PERSONNEL EVALUATION REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000400090011-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 18, 2001
• Sequence Number: 11
• Publication Date: January 4, 1952
• Content Type: MF

Approved E eleage 2001/08/07 : CIA-RDP80-01 WR000400090011-1
SECURITY INFORMATION
4 January 1952
MEMORANDUM FOR: Chairman, Career Service Committee
FROM Chairman, Working Group on Employee Rating
SUBJECT : Personnel Evaluation Report
ATTACIDI NT Photostats of proposed Personnel Evaluation Report
1. In response to your directive of 15 October 1951, this Working
Group has held thirteen meetings to date and has had several experts in
various fields attend some of its meetings. The members of the Working
Group have also conferred on an individual basis with a much larger number
of experts and advisors.
2. It has been impossible for the Group to review all the voluminous
literature on the subject of Personnel Evaluations and Ratings. However,
the systems of rating and evaluating employees, as well as the recommendations
and procedures relating thereto, of the C?_vil Service Commission and of govern-
ment Agencies and those of about thirteen key companies and corporations of
private industry and of management counsellors were reviewed in whole or in
past. The best features, in the op_.nion of the Working Group, of all of
these various systems have been incorporated in the attached form.
3. REC015,A ,NiJATION
a. The Working Group recommends that the attached Personnel
Evaluation Report be adopted by CIA for the purpose of
evaluating all Staff Employees and Staff Agents.
b. Detailed recommendations based on the directive of 15
October 1951 are as follows:
(1)
"To recommend to the Career Service Committee a
system or systems for rating employees and for
evaluating their on-the-job performance that can
be immediately installed on an texperimental' basis"
The Working Group recommends that there be no
performance rating, as such, but that there be
a single personnel evaluation system which will
evaluate the potential of every employee--including
the current job performance as a factor in the
evaluation--but which will not make comparison
between one employee and another. The Working
Group has considered the experience of the CIA
Library, OCD (see Comments on the "7 August Pro-
gram....") and has incorporated certain desirable
features of this experimental pilot operation in
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SECURITY-TKFORMATION
installed throughout CIA and that it be revised,
if necessary, after one years' experience has been
acquired.
(2) "To recommend whether there should or should not be, in
addition, a report containing an estimate by the super-
visor of the employee's potentiality and recommendation
for future assignment together with a statement by the
employee of his preference for future assignment"
The Working Group considers that the proposed
Personnel Evaluation Report takes care of this
section of the directive in a positive sense.
(3) "To ensure that rating systems recommended can be inte-
grated into a Career Service Program"
The Working Group considers that the Personnel
Evaluation Report can be used by the Career Service
Boards proposed by the Working Group on Selection
Criteria and believes that the report should be a
valuable tool for those Boards in making determin-
ations for assignments, training, rotation, pro-
motion, etc.
(14) "To recommend methods of approaching uniformity in rating
standards and to ensure that ratings are responsive to
job duties and responsibilities"
The Working Group recommends that there should not
be ratings as such (see para. 3b (1), above) and
has so designed the proposed form and procedures.
The Group, however, considers that the narrative
form of evaluation, which it strongly recommends,
has been made responsive to job duties and respon-
sibilities.
(5) "To recommend procedures for use of the respective offices
in handling employee ratings"
The Working Group makes no recommendation at this time.
(6) "To recommend procedures for issuance and notification of
ratings, and for review and appeal techniques"
The Working Group considers that the required
discussion between the supervisor and employee
and the requirement for review by a Reviewing
Official fulfill the first aspect of this Directive.,
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SECURITY. INFORMATION
The Working Group makes no recommendation at this
time regarding appeal techniques.
4. Should the Career Service Committee wish to go into the background
and reasons for the recommendations of the Working Group in detail, the
Working Group requests that the Career Service Committee summon the Group
for a conference at rhich these matters can be discussed.
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