PROPOSED LEGISLATIVE EXEMPTION FOR CIA FROM THE PERFORMANCE RATING ACT OF 1950

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Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-01826R000400100039-9
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RIPPUB
Original Classification: 
S
Document Page Count: 
33
Document Creation Date: 
December 12, 2016
Document Release Date: 
December 14, 2001
Sequence Number: 
39
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Publication Date: 
February 5, 1952
Content Type: 
MEMO
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Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 5 February 1952 *DOE Review Completed* Assistant Director (Personnel) Proposed Legislative cemption for CIA from the Performance Rating Act of 1950 This will confirm the agreement reached in the neeting of the ervice Com ittee on 4 February on the above subject. 29 The General Counsel and the Acting Personnel Director will discuss with the Civil Service Commission the establishment of administrative pro- cedures by means of which CIA can comply in a completely secure way with the provisions of P. L. 873,e The Performance Rating Act of 1950.E The good offices of the Bureau of the Budget will be used as appropriate as you suggested yesterday. The Civil Service Commission should be asked to satisfy in all respects the security requirements of CLt and to give written undertakings to this effect. 3. Should the Commission not be able to -provile the necessary waivers with respect to sec !tty# it is understood that the Bureau of the Budget will support CIA x s request to the Congress for legislative exemption from the Act. 4. It was agreed by the Committee that any proposed form or forms that might be used by CIA would not enter Into the discussion at this stage since a.) exemption hinges on our security requirements and b.) no final decision has been reached on a form or forms to be used by CIA. X.TRUM DAVISON Members of the Career Service Committee Acting Personnel Director Security Officer Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved. For?Release4102/05/20: CIA-RDP80-01826.R000400100039-9 man t '~~ 1 I 4"!A! 1 l # Is- ! s IEI< f WMILa ocWO 0 t in a stt-L a # tim . 1 i 4 1 ` t * C M O s * us quuty of 11*9 "W"W-W 'BMW St SKUS4 tfm Mo~=W-*Wftmft .. law" Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Personnel P40/41 icy The UNITED STATES ATOMIC ENERGY COMMISSION Washington, D. C. January 1951 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R0004p0100039-9 Preface We have examined carefully the Federal Em- ployee Personnel Policy which has been in effect, and have reviewed suggestions for its modifica- tion. Few changes have been suggested as a result of the experiences of the organization during the past three years, and we have found only minor points to suggest for revision. It is the kind of personnel policy with which we fully agree. We believe that it contains the principles which must be put into practice if our management is to meet the test. We want these principles to he applied with increasing skill by all of us in the AEC at all levels of management throughoui the critical days ahead. A-comic ENERGY COMMISSION November, 1950 Approved For Release 2002/05/20 : CIA-RDP80-01826 000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 CONTENTS Page FOREWORD ........................... V ORGANIZATION, SUPERVISION AND COM- MUNICATION ....................... 1 EMPLOYEE PARTICIPATION ............. 2 t PERFORMANCE REVIEW ,.....j , .......... 3 ..a TRAINING ............... ._ ~........ 3 NON-DISCRIMINATION ......... F.,^?y .... 4 EMPLOYMENT ........................ 4 SEPARATIONS ......................... 5 GRIEVANCES ......................... 5 SAFETY AND HEALTH .................. 6 SALARIES AND WAGES ................. 6 BENEFIT PLANS ....................... 7 CONCLUSION ......................... 7 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Foreword The people of the United States, through the Congress, have entrusted to the Atomic Energy Commission the vital and urgent task of developing atd utilizing atomic energy for the purpose of "improviti#, they public welfare, increasing the standard of living, strengths6ng free competition in private enterprise, and promoting Wlxld, peace." During the past several months it has become' increasingly clear that the growing defense effort of the, nation is expanding the manpower needs of the nation and thereby placing greater emphasis than ever on the importance of accomplish- ing the most with as few people as possible. We believe that the successful application at all levels of management of the principles contained in this personnel policy will go far toward assuring that the AEC successfully recruits, re- tains, and utilizes the personnel needed as manpower be- comes more scarce. The carrying forward of this mission is "subject at all times to the paramount objective of assuring the common