OFFICE OF PERSONNEL BENEFITS AND SERVICES DIVISION (BSD)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200050001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 9, 2016
• Document Release Date: January 11, 2001
• Sequence Number: 1
• Publication Date: January 1, 1967
• Content Type: REPORT

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Office of Personnel
Benefits and Services Division (BSD)
General;
The Division is responsible for all phases
pre-exit interviewing and exit processing,
FX 1967
of personnel relations activity including coLUiseling,
processing of medical claims under statutory programs,
administration of a wide range of Ageney-sponsored and statutory insurance Programs, retirement,
administration of various employee recognition programs and for other employee activities including
recreation, fund drives, car pools, and blood donors. It is also responsible far the centralized
ee emergencies and the handling of missing and captured personnel falling within
handling of employ
the coverage of the Missing Persons Act, and for providing guidance on casualty planning for
sensitive or hazardous undertakings. In a~-cl3-tion, this Division is responsible for providing a
central processing service to assist Agency personnel in performing official travel, for providing
staff support to the Agency Retirement Board, for providing policy and guidance on proposed retire-
went programs f?r Proprietary and subsidized organizations, and for providing ad-mj-nistrative
direction to the Northwest Federal Credit Union.
Accomplishments for Fiscal Year 1965:
This Division has perhaps the greatest variety of programs of any in the Office of Personnel and.
its activities are of particular interest to employees and management. The Benefits and Services
enc employees in a field of many' emp]-oyee services,
concept -- a centralized service to aL1. Ag Y E,A
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benefits, and activities -- has ,been in existence for more than 12 years and was developed as g
centralized mechanism for providing and controlling the scope, quality, and extent of these many
programs. over the years and in response to .increasing requirements imposed on it by the Agency
msnagemerrt to improve and to expand existing programs and to develop new programs, the Division's
activities have grown, particularl,~r in the area of employee services, insurance,. and employee
emergencies. During the year, the exercise room was installed with an Office of Personnel
physical fitness director serving as attendant ._ A barbershop was installed under the auspices
of Government Services Inc. Final approval was obtained for the implementation of sas Employee
Activity Association and an Agency-wide membership drive was conducted. .Anew insurance plan
was developed. and existing plans improved.. to provide Agency employees with a we71-rounded
insurance program for themselves or their survivors in the event of disability or death. A
significant accomplishment in the field of employee emergencies was the issuance of a regulation
on casualty planning, a new concept which requires operating offices to anticipate, insofar as
is possible, problems that might be encountered in the event of a casualty situation, provides
a centralized mechanism in the Office of Personnel for controlling commitment of Agency Binds
and. benefits to non-staff personnel for death or disability, and establishes a set of standards
for these benefits.
Neither the accc~nplisbanents of this Division nor its workload can be actually reported in statistical
terms since its mission is to improve morale, to respond to employees' needs for personal help, to
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provide services to survivors, and to provide many other services which cannot be measured. The
foll.awing statistics trill, however, illustrate the variety and volume of activities co~rducted
Personnel Relations and Employee Services
F'Y' 1
FX 1
FSL 1
~3nergency1casualty ca.sea:
Illnesses and accidents
Deaths
145
49
182
~8
136
146
Statutory medical benefits:
~
Claims under ~~CA
147
174
- 144
Claims under CIA Act
325
~
539
Counseling eases ~
106
233
124
Pre-exit interviews and exit processing (cases
1,835
2,032
2,002
Retirement interviews
1,$74
2,054
2,600
Participatxts in recreation program
23515
2,264
3,6g~
Blood Donors
~
1,956
2,419
1,925
Total contributions in fund drives
~
$154,655
$160,413
$188,841
Exercise Room -visits
(near program
(new program)
8,734
Barber shop -haircuts
(new program
{new program}
9:5~
Insurance Programs
Hospitalization policies in. effect (FEffi~A}
]3,201
13,753
'13,498
Number of claims paid
13,299
12,836
13,917
Average amount of claim
$].10.53
$123.62
$130.42
Hospitalization policies in effect for
contract personnel
566
684
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Life insurance policies issued to stai'f personnel
Policies in force: number
Policies in force: face value
Life insurance policies issued to contract
personnel
Policies in force: number
Policies in force: face value
PAMA (Parents) hospitalization insurance:
member of enrollees
DENTA (Dental) insurance; number of enrollees
Flight and Accident Insurance:
Number of enrollees
Policies in force: face value
Central Processing Service
Travel reservations made: foreign
domestic
(new program) (new grogram.
