MINIMAL AWARDS MEETING 22 MARCH 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000400010004-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 24
• Document Creation Date: December 12, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 4
• Publication Date: March 22, 1966
• Content Type: LIST

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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 65-1: dated 1 July 1964
2 1 012%1966
Staff Architect, GS-13
DDS/OL/RECD (detailed to OL/LSD)
A. Summary of Suggestion
The suggester developed a technique for blocking access to
underfloor cells for distribution of the "Grey Line" phone system
in Headquarters Building. Summary of the suggestion, as reviewed
by the Committee on 29 October 1964, is attached.
The Suggestion Awards Committee voted an award of $245 and
recommended referral to National Security Agency.
B. Summary of NSA Evaluation
NSA reported that they adopted the suggestion. They rate the
contribution Minor/Limited on their Intangible Benefits Scale which
would qualify for an award of $25.
C. Recommendation of Executive Secretary
1. $25 award, payable out of CIA funds, based upon intangible
benefits (Slight/Limited)
2. Comments: We will notify Civil Service Commission of the
NSA adoption of this suggestion via telephone because they do not
keep correspondence on classified suggestions.
D. Decision the Chairman
fAlPi 'WAIN
A airman, Sugge on Awards Committee Date
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ic7
Award
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 65-314: dated 6 May 1965
Admin. Officer, 3S-12
DDI/CGS
A. Summary of Suggestion
1. The suggester explained that many offices have both floor
space and classified material storage problems. Relief could be
obtained if secretarial and clerical personnel could use desks with
safe pedestals for office files. However, the front of this style
desk is open and not desireable for female personnel.
21 MAR 19 6 6
P. proposed that a panel be fabricated to cover
the front openings when desired.
B. Summary of Evaluations
1. Procurement Division adoptea this idea. They stated that
such a panel costs approximately 015 each on an order for one hundred.
2. A linoleum material the same color as the unitized desks
was used and installed as requested. The OL Suggestion Awards Panel
considered the degree of benefit as Moderate/Limited.
C. Recommendation of Executive SecretarT
1. Not line of duty
P.
25 award (Slight/Local)
D. Decision of the Chairman
airman, ugge ion Awards Cnittee
02 q
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 66-53: dated 23 August 1965
Clerk, GS-3
DDS/OL/LSD/BSB
2 1 MAR 1966
A. Summary of Suggestion
1. The suggester stated that Form 1490, requesting labor to
relocate office furniture and heavy equipment, usually contained
only minimal information. As a result, the moving team must often
move the same furniture, including heavy safes, two or three times
before the office personnel are satisfied.
2. He proposed that each form 1490 be accompanied by a floor
plan of the office concerned and designate where new furniture or
equipment should be placed. In the case of relocation, he suggested
the plan show the former arrangemem as well as the new.
B. Summary of Evaluations
1. OL agreed to approval of this suggestion. To accomplish this,
Building Services Branch separates the major and minor moves. On the
major moves, OL asks that a "contact" be present. If this is not
possible, a diagram is then requested. On minor moves, Building Services
requests diagrams before taking action.
2. Notification of the procedures was handled with Administrative
and Logistics Officers in preparation for moves to the Rosslyn Area.
It has also been covered in Logistic Officer Conferences and in the
Logistics Support Course. OL/LSD says the suggestion has caused them
to exercise greater supervision over office changes before actually
sending the movers to the job.
C. Recommendation of Executive Secretary
1. Not line of duty
2. $15 award (Advisory)
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SUBJECT: Suggestion No. 66-53 continued
D. Decision of the Chairman
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A Ch rman, ug es in war anattee Date
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Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL SUGGESTION NO. 66-59: dated 12 August 1965
STATINTL DDS OL/Mail & Courier Branch
STATINTL
STATINTL
2 1 MAR 1966
L-11 (GS-8 equiv.)
L-Il (GS-8 equiv.)
GS-6 e uiv.
A. Summary of Suggestion
1. Subject: This suggestion pertains to the new "D" system of
the pneumatic tube complex, installed by at a cost
of about $32,000. It consists of: One common "send" line from the
Cable Secretariat through the Signal Center to the Watch Office; and
two independent "return" lines-one from the Watch Office to the Cable
Secretariat and a second from the Watch Office to the Signal Center.
2. Former System: There was no way of determining the amount of
traffic passing through the system.
3. Suggestion: The ouggesters installed an electronic system
that counts the volume of carriers passing through each of the three
lines. Description and sketch of the actual installation is
attached.
B. Summary of Evaluations
1. estimate for this particular improvement
was $398; these employees did the job at a cost of $126 -- a net
savings of $272.
