and detached nature of the exchange.
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(3) Our present system would be improved by a greater
orientation toward employee development and growth.
b. Disadvantages:
(1) The goal of most people is to be promoted. Line
management may have little knowledge of where the individual stands
with the Career Board. Therefore, the manager or supervisor, unless
the joint discussion of goals is very carefully handled, can convey
false impressions or promises that cannot be kept.
(2) The deletion of Section B of the present form would
eliminate the best source of job information now available in Central
Personnel and in the Career Boards. The elimination of Section C
would lose the narrative information most often turned to first by
reviewing officers when reassignment, promotion, and other Personnel
actions are taken.
(3) The present Fitness Report has evolved over the years
on a trial and error basis and has included in the past a section on
potential which eventually was dropped. The present form has gained
wide acceptance. There has been a marked improvement in the quality
of these reports in the last few years. A common base has been achieved.
5. On the balance, it seems to us in PRS that 25X1A9a
the suggestion does not warrant fundamental change in our present rating
system. However, there is.merit in the suggestion. Indeed its purpose
might be accomplished without change in present format by inclusion of
these concepts in the descriptive material at the heading of Section C.
6. Our recommendation is that you discuss the suggestion with 25X1A
We will be guided accordingly. Our present Form 45 is attached at a
for your convenience.
25X1A9a
Chief, Plans and Review
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iC
 25X1 A9a
2001/9jj01:: CIA-RDP82-0035
rjiNLY
4003 -
~ 2AL ffl SECRET
ROU ING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
EXTENSION
NO.
Chief, CSPS
DATE
GG-10
7951
9 December 1966'
(Officer
TO: ( designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1
The attached prepared in
ne Bldg
the form of an employee's
.
suggestion is not bein
2.
g
submitted through regular
channels for the time
being
Rather
we would
3.
.
,
like to discuss it with you
informally to obtain an
initial reaction
We are
.
4.
seriously considering the
testing of the suggestion
in several Branches and
5.
field stations in order to
refine its substance and
determine just how and in
6.
what cases it might be
substituted for the fitness
report
form 45
('4 Please
7.
,
.
call me for an informal
talk about this when you
)
have perused it
.
8.
9.
25X1A9a
10.
11,
12.
13.
14.
15.
FORM
3-62
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USE ONLY