MANAGEMENT CONFERENCES - FY 1975

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R005800110004-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 53
• Document Creation Date: December 14, 2016
• Document Release Date: December 10, 2002
• Sequence Number: 4
• Publication Date: May 13, 1974
• Content Type: MF

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DD/M&S 74-1551
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Joint Computer Support
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief, ISAS
Chief, CIA Historical Staff
SUBJECT Management Conferences - FY 1975
REFERENCE : DD/MSS Administrative Instruction No. 73-17
dated 13 July 1973
1. After considering alternative suggestions, I have
decided to schedule quarterly management conferences to review
objectives during FY 1975. The instructions contained in
Reference for submission of pre-conference materials will
continue to apply as they have during FY 1974.
2. While conferences during FY 1975 will focus primarily
on DCI and Deputy Director level objectives and related action
plans, there may be occasions when it would be useful to review
and discuss the status of your Office level objectives. With
that in mind, and as a matter of general information and
interest, you are requested to submit a list of your FY 1975
and FY 1976 Office level objectives by 1 June 1974. Action
plans for Office level objectives need not be submitted unless
or until one or more of them is placed on the agenda for dis-
cussion at a quarterly conference. Office level objectives
should be scheduled for review whenever there is a problem
having inter-Office or inter-Directorate implications which
you think I should know about or be able to assist with
resolving.
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3. Attached are the agreed upon DC.I and Deputy Director
level objectives you are responsible for achieving and re-
porting on during the FY 1975 conferences. Copies of DCI and
DD level objectives for all other Offices of the Directorate
are also attached for your information.
4. The DD/M7S Plans Staff will transmit to and discuss
with your Planning Officers procedural aspects including:
FY 1975 management conference schedule; explanation of the
objectives numbering system; and my preferred action plant
milestone chart format for reporting purposes. ry4
/sJ pia; old it +. 17
HAROLD L. EROI',NMA?IA.N
Deputy Director
for
,Jlanagenent and Services
Atts.
DDM&S/PS:MJR:kp(i May 74)
Distribution:
0 - D/OC w/Atts.
1 - Ea other adse w/Atts.
1,,; DDM&S Subject w/Atts.
l' - DDM S Chrono w/tVtts r
1 - PS w/Atts.
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DD/.%(?,S 74-1551
Office of Communications
FY 1975/76 Objectives
DCI Level
A57901 Develop during FY 1975, for the major services performed
by Office of Communications, systems to provide an
efficient costing methodology applicable to the users
of such services.: (The goal is to make users aware as
to what services cost rather than have them actually
budget for the services.)
A57902 During FY 1975-76 undertake the upgrading and expansion
of the Agency secure voice system, particularly in the
Washington Metro area. This effort will include an
investigation of alternatives, developing cost/benefit
analyses for each, with a recommended course of action
for management consideration. The ultimate goal is to
provide a secure voice instrument on each officer's desk.
A57903 By 30 June 1975 OC will complete the conversion of
approximately 0 (20 terminals installed) of the High
Frequency radio communications network to the 25X1
network.
A67901 By 30 June 1976 approximately l1 (30 terminals installed) 25X1
of the High Frequency communications network will be
converted to the II network.
Deputy Director Level
B57901 By 31 March 1975 develop a contin ency plan for
alternative backup for the system.
B57902 With the aid of PMCD evaluate from a zero base the
continued justification for the contract positions
assigned to Present
the results of the study by 31 March 1975. (Joint
with Office of Personnel)
B57903 Beginning in FY 1974, OC will undertake the automation
of the Headquarters cable dissemination function. For
the current and next two fiscal years, the estimated
cost of attaining this objectives includes FY 1974 -
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B57904 In FY 1975 OC will begin replacement of obsolescent
teletype equipment at field installations with Computer
Assisted Field Terminals (CAFT). Three systems are to
be installed in FY 1975 and six additional system
procured. Estimated cost:
B57905 In FY 1975, OC will study the requirements for and
feasibility of further automating field terminals
beyond the capability of CAFT, and if feasible, pre-
pare an implementation program (AFT).
B57906 Should the Congress so act in FY 1975, develop plans
for conversion to the metric system within six months
after Congress acts on metric legislation.
