REVISION OF OER RECORDS CONTROL SCHEDULE 22-68, DATED 26 APRIL 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100220001-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 27
• Document Creation Date: December 9, 2016
• Document Release Date: January 22, 2001
• Sequence Number: 1
• Publication Date: November 7, 1968
• Content Type: MF

Approved For Release 001/07/12: CIA-RDP78-07317A0001001QP0001-9
7 NOV 1938
MEMORANDUM FOR: Chief, Records Administration Branch, SSS-DD/S
SUBJECT Revision of OER Records Control Schedule 22-68,
dated 26 April 1968
1. Submitted herewith for your approval is OER Records Control
Schedule 22-68 which has been approved by Dr. Edward L. Allen,
Director, Office of Economic Research.
2. SUMMARY OF OER RECORDS
Type Cubic Feet
Permanent 36
Temporary 2,975
Library 1,762
TOTAL 4,773
TATINTL
OER Records Management Officer
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE
of
FORM NO. (41)
I Jul 55 738
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
 RECORDS CONTROL SCHEDULE
22-68
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
OFFICE OF ECONOMIC RESEARCH
TITLE DATE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1.
SUBSTANTIVE SUBJECT FILES:
Files are maintained by Office components
and contain material utilized in daily activi-
ties. Substantive documentary material reflect-
ing policy, decisions, organization, coordination,
and liaison activities of OER components engaged
in the production of economic intelligence.
a. Office of the Director
Permanent, Disposal not authorized. Cut off
at end of each calendar year; retain in current
files area for two years and transfer to the
Records Center.
b. Area Chief's immediate Office
Temporary. Destroy after two years. Cut off
Division Chief's immediate Office
at end of each calendar year; retain in current
files area for two years and destroy. Records
of Permanent value are to be retired to the
Agency Records Center under Item l.a.
c. Office Staffs
Temporary. Destroy after two years. Cut off
Area Staffs
at end of each calendar year; retain in current
Branches
files area for two years and destroy.
2.
ADMINISTRATIVE SUBJECT FILES:
Correspondence, reports, and form documents
accumulated in the administration of economic
research activities by Office components. Specific
subject folders include: Budget, Security,
Training, Travel, Personnel, Supplies, Services,
and similar subjects.
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2.
ADMINISTRATIVE SUBJECT FILES (Continued)
a. Office of the Director
Temporary. Review at the end of each calendar
year. Transfer records of permanent value
to the Substantive File (Item l.a.) Retain
remaining Administrative Files for a period
of two years and then destroy.
b. Office Staffs
Temporary. Destroy after two years. Cut off
Area Chief's immediate office
at end of each calendar year; retain in current
Division Chief's immediate office
files area for two years and destroy.
Area Staffs
Branches
3.
PRINTING SERVICES REQUISITIONS
a. Printing Services Requisitions reflecting
Temporary. Destroy upon completion of job or
requests for reproduction work required by OER
when no longer needed for reference purposes.
components. File includes date of request, job
number assigned, and date job required.
b. Status Log
Log maintained on all jobs going to Printing
Temporary. Destroy after one year. Cut off
Services Division showing date forwarded and sched
at end of each fiscal year; retain in current
uled delivery dates. This file is used as a sus-
files area for one year and destroy.
pense and control on the status of printing ser-
vices requests.
4.
CONVENIENCE FILES (Reading)
Extra copies of correspondence originated by
Temporary. Destroy after two years. Cut off
the various Office components and maintained
at end of each calendar year; retain in current
for ready reference. Filed chronologically.
files area for two years and destroy.
5.
ECONOMIC INTELLIGENCE COMMITTEE FILES
Consists of memoranda, minutes and agenda of
the EIC, subcommittees, and working groups. Con-
tains reports, charts, and other documents accumu-
lated in providing staff support in the field of
foreign economic intelligence bearing on problems
of national security importance. Filed in sub-
items below'
PRE
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5.