defense and security." The achieve- ment of these objectives requires a high order of skill, ingenuity, patience, loyalty, and perseverance in meeting and resolving many new and complex problems. All of us serving in this task should be proud to be able to contribute so directly to the welfare of the nation. Every job is a vital part of our over-all program. Our Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP8Q-01826R00 objectives cannot be met unless each individual employee, whatever his duties or responsibilities, is pulling his full weight. Whatever his particular assignment, every em- ployee of the Atomic Energy Commission can derive special satisfaction and inspiration from the knowledge that he works in a unique enterprise of great importance to the national well being. The Atomic Energy Act requires the Commission to assure itself that the character, associations, and loyalty of workers in atomic energy is of a high order. Conduct and self-discipline, both on and off the job, must measure up to unusual standards. The exchange of information and the handling of equipment, materials, and documents must be precise and within established procedures. In short, many phases of the daily job that are "ordinary" ' in most organ- izations become "extraordinary" in the Atomic Energy Commission. Rapid progress in scientific achievement is the most vital factor in "assuring the common defense and security." Such progress and the forward movement of our own responsibility necessitates a work environment in which each of us has an opportunity to put forth his best effort at the work for which he is best, fitted. In developing such an environment it is essentiat that selection of employees, work assignments, and promotions are on the basis of merit and productivity. Political affiliation, family or other personal relationships or other extraneous criteria cannot be given consideration except as necessitated by security requirements. An essential factor in maintaining an en- vironment that encourages each employee to work enthu- siastically and willingly to the best of his ability is an organization which encourages and recognizes initiative in taking the right action promptly and improving the way in which things are done. Approved For Release 20 1 02/05/20 : CIA-RDP8~-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 The basic personnel policies which are set forth here constitute the broad framework within which our manage- ment job will be performed. In their application due con- sideration will be given to the requirements of national security, but "secrecy" must not be allowed to become a cover for bad management practice. The policies have been formulated through the partic- ipation of the employees and staff officials throughout the organization; giving reflection to their views and indicating acceptance of the underlying principles involved. A sound basis has been thereby provided foI the kind of personnel job that is essential to the effective and economical accom- plishment of the work goals of the',aency. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826F000400100039-9 Approved For Release 2002,105/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20 CIA-RDP80-01826R000400100039-9 Organization, Supervision and Communication The General Manager and all other employees who direct the work of others will assure that those under their supervision know their jobs, to whom each is responsible, the authority that goes with their jobs, the relationships of their jobs to other jobs in the organization, and the channels of communication. Each major geographical area will so organize its activities as to `provide continuing leadership, guidance, and assistance 0to supervisors and em- ployees in achieving proper applicatici of the principles set forth in this policy. The structure of the organization will be the result of careful planning designed to meet specific program needs, and to permit independent action to be taken within the limitations of established policies and the minimum of uniform standards and procedures essential for effective operation. The desirability for freedom and informality in staff communications and working relationships at and between all organizational levels is emphasized; always recognizing, however, the single line of authority necessary in taking official action. The Commission feels strongly that certain sound orga- nization practices such as the following are too often for- gotten and therefore they are set forth below as part of this policy. 1. Assignment of responsibility will carry with it com- mensurate delegation of authority. 2. Any change in duties and responsibilities of a position or a group of positions will be preceded by a definite under- standing on the part of all concerned. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 20002/05/20 : CIA-RDP80-01826R00 3. An employee will not be required to report directly to more than one supervisor. 