FY ty65
53
(new program) new program) $2,600,000
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Travel orders and amendments processed
Returnees processed in (PCS from overseas)
Passports obtained: new .
renewals
visas
Incentive Awards Activity
Number of suggestions received x+23 5~+2 55~+
Number of suggestions adopted ~ 9~+ ~-~-5
Total of suggestion awards made (cash) ~ 61 105
Certificates of Appreciation (Suggestions) 22 33 10
Certificates of Merit approved (Honor and Merit Awards) ~+3 ~+2 2+6
Medals approved (Honor and Merit Awards) 3~+ 35 55
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Objectives for FY 1966 and F'Y 1967
Historical],y, the work of this Division has increased from year to year; similar growth. is
expected during the next two years- In the light of restrictions of space and manpower it
wi]1 be necessary for the Division to develop improved Procedures in order to be able to
contirnze its current level of activity and to handle anticipated growth. Specific objectives
include an intensive effort to develop sources of revenue for the F~aployee Activity Association
so as to make possible new services, and additions]. staff paid fx't~n income earned by the
Association. Further, an effort will be made again to establish a moxe effective counseling
program, although no improvement in this activity can be achieved without qualified professional
type personnel. In its insurance activity, the Division will strive for stability. Thus, no
new insurance plans are anticipated; rather, existing plena will be refined and improved wherever
possible. The field of employee emergencies and especially advanced Planning for casua]-ties
will also require morn attention than in the past year. An objective is to have casualty Pis
for each hazardous or sensitive undertaking covering all employees engaged in these activities
so as to be 'best Prepared to handle what emergencies might arise.
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The Division is studying the relationship of the Agency's statutory overseas medical program to
GEHA's hospitalization insurance and it is anticipated that a policy statement will be requested
revising the present procedure whereby overseas medical e~~penses are in Large part asstuned under
the Agency's program. If a change is approved, the-cost of the overseas medical program, which
has significantly increased in the past two years, will be reduced considerably.
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Financial ReQUiremer~s FX 1g66s
Personal Services costs for ffiD w37.3. be $670?thousand in FY 1966? Travel is estimated at $6 thousand
for visits to next of kin of deceased Agency employees, foreign field trip by CfBSD to explain
benefits and programs to overseas personnel, and for travel to insurance underwriters. A printing
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budget of $3 thousand is needed for purchase of standard forms and for printing of insurance
program literature. A,~inistrative supplies will cost $1 thousand and replacement of adding
machines and typewriters is expected to cost $3 thousand.
Hospital C].aiDas will increase to $210 thousand and related travel is expected to increase to
$20 thousand.
Financial Requirements Fy 19675
Personal Services costs for BSD will be $675 thousand in FY 1967. Travel will be $6 thousand. for
visits to next of kin, etc. Printing will cost $1 thousand for replacement of standard farms used
in benefit programs. Administrative supplies and replacement of equipment is again estimated at
$~+ thousand.
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Hospital Claims are expected to remain at the $210 thousand level, provided there are no
increases in overseas hospitalization rates. Travel is expected to remain at $2o thousand.