2. This gives Carrie: 7 Maintenance an indication of the wear and
tear to which the system and carriers are subjected. Periodic
maintenance can then be scheduled and replacement parts ordered
systematically. Also, if any station inadvertently hold carriers (only
24 in the system), the counters enable Carrier Maintenance to detect
this condition and call for them.
3. The counters provide traffic figures for inclusion in monthly
reports but principally they reflect use of the system during times
of crisis in comparison with normal operations.
4. OL rated the benefits as Slight/Limited with monetary savings
in maintenance costs as HIGH at present and in the future.
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SUBJECT: Suggestion No. 66-59 continued
9100400010004440
C. Recommendation of Executive Secretary
1. Not line of duty. (Suggesters are responsible for
maintenance of the system. This was an improvement to the original
equipment installed by the manufacturer.)
2.. $45 award to be divided equally among the three suggesters
calculated as follows: $13.50 based upon 5% of tangible savings of
270 plus $31.50 for intangible benefits (Slight/Local).
D. Decision of the Chairman
2.2_ ,?1, Ao
A airman, Suggestion Awards Committee Date
4/
41C
Award
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17 Aug. 1965
TO Whom It May Concern:
The actual installation of the carrier counters has
been accomplished. Within the transmission lines of 1D"
system, we placed three NKLS. switch assemblies. The said
assemblies were fabricated in our shop for a cost of $7.77.
If the said assamiblies were purchased on the open market
they would cost $180.00. The electrical panel, in which the
carrier counters are mounted, was also fabricated in our
shop, thus realizing more savings to the agency.
TO complete the electrical cable run from the NKLS.
switch assemblies to the electrical panel it entailed the
use of 720 feet of t.w, wre and 85 feet of conduit. The
actual installation of the electrical cable run, the wiring
of the electrical panel, the sketching of the wiring diagrams
and schematics, the fabrication of the NKLS. switch assemblies
and the electrical panel were completed by us for a total
cost of $125,74 which includes the cost of three carrier cdunters.
Sincerely Yours
STATI NTL
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SUMMARY AND RECOYMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 66-1011: dated 21 Octobe::" 1965
2 1 MAR 1960
Courier, GS-5
DDS/OL/LSD/Mail and Courier Branch
A. Summary of Suggestion
The Suggester proposed that Mafa and Courier Branch vehicles
traveling at night be equipped with fire extinguishers and 30-minute
flares, as a precaution in case of an accident or vehicle break-down.
B. Summary of Evaluations
1. Fire extinguishers have been installed in five such vehicles.
Instead of flares, the vehicles have been equipped with reflectors
which also pass ICC standards.
2. OL rated the benefits as Slight/Limited.
3. Our trucks, busses, and Checker Cabs are factory equipped
with this equipment. Our ,ehicles assigned to individuals offices are
equipped with radios in order to summon help in case of breakdown.
4. OCI Registry may use it also.
C. Recommendation of Executive Secretary
1. Not line of duty
$25 award (Slight/Limited)
STATINTL 3. Refer to OL Transportation to suggest that this become standard
equipment at Headquarters and in the field.
D. Deci
A Ch ,
ammittee
Award
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SUMMARY AND RECCFNENDATION FOR THE CHAIRMAN
SUGGESTION NO. 66-127: dated 19 November 1965
General Mechanic W-10 (GS-7 equiv.)
DDS/OL/S
STATINTL A. Summary of Suggestion
STATI NTL
2 1 MAR 1965
1. The Parks Panel Saw had the electrical wire for the saw
motor fastened to a manually operated metal arm. The wire extended
along the table behind the saw on its forward traverse. When the
saw automatically reversed itself for return cycle, the electric wire
frequently was in the path of the saw. (See attached photographs A)
2. The suggester installed spring cord wire from the saw to a
new outlet in the ceiling. The wire remains above the saw at all
times and away from the work being cut on the table. (See attached
photographs B)
B. Summary of Evaluations
1. The wire had actually been 2ut one time. Fortunately,
operating personnel were not injured. Repair cost to replace the
wire was about $25. Deputy Chief, Supply Division says there is no
application at our other depots; the Parks Saw is used only at
2. About three workers use this special saw. This is primarily
a major safety improvement preventing potential electrocution of the
workers. OL rates this Slight/Limited.
C. Recommendation of Executilie Secreta::7
1. Not line of duty. (Suggester is responsible for keeping
equipment at the depot in proper operating condition. In this case,
he modified a manufacturer's product.)
2. EXecutive Secretary rates this as Moderate/Limited and recommends
an award of S50.