4. Instructions and directions relating to work assign- ments will be communicated to him, only through, or with the agreement of, the immediate supervisor. 5. Changes in an employee's work assignment or em- ployment status will be communicated to him, after proper approvals, only by his immediate supervisor. Employee Participation The widest practicable opportunity will be afforded to employees for consultation and explanation in the formula- tion and developmentof policies affecting their employment status, working conditions, and productivity. This oppor- tunity will be effected through positive encouragement of a free exchange between supervisory and supervised em- ployees of points of view and ideas in their daily work together and in regular departmental staff meetings, super- visory conference$., cor}ferences of management and em- ployee representatives, and other effective means. Employees are urged to avail themselves of these oppor- tunities for participation. Employees have the right to join or refrain from joining employees' organizations of their own choosing without coercion or fear of discrimina- tion. This right, of course, must be exercised in a manner which is consistent with applicable law and the security responsibilities of the Commission. It is recognized that employee organizations can make a positive contribution in furthering the atomic energy Approved For Release 2002/05/20 : CIA-RDP89-01826ROO10400100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 program. Accordingly, the participation of employee organizations in the program is welcomed. The promotion of sound employee-management relations is a mutual con- cern and benefits employees and the Commission alike. Performance Review Formal periodic review of the performance and capabil- ities of employees will be made against realistic and under- stood performance standards to determine any merited recognition, need for their further development, or change in job status. Each supervisor will record and use current information on the experience, qualificks, and perform- ance of each individual under his directiot',,as a basis of planning for the training and further development of such employees or other appropriate personnel action. Each supervisor will discuss any evaluation and the basis for it with the employee affected to develop mutual under- standing. Training Consistent with definite needs which arise or are antic- ipated, employees will be provided with opportunity to improve their knowledges, skills, or attitudes in order to enable them to perform the tasks assigned to them in the best known ways and to prepare for advancement. This will include programs for orientation and induction before assignment of work, training on the job, upgrading and understudy programs, and training in supervision and management practices. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 i Approved For Release 2002/05/20 : CIA-RD080-01826 00400100039-9 Non-Discrimination There will be no discrimination against an employee because of race, color, sex, religion, physical handicap, or national origin. Employment The far-reaching significance and scope of the atomic energy program requires high standards of employment which will attract and maintain an adequate organization of capable and well-qualified people. Accordingly: 1. Adequate "sources from which employees may be recruited will be developed and maintained. 2. Each job will be filled on a merit basis by selecting the available individual best qualified in terms of the care- fully determined requirements of the particular position and in accordance with the Veterans' Preference Act of 1944, as amended. 3. Opportunity for transfer and promotion will be pro- vided in order to make full use of demonstrated skills and abilities. Therefore, well-qualified employees will be given first consideration in filling vacancies. 4. The appointment or promotion of individuals or other personnel actions will be made without consideration of political affiliation. Approved For Release 2002/05/20 : CIA-RDP80-01826R0004I00100039-9 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Separations When it is necessary to reduce employment, the selection of employees for retention within an appropriate geograph- ical area will be on the basis of relative qualifications for the work remaining to be done, and in accordance with the requirements of the Veterans' Preference Act of 1944, as amended, including veteran status, and length of Federal service. Reasonable notice will be given to employees whose services are to be terminated and their availability will be made known to other AEC offices. Employees notified of their planned separation shall have an oppor- tunity to appeal such determination. ,,?discharged for cause An employee will be demoted 6r only after he has. been given (1) a, stateient of the reasons for the proposed action, (2) an opportunity to reply, and (3) an opportunity to appeal any determination to dismiss. An employee may be put in suspension status without pay pending final determination. Grievances Supervisory and supervised employees have an obligation to make every effort to resolve employment relations problems as they arise. Failing prompt and satisfactory adjustment of any grievance, including those relating to separation, appeal may be made by employees at any work level to higher authority. Employees may designate repre- sentatives of their own choosing to assist them in presen- tation of grievances. In presenting grievances employees will be free from any interference, restraint, or reprisal. