APPROVAL OF RESEARCH AND DEVELOPMENT ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01578A000100080015-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2000
• Sequence Number: 15
• Publication Date: February 10, 1964
• Content Type: REGULATION

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If 10 February 1964
OC Notice No. 164
SUBJECT: Approval of Research and Development Activities
1. The Deputy Director of Central Intelligence has prescribed the
approval procedures for the research and development activities of various
Agency components, specifically including the Office of Communications.
A copy of the DDCI memorandum dated 23 December 1963, which estat'liEhes
these procedures is attached for the information and guidance of OC staffs
and divisions.
2. With respect to paragraph 5c of the attached DDCT memorandum, the
Deputy Director for Support has autiiorizec. the Director of Communications
'to approve new research and ia.evelopment efforts and to amend, extend,
revive, or terminate: continuing efforts, provided the action taken will
not cause the total. authorization to exceed $50,000 in the current fiscal
year.
irector of Communications
Attachment:
DDCI Memorandum dated 23 December 1963
3 DEC
Di-C REV DATE BY U29 725
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CR:G CLA?~SS--7 PANS 25 REV CLASS S-
JUST NEXT REV 0299& AUTHI HR 70.2
Group 1
excluded. from automatic
downgrading and
declessification
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Annex
Res-;;arch and Deve, or,mcnt
ProjI ec Approval ?eTjast
!'. :Caen ification
Under what category of Agency Program Activity will. project be
undertaken; by what component; included in financial plan and at what
level; if not what prompted initiation now., any internal designation?
II. Objectives
What is requirement for this effort, what will be resulting product,
how will it be used, what is advancement over existing capabilities?
'II. Background
Substantive and/or operational justification, previous or existing
means of meeti.ndd problem pertinent opcraa i.onal experience.
IT. Technical. ~_,Spec~if.
cra~.lcations
Technical data as applicable and in sufficient detail. to permit
reasonable evaluation by cfaalified staff elements within the requesting
component, but at the same time this section should not incorporate
full specifications as might be worked up by the contractor.
V. Contractor and Financial Arrangements
Name of firm; others considered; reason for choice; cost; duration;
guidance from Headquarter a, etc.
VT. Coordination
Within the Agency; with other Governmental departments; with
academic or business instituations as appropriate.
VII. Security
Within the Agency; within the contracting firm or institution;
other aspects.
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23 December 1963
D'lIJMEA DUM FOR : Deputy Director (Plans)
Deputy Director (Intelligence)
Deputy Director (Science and Technology)
Deputy Director (Support)
SUBJECT : Approval of Research and Development Activitios
1. In accordance with parag-^aph 1.c. of the regulation on the
Approvals Byctem Revised 27 June 1963), this memorandum
establishes guidelines for the approval of certain separate activities,
namely the research and development efforts in:'..tiated by the .'agency.
The intent is to stcndc.rd9.ze the financial. levels at which epproval
of higher level authority n7u;.,t be obtained.
2. As of this date the separate activities which shall be
rea,non.sive to this memorandum of instruction, on an item-by-item
basis, are:
a. Agent-oriented engineering/development efforts,
whether contracted for externally or conducted internally,
of the Technical Services Division, DD/P,.
b. Research and development efforts relating to improved
photographic exploitation initiated by the National Photo-
graphic Interpretation Center, DD/I.
c. Research and development undertakings of the Office
of Communications, DD/S.
d. Research and development efforts of the Office of
Research and Development and the Office of ELINT, DD/S&T.
e. The research and development activities, other than
those included under the National Reconnaissance Office, of
the Office of Special Activities, DD/S&T.
3. The annual preparation of R&D programs shall be coincided to
the formulation of the Operating Budget. Review of these programs
shall be undertaken by the Deputy Director concerned, in concert with
the D.i.rector, Office of Budget, program Analysis and Manpower and the
Executive Director-Comptroller. The R&D programs and supporting detail.
Group 1
SS excluded from a-uut-i,nati c
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declassification
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as prescribed by the 7xecutive Director-Comptroller will form the basis
for approval by the Deputy Director of Central Intelligence of the R&D
portion of the Operating a~dget.
4. In addition to procedures relating to program review and
Operating Budget approval, the individual R&D efforts as set forth in
Paragraph 2. above require prior approval by the Deputy Director of
Central Intelligence whenever:
a. A proposed undertaking involves a significant new
policy consideration, or for any other reason suggests the
deoi_rability of prior consideration at head-of-agency level,
re6ard.1. ss of financial magnitude.
b. A proposed new undertaking requires a total authori-
zation in of 4'l5C,')OO in the current fiscal year.
c. An amendment is proposed for an existing project or
contract which wou_cl raise the total. authorization more than
y';_.OO,Ot`^ abo?,re th level established .LAa the pertinent R&D
y rogram.
Such requests for DTI approval shall be submitted via the Director,
Office of Budget, Program Analysis and Manpower and the Executive
Director-Comptroller. Attached at Annex is a suggested outline to be
followed in documenting R&D projects and contracts for zppr.oval purposes.
Where there is an existing approvals mechanism within a Deputy Directorate
such system may be retained provided the submissions ei w?ally encompass
the information required at Annex.
5. A Deputy Director may:
a. Approve new R&D efforts and amend, extend, renew or
terminate continuing efforts which, based on the guIdezce
given in paragraph 1+. above, do not require consideration by
the Deputy Director of Central intelligence.
b. Delegate approval authorities contained in paragraph
5.a. above to his Assistant Deputy Director.
c. Delegate to subordinate Operating Officials authority
to approve new R&D efforts and to amend, extend, renew or
terminate continuing efforts, provided the action taken will
no-; cause the total authorization to exceed $50,000 in the
current fiscal year.
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6. Deputy Directors will notify the Director, Office of Budget,
Pro ;raan .AnaJ...:'si s anr.??'. 11;1 .?uw-,r of all significant changes
reLa';'.r..g to R&D programs in such detail as the Executive Director.
C;omntrolier may require for reporting on a current basis the etatus of
the F. naacial Plan to the Dspu,ty Director of Central Intelligence.
Marshall S. Carter
Li.eutena..ait General, USA
Deputy Director
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WINIFIN-NTIAL