Action plans for the following objective require OC coordination:
Logistics B57806. By 30 November 1974 present a report of the
first year impacts of the energy crisis on
all Agency facilities, travel, transportation,
etc., domestic and foreign. (OL is action
agent, but with assistance from OC, OP re CPB
and SSA/DDM&S concerning DDO related foreign
impacts.)
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D 74-1551
Office of Finance
FY 1975/76 Objectives
DCI Level
A57701 Develop during FY 1975, for the major services performed
by OF, systems to provide an efficient costing methodol-
ogy applicable to the users of such services. (The goal
is to make users aware of what services cost, not to have
them actually budget for the services.)
A67701 By 30 June 1976 have the priority MAP systems agreed to
between OJCS and OF in operation.
Deputy Director Level
B57701 Complete actuarial evaluation of CIARDS before 30 June 75.
B57702 Make, during FY 1975, a comprehensive performance evalua-
tion of payroll activities including an evaluation of
customer satisfaction with the present services.
B57703 Implement techniques developed in 1974 pilot program
for utilization of contractors' records for determining
the scope of audit for all cost-plus-fixed-fee contracts
(FY 1975).
B57704 Implement payrolling productivity improvement program
as follow-on to work measurement techniques developed
in FY 1974.
B57705 Complete compilation and publication of a "Decision
Digest" comprising significant policy decisions by the
Director of Finance, General Counsel, Comptroller
General, and other management officials which relate
to general financial entitlements of employees (FY 1975)_
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B57707 During FY 1975 identify the areas in which the scope
of CSAD pre-award and post-award contract audit ser-
vices should be modified or expanded to meet the needs
of Agency procurement officials; establish methods of
providing CSAD with periodic feedback on the value of
services provided and suggestions for further improve-
ments.
B57709 Should the Congress so act in FY 1975, develop plans
for conversion, where applicable, to the metric system
within six months after the enactment of such legisla-
tion.
Action plans for the following objective require OF coordination:
0TR A57503. Develop by 30 June 1975 a curriculum of accounting,
budgeting, and financial management courses tailored
to Agency requirements (e.g., a key executives Budget
Management Seminar) with initial offering to be made
in the first quarter of FY 1976.
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DD/MM S 74-1551
Office of Joint Computer Support
FY 1975/76 Objectives
DCI Level
A56501 Develop during FY 1975, for the major services performed
by OJCS, a system to provide an efficient costing method-
ology applicable to the users of such services. (The
goal is to make users aware of what services cost, not
to have them actually budget for the services.)
A56502 During FY 1975 and again in FY 1976 OJCS should plan
for 20% increase in computer processing workload; a
5% increase in OJCS personnel resources; and a 10%
increase in OJCS capital equipment resources. (Same
percentage increases apply to FY 1975/FY 1974 and
FY 11976/FY 1975.)
A56503 In cooperation with the Office of the Comptroller, pub-
lish a Headquarters Regulation setting forth policy,
responsibilities, and procedures concerned with the
approval of Automatic Data Processing .(ADP) proposals
and the procurement of ADP equipment and services by
30 July 1974. (Joint with OL)
A56504 By 31 January 1975 have the planned Data Access Centers
(DAC) (Headquarters, Ames and Key) ready for operation.
A66501 By 30 June 1976, have the priority MAP systems agreed
to between OJCS and M$S Offices operating through the
DAC's.
A66502 Put into full operation by 1 January 1976 a mass'storage
system (ORACLE) for storing at least 200 billion bits
of data on-line.
Deputy Director Level
B56501 Develop a financial plan for capital equipment for the
five year period 1974-1978.
B56502 Develop in-house competence for maintaining and tuning
GIM II system software by February 1975.
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BS6S03 Should the Congress so act in FY 1975, develop plans
for conversion to the metric system within six months
after enactment of the legislation.
Action plans for the following objectives require OJCS coordination:
M&S Offices regarding MAP.
OTR B67503. Redesign the Agency Training Record by December 1975
to: collect relevant course data for a statistical
data base; assist the registration process; and pro-
vide reports as required. (OTR is action agent with
assistance from OJCS.)
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Office of Logistics
FY 1975/76 Objectives
'A57801 Develop during FY 1975, for the major services performed
by OL, systems to provide an efficient costing methodol-
ogy applicable to the users of such services. (The
goal is to make users aware of what services cost, not
have them actually budget for the services.)
A57802 Conduct a thorough study during FY 1975 (e.g.. political,
economic and environmental impacts) on the consolidation
of Agency Metropolitan Washington holdings (except NPIC)
at Langley. Present recommendations by 31 May 1975.