ECONOMIC INTELLIGENCE COMMITTEE FILES (Continued
Main EIC Files
Permanent. Disposal not authorized. Cut off
a.
at end of each calendar year; retain in curren
files area.for two years and transfer to the
Records Center.
b. Subcommittee Files
Permanent. Disposal not authorized. Cut off
at end of each calendar year; retain in curren
files area for two years and transfer to the
Records Center.
c. Working Group Files
Permanent. Disposal not authorized. Cut off
at end of each calendar year; retain in curren
files area for two years and transfer to the
Records Center.
d. Subject Files (Operational)
Permanent. Disposal not authorized. Cut off
at end of each calendar year; retain in curren
files area for two years and transfer to the
Records Center.
e. Support Subject Files (Secretariat)
Temporary. Destroy after two years. Cut off
at end of each calendar year; retain in
current files area for two years and destroy.
f. Projects File
Consists of projects which are either in
Permanent. Upon publication or cancellation o
progress or completed by the EIC Secretariat, or
project, destroy drafts, extra copies and othe
by the working groups and subcommittees of the
working papers at Headquarters. Transfer
EIC. Project files contain background material
files to the Records Center each year. One (1
and correspondence necessary for historical re-
copy of published reports will be retained in
tention (records of authorization, terms of ref
indefinitely.
current files indefinitely.
erence, concurrences, drafts, working papers,
cables, and contributions from other agencies).
One copy of published reports will be maintained
in this file for reference purposes.
USE PREV pprove or Release 2001/07/12 : CIA-
FORM No. 139a1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDU
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5.
ECONOMIC INTELLIGENCE COMMITTEE FILES (Continued)
g. Branch EIC Subcommittee Files
These are files of the EIC-Subcommittee
Temporary. To be screened periodically and at
Secretary. These files contain minutes of meet-
the end of each calendar year. Obsolete
ings, Agenda, membership and related documents.
material to be destroyed.
Files are essentially duplicated in the files of
the EIC Secretariat.
6.
COMMUNICATIONS CONTROL FILES
These files reflect the receipt, routing, and
final disposition for communications received or
dispatched by the Office components.
a. Top Secret and Codeword Logs
1. Office Files
Logs maintained to ensure accountability
Temporary. Destroy ten years after documents
for Top Secret and Codeword documents and
shown on forms are downgraded, transferred to
to reflect the receipt, dispatch or destruc-
the Records Center, destroyed or sent outside
tion of the documents.
control point. Cut off at end of each calen-
dar year; retain in current files area for two
years and transfer to the Records Center for a
additional eight-year retention period.
2. Sensitive Material Logs
Incorporated into Item 6a.l.)
3. Area, Division, and Staff Files
Top Secret Control Cards reflecting re-
Temporary. Destroy inactive files upon deter-
ceipt, internal routing,and disposition of al
mining from Office files (Item 6.a.l.) that
Top Secret or Registered Document material
the material is no longer charged to the Area,
entering or leaving the Area, Division,or
Division or Staff.
Staff.
 STAT
P E C
ITEM NO.
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6.
COMMUNICATIONS CONTROL FILES (Continued)
b. Restricted Data Files
Top Secret Control Card reflecting receipt,
Temporary. Destroy inactive files.
routing, and signatures of authorized recipients,
and disposition of all Restricted Data material
received by OER.
c. Cable Logs
Logs on cables classified thru secret record-
Temporary. Destroy after one year. Cut off
ing receipt and disposition.
bi-monthly. Retain in current files area one
year and destroy.
d. Mail Control Logs - Secret and Below
Logs maintained on documents and admin-
Temporary. Destroy after one year. Cut off
istrative material (other than cables). Filed
at end of each calendar year; retain in curren
chronologically.
files area for one year and destroy.
e. Registered Document Transfer Receipt Files
Signed copies of CIA Form 303 used for the
Temporary. Cut off at end of each calendar
transfer of registered documents from one office
year; retain in current files area until no
to another within the Agency. Forms have the
longer needed, then destroy.
signatures of the releasing and receiving officers.
A copy is forwarded to the Registered Document
Custodian. Filed chronologically.
f. Translation Requests
Consists of copies of requests for transla-
Temporary. Destroy after one year. Place in
tion to File is used to maintain control on
inactive file upon completion of request; re-
requests. Filed numerically by control number.
tain for one year and destroy.
;ORMM JAN NO. I39a USEr10NY` proved For Release 2001/07/12 : CIA- 17A000100220001-9
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6.
