PROCEDURES FOR DEPARTMENT OF STATE SUPPORT OF NIS PRODUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01153A000100100003-7
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 1, 2000
• Sequence Number: 3
• Publication Date: February 8, 1966
• Content Type: MEMO

Approved For Release 2000/07/05: CIA-RDP79-01153A000100100003-7
DEPARTMENT OF STATE
BUREAU OF INTELLIGENCE AND RESEARCH $ February 1966
CONFIDENTTAL
MEMORANDUM FORT INR/DDR - Mr.A11an Evans
SUBJEGTt Procedures for Department of State
Support of NI5 Production
This memorandum sets forth procedures which with your agreement
will govern Department of State support for the NIS program. It corrects,
updates, and supersedes the State memorandum to CIA of 29 November 1961,
dealing with this subject. The present memorandum likewise incorporates
suggestions made in the memorandum of continent from CTA of 27 January 1966.
I. Procedures for use of INR Office Files and States Library Facilities
by NIS Analysts of other Agencies...
1, All agencies that have need of State's file and library resources
in discharging NIS production responsibility will provide current lists in
three. copies of their security-cleared NIS Producing Personnel. Lists
should be in letter form, from the Security Officers of the Agencies, and
addressed to the Security Officer of the Department of State. They should
state opposite each name the level of clearance, duration of clearance,
and purpose of contact. The Security Office, Department of State, will
furnish the State Department`s NIS Coordinator with a copy of the letter
far his files, together with an indication of its own approval or disap-
proval, on security grounds, of the proposed contact.
2, Analysts who wish to visit State for NIS production purposes will
call the State NIS Coordinator at least one working day in advance, in-
dicating the NIS Area and subject matter of his interest. After checking
the name against the list of cleared eligibles, the State NIS Coordinator
will males appointments with appropriate State personnel. The visiting
analysts-will report first to the office of the .State NTS Coordinator and
will be given a chit for presentation to the INR office, the geographic
bureau, or the library as appropriate. When visits require work in the
files or library over a period of days, check-in at the State NIS Coor-
dinator's office is required only on the first visit for each project; how-
ever, NIS analysts must obtain a new chit each time work is begun on a new
component or country.
3. Within 10 working days after the beginning of each fiscal year all
non-USIB agencies that have need of States file and library resources
far NIS production purposes shall notify State's NIS Coordinator, through
appropriate security channels, of the names of the persons they desire to
retain on their list of security-cleared NI5 personnel. These agencies
shall employ the same channels to notify State's NIS Coordinator, within
5 working days, of the date when an employee loses his NIS security clear-
ance for any reason.
II. Procedures
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DEPARTMENT OF STATE
BUREAU OF INTELLIGENCE AND RESEARCH $ February 1966
CONFIDENTIAL -2 -
II. Procedures for Department of State Review of NIS drafts-of Socio-
logical, Political, and Economic (non-Bloc) Sections, an,d Sections
1, 4, 5, 6, 7, and 8 of the General Survey.
1. Copies of the final drafts of Sociological, Political, and Eco-
nomic (non-Bloc) units will be forwarded in the quanity required (norma.lly
a m.inim,um of 4 copies) to the State Department NIS Coordinator,
2, The State NIS Coordinator will normally send one copy of the final
draft of Sociological, Political, and Economic (non-Bloc) Sections to the
principal mission in the country concerned and in certain cases also to
other appropriate missions, with an instruction requesting comments and
indicating the date, with rare exceptions not to exceed six weeks, within
which they are needed in order to meet the publication deadlines.
3. The State NIS Coordinator will deliver one copy of all drafts of
Sociological, Political, and Economic (non-Bloc) units to the INR regional
office and one copy to the country desk officer in the geographic bureau.
This will provide an opportunity for the Department of State to comment, if
it wishes, on substance and matters of political implication and on the
security classification and dissemination controls which have been applied,
with the understanding that, in any case, the Department does not have re-
sponsibility for the final text,
4. Comments made by the recipients of tYie draft sections will be
addressed to the State Department NIS Coordinator, who will forward them
separately or coordinated into a single memorandum as required to the
relevant NIS producing components, with a copy to the Chief, Editorial
Division, OBI/CIA. The State NIS Coordinator will arrange for any subse-
quent discussions or clarifications which may be necessary on points
raised in the commentaries,..
5. Three copies of advance drafts of certain sections of the General
Survey will be sent from GIA(OCI and ORR) and D L4 to the State NIS Coord-
inator, who will arrange for Department review, usually in accordance with
the outline below. He will deliver one copy of each draft to the appropriate
INR regional office, to the geographic bureau concerned, and, via pouch, to
the appropriate Embassy or consulate, indicating in each case the deadline
for receipt of comments, normally as set forth in OBI/CIA processing sched-
ules.
By
NIS Coordinator
t
Section
1 draft
By
INR Offices
t
Sections
1,4,5,6,8 drafts
By
Geographic Bureaus
Sections
1,4,5,6 drafts
By
the Field
Sections
4,5,6,7 drafts
Comments are then returned via the NIS Coordinator to the appropriate
contributor, with a copy to OBI/CIA. At this point, theCoordinator will
arrange any necessary discussions between reviewers and contributors to
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DEPARTMENT OF STATE
BUREAU OF INTELLIGENCE AND RESEARCH g February 1966
CONFIDENTIAL
resolve differences; State reviewers should make maximum use-of the oppor-
tunity so as to avoid a repetition of differences when they review the page=
proof.
6, Three copies of General Survey pageproofs will be sent from OBI/CIA
to the State NIS Coordinator, who will then deliver one copy to the appro-
priate INR regional office, one to the Geographic Bureau -- indicating in
both cases the date for scheduled NI5 Conunittee review -- and retain one
copy for his own review. Whenever possible, reviewing officials in the State
Department will be the same ones who read the drafts, in order to avoid the
complications of overlapping comments. The State NIS Coordinator, in con-
sultation with INR or desk reviewers, will develop any comments relevant to
the Department's interests, and these will be discussed as appropriate with
OBT, other agencies, or the NIS Committee; where differences remain to be
resolved at this stage, ha will arrange conferences between State repre=
sentatives and those of the agencies responsible for the sections..
7. By mutual agreement between State and the producing component,
the State NTS Coordinator will arrange to have other NIS sections reviewed
both in the field and by appropriate officers in the Department of State,
III. Procedures for Department of State Field Collection of NIS Materials,
for Other Agencies.
1, When final NIS Annual Production Schedules are approved by the NIS
Committee, the State NIS Coordinator will prepare and have transmitted an
instruction informing each principal Foreign Post of any Sociological,
Political, and Economic (non-Bloc) Sections and General Survey scheduled
for the particular country and asking that the Post bring up to date its
supply of relevant information to Washington and prepare itself to comment
upon the drafts when available.
2. The NIS producing agencies may submit to State requests. for field
collection on specific detailed items of scheduled sections when gaps are
revealed during the research process and when the agency has no appropri-~
ate. field collection facility of its own, Such requests should be addressed
to the State NIS Coordinator, wlio will prepare an instruction and have it
transmitted in accordance with State's established procedures..
3. Copies of replies received from the field offices in response to
NIS dollection requests will be forwarded by the. State NIS Coordinator
to the requesting agency and to OBI/CTA.
Albert H. Haynes
Allan Evans ~ NIS Coordinator
Deputy Director for Research Department of State
Bureau of Intelligence and Research
C ONF IDENT IA.L
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