A decrease of $5~1' tl~asand for a decrease of ~+ positions and 8.9 A.E. An increase ($5,thousand)
for travel by Chief, BSD to foreign field stations to explain new Programs, benefits, etc., and
increased travel to;insurance underwriters. An increase {$3 thousand} for printing of insurance
program literature a~.for standard forms used in benefits and counseltng programs. A decrease
Changes in Financia3. Requirements FY 1966 over FY 1965:
{$10 thousand) for m?.-recurring cost of retirement medallions.
class "b" safe cabinet and replacement of electric typewriters.
An increase ($2 thousand} far a
Hospital Claims are ~cpected to increase by $18 thousand. because of increased activity in the
Southeast Asia area. Travel is projected to increase $1+ thousand for the same reason.
Changes in Financial Requirements FY 1967 over FY 196b:
An increase ($5 thousand} for filling Positions to authorized grade levels, Within grade increases
and related personal services costs. A decrease ($2 thousand} for nonrecurring cast of printing
insurance program li#erature.
25X1 A2g Project - - change
Hospital Claim's - Nu cliaa8e
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Office of Personnel
Position b emerrt and C nsation Division I'MCD
General:
:~
The Position Management and Cc~npensation Division has`been responsible for conducting a program;
for the development and maintenance of an effective pay and occupational structure for the Agency,
including position analysis and evaluation, review of organization structure and realignment of
functions for effective operations and realistic manpower requirements, and. wage and salary .
determinations.
Accomplishments for Fiscal Year 1965:
As in FY 1864, the Division was required to assist the Agency's Manpower Control Program by
providing organizational information and recoffinendations and to advise on staffing and functional
alignments. Matters of utilization, fob engineering, and the like will continue to be an important
part of the Division.'s work in the years ahead. The enlarged scope of the Division's functions
is reflected in. the change of Sts title from Salary and Wage Division to Position Management and
Compensation Division.
Ma.~or accomplishments during the year included Agency-wide surveys to establish and maintain proper.
a]ignment and grading pattertss; continuing review of staffing and development complements; maintenance
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 of average grade and salary controls; review and realignment of supergrade positions and ceilings;
review and, revision of the occupational Handbook to cover changes in occupational structures;.
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review of organizational patterns to determine effectiveness and to determine employee utilization;
review and, modification of MANS Coding System to properly identif~r work of positions; conducting
studies of grade and pay Practices throughout industry and Government.
Production in routine activities of the Division is suggested in the following statistics: ~~
FSt l FY
1
Organization surveys completed
2O
15
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Positions covered by surveys
Positions c].s.ssified through surveys
P7.anning papers reviewed ~
~
30
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Positions covered by planning papers
Pay rate changes for prevailing rate positions
Number of changes or nev schedules
26
~
37
Number of titles or rates affected
lol
267
~~
Ob,~ectives for FY 1966 and F3C 1967:
The direction and emphasis of activity in this Division over the next Pew years has already been
indicated above. .Implementation of average grade and salary controls can be expected to result
in sane increase in activity.
Financial Requirements F'Y 196&:
Personal services costs will. be $2~+6 thousand in FY 1966. Travel is estimated at $12 thousand and
will be for the purpose, of auditing positions in foreign field stations.
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Financial Requirements k'Y 1867;
Personal services costs gill be $268 thousand in FY 1967. Travel wi7.1 again be $12 thousand for
the purpose of auditing foreign field positions.
Chan.~es in Financial Requirements FY lover ~ 1965:
An increase (~+ thousand) for an increase of 1.1 in A.E. (secretarfal~. An increase ($8 thousand]
for travel to audit additional foreign field positions. A decrease ($1 thousand} fora non-
recurring printing requirement for SF 261,
Charles in Financial Requirements FY 1967 over FY 1866:
An increase ($22 thousand for an increased A.E. oP .3, filling positions to authorized grade
levels, within-grade increases, and related personal services costs.