COMMUNICATIONS CONTROL FILES (Continued)
g. Library Loan and Purchase Order Files
Loan and Purchase Requests for books, docu-
Temporary. Destroy after one year. Place in
ments, periodicals, and similar forms reflect-
inactive file upon completion of request;
ing material requested from the CIA Library on
retain for one year and destroy.
loan, and for procurement actions of books, peri-
odicals and newspapers. Filed by request number,
chronologically, or alphabetically by title.
h. Standard Distribution Files
This file is used to record and control stand
Temporary. To be screened periodically and at
and distribution within OER of recurring publica-
the end of each calendar year. When supersede
tions, periodicals, and other printed matter. A
obsolete, or no longer needed, material is to
record is made of the title, and number of the
be destroyed.
publication, source and recipient(s). Filed
according to source.
i. Courier Receipt and Log Files
Courier Receipt and Log Record utilized for
Temporary. Destroy after three months. Cut
recording the transmittal of Secret and Confiden-
off at end of each quarter; retain in current
tial material to other offices of the Agency, or t
files area for three months and destroy.
outside recipients. Filed by control number and
date.
j. Document Receipt Files
Document Receipts reflecting signatures of
Temporary. Destroy after two years. Cut off
recipients, and date of receipt for all classified
at end of each calendar year; retain in current
material being sent outside OER to other offices,
files area for two years and destroy.
and to other Agencies. Filed chronologically.
k. Diplomatic Pouch Mail Registration Files
Department of State Form 1022 (3X5) used by
Temporary. Retain in current files area until
this office as registry authority for pouch mail
no longer needed, then destroy.
going to the State Department. Filed by Registry
Number.
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7.
RECORDS MANAGEMENT FILES
These files consist of material maintained
in carrying out the Records Management Program for
the Office.
a. Vital Records Files
Vital Records Control Schedule, a signed copy
Temporary. Destroy when obsolete, superseded,
of each Vital Records Deposit Slip, and related
or no longer needed for reference purposes.
correspondence. File also maintained as a control
and reference for material transferred to the
Repository.
b. Archives (Records Center) Files
Consists of material maintained for use by
Temporary. Destroy when obsolete, superseded,
the OER Records Administration Officer, and for
or no longer needed for reference purposes.
controlling and reporting Records Center activ-
ities. Files contain material such as Records
Control Schedule, Records Retirement Requests,
Disposition Forms, and Shelf Lists.
c. Forms Case Folders
Consists of case folders for each Agency ap-
Temporary. To be destroyed when form is de-
proved form for which OER is the Office of Primary
clared obsolete and discontinued.
Interest.
8.
INDIVIDUAL PERSONNEL FILES
These are individual folders maintained on
all employees of and applicants for employment in
the Office of Economic Research. Files are main-
tained for immediate reference, and personnel
administration in the Office. Files are essentiall
y
duplicated in Office of Personnel Official Folders.
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8.
INDIVIDUAL PERSONNEL FILES (Continued)
a. Employee Files
Contains copies of all personnel actions,
Temporary. Retain files of separated person-
memos, evaluations, and other documents pertaining
nel for six months after separation from OER
to an individual employee. Filed alphabetically
and then destroy. Files of employees
by surname. (Current)
transferred to other components of the Agency
with change in career service designation will
be screened by OER within one month after the
effective date of transfer and record material
will be transferred to the gaining office.
Non-record material will be destroyed in OER.
Files of employees transferred to other Agency
components without change in career service
designation will be retained in OER.
b. Applicant Files
Personal History Statements, Forms 1152, note
Temporary. Destroy after one year. Transfer
and comments of interviewer,and other related docu
successful applicant folder to OER employee
ments necessary in processing an applicant. Filed
file upon EOD. Place unsuccessful or cancelled
alphabetically by surname. (Current)
applicant folder in inactive file; retain
in current files area for one year and destroy.
c. Applicant In-Process Cards
Consists of cards containing dates,and sum-
Temporary. Upon EOD or cancellation of
marized information to provide a ready reference
applicant, place card in inactive files.
on the clearance progress of each person in proces
Retain inactive cards in annual blocks in
for OER employment. Included are dates on which
current files area until no longer needed.
Agency regular and/or special security clearances
are requested, date of security approval, dates of
pre-employment interviews, and date of expected
entrance on duty or date of cancellation and rea-
son. Filed alphabetically by surname.
FORMNNOc 139a U^~TI^Y,~Qproved For RElCORDS2CONTROL2SCii ED ULE
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8.
