CAREER SERVICE PANEL Minutes of the Meeting 1 November 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000100010003-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 11, 2016
• Document Release Date: January 22, 1998
• Sequence Number: 3
• Publication Date: November 1, 1971
• Content Type: MIN

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CAREER SERVICE PANEL
Minutes of the Meeting
1 November 1971
25X1A9a
25X1A9a
25X1A9a
Absentees:
25X1A9a~
Recording Secretary
1. The meeting was called to order at 0908 hours by the Chairman.
25X1A9a2?
informed the Panel of the following:
a. The next CSP meeting was scheduled for 6 December 1971
at 0900 hours.
b. The competitive evaluation of GS-9s - GS-lls was
scheduled for the December CSP meeting.
3. There were no additions to the agenda for 1 November 1971.
4. The minutes for 4 October 1971 were approved by the CSP members
who were present.
25X1A9a 5. reported on the following:
25X1A9a There were no additions, promotions, resignations or retirements
25X1Agqmto report. did inform the CSP that was
"ts'eing brought on board for AP/ORD on 15 November 1971 as a Contract Type A
employee.
25X1A9a
TDY ASSIGNMENTS:
, GS-15, Phys Scien-Res., Development Complement/ORD to
CRS on 12 October 1971 for a three months assignment.
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TDY ASSIGNMENTS: (Cont'd)
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from OCS to Analysis/ORD on 18 October 1971 for a one
25X1A9a year TDY assignment. This is an exchange which involves
GS-14, who went to OCS for one year on 27 September 1971.
SPECIAL ITEMS:
25X 1 A9aApp ointment of Phys Scien-Res., GS-14, Optics/ORI) to
the Fine Arts Commission - Agency per memorandum request from Colonel White.
TRAINING:
Nominees for DD/S&T Career Development Course #6 starting 3 January 1972 were
made as follows:
25X1A9a , Optics/ORD - Principal
BSD/ORD - Alternate
25X1A
Administrative Officer, GS-13 has gone into training and
is now attending Intelligence and World Affairs.
NOTES FOR NEXT MEETING - 6 December 1971:
Statement of Intent to Promote any GS-9s - GS-lls should be made in
December for promotion recommendation to be taken up in January.
Any promotion recommendations for GS-13s should be taken up in December.
CO-OP Student Program:
25X1A9a explained to the CSP members that the CO-OP Program is
a contract type arrangement for a period of five years. ORD can bring
two people on board for one slot. Generally, a student comes on board for
six months, followed by another student for the next six months. At
present, ORD has only one contract slot to cover such a program and any
25X1A9a other Type A needs but stated he would investigate DD/S&T
ceiling availability.
OVERSEAS SLOTS FOR "R" CAREERISTS:
25X1A9a told the CSP members that qualified ORD employees may
be interested in an overseas assignment. He mentioned that he thought
these openings were formally circulated but stated he had not seen any come
through ORD. He stated he would try to find out more about this from
25X1A9a C/AS/DD/S&T and make a report to
added that DD/S&T has very few slots. When an opening becomes available,
the Senior Board usually makes the decision with discussions with the
Office Chiefs. He felt that it might be worthwhile to talk to
and tell him that ORD would like to be considered at the time overseas
positions become available.
25X1A9a
25X1A9a
CONTRACT TYPE A EMPLOYEE:
25X1A9a asked to explain the status of a Contract
25X1A9a Type A employee. advised that this type of employee receives,
?5X1A9a generally, the same benefits as a staff employee and they do have staff access.
However, this employee is on a limited contract basis and can be terminated in
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30 days with notice from either party so this type of employee does not
have the protection of a staff employee. A Contract Type A slot will
25X1A9a accommodate any GS grade. further stated that about a
year ago a ceiling had been put on Contract Type A employees identical
to the ceiling placed on staff employees. At the time of notification,
it was stated that present component ceilings would be equal to the number
of Contract Type A employees actually on board at that time. ORD had two
Contract Type A employees which thereby established two as the ORD ceiling.
DD/S&T has promised that ORD can get more slots on a need basis.
CONTRACT TYPE B EMPLOYEE:
This type of employee does not have staff employee status and must
be escorted in an Agency building. This employee may or may not perform
a 40 hour job function.
RESERVE EMPLOYEE:
This type of appointment is used to meet requirements for personnel
which are believed to be of less than five years duration or to employ
specialists or other individuals possessing special qualifications which
are urgently needed by the Agency. Although they serve in a noncareer
status they do have staff access and benefits. They serve for a period
of more than one year but not to exceed five years. Appointments can be
terminated at the end of the prescribed period or upon the expiration of
the need for the employees' services, whichever is earlier. These
appointments may be renewed for additional periods of five years or less
upon recommendation of Deputy Director or Head of the Career Service
concerned. Reserve Employees who demonstrate potential for an interest
in a career in CIA may be selected as Career Employees, if eligible,
upon proper recommendation.
25X1A9a 6. - then reported on the activities of his committee
for Career Development and discussed Guidelines for Preparation of Career
Development Plan. He stated he felt the plan (a draft was circulated
to the CSP members at the meeting) should be more feasible, less
definitive so that the employee in consultation with the Division Chief
can carry out a discussion to surface what the employee's hopes are
25X1A9afor his career. elt that if the program was too well structured
there would be too little communication between Division Chief and
employee. The initiative must be that of the employee, not that of the
Division Chief. He stated that this was his view which was also
shared by one other member of the Panel. The Division Chief should
serve as an implementer and counselor. said that his committee 25X1A9a
had tried to lay out the broad guidelines and the means in which these
guidelines may be fulfilled such as what is available to the employee.