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Office of Personnel
Contract Personnel Division {GPD):
FSC 1867
General;
The Contract Personnel Division is responsible for: preparation and administration of personal
service contracts and cover agreements, in support of both overt and covert operations; monitoring
the propriety of utilizing the personal services of specially qualified individuals through the
officials and personnel concerning such; and establishing and maintaining files and records on
contract personnel, staff agents, experts, consultants, board and panel members.
industrial contract device vers a the personal service contract device; preparation and processing
of appointment documents andfor personal service contracts for experts, consultants, board and
panel members; adm9xlistration of a system of allowances and differentials for staff and non-staff
personnel serving overseas or under unusual circumstances; processing staff agent personnel actions;
maintaining liaison with the Bureau of Old Age and S~,irvivors Insurance and the Department of Labor
with respect to Social Security and Unemgl.oy~ent Insurance matters; development of policy and proee-
dares regarding the foregoing items as well as providing staff assistance and guidance to Agency
Accomplishments for F3.scal Year 1965?
Rapid technological advances coupled with new and~or xevised Executive Orders,
administrative directives and methods (e.g. Executive Order on Gode of Ethics;
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legislation, and
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STATSPEC
on Conflicts of Interest; personnel ceiling and budgetary controls; new hiring practices; new
non-official cover requireubeirts; utilization of retired annuitants; new dual. compensation
legislation; pending revisions in Social Security legislation} generated new demands upon the
Division to devise new and,~or revised forms of contracts, cover agreements, and allowances,
During the year, Division personnel conducted and~or participated in the following special
studies or pro3ects: Review of the utilization of on-duty consultants; preparation of a n+ex
consultant regulation and handbook; review of problems associated with new emphasis on code of
ethics and conflicts of interest; revised categorization of Agency non-staff personnel; review
of problems associated with the use of persona]. ser~r3.ces under the industrial coatraet device;
study to determine feasibility of providing supplemental retirement benefits to Contract Employees;
revision of Handbooks on contract personnel; proposed redesign of the allowance structure for
25X1A6a personnel being assigned to the new -station in In addition, Chief and Deputy
Chief~CPD expended considerable amounts of their time as Member and temporary Secretary to the
new Agency Administrative Allowance Committee.
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Workload Statistics:
On-Duty Strength:
Contract Personnel
Staff Agents
Consultants
Total On-Arty
FY 1 FY 1~6~+ FY 1 3
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Work Units Completed:
Contracts Prepared
Amendments Prepared
Field Contracts and Amendments Reviewed
Cover Agreements and Amendments Thereto
Staff Agent Actions Processed
Total Work Units
~t 193
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New Posts ClassifYed 5 1S 16
Separation A]lowances 142 34' 12
Objectives for FY 1966 and F3C 1967:
It is anticipated that the overall Division workload will continue to reflect an increase in both
the volume ~of work as well as in the variety and corsp].exity of work imrolved. Specifically, the
Division will expend new effort in the following: Devising new formats and procedures for contracts,
cover agreements, and. allowance structures; devising new contract formats to accommodate the
increasing demand for the Agency to utilize retired annuitants; obtain. a possible revision at
n order to permit a more adequate utilization of Career Agents; participation in the
work of the new Allowance Committee and the Industrial Contract Committee.
Financial Requirements FY 1966?
Personal services fluid xequirements will. be $113 thousand. Travel to enable Contract Officers to
review field contracts will be $1 thousand. Cost of replacement of electric typewriter will be
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Financial Requirements FY 1967:
The total fund requirements of $113 thousand wilt be for personal services costs.
Changes in Financial Requirements:
FY 196& over FY 1965:
An increase of $~+ thousand is estimated for filling positions to author3.zed grade levels,
within grade increases and related personal services costs. An increase $1 thousand for travel
to review field contracts. Au increase $1. thousand for replacement of electric typewriters.
FY 1967 over FY 1966:
A decrease ($1 thousand} for non-recurring travel costs. A decrease {~l thousand) for non-recurring
equipment costs.
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