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Release 2002/05/20: CIA-RDP86-01826R00 Safety and Health Each supervisor will take the initiative in the establish- ment and maintenance of safe and healthful practices and work places for every employee under his supervision, and in assuring that the manner of performance of all operations will minimize personal injury and disease and damage to equipment, materials, and property. Safety is an integral part of each job, and each employee is responsible for the safety phase of his work just as much as he is for any other phase. Salaries and Wages Salaries and wages shall be administered so as to com- pensate employees equitably with due regard to the relative value of the positions, to provide for increases in pay on the same job after reasonable periods of satisfactory service, and to provide for recognition by increases in pay for espe- cially meritorious services. Determination of the relative value or grade of positions will be based upon systematic analysis of the differences in the requirements of the positions and upon comparison with approved standards. Salaries for positions, except those noted below will be established in line with the pay scales of the Classification Act of 1949, in accordance with the requirements of the Appropriation Act for the current fiscal year. Wages for laborer and mechanic positions will be estab- lished after consideration of rates paid for similar work by other government and private employers in the appropriate geographical area. Approved For Release 2002/05/20 : CIA-RDP8 -01826R000400100039-9 Approved For Release 2002/05/20.: CIA-RDP80-01826R000400100039-9 Certain scientific and technical positions which the Commission finds must be exempted from the salary scales of the Classification Act of 1949, will receive salaries which are arrived at after consideration of the rates paid for similar work by other government and private organiza- tions. The method by which the rate of pay for his job is determined will be explained to each employee. Benefit Plans Employees will be granted the same benefits"with respect to leave, workmen's compensation, holidays, And retire- ment as are granted to other Federal employees. Informa- tion on the details of these plans will be given to employees. Conclusion The Atomic Energy Commission looks forward to the application of this policy; first, through the wholehearted and effective execution of the principles of sound employee relations by the Commission members, the General Man- ager, and all the employees who direct the work of others; second, through the wholehearted acceptance by all em- ployees of the obligations that attach to their employment in the atomic energy program; third, through the develop- ment of effective employee-management cooperation. Application of the principles underlying this policy must be an integral part of the daily activities of supervisors at Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Releaseli 2002/05/20: CIA-RD080-01826 000400100039-9 all levels and of all other employees. The General Man- ager, aided by'the Director of Organization and Personnel, will take such action as is appropriate to implement the policy, to evaluate the adequacy with which the policy meets current program needs, and to assure performance in accord with the policy. Many of the principles have been implemented through the development of more detailed policies and procedures. As additional experience is gained with the policy and principles and as the continuous task of implementing them goes forward, it is expected that employees will continue to make known their views. ATOMIC ENERGY COMMISSION Approved For Release 200205/20 : CIA-RDP8041826R0004 0100039-9 Approved For Relejoe1 __ ___. DP80-01826R000400100039-9 SECURITY 1NF#RSt'p"?1 Chai 2. of ted a. To terse tion within t out, This roendtion to cc `e ', (1) i ti t of the paper for Participation in the Cf *1D"ombar 1951) to state e red.bilittes of t see s of the Boards,. mid t) the h...nios of selection the Boards will exercise their responsibilities. (2) Co wrz tion with sera. Counsel to ,r ee, a form ' -.n Ass's; rso n.e . File ct nt< tent by the ell - y - e. ice by the fio7 (b) Certification p3"o9'en sew cw*er service Board (0). To r of the career Sergi Service Boa ompletes the bus selection n ' re oru cl #-'l0 n actin tim Working 25X1A9A Approved For Release 200 -01826R000400100039-9 Approved For Relea 002/05/20 : C. SPNIM6ROO0404P 00039-9 SECURITY INFORMATION 30 January 1952 MMORkNIUM FOR THE CHAIRMAN, CIA CAREER SERVICE CON! ITTE SQHJ DCT: Report of the Working Group on Rotation le We transmit herewith the report of your Working Group on Rotation in accordance with the directive of the Career Service Committee dated 15 October, as amended and supplemented by subsequent actions. 