01 l
INDIVIDUAL PERSONNEL FILES (Continued)
int I
d. Consultant Files
Documents maintained on individuals employed
Temporary. Cut off on termination of consult-
as consultants with OER. Folders contain copies
ant's contract. Retain in current files area
of staff studies, justifications, security infor-
for one year, then destroy.
mation, signed copies of contracts, memos calling
consultants in, and all administrative material
such as hours worked, etc.
e. Staffing Complement Files
Consists of Planning Papers, Staffing Comple-
Temporary. Duplicate copies of Planning Paper
ment changes, proposed changes and memoranda per-
and Staffing Complement changes are to be de-
taining thereto, and the OER personnel status
stroyed when no longer needed for reference
files. Planning Papers and Staffing Complement
purposes. Internal memoranda pertaining to
changes are duplicated in the Office of Personnel
proposed changes, and the OER personnel status
Files. Filed in accordance with the Agency Sub-
files are to be retained in the current files
ject - Numeric system.
area indefinitely.
RECORDS CONTROL SCHEDUL
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8.
INDIVIDUAL PERSONNEL FILES (Continued)
f. DD/I Vacancy Notice Files
Consists of DD/I Vacancy Notices listing va-
Temporary. Destroy after one year. Cut off
cant DD/I positions.
at end of each calendar year; retain in cur-
rent files area one year and destroy.
g. OER Career Board File
Official records of the OER Career Board,
Permanent. Disposal not authorized. Cut off
including minutes of meetings, decisions, and
at end of each calendar year; retain in current
policy of the Board.
files area for three years and transfer to and
incorporate in Office Subject File. (Item l.a.)
9.
BUDGET AND ALLOTMENT FILES
a. These files are maintained by the Admin-
Temporary. Destroy after four fiscal years.
istrative Staff for use in preparing an overall
To be screened at the end of each fiscal year,
OER Budget. Files include allotment authorizations
,
obsolete material to be destroyed; retain re-
expenditures, and obligations, approved fiscal year
maining material in the current files area for
budgets, and confidential funds material. Official
three years and then transfer to the Records
files maintained in the Office of Finance.
Center for one year and destroy.
b. The Director's copies of Operating Budgets,
Permanent. Transfer and incorporate in Sub-
Preliminary Estimates, and Office Estimates.
stantive Subject File (Item 1.8.)
10.
EXTERNAL RESEARCH FILES
Consists of files maintained by the Admin-
Permanent. Upon completion of project forward
istrative Staff on external research
all documents of historical value to the Agency
projects which are under contract. They contain
Records Center. All duplicate copies of
copies of contracts, correspondence, progress
correspondence and documents not reflecting
reports, copies of payment documents, and support-
any historical value may be destroyed in the
ing papers used for administrative purposes.
current files area.
Filed by project title.
FORM
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R~
11.
TRAVEL FILES
Consists of files maintained by the Admin-
istrative Staff of documents pertaining to all
OER official travel for accounting and budgeting
purposes.
a. Travel Case File
Consists of travel orders, requests for ad-
Temporary. Destroy after three fiscal years.
vance of funds, travel vouchers, memos, and copies
Cut off at end of each fiscal year; retain in
of staff studies. Filed numerically by travel
current files area for one fiscal year and
order number.
transfer to the Records Center for two years
and destroy. -~~
b. Card File_
Consists of 5X8 cards on each official
Temporary. Destroy after five fiscal years.
traveler reflecting such information as travel
order number, date(s) of travel, amount claimed,
expenses incurred, and other pertinent data. Filed
alphabetically by surname.
c. Log
Chronological control record showing travel
Temporary. Destroy after twelve fiscal years.
order number, name of traveler, dates of travel,
Cut off at end of each fiscal year; retain in
general purpose, and itinerary.
current files area for twelve fiscal years and
destroy.
FORM N66 139a USE RE Approved ForF Ve ff,2 %Tg2~Ci1 -ffjjj N rjrA0001100220001-9 (41)
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11.
TRAVEL FILES (Continued)
d. Cover Files
Consists of correspondence related to estab-
Temporary. To be screened at the end of each
lished cover for domestic and foreign travel for
fiscal year. Files no longer needed are to be
OER personnel.
destroyed. (This will include ad hoc files
and files of personnel that are no longer as-
signed to OER.)
12.