He stated that his committee was not going to tell the employee how he
should plan his career or what should go into his career plan. The
two things specified by the committee are training and career goals.
He felt ORD cannot specify what the goals will be. He felt his committee
could not say here is the criteria of successes. He felt that if ORD
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6. (Cont'd)
set the goals too high no one will achieve; if ORD sets the goals too low, employees will just go that far. also stated that in the 25X1A9a
guidelines, his committee did not bring out suggestion 25X1A9a
of a two--track system. The committee felt that they didn't want to
confine ORD to two systems --ORD might find it wants a three-track
system, etc.
Discussion followed on grade criteria versus goal requirements.
25X1A9a brought the discussion to an end by requesting that each
CSP member put his comments in writing and send them to the Recording
Secretary by 15 November 1971. He requested the Recording Secretary
to distribute to all members on an "EYES ONLY" basis and then send
25X1 A9aoriginal copy to - The Chairman requested to collate 25X1A9a
25X1A9a these comments and include in the preparation of a second draft on
Career Development. also stated that he didn't care how
long it took the Panel to come up with a Career Development Plan as
long as it was completed at some time. He felt the CSP members should.
give D/ORD their views on how Career Development can best be defined;
25X1A9a the second paper prepared by committee should show how
ORD can evaluate its personnel.
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7. On 3 May 1971 the CSP recommended that the promotion
recommendation for from GS-13, step 4 to
GS-l4, step 1 be reconsidered in six months, or sooner, depending on a
report from C/SPG/ORD. At this meeting moved that the
CSP act on this recommendation. seconded the motion. Four
members voted in favor of the motion; three members were not in favor
of the action. Motion carried.
opposed the motion because he didn't consider
GS-14 material from any point of view.
felt that he didn't have that much opportunity
25X1A9a
to judge ca abilities. But more important, although it
25X1A9a might be unfair to felt he could not vote for
25X1A9a promotion of in the face of a very uncertain future into a
non-job of very uncertain increased responsibilities. In fact, ORD
may be doing him a disservice if he tries to relocate at the higher
grade.
25X1A9a
25X1 A9a .
felt that- hasn't shown evidence of technical
capabilities or performance that would be the equivalent of a GS-14.
25X1A9a 8. moved that be recommended for 25X1A9a
25X1A9a promotion from GS-12 to GS-13. - seconded the motion. Vote
25X1A9awas unanimous of those members present.
25X1A9a 9. moved that be recommended for
25X1A9a promotion from GS-12 to GS-13. - seconded the motion. Vote was
unanimous of those members present.
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10. There were no nominees 'or the-A xecutive Development Program
sponsored by Temple University (Winter and Summer Program 1972) from
25X1A9a ORD. was instructed to inform DD/S&T of this decision.
11. Discussion followed on the CIA/NSA Career Development Exchange
Program as stated in DD/S&T-3002-71, dated 12 October 1971 from 25X1A9a
25X1A9a C/AS/DD/S&T. stated three or four
?5X1A9a people in Analysis would be interested. stated that 25X1A9a
25X1 A9a Deputy Chief/P-C/ORD might have some thoughts on this 25X1 A9a
and that he would request I to talk to ;~~~55 qqgg
25X1A9a requested that call and15XX11A9a
tell him that ORD is interested in this program if the specific kinds of
exchanges, length of time, and technical areas are more firmly established.
He further stated that ORD would be disinclined to make the exchange
without knowin what would be involved. He further instructed 25X1A9a
25X1A9ato ask if he would be favorably inclined to come to the
6 December 1971 CSP meeting and give the Panel a short resume of
what is entailed in this program. He asked to tell him that 25X1A9a
5X1A9a this item would be placed first on the 6 December 1971 Agenda.
also suggested that fight give the CSP/ORD some 25X1A9a
information about DD/S&T career development concepts.
25X1A9a The possibility of rotation of ORD employees to TSD was
discussed. informed the Panel that ORD has discussed temporary
25X1A9aassignments to TSD. TSD is in favor of it, but they want to hand select
the people. stated there is also a cover problem since our
people are overt. TSD also wants it mapped out as to where their
people could work. These discussions with TSD, stated
are on a person-to-person basis rather than a formal discussion.
stated he would have further discussion on this with TSD.
25X1A9a 12. discussed the list of ORD employees who have
transferred to other components of the Agency. The Panel discussed how
25X1A9a much of these transfers were the work of the Panel, supervisor or the
individual. pointed out that the administrative mechanism
as to how people are rotated is not the responsibility of the Panel..
He stated that the Panel should not try to manage the exchange of
individuals. The Panel can only present a policy of exchange for
Mr. Chapman. It was stated that only a small part of the Agency is
technically oriented and rotation would be a problem. The possibility
of 100 job openings in OSP was discussed. stated that there
had been a recent briefing on this program. He told the Panel that the
program was very much "on the fence" against a competitive program.
He stated as far as he knew there was no set hard program.
25X1A9a
25X1A9a
25X1A9a
13. informed the Panel that was going to 25X1A9a
25X1A9Etake place as Executive Secretary, CSP/ORD.
He stated that had gone into extensive training according
25X1A9a to the Panel's recommendation.
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14. requested that a criteria be established to
have some instructional courses for the ORD working people on preparing
requests for bids. It was felt that this discussion would be more appropriate
for discussion at the Staff Meeting.
15. Meeting adjourned at 1215 hours.
25X1A9a
25X1 A9PPROVED
E
Chairman
CSP/ORD
Executive Secretary
CSP/ORD
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