CAREER LADDERS FOR SENIOR SECRETARIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000500100001-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 26
• Document Creation Date: December 14, 2016
• Document Release Date: April 28, 2003
• Sequence Number: 1
• Publication Date: March 1, 1981
• Content Type: REPORT

Approved For Release 2003/05/27 : CIA-RDP84B00890R000500100001-3
CONFIDENTIAL
March 1981
Directorate for Administration
Career Ladders
for Senior Secretaries
CONFIDENTIAL
 Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
Office of
Communications
 No - - M " - - 00 M " (do - - - A - - - ws
roved For Release'2 i t) 1j K890 _, 00050010000 -3
Telecommunications
Specialist
(Technical)
GS -09
Operates communications equipment, pro-
cesses messages; assignment worldwide.
Electronics
GS -09
Installs, repairs, maintains communications
Technician
(Technical)
equipment; assignment worldwide.
Utility
Equipment
Specialist
(Technical)
Typing, Morse Code (can be
attained through internal
training and/or self-taught
training packages).
Intensive internal training provided. (6
months)
A.S. in Electronic Technol- Intensive internal training provided. (6 -
ogy. Entry exam to test basic 12 months)
electronic knowledge.
Installs, repairs, maintains power generators, Experience and/or training in Internal and external training. (6
diesel engines, heating, ventilation and air power, air conditioning, op-. months)
conditioning systems. TDY and PCS travel crating engineering, etc.
required.
Automation GS -11 Computer programmer; develops software to Programming aptitude test I-xtcrnal and internal computer training
Specialist accomplish communications functions. TDY required. A background that and OJT period. (6-12 months)
(Technical) and (limited) PCS travel; most positions lo- includes computer/terminal
cated in Headquarters area. operation or computer science
courses would be helpful, but
not required.
'Journeyman
grades shown.
Grade reviews
currently under way.
CONFIDENTIAL
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Computer
Technician
(Technical)
GS-07 /09
This is a data base management master termi-
nal operator position in the GIMS data man-
agement center. Employee uses G I MS data
base management operational procedures to
provide current processing of GIMS applica-
tions for Agency and Community users. Inter-
acts with data bases through it CRT terminal,
setting up routine and ad hoc reports, backing
up data bases, and restoring data bases in
cases of failure. Must operate well under the
pressure of tight deadlines and crisis situa-
tions, analyzing, diagnosing, and solving tech-
nical and procedural problems. Position leads
to GS-09 journeyman position and possibly
selection to GS-t I supervisory position.
Prefer someone with AA de-
gree with some ADP training
or experience, especially in
the operation of a CRT termi-
nal, preferably with a G I MS
data base. Willingness to learn
and use complex technical
procedures and to recognize
and diagnose ADP systems
failures. Willingness to work
in it team environment on
rotating shift in a data center
open 24 hours a day, 7 days a
week, 365 days it year. Must
be able to communicate well
with customers and other A DP
technical personnel.
The equivalent of the TEC course for
DIMS data base specialists plus OFT, ill
the operation o computer peripheral
equipment. This training is sup-
plemented by OJT, self-study video
courses, and formal classroom training
in ODP and at vendor sites. ADP college
courses for furthr development arc
encouraged and sponsored when fca-
siblc. Continual training in ADP tech-
nology is a requirement.
Computer
Programmer
Trainee
GS-08/09 Basic entry level position for programmers in
ODP. Completes specialized training in ap-
plications programming languages like PL/I
and FORTRAN, as well as operating systems
software and procedures. Writes programs us-
ing specifications developed by senior pro-
grammers and tests documents using ODP
standards. (This position leads to GS-l 2 jour-
neyman level programming positions.)
BA or BS degree in computer
science, with it strong ap-
titude for programming as in-
dicated by the Brandon-
Wolfe computer aptitude test.
CONFIDENTIAL
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Continuous update in ADP technical and
annlvtia ! skills through a variety of
training provided by ODP, computer
vendors, and private training or-
~Tanl7atlons.
 liovcVftr R e 2U/05/2T"'elA-* 84B1Tda90R 001 1-3'-s
 Approved For Release 2003/05/27: CIA-RDP
CONFIDENTIAL
Finance Asst
(Technical)
Finance Asst
(Technical)
Brief 11
Position
1? t
Prepares travel orders and requests for ad-
vances; maintains liaison with Defense Con-
tract Audit Agency (DCAA)
I Iprepares requests for supplies, ur-
niture, equipment and maintenance; main-
tains travel itinerary files and assists in prep-
aration of travel claims; supervises 2 typists;
maintains Division petty cash fund; main-
tains logs of contracts and audit schedules;
queries Contracts Information System
(CON I F) for audit data required by auditors
prior to trips; inputs data to CON IF.