OPERATIONAL LIAISON FILE
a. Correspondence pertaining to clearance certi
Temporary. Destroy after one fiscal year. Cut
fications to and from other USIB Agencies, and othe
off at end of each fiscal year; retain in cur-
government agencies, and correspondence pertaining
rent files area for one fiscal year and destroy
to other clearance certifications made for OER per
sonnel for local liaison. Also correspondence per
-
taining to requests for badges and special
credentials.
b. Records of ad hoc contacts arranged for OER
Temporary. Destroy after six months. Cut off
personnel (to be made locally).
at end of each fiscal year; retain in current
files area for six months and destroy.
13.
REGULATORY ISSUANCES
a. Agency Issuances
1. Complete set of Agency Issuances maintain
Temporary. Rescinded or expired issuances to
ed by Areas, Divisions and Staffs.
be destroyed. Master file to be retained in
the current files area indefinitely.
2. Extra copies
Temporary. Destroy upon completion of routing
throughout the Division/Staff and Branches.
b. OER Issuances
1. D/OER Master Set
Permanent. Retain one copy of each rescinded
or expired issuance. Cut off at end of each
File maintained by the Administrative
calendar year; retain in current files area
Staff,
for two years and transfer to Records Center
for Agency Archives.
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13.
REGULATORY ISSUANCES (Continued)
2. Extra Copies
Temporary. Destroy when issuance expires or is
rescinded.
File maintained by the Administrative
Staff
3. Complete set of OER issuances maintained
Temporary. Rescinded or expired issuances to
by Areas, Divisions.and Staffs
be destroyed. Master file to be retained in
the current files area indefinitely.
c. DD/I Issuances
Complete set of DD/I issuances maintained by
Temporary. Rescinded or expired issuances to
Areas, Divisions and Staffs
be destroyed. Master file to be retained in
the current files area indefinitely.
d. Proposed Agency Issuances
1. Proposed Agency Regulations, Notices and
Temporary. Destroy when issuance is published
Handbooks.
or when no longer needed.
2. OER comments on proposed Agency regula-
Temporary. Office comments are to be destroyed
tions, notices, and handbooks.
after proposed Agency regulation, notice, or han
book is published or when no longer needed.
14.
INTELLIGENCE ESTIMATE FILES
These are economic estimates files maintained
for use in the review of OER production for
internal consistency, and as a reference service
for statistical data. Filed by code number and
then by country.
a. Branch Estimates File
Consists of retained copies of Form No. 67
Temporary. To be screened periodically and at
(Estimates File Record) prepared by Branches, and
the end of each calendar year. Obsolete Mate-
forwarded to the Central Estimates File, Accounts
rial to be destroyed at headquarters.
Section, Publications Staff.
F
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14.
INTELLIGENCE ESTIMATE FILES (Continued)
b. Economic Estimates File (Central Reference
File)
These are the central economic estimates file
in the Accounts Section, Publications Staff that
are for use in the review of OER production for
internal consistency, and as a reference service fo
r
statistical data. File consists of 5x8 cards
(Estimates File Record) prepared by the branches.
Cards show annual material totals as estimated
by the Branch together with methodology and
and notes.
1. Current File (Discontinued)
2. Inactive File
Temporary. To be screened periodically and
at the end of each calendar year. Obsolete
material to be destroyed at Headquarters.
15.
ECONOMIC INTELLIGENCE FILES
These are collections of various types of
documents utilized in the preparation of economic
intelligence reports, estimates, and contributions.
These files are maintained by Branch, or individual
'
analyst according to area, or specialty assignments
.
File arrangements are not included for each series
of records described below as they vary according
to subject, region, and commodity.
a. Source Material Files
These files contain contributions, work
Temporary. To be screened periodically and
sheets, notes, extracts, clippings, translations,
at the end of each calendar year. Obsolete
information reports, finished reports, maps, and
material to be destroyed at Headquarters.
other documents used as source and background
Material needed for future use to be trans-
material in the preparation of finished OER
ferred to the Records Center for-two years
reports,and contributions to National Intelligence
and destroyed.
Estimates.
FORANNG* i39a ED~T~oNSApproved For RECORDS C4NTROL2$CH~~ C - CONTINUATION SHEET
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15.