29 The Working Group believes that its recomnendaP. tions can be implemented immediately and concurrently with or independently of such recommendations as the Committee may adopt as a result of the proposals of the other working groups. We would point out, however, that a piecemeal presentation of various aspects of the overall career service program would fail to make the impact on CIA personnel which an omnibus presentation could achieve. 3. This Group stands ready to elaborate any aspects of the program outlined here generally. FOR THE WORKING GROUP ON ROTATIONt 25X1A9A Ch- air-man Approved For Release 2002/05/20 : C~ 26R000400100039-9 Approved For Relea2002/05/20 : CIA-RDP80-01826R0004QW00039-9 SEGURITY fl ORM TION B#mr-t W! the R O T A T I O N 30 3amuarY 1952 Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Relea pW2002/05/20 : CIA-RDP80-01826R0004 000039-9 REPORT OF THE WORKING GROUP ON ROTATION Ii., PROBLEM To recommend to the Career Service Committee a policy regarding intra.Office rotations inter-Office rotation and extra-CIA rotation; to recommend policies and procedures regarding rotation between overt and covert offices and between domestic and overseas duty; to recommend the degree to which the several types of rotation should be centralized or doc oentra ized within CIA; to recommend procedures by which the several types of rotation should be administered, scheduled and controlled in order to advance the development of the individual and contribute the greatest benefit to CIA and to its component officesa Approved For Release 2002/05/2 -01826R000400100039-9 Approved For Relea2002/05/20 : CIA-RDP80-01826R0004QQ+'I00039-9 Ho DEFINITIONS to Rotation The process of aystematio designation and redesignation of an individual to various kinds of duty and training for the purpose of improving his capacity to serve the Agencyo The process of removing an individual from the rolls of one office and his concurrent addition to the rolls of another Office. This process is independent of the process of rotation though it may be a consequence thereofo 3. Lxchan The process of rotating an Individual by placing him temporarily under the'operational control of another office in return for another individual similarly attached. )4o Loan The process of rotating an individual by placing him temporarily under the operational control of another office without reciprocitys.or of attaching him temporarily to an activity not a part of CIA, 50. Sponsoring Office The administrative unit of CIA on whose rolls the rotatee is carried and under whose administrative control the rotates remains irrespective of where attached, 6a Receiving Office The administrative unit to which the rotatee is attached and under whose operational control the rotatee remains until he is returned to the Sponsoring Officeo Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Re4 se 2002/05/20 : CI D~P80-01826R0%400100039-9 IIIe OBJECTIVES OF ROTATION to For the Agency (a) A more effective and more economical utilization of the Agency's manpower,, (b) A method of improving the selection and broadening the experience of individuals to serve in key positions, (c) The cultivation of an esprit de corps based primarily on the reward for merit principle,, 20 For the Individual (a) Assisting him to do his present job more effectively by: (1) Increasing his knowledge in his field,,. (2) Providing him with new skills, techniques and methods of performance. (3) Improving his ability to plan his work and to direct and supervise others in it* (4) Increasing his understanding of the necessary r4lationships of his job to those of collateral and higher echelons of the Agency,, (b) Preparing him to undertake jobs of increasingly greater responsibility commensurate with his growth potential by: (1) Broadening his understanding of the objectives of the Agency and its mission,, (2) Intensifying the development of his planning, managerial and supervisory skills,, . (c) Providing him more opportunity to find the field in which he does best? (d) Removing him from a "rut", Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Ruse 2002/05/20: CIA-RDP80-01826R000100039-9 ~L IV,, STATEM1 NT OF PRINCIPL:S SOV,LRNING ROTATION I.. Personnel Covered In general: any individual who has been in the employ or, the Agency for a period of not less than two years is el.igid le for rotationo 2 Positions covered Any position within the control