REPORT OF CORRESPONDENCE ACTIVITIES DURING THE PERIOD 1 JULY 1965 TROUGH 30 JUNE 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200090017-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: August 8, 2000
• Sequence Number: 17
• Publication Date: July 7, 1966
• Content Type: MEMO

fpproved For Reuse 2000/08/16 : CIA-RDP80-016R000200090017-7
UN T STATES GOVERNMENT
Memorandums
TO Chief, Personnel Operations Division
FROM Chief, Correspondence Branch
DATE: 7 July 1966
SUBJECT: Report of Correspondence Activities During the Period
1 July 1965 through 30 June 1966.
1. During this reporting period, the Branch prepared and dispatched
a total of 46,498 letters, an increase of 1+,872 over the previous fiscal
year. Of.the 46,498 total, 7,574 letters did not follow patterns and
required individual composition.
2. The Branch acquired two flexowriters from another Agency office
where they had been sitting idle. While these machines do not prepare
as attractive letters as our regular machines, they do speed up the
output of our correspondence. In December 1965, one of our regular
flexowriters was sent out to the Friden Corporation for a thorough
cleaning and necessary repairs but this machine was not returned to
us until late May and therefore was lost to the Branch for six months.
3. Entrance on Duty letter tapes and Invitee letter tapes were recut
to show reference to a Personnel Representative rather than to an Appoint-
ment Clerk. All letter containing references to the Agency address as
2430 E Street were recut.
4. Because no supply of envelopes was on hand when it was decided
to do away with the 2430 E Street mailing address, the Branch found it
necessary to type new mailing address on each envelope to be dispatched.
The new envelopes are on order and are expected soon.
5. Members of the Branch worked a total of 264 hours overtime in
February, March and April because of the heavy work load.
6. The personnel situation in the early part of the fiscal year
was bad, but in October new personnel joined the Branch and by December
all were operating in an excellent fashion.
7. The Branch made its flexowriters available during the year to
the Contract Personnel Office for preparation of consultant letters and
to the Retirement Staff.
Approved For Release 2000/08/16 : CIA-RDP80-01826R000200090017-7
 Approved For RoJease 2000/08/16 : CIA-RDP80-04826R000200090017-7
8. As the need for a new automatic machine has been shown, discussions
have been held about obtaining a DURA machine rather than a Friden Flexo-
writer when, the new machine is ordered. The Dura machine utilizes the IBM
Selectric model typewriter and types at a rate of 175 words per minute.
It is also cheaper than the Flexowriter..
The Branch is now in the process of bringing all its form letter books
up to date and we expect to conclude this project in a month or two. In
addition, we expect to revise our Correspondence Manual, an internal instruc-
tion booklet, so that it will reflect current procedures. We also intend
to expand our use of preprinted form letters whenever possible.
STATINTL
Approved For Release 2000/08/16 : CIA-RDP80-01826R000200090017-7