ECONOMIC INTELLIGENCE FILES (continued)
b. Analysts' Working Files
Drafts, manuscripts, working papers, notes
Temporary. To be screened periodically and at
reference publications, or similar material main-
the end of each calendar year. Obsolete mate-
tained by analysts on projects they are currently
rial to be destroyed at Headquarters. Material
working on,or have already completed.
needed for future use to be transferred to the
Records Center for two years and destroyed.
c. Operational Material Files
Raw information reports used as support mate-
Temporary. To be screened periodically and at
rial for preparing papers originating within the
the end of each calendar year. Obsolete mate-
Branch.
rial to be destroyed at Headquarters. Material
needed for future use to be transferred to the
d. Other Files
Records Center for two years and destroyed.
These are file series left by analysts who
Temporary. Incorporate with present file
have transferred to other jobs,or files transferred
system that material needed and destroy
from discontinued divisions, or functions to ana-
remainder.
lysts for their use. These files are generally
described in items 15.a. and c. above.
16.
LIBRARY MATERIAL
a. Technical books and journals obtained from
Temporary. Disposal not authorized. Return
the CIA Library on indefinite loan. Books are
to CIA Library when no longer required for
maintained for ready reference purposes.
reference purposes.
b. Consists of materials privately owned. Mate-
Temporary. Disposal to be at owner's descre-
rials are used for reference purposes.
tion.
17.
PUBLICATIONS DISSEMINATION FILES
a. Dissemination Policy File
Files consist of pertinent regulations and
Permanent. Disposal not authorized. Retain
procedures authorizing dissemination of intelligen
e
in current files area indefinitely.
materials to USIB and Non-USIB Agencies, non-
government organizations, and individuals, and
foreign governments.
FORM NO. ~39a USE PREVI,elpproved For PG~O b%2ffiROL1~e `i P
I JAN 56 1 9 EDITIONS.
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17.
PUBLICATIONS DISSEMINATION FILES (Continued)
b. (Incorporated into Item 17c)
c. Dissemination Logs of materials released
to Foreign Governments and Agency Representatives
in the Field
Consists of lists of classified material re-
Permanent. Disposal not authorized. Cut off
leased to foreign recipients, and Agency Repre-
at end of each calendar year; retain in
sentatives in the field by report number, title,
current files area for ten years and transfer
recipient, date, and copy number.
to the Records Center.
d. Dissemination Card Files
Consists of 3X5 cards maintained for refer-
Temporary. Destroy when no longer needed for
ence purposes indicating recipients of OER classi-
reference purposes.
fied, and unclassified documents. Information re-
corded indicates current address, clearance status
and material transmitted.
18.
INTELLIGENCE PUBLICATION FILE
These are the record set, and extra copies of
OER intelligence publications maintained for refer
ence, and supplemental distribution. File also co
-
tains memoranda, and dissemination records for
those publications disseminated and controlled.
a. Copies of Economic Intelligence Publications
Permanent. Disposal not authorized. Cut off
Economic Intelligence Committee Publications, and
at end of each calendar year; retain in current
Monthly List of Support Papers and Briefings and
files area for two years and transfer to the
Summary of Published Reports.
Records Center.
FORM NO. i39a USE ,,Approved For Release 2001/07/12: CIA-RDP7 #VtOO0100220001-9
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - ONTINU'ATION SHEET
 ITEM NO.
pprow$ E or easeT26A1/07/12 : CIA-RDP78
0100220001-9 DISPOSITION INSTRUCTIONS PqgL- 17
18.
INTELLIGENCE PUBLICATION FILE (Continued)
b. Extra copies of items 18.a., - these are the
Temporary. To be transferred to the Records
extra copies of OER reports maintained for ref-
Center and destroyed in accordance with dispo-
erence and supplemental distribution.
sition instructions in OER's Supplemental
Distribution Schedule.
c. Copies of Classified or Unclassified Reports
without series designations and/or copy numbers.
1. Economic Intelligence Publications
Temporary. Destroy six years after date of
Economic Intelligence Committee
publication. Cut off at end of each calendar
Publications
year; retain in current files area for two
years and transfer to the Records Center.
d. Official Record Copies of items 18.a. and
Permanent. Disposal not authorized. One copy
18.c.
of each published report to be sent to the
Agency Records Center for Agency Archives.
19.
NIS COORDINATOR FILE
Consists of NIS manuscripts, and published NIS
Temporary. To be screened annually. Destroy
prepared in OER, and regulations and correspondent
when obsolete, or no longer needed for
concerned with NIS production.
reference purposes.