of the Agency to which the assignment of personnel will serve the objectives of rotation is regarded as covered by these principles,., These include executive., operational, intelligence, administrative and training positions, either in the field or at headquarters., within the Agency or with other public or private agencies or institutiionso 3o Job Groups Covered The classes of individuals c-overid are inclusive rather than activity of a exclusiveo The professional job typo class of individuals mays by its members,of such a class will rotateo 4, Normal Duration of Tour of Duty Each individual rotation period may vary but will. not be less than six months, and will probably average between 18 and 24 months,, Thus a training assignment at the National War College will run some 10 months while an assignment to a field position overseas may well run '24 m 30 months o 5? Degree of Compulsio8 to Rotes As a matter of principle., acceptance of a rotation assign nt is compulsory' only for members of the Development Programo however individual or sponsoring office, or receiving office, may, , show cause why a rotation assignment shall be carried outo The ruling of the reviewing authority (the CIA Career Service Board) in such cases shall be fifalc 6? Administrative Control The rotatee will remain on the rolls of the sponsoring office and under its administrative control for promotion and transfer purpose a Approved For Release 2002/05/20 CIA-RDP80-01826R000400100039-9 Approved For Releasr&2002/05/20 : CIA-RDP80-01826R0004W 00039-9 ?o Operational Control The?rotatee will be undor the operational control of the receiving office for the duration of'his tour of duty with that office, during which period evaluation reports will be prepared by the receiving officeo Bo Effect of Grade Differential between hobs from and to Which an v u is r a e Assignments given to individuals being rotated shall be gexrterally commensurate with their abilities keeping in mind the purpose of making the specific assignmento "Open" slots will be allocated to offices to maintain flexibility in negotiating rotation 9o Changes in Grade Promotions and other changes in grade shall remain under the control of the sponsoring officeo The eligibility of the individual for promotion shall not be prejudiced or overlooked by reason of his status as a rotatee l?o Duration of Rotational Pattern It is premature at this time to formulate a policy covering.the duration in years during which period the individual is subject to rotation policies, or to attempt to prescribe an aLibiitrary ale limit after which rotation policies will not be appliedo llo Settlement of Disputes: Divergence of views between offices or between an individual and his : ffice Career Service Board which cannot be satisfactorily resolved between the parties shall be referred in the first instance to the Secretariat which will review the case and forward its recommendation to the concerned offie Caar~er Service Board (s)o In the event the recommendation of the Secretariat is not accepted, the case ,shall be referred to the ' CIA Career Service Board for final disposition' l2a Policy Governing Rotation within an Office4 IntraOOffice rotation policy shall be set by the fficZ7 Career Service Board within the frame-work of policies prescr ed by the CIA Career Service Boardo l3o Policy Governing Rotation between Offices Within the framework of policies prescribed by the CIA Career Service Board inter-office rotation will be based largely on a series of bi-lateral agreements between offices which agreements will. set forth in each case the person being rotated, the expected duration of his assignment and any other pertinent factso Approved For Release 2002/05/20 CIA-RDP80-01826R000400100039-9 m5~ Approved For ReIse 2002/05/20 : CIA-RDP80-01826RO 00100039-9 !!d!!~ 1. CIA Career Service Board (a) Copition Deputy Director of Central Intelligence, Chairman Deputy Director/Plans Deputy Director/Intelligence Deputy Director/A,dininistration Assistant Director (Personnel) in his capacity as head of the Secretariat and the Director of Training in his capacity as deputy head of the Secretariat will be non-voting members of this Board. (b) dons (1) Oversee the CIA Rotation Program. (2).Arbitrate Office Board impasses. (3) Endorse or reject Office Board rotation recommendatio . (4) Quarterly make final, binding decision on rotation appointments. (5) Levy requirer..ents on Office Board for rotatees to prepare then to fill key Agency positions. 