ELIMINATION OF INEFFICIENCY WASTE AND ABUSE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R001001290070-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 21, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 70
• Publication Date: May 31, 1983
• Content Type: MEMO

Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290070-0
DDA 83-0451/4
21 MAY 1983
MEMORANDUM FOR: Director of Central Intelligence
VIA: Deputy Director of Central Intelligence
Executive Director
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Elimination of Inefficiency, Waste, and Abuse
REFERENCE: Memo to DDA from DCI, dtd 19 May 83, same Subject
1. I agree with your thoughts that there are many other areas where we
can exert our efforts to eliminate inefficiencies, waste, and abuse. We will
continue our efforts in these areas and furnish you with periodic reports.
2. With regard to the controls on expenditures for printing, film, and
'publications products whi-ch you mentioned in reference, we insist that all
printing/photographic requirements levied on the Printing and Photography
Division (P&PD), Office of Logistics, be submitted via formal requisitions.
These requisitions must bear the signatures of specific individuals, designated
in writing, who are authorized to requisition printing and reproduction
services. Each requisition is reviewed by P&PD as to its validity and as to
the most cost effective method of processing the requirement. If P&PD questions
the validity of the requirement, it is brought to the attention of. senior
management in the concerned component for resolution. In the areas of
photographic/visual aid services, if the requirement is questioned by P&PD
specific approval is required by an Area Division Chief or an Office Director.
In addition to these controls for routine services, we perform a number of
printing and photographic tasks which require approval of specific Agency
officials, i.e., all unique requests for stationery for administrative use
require the approval of my Executive Officer, requests involving micrographic
equipment and services require the specific approval of the Agency Micrographic
Officer, etc.
3. You should be aware that the consolidation of our printing and
photographic operation has only been in existence since 1975. Prior to that
time, the Agency had three separate printing operations. Since the
consolidation, P&PD has decreased by 37 positions while production has steadily
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increased both in volume and complexity. You should also be aware that we have
recently assigned responsibility to P&PD to conduct the Agency Television
Equipment Management Program which will serve to eliminate duplication of effort
in this area, make more effective use of our existing equipment, and streamline
maintenance contracts.
4. The centralization of travel approvals, mentioned in reference, is
very difficult to adapt to this Agency. The need for compartmentation and the
"need-to-know" principle dictate against centralization in this area. Further,
each of the four Directorates has its own unique requirements and missions
closely relating to travel which make it difficult to administer travel on a
centralized basis. We, nevertheless, are all guided by the same regulatory
issuances which limit the number of Agency officials who may authorize travel
and which are rather stringent in the performance of travel regarding scheduling,
routing, allowable fares, etc. In addition, there are two Agency components
which provide centralized travel services, i.e., the Central Processing Branch
assists employees with their travel arrangements, and the Central Travel Branch
processes their travel accountings.
5. Please advise if I can provide you with any additional information on
the above topics.
Distribution:
0 - DCI
1 - DDCI
1 - EXDIR
1 - ER
1 - OF
1 - D/OL
1 - C/P&PD/OL
1 - DDA Subject
1 - DDA Chrono
1 - HEF Chrono
1 - EO Chrono
EO/DD~ Iba(25May83)
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OPTIONAL FORM 41 (Rev. 7-76)
Prescribed by GSA
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Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290070-0