STAFFING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07181R000200030010-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: August 29, 2000
• Sequence Number: 10
• Content Type: CHART

Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
TAB
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
 Approved. For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
STAFFING SYSTEM
SKILLS INVENTORY SYSTEM MANPOWER CONTROL SYSTEM
1.
organization Code Table- identifying the clear text
and abbreviated clear text descriptions
with each. organization code;
associated
2.
Component Office Ceiling table;
3.
Directorate. Average Grade Ceiling table;
4.
Office Average Grade Ceiling table;
5.
Directorate Supergrade Ceiling table;
6.
Upper-level Office Ceiling table;
7.
Directorate Ceiling table;
B.
Scientific Pay Schedule Agency Ceiling table;
Career . Service. table identifying associated offices
and components
10 Occupational. Series Code Table
A.. Includes Civilian Codes
B. New Milit.ary.Codes
Approved For Release.2001/08/07 : CIA-RDP78-07181R000200030010-3
 Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
 Approved For.. Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
STAFFING SYSTEM
DELETED' DATA ITEMS
Work within the Analysis Phase of the Staffing System
has resulted in the determination that several of the data
items currently retained in. the T/O Master should be eliminated.
The following, is a listing; of these data items and the reasons
for their deletion.
1) MANS CODE: ,With the exception of the
sub=category portion, this code is no longer used
and se.rves'no valid purpose. A memorandum from OPPB
.has been received approving the.deletion of this data
item.
2) TITLE CODE. This code is currently used to
identify the associated organizational level of a
'Header Record'. The proposed Staffing System will
have as a part of its Master File an organization
code which will allow for the identifying of
organizational levels downto the subunit level.
Since the organization code will. identify the associated
level of an organizational.unit, the TITLE CODE is no,
longer necessary.
 Approved For Release 2001/08/07 : CIA-RDP78-07181R000200030010-3
25X1A
.practice. A memorandum from the Office of Personnel
has been received approving the discontinuance of
designating'positions as 'SG' or '00'.
5) POSTOTAL. This field is currently used to
store manual totals that are maintained by the coding
clerk. These totals indicate the total planned
incumbency for various types of positions within. an
office and are printed on various Staffing reports
for use .by the : components The proposed Staffing
System will automatically maintain these totals without
"
the inputting of the'. to
t'als from the coding clerk.
For Release 2001'108/07: CIA-RDP78-07181 k000200030010-3
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 Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
12 October 1970
Type'of record - Organization or Position
Indicates. sequence Staffing file is organized.and
identifies organizational component
SUBCTGY identifies whether the position is professional,
TYPECHNG Type of change that last occurred with the record
or Foreign
HQS Identified whether a position is Departmental,
Field 25X.1A
DATEACT.. Date of last actions to the record
technical, clerical, etc.
OCCUPCOD Occupational series code of the position
POSCHED .'Schedule of the position (i.e., GS, GSS, WB, EP, etc.)
POSTITLE.. Title of the position
POSGRADE Grade of the position
PLANINC .Planned incumbency of the position
POSNO Position/slot number
POSSD
Career Service Designation of the position
A code that permits a standard footnote to print
on the Position Control Register following the
position and/or organizational unit. (i.e.,
incumbency allocation, 80% Journeyman rate, etc.)
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
 Approved For. Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3
12 October 1970
STAFFING SYSTEM
New Data items and Tables
Data Item
POSFLEX.
POSSEQNO
ACTCNTL
CEILCNT
POSCAT
SUFFIX.
POSSUPVR.
POSIND
ORGIND
Example
Indicates whether positions are fixed or flexible
Indicates the sequence the position is to be listed in on
the Position Control Register within a component
Indicates the type action to be taken within the Staffing Sys.
Indicates whether the position counts against.a ceiling or not
Indi.cates.whether a position is Staff, Military, or Project
Permits a. title or geographical abbreviations to be printed
with a,position on the Position Control Register
(i.e., Chief, 'D-CH,-
Indicates the supervisory level of a position.
Indicates whether .a position is active or inactive.
Indicates whether an organization is active or inactive.
TABLES
Organizational Code Table
Directorate'Supergrade..Ceilings
Scientific Pay Schedule Agency Ceiling
Upper-Level office Ceilings
Component' Office Ceilings
Office Average Grades
Directorate Average Grades
Directorate Ceilings
Occupational Series Codes
Civilian Occupational Codes
Military Occupational Codes
Approved For Release 2001/08/07 : CIA-RDP78-07181R000200030010-3
 Approved For Release.2001/08/07: CIA-RDP78-07181 R000200030010-3
ORGANIZATION CODE
25X1 A.
BACKGROUND
The Agency currently identifies the organization hierarchial
structure to seven (7) different levels. These are commonly
referred to.'as Directorate, Office, Division Branch, Section, Unit
and Sub--Units levels,
being on the second or Office level.
The second: and third levels, office and division respectively,
are currently coded and used for report control and identifying
employees with.organizational elements..
NEW ORGANIZATION CODE
The following thirteen (13) character organization codes are proposed
for the.. Human. Resources System.
COMMON NUMBER OF NUMERIC MAXIMUM GROWTH/
NAME
Directorate
1
80%
Office
2
395%
Division
2
267%
Branch
2
191/
Section
2
60%
Unit
2
1137%
Sub-Unit
2
1137%
A. Standard.hierarch'ical organizational levels would be identified
with a numeric code.
B. Each level would have.an implied number of indentation spaces
.for the, purpose of printing organizational reports.
?C. Ea.ch code would.have the following data items associated
with it.
(1) Clear Text
(2)''.Abbreviated Clear Text
NOTE:
A possibility exists that a 'GROUPING' and 'INTERMEDIATE'
code will also be incorporated.
proved For Release 2001/08/07 CIA-RDP78-07181 R000200030010-3
 Approved For Release. 2001/08/07 : CIA-RDP78-07181 R000200030010-3
01
01
01
01,
01
01
01
`01.
O1
ORGANIZATION CODE
(EXAMPLE)
Deputy Director for Science &
Technology
Office of Computer Services
Management Support Division
Manpower & Personnel Branch
Programming section
Training Unit
External Training Sub-Unit
ApprovedF&?R to se 2001/08/07 ?-cIA-RDP7g-0 $ 2OJi030010-3.?.,,
DDS&T
OCS
MSD
 . Approved For Release 2001/08/07 CIA-RDP78-07181 R000200030010-3
A. POSITION RECORDS
Position/
Active/ Slot Date of ORG Date of ORG ALL OR SELECTED
.Inactive Number. Action Code Action Code RELATED DATA ITEMS
ORGANIZATIQNAL CODE RECORDS
ACTIVE/. 'ORG DATE OF
INACTIVE CODE ACTION TEXT ABBREVIATED TEXT
Microfilm copies, Of all Position-Control Registers which contain.
both Staffing and personnel assigned to staff positions will be
retained.
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030010-3