2. Office _Career Service board (a) Composition Assistant Director (or Staff Chief), or his Deputy, and at least two members of his Office designated by him. (b) PMc' oxs (1) Sponsor, develop, and execute an intra-office rotation system.and report on it periodically to the CIA Board via the Secretariat. (2) Sponsor, develop, and execute an extra-office rotation system. (3) Submit rotation recommendations for extra-office appoint- ment to the Secretariat in accord tirith Jnnex A. -6- Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 V. OUTLINE PROCEDURE Approved For Relea'2OO2/05/20 : CIA-RDP8O-O1826ROOO4'1OOO39-9 3. (4) Review circular announcement of recommendations and negotiate with other Office Boards to effect agreement on rotation appointments. (5) Interview if necessary prospective rotatees. (6) Report concurrence or rejection to the Secretariat. (7) Execute the decisions of the CIA Board. (8) Submit semi-annual evaluation report on each rotation appointee from another Board; recommend promot'on, cancellation or continuance of appointment. (9) Ensure that the rotates is not overlooked for warranted promotion. (10) Ensure that wort: of rotatees received is productive and commensurate with the purpose of the appointment. Secretariat of the CTA. Career Service Board (a) Composition As appropriate to its task. The Assistant Director (Personnel) will be head of the Secretariat. The deputy head will be the Director of Training. (b). Functions (1) Perform all administrative functions for the CIA Career Service Board. These include: The maintenance of master files on a current basis of all rotation nominations and appointments. The allocation of rotation appointment slots to Office Boards. c. The submission of unresolved inter-office Board problems to the 01k Board for decision. (2) Rotation Recommendations a. Assist Office Boards in formulating rotation recommendations. Approved For Release 2002/05/20 1826ROO0400100039-9 - Approved For Rele 2002/05/20 : CIA-RDP80-01826R000400100039-9 b. Verify qualifications submitted with each recommendation. c. Issue circular announcement to Office Boards listing approved rotation nominations. (The list will contain full data on the individual plus the rotation appointment recommendation of the sponsoring Board.) d. Transmit recommendations to CIA Board for approval, and prepare agenda for its meetings. (c) Rot tion b yE hangs (1) The exchange procedure authorizes Office Boards to recommend the "swapping" of rotation approved candidates. This will be used tuhen the two positions in question are of corresponding responsibility. Respective grades of the posi- tion or incumbents need not be exactly the same. (2) The sponsoring Office Board will pay the rotatee from home office funds at his home office grade. (3) The receiving Office Board will outline to the rotatee the responsibilities of the new position. (4) Exchange appointments will last for a minim=++ period of six months. (5) Rotatees will be under the operational control supervision of the receiving Office Board. (d) Rotation bar Loan (1) The Loan procedure authorizes Office Boards to recormend the temporary assignment of rotation approved candidates to another Office or to outside activities for the purpose of broadening an individual's knowledge of his field. (2) The sponsoring office Board will pay the appointee from home office funds at his home office grade. Rotation slots, allocated by quota outlined in Annex nAsn will be available to each Office Board. These slots will be allotted by the CIA Board and will be "open" positions to accommodate any grade. -8- Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 Approved For Rele` 2002/05/20 : CIA-RDP80-01826R00O0100039-9 (3) The receiving Office Board will outline to the appointee the responsibilities of his new assignment. The appointee is "on loan" to the receiving Office and will therefore not tie up authorized T/O positions. He will be assigned to a logical unit in the receiving Officers organizational structure. (4) Loan appointments will last for a minimum period of six months. (5) Appointees will be under.the operational control of the receiving Office Board. Approved For Release 2002/05/20 : CIA-RDP80-01826R000400100039-9 25X1A9A 25X1A9A 25X1A9A Approved For Release ZoQtdll2NEM1-80-01826ROQ0400100039-9 0 0 PT ...w Ow on P-am 11- North MSEs To t Cif *Nrforw 0 1000 %Ionn# "Ubll4h and use one nr morO or avast k6 Fora the 873 The Board of Review Bch hmdlss ~o nk.av by 3 . e beaded o'h i,xl derI.MaW by t f t 1. ar appellant m Tr designate his repreSerzUtivc the Bo *rd. 25X1A9A Approved For Release 2002 / , 01826R000400100039-9 Approved For Release 20 commission th*t C1 is best Suit its rAUW*y 0-01826 ROQA400100039-9 SECURITY INFORMATION Co: ex 25X1A9A Approved For Release 2002/05/20 CIA-RDP80-01826R000400100039-9 Approved For Release 2002/0 OF 3rd CAi 8 October 19 25X1A9A 25X1A9A 25X1A9A :ve ">.ecre 25X1 A 25X1A9A Wr* Assistant (semi Coup for of Personnel, att*nAed the meting to isct r Ratinp with resit to Public L 8732 "Porto Act ' 0 e &m a avv=,,-,ry, of the c onfar lid on 25X1 A in F- office. The C ttee reaffirmed the ton dseimdon n at that cam` e (see attached !.'o r ndwa of Co*- ) decided that the Deputy Director (AftViistration) aid of tam di Mon would be wed app: by CIA to the Congress for a ption from the Approved For Release 2002/05/20: CIA-RDP CONFIDENT IAL s P** 111. tNO