20.
NATIONAL INTELLIGENCE SURVEY FILES
These files consist of instructional, and ref-
erence material used in editing and preparing OER
contributions to NIS, OER unit contributions re-
ceived for editing, and final OER printed contribu-
tions. File also contains finished NIS portions
to which OER has contributed. Filed by geographic
location.
a. Reference Material File which includes con-
Temporary. Destroy when obsolete, superseded,
tributions to NIS.
or no longer needed for reference purposes.
F
FIORMJANNO 139a USETPREvApproved For F ~Ie S2G ALQ7112SC~IftyP?MNTWA000o100220001-9
(41)
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- DISPOSITION INSTRUCTIONS Page 18
21.
EDITORIAL FILES
Documents reflecting the processing of manu-
Temporary. Destroy after one year. Cut off
scripts submitted for editorial review. File con-
at end of each calendar year. Obsolete mate-
tains manuscripts currently being edited, editoria
rial to be destroyed at headquarters. Material
work sheets, control cards, and other documents, re
needed for future use to be retained at head-
garding status of publications. File also contain
quarters.
editing standards, procedures, and handbooks used
by individual editors as working aids.
22.
PROJECT STATUS FILES
a. Staff Project Log
Log maintained on all projects sent for revie
w
Temporary. Destroy after three years. Cut off
showing project number, date received, notes with
at end of each calendar year; retain in current
analyst, and date returned. Used to show status an
files area for three years and destroy.
disposition. Filed numerically.
b. Research Projects File
Edited and unedited drafts of OER publication
Temporary. Destroy after records have been
and contributions made to publications of other
held at the Records Center for three years.
Agency components. File also contains project
Cut off at end of June and December of each
initiation memoranda, contributions of other
calendar year; retain in current files area
offices, and related correspondence. No published
for six months after publication and transfer
copies are maintained in this file series. Used
to the Records Center for a period of three
for reference purposes. Filed numerically by
years and destroy.
project number.
F
56 139a EDITIONs.Approved For g288d70%125 k6fp
fO JANNO
Gug
A000100220001-9
UATION SHEET
 FILES IDENTIFICATION 0 M
rfl
EUREI
Consists of monthly progress reports received
by Divisions from Branches.
tributions prepared in support of other offices of
the Agency and for non-CIA recipients. These are
either in typescript, or printed form. This is th
official record set in OER. Filed numerically.
d. (Discontinued)
e. Monthly Reports on Status of Projects
PROJECT STATUS FILES (Continued)
c. Project Support File
Economic intelligence publications or con-
Files developed by OER personnel as research
aids, and for reference purposes. Records pertain
to various categories of subjects. Files consist
of 3X5, 4X6, 5X8, 8X102, and IBM cards. Categorie
are subject, organization, installation, subscrip-
tion, source, security clearance, control, materia
on loan, intellof ax cards, editing control cards,
time record, organizational, restricted data
clearance, personnel card, trader card, equipment
record, name card, project status cards, and
others.
Page 19
Permanent. Disposal not authorized. Cut off
at end of each calendar year; retain in current
files area for two years and transfer to Rec-
ords Center.
Temporary. Destroy after two years. Cut off
at end of each calendar year; retain in cur-
rent files area for two years and destroy.
Temporary. Destroy when no longer needed ex-
cept that material determined to have future
value may be retired to Records Center for two
years and destroy.
0001-9
FORM NO. i39 a USE PREVIOUS (41)
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
Pprod/A_ Q6@ -
00
0100220001-9 DISPOSITION INSTRUCTIONS pa2p 90
23.
CARD FILES (Continued)
b. Project Production Record
Daily account of all projects while in pro-
Temporary. Destroy when no longer needed for
cess in St/P. Records when the job is completed
reference purposes.
by Printing Services Division.
24.
REQUIREMENTS FILES
Individual folders maintained for each re-
Temporary. Screen semi-annually and destroy
quirement that is written, along with all of the
when action on requirement is completed.
material relating to the requirement. Filed in
numerical order.
25.
DIVISION AND BRANCH PRODUCTION FILES
These files accumulate in the processing and
Temporary. Destroy when obsolete, or no longe
coordination of Division and Branch contributions
needed for reference purposes except material
to finished intelligence publications such as NIE,
needed for future use to be transferred to the
SNIE,and NIS. Files consist of production direc-
Records Center for two years and then destroy-
tives, project initiation sheets, project status
ed.
cards, correspondence, status reports, and copies
of Division and Branch contributions. Files also
contain copies of finished publications. Main-
tained for reference purposes.
