ALLOWANCE FUNCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000300040028-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 17, 2016
• Document Release Date: August 4, 2000
• Sequence Number: 28
• Content Type: REPORT

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Allowance Function
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1. Basic Regulatory Issuances:
A. - Standardized Differentials and Allowances,
paragraph M (3).
B. - Special Allowances, paragraph 2 (b).
II. Responsibilities of the Director of Personnel:
A. Monitoring the administration of standardized allowances
and differentials.
B. Establishing, upon request of an operating official, appro-
priate differentials and allowances for personnel stationed at
foreign posts not classified by the Department of State.
C. Developing policies, procedures, and standards for grant-
ing and administering special allowances.
III. Implementation by Contract Personnel Division:
The allowance function is performed by the allowance specialist,
under the supervision of the Chief, Contract Personnel Division. In
the implementation of the Director of Personnel's responsibilities
cited above, he is responsible for:
A. The resolution of allowance problems which cannot be solved
through reference to the Standardized Regulations, the interpre-
tation of Agency allowance policy in reply to memoranda and tele-
phone calls from the Finance and the Area Divisions, and the con-
ducting of briefing sessions for Office of Personnel and DDP
employees.
B. The classification for differentials and allowances of those
posts which have not been classified by the Department of State.
Appropriate allowances are established on the basis of informa-
tion obtained from post reports, State Department cables, and
world atlases. Reference is also made to the allowances established
for nearby posts and to advices received from the Area Divisions.
C. In the field of special allowances, the establishment of cost-
of-living allowance for nonofficial personnel. These allowances
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are based upon indices furnished by the Department of State
but are adjusted by the allowance specialist to provide staff
personnel in nonofficial cover positions with the increased
allowances authorized by the Agency. Adjustments are also
made to compensate for exchange rate differentials, when
the nonofficial employee is receiving a rate other than that
published in the State Department bulletin, and to provide for
special situations which call for an increase or decrease in
the allowances.
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Authorizing Pay and Allowances To
Detailed Military Personnel
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I. Basic Regulatory Issuance:
, paragraph 3.
II. Responsibilities of the Director of Personnel:
The Special Contracting Officer, Office of Personnel, shall
execute and issue a Letter of Authorization for each member
of the military detailed to CIA and serving in other than a
departmental capacity, setting forth the nature, amount, and
source of payments (parent service or CIA) of all salary,
allowances, and other benefits authorized to the individual, and
specific instructions for payment and accountability. This
Letter shall constitute the authorizing document for the payments
permissible under this Regulation.
III. Implementation by Contract Personnel Division:
Letters of Authorization for military details are prepared by
the Allowance Specialist, under the supervision of the Chief,
Contract Personnel Division. Said Letters are prepared upon
receipt of a request, approved by the Mobilization and Military
Personnel Division, from the operating Division. The normal
Letter of Authorization provides for the grant of military emolu-
ments only, with payment to be made by the parent service or,
if cover and security factors preclude payment by the military,
by CIA. Special authorization for reimbursement of unusual or
extraordinary expenses or for the grant of civilian allowances
in lieu of the military entitlements are granted only when the
operating Division certifies to the operational or cover circum-
stances warranting such authorization.
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Personal Services Contracting Function
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1. Basic Regulatory Issuances:
II. Responsibilities of the Director of Personnel:
The Director of Personnel, his Deputy, and the Special
Contracting Officer, on the request of an Operating Official,
are authorized to execute agreements and contracts with in-
dividuals who are engaged for the furnishing of information or
services and to amend, renew, and terminate such agreements
and contracts.
III. Implementation by Contract Personnel Division:
A. The Headquarters' contract function is performed by two con-
tract specialists, with legal training, under the supervision of
the Chief, Contract Personnel Division who is also designated the
Special Contracting Officer. Contract action is initiated upon re-
quests submitted by the using component (either check list or
memorandum). In DDP, requests are submitted throw h the
Division or Staff Contract Approving Officer
April 1959). Contract action attempts primarily to meet the
positive needs of the using component within the framework of (1)
the formal policies set forth in Agency regulations, handbooks
and notices - specially (2) policy pro-
nouncements of senior Agency officials; (3) contractual principles,
practices and policies which have evolved within CPD throughout
the years. Contract action is subject to review by the Office of
General Counsel.
B. Within the above framework, the contract function is admin-
istered and monitered by the Special Contracting Officer, on behalf
of the Director of Personnel, subject to such restriction on the
SCO's responsibility, authority and judgement as the Director of
Personnel may from time to time impose. In the following two
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instances the SCO does not execute contracts without specific
coordination with the Director of Personnel:
(1) "Contracts providing for basic compensation at a rate
which, if projected on an annual basis, would exceed the
maximum annual rate for grade GS-15 shall not be executed
until the Deputy Director concerned and the Director of
Central Intelligence have approved such compensation. The
Director of Personnel will forward all such requests to the
Director of Central Intelligence with his recommendation. "
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(2) "No commitments, specific or implied, will be made
to contract personnel that appointed employment status will
be offered at the conclusion of or during any period of their
contract service without the approval of the Director of Per-
sonnel and the Director of Security.'
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