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SUBJECT: Suggestion No. 66-127 continued
D. Decision of the Chairman
A airman, Sugges on Awards Committee
C
Award
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SUBJECT: Suggestion No. 66-130 continued
D. Decision of the Chairman
A Chairman, Suggest 6n Awards Committee
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 66-160: dated 13 January 1966
2 1 M 966
Courier, GS-5
DDS/OL/LSD/Mail and Courier Branch
A. Summary of Suggestion
1. The Mail and Courier Branch's one ton vans have a wire mesh
across the width of the truck just behind the driver's seat to retain
mail bags and boxes within the rear portion of the truck. During cold
weather, the heater in the front of the van is ineffective because of
the large open space behind the driver's seat extending to the rear
of the vehicle.
2. The suggester proposed that a piece of solid material (metal,
cardboard, or canvas) be placed across the width behind the driver's
section to retain heat within the cab.
B. Summary of Evaluations
1. OL has had plywood affixed to the grill on each of the five
-vans. The plywood has two windows installed on each side to assist
the driver in backing up to the loading dock when the back door is
pulled up. During warmer weather, the plywood sheet can be removed
for storage by taking out the bolts and nuts that fasten it to the
metal grill.
2. The plywood has been installed on all five vans used by the
Mail and Courier Branch. OL rates the suggestion Slight/Limited but
exceptional from the standpoint of health and morale.
C. Recommendation of Executive Secretary
1. Not line of duty
2. 025 award (Slight/Limited)
D. Decision of the Chairman
A Ch irman, Suggesti A ards Committee
02 C.
Award
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 66-173: Dated 25 Jan 1966
STATI NTL
STATI NTL
STATI NTL
GS-14
DDP/
2 MAT, 196$
A. Summary of Suggestion
Suggester proposed that pushcarts used by couriers be equipped
with the same type bell that is used on bicycles. In the past,
couriers have warned pedestrians of their presence by tapping on
the handles of the pushcarts or by whistling.
B. Summary of Evaluation
Bicycle bells have been ordered for 13 carts in OL/Mail and
Courier Branch. RID Registry (12 carts) and OCI Registry (6 carts)
are considering adoption.
C. Recommendations of Executive Secretary
1. Not line of duty
2. $15 award (Slight/Limited)
of the Chairman
D. Decision
airman, ugges io hwares ommi ee
Award
UOILY
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SUMMARY ARD RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 66-212: dated 9 December 1965
Electronic Instructor, GS-11a1 MAR 196DDS/ oc
A. Summary of Suggestion
1. Former Method: Whenever a channel frequency change was
required, the complete LSSB-63-1A Side Band exciter had to be
taken off the air and ;switched to that particular channel. A new
crystal was then inserted in the translator card and the card
completely re-aligned. Because of equipment commitments it was
often difficult to secure control of the exciter for this purpose.
Each translator card required about 10 minutes to change
its frequency. If several cards requf_red a frequency change,
control of the exciter might oe required for up to an hour during
which time the exciter could not be used for its intended purpose.
2. Suggestion: That a special test jig be constructed for the
frequency change process. This permits any number of cards to be
aligned while the exciter is still in use. Cost of the materials
is less than 810, excluding the power supplies and most' materials
are available at any field station. The Amphenol "ribbon
connector" and card guide can be removed from the card extender
slot and the card extender stored elsewhere. The attached photos
and drawings describe construction of the test jig.
3. Advantages: Use of this $10 test jig permits the h5,681 LSSB
exciter to be used for its intended purpose during translator card
alignment. Many times an exciter is committed 24 hours daily and
cannot be taken off the air for a chanel frequency change. The
test jig is used as a training aid with good results.
B. Summary of Evaluations
1. OC Engineering concluded that the suggestion, as submitted,
would not be overly advantageous to the field in a time saving sense
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SUBJECT: Suggestion No. 66-212 continued
unless a 2.8 Megacycle oscillator was incorporated into the unit
or an external VFO input was used for pre-alignment. The suggested
jig with the addition of a built-in 2.8 mcs oscillator and power
supply was built, tested and found to work very well. After further
field evaluation, OC plans to build twenty for field use.
2. OC says the suggestion, adopted in modified form, should
prove to save many hours of equipment down-time and technician man
hours thus improving station operation efficiency. Exact savings
are almost impossible to determine. Use of the jig will probably
be limited to Agency use.
3. OC recommends an award of $50 in recognition for this improved
scheme of alignment of Kahn translator cards.
C. Recommendation of Executive Secretary
1. Not line of duty. (Suggester is an instructor and is not
expected, like engineering personnel, to came up with equipment
modifications.)
2. $50 award (Moderate/Limited) for its adoption at
Comments: Executive Officer, OC says they now know reasonably
what this jig will do. He thinks that a $50 award is at the right
range. If, however, at a later date the contribution proves more
advantageous (in the field, etc.) he will recommend an additional
award.
D. Decision of the Chairman
airman, ugges ion w r s si ittee
Award
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CIA IffiERNAL USE ONLY
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