GS-09 Asst. to Chairman and Secretary for Over-
payment Review Board and Board of Review
for Shortages and Losses; Secretary to
DD/Compliance. Drafts and prepares in fi-
nal form all correspondence emanating from
the two boards; reviews all documentation
submitted on cases, assesses circumstances
and documents all crucial facts in narrative
form for board meeting; schedules meetings
and prepares agenda; serves as recorder at
meetings preparing final minutes; prepares
appropriate memoranda to executive board
decisions.
High School Graduate with
strong interest in accounting
field.
CON I F training.
Good secretarialills.
High School Graduate with Good secretarial skills.
strong interest in accounting Good writing ability.
field.
CONFIDENTIAL
Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
CONFIDENTIAL
Finance Asst
(Technical)
25X1
Maintains log of incoming contracts: posts
new contracts to current audit schedule; ex-
cerpts financial aspects of all incoming con-
tracts and establishes contract audit files for
use by field auditors; maintains log of con-
tracts being closed and deletes these from
current audit schedule; maintains log of au-
dit reports issued; posts audit reports issued
to current audit schedule; queries CONI F 111
for audit data required by auditors prior to
field trips; inputs data to CON I F Ill; types
audit reports, correspondence, memoranda
etc.; prepares statistical reports on the
loperations.
High School Graduate with
strong interest in accounting
field.
CONFIDENTIAL
CON I F train.
Good secretarl skills.
25X1
Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 M womb CONFIDENTIAL
Benefit Pay
Technician
(Technical)
-GS-08/11 Computes and verifies several different types
of annuities, prepares payroll change notices
for input to the computer system; final audit
of the individual retirement account of each
transfer to or from CIA Retirement &
Disability System (CIARDS); liaison with
Office of Personnel Policy, Planning & Man-
agement (OPPPM) relative to annuity pay-
ments for CIARDS retirees; utilize Delta
Data 5000 with VM and RAMIS program
techniques in CIARDS administration.
High School Graduate with
strong interest in accounting
field.
Voucher Examiner -GS-07/09 Audit and preparation for payment of invoices High School Graduate with ON I I
(Technical) pertaining to industrial or commercial type strong interest in accounting IA I inancial Systems.
contract documents; verify CON I F data ele- field.
ments; maintain control systems; maintain
liaison with Agency components; prepare
correspondence relative to suspended or dis-
allowed claims; analyze general ledger ac-
counts correcting erroneous entries.
CONFIDENTIAL
Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 Approved For Releasl@
OF Professional
Trainee
On-the-job training program in various Office
of Finance components for approximately 6-9
months or entry level position as Voucher
Examiner, Benefit Payment Technician,
Accounting Technician or Payroll Technician
in main OF.
GS-08 On-the-job training program in various Office
of Finance components for approximately 6-9
months or entry level position as Voucher
Examiner, Benefit Payment Technician,
Accounting Technician or Payroll Technician
in main OF.
GS-09 On-the-,job training program in various Office
of Finance components for approximately 6-9
months or entry level position as Voucher
Examiner, Benefit Payment Technician,
Accounting Technician or Payroll Technician
in main OF.
$4B0089OR000500100001-3
BS in business field with
accounting courses or AA in
business field with accounting
courses and work experience
in Class A or Class B account-
ing.
BS in business field with
accounting courses and
minimum of one year Agency
work experience in Class A or
Class B accounting.
MS in business field with
accounting courses or BS in
business with accounting
courses and two or more years
Agency work experience in
Class A or Class B account-
ing.
CONFIDENTIAL
Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 Approved For Release 2003/05/27 : CIA-RDP84B0089OR000500100001-3
 Info Control
Assistant
(Clerical)
Archives
Technician
(Clerical)
ii - ,rim, r - MUM- .wwe a~
Approved For Release,;a0n(OS/ ,7D ~1- DPA4B00890R000500100 'l-3
GS-08/09
Initiates and monitors the search and review The ability to write clearly,
processes conducted by the appropriate CIA quickly, and concisely.
components in response to appeals received
from the public under the provisions of the
FOIA, PA, and E.O. 12065; originates ap-
peal acknowledgement letters to requesters
and, when appropriate, provides guidance as
to the scope of the request, the adequacy of
the record descriptions, and cost factors;
compiles, reviews, and collates the search
review results for CIA and other government
agencies for the Agency's appeal response to
the requesters; resolves questionable review
determinations by conferring with the
reviewing officer of OGC; originates interim
and status correspondence based on collated
search and review results.
Introductory uses such as CIA To-
day and Tomormw, etc.
Knowledge of the tatutes, orders, and
regulations governttg FOIA, the Pri-
4acy Act and Exeetive Order 12065
;end of the CI.A handbook for im-
plementation thereof.
(icneral knowledgef the National Sc-
curitr ;Act of' 1947 and the CIA ;Act of
940 is amended) and familiarity "ith
ppropriate statutes and regulations
"overning classification and disclosure
thorough knowledge of the missions,
functions. organization, and history of
11
the CIA and a working knowledge of the
1~rganii;rtion and record holdings of