26.
REFERENCE PUBLICATIONS FILE
These files consist of classified, and unclas-
Temporary. Destroy when obsolete, superseded,
sified publications received from various sources
or no longer needed for reference purposes, ex
and used for reference purposes.
cept that material determined to have future
value may be sent to the Records Center for tw
years and destroyed.
FO JANN56 139a EDITIONSApproved For F eIg sS2CONTROl25C$ J
 ITEM NO.
A rox&Nd orEReteFa6L*261/07/12: CIA-RDP7
O
100220001-9 DISPOSITION INSTRUCTIONS Page 21
27.
INDIVIDUAL PERSONAL FILES
Working papers on finished or unfinished pro-
Temporary. To be forwarded to the Records
jects, reports, and/or personal files of OER per-
Center for a period of three years. Records
sonnel on detailed duty from Headquarters to other
to be returned to Headquarters at the end of
Agency components, or on TDY or PCS.
three years if not recalled before the end of
the three year period.
28.
CENTRAL COMMITTEE FILES
These are CIA files for minutes of meetings,
Temporary. Destroy after ten years. Cut off
agenda, reports, and other documents of the coor-
at the end of each calendar year; retain in
dinating committee in Paris, and of the committees
current files area for three years and then
and working groups of the EDAC-ACEP structures.
transfer to the Records Center for an addition-
These are files maintained for the CIA
al seven year period and destroy.
member who serves on the committees of both the
Department of State and the Department of Commerce
The secretariats for these committees are
located in the respective departments where the
official government files are maintained.
FOJANN56 139a EUDSEI'PIR For
JAN umm2e9j/7dL2S61~ - c bQ.QPa900PP1-9
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
SECRET
RECORDS MANAGEMENT PROGRAM
SUPPLEMENTAL DISTRIBUTION
RECORDS CONTROL SCHEDULE
FOR THE
OFFI CE OF ECONOMIC RESEARCH
VII Ic wri-rwrly-vI,)
rO NO.
I JUL O 55 v7 . 7?8 .F^^^^(^j fRR FT
(117
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100220001-9
 SCHEDULE
CH EDULE NO.
T RECORDS CONTROL SCHEDULE
22-68 25X1A
ON RR E
OFFICE. DIVISION, BRANCH
SIGNATURE c
++Q++{11~
OFFICE OF ECONOMIC RESEARCH
TITLE DATE
OER
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
Finished Economic Intelligence Reports
including Economic Intelligence Committee
Reporting
a. CIA/RR ER (1963-1966)
1. For a period of one year, do not destroy
CIA/RR ER SC (1963-1966)
any copies which are received by the
CIA/RR IR (1967)
Records Center from PSD for supplementary
ER IR (Beginning 1968)
distribution.
CIA/RR EM (1963-1966)
CIA/RR EM SC (1963-1966)
2, Destroy all but fifteen (15) copies one
CIA/RR IM (1967)
year after publication unless otherwise
ER IM (Beginning 1968)
notified by OER.
CIA/RR H (1966-1967)
ER H (Beginning 1968)
3. Destroy all but ten (10) copies two years
ER H 68-1
after date of publication.
CIA/RR A. ERA (1963-1967)
CIA/RR A. ERA SC (1963-1966)
4. Destroy all but five (5) copies four years
EIC-R
after publication.
EIC-S
EIC-SR
5. Destroy all copies six years after publi-
EIC-WP
cation.
EIC-WGR
b. (Old Schedule)
Apply the above disposition instructions.
b. CIA/RR EP (1963-1966)
Retain five (5) copies. Destroy copies
CIA/RR EP SC (1963-1966)
six years after date of publication.
CIA/RR SP (1967)
ER SP (Beginning 1968)
CIA/RR CB (1963-1966)
CIA/RR CB SC (1963-1966)
c. Reproduction Masters
Discontinued - A new process is now
used to produce additional copies
when necessary. Destroy all now at
the A&RC. 'GROUP I
Eaciu
FORM NO. ~3g USE PIEVIOVSrOVe or Release (;IA-H-SLJ -
I JAN 56 J EDITIONS. Off