A67801 By 30 June 1976 have the priority MAP systems agreed to
. between OJCS and OL in operation.
Deputy Director Level
B57801 Study and assess raw and/or finished product materiel
shortages within industry to identify actual or potential
shortage areas which have impacted on or may impact on
materiel requirements essential to Agency operations,
and develop plans and alternatives for meeting Agency
materiel needs to alleviate short supply situations
during FY 1975-FY 1978. (Joint with other MES Offices
and other Directorates)
B57802 Continue the analysis of energy resource requirements,
revise and redesign conservation measures as necessary
to assure the Agency is totally committed to the
President's energy reduction program and that essential
operations are not hindered during FY 1975-FY 1978.
(Joint with other M&S Offices and other Directorates)
B57803 During FY 1975 reduce the level of paper consumption
within the Agency by five percent per capita. (Joint
with ISAS. ISAS is action agent.)
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B57805 By 30 November 1974 report on the impact of the energy
crisis on the disposal of classified waste. (Joint
with OS)
B57806 By 30 November 1974 present a report of the first year
impacts on all Agency facilities, travel, transportation,
etc., domestic and foreign, of the energy crisis. (Joint
with OC, OP re CPB input and SSA/DDM%1 S re foreign impacts.)
B57807 Should the Congress so act during FY 1975, develop plans
for conversion to the metric system within six months
after such Congressional legislation.
Action plans for the following objective require OL coordination:
OJCS A56504. In cooperation with the Office of the Comptroller,
publish an HR setting forth policy, respoa~sibilit es,
and procedures concerned with the approval of Auto-
matic Data Processing (ADP) proposals and the pro-
curement of ADP equipment and services by 30 July 74.
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DD/MFS 74-1551
Office of Medical Services
FY 1975/76 Objectives
A57201 Develop during FY 1975, for the major services performed
by OMS, systems to provide an efficient costing methodol-
ogy applicable to the users of such services.(The goal
is to make users aware of what services cost, not to have
them actually budget for the services.)
A67201 By 30 June 1976 have the priority MAP systems agreed to
between OJCS and OMS in operation..
Deputy. Director Level
B57201 Plan during FY 1974 in consultation and coordination with
_ Personnel and Training and other "tother r~c,er.C}'"
the Di--tCtOr.~ of c
elements as appropriate, and be prepared to service four
to six requests during FY 1975, such as the establishment
of an assessment program for the identification of poten-
tial managers; an executive development program for future
managers; surveys of the employee population to determine
perceptions, attitudes, satisfactions, etc.; and offer
assistance as required to the individual career services.
B57202 Through the Multiphasic Testing/Periodic Health Examina-
tion program provide in FY 1975 screening to 500 more
(2,000 in FY 1975 vs. 1,500 in FY 1974) Agency employees
not now seen on any recurring basis. Evaluate results
and add to FY 1974 data base for evaluation of the
system. (Joint with OJCS)
B57203 By the end of FY 1975, with the assistance of the DD/MF,S,
utilize the Assessment Center technique to identify
future leaders/managers in one Office (division in the
DDO) of each Directorate.
B57204 By 30 June 1975, with the aid of the OMS BSS program,
develop procedures -- including appropriate "sensing
devices" -- for assuring that the present fluid nature
of behavioral norms in our society is appropriately
considered in the selection of new employees. (Joint
with OS and OP)
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B57205 Through the auspices of the BSS program, arrange for the
CIA Management Committee to examine some aspects of the
Agency's subculture during FY 1975. Areas to be con-
sidered are: (1) to examine the impact of technology,
especially computers, on the way people work and the
resultant impact on Agency effectiveness; (2) to conduct
a study as to whether or not there will be problems in
preparing the Agency to accept minorities; (3) to con-
duct a study to determine the effect of anonymity on
Agency personnel; and (4) to examine the psychological
impact on staff-type personnel converted to non-official
cover (this study would include inputs from Agency
Regional Medical Officers as appropriate).
B57206 Perform in FY 1975 at least 1,000 Annual or Executive
Examinations with the actual number to be determined by
the reconciliation of accounting under this program with
the Multiphasic Testing and Periodic Health Examination
Program.
B57207 Should the Congress so act in FY 1975, develop plans for
conversion to the metric system within six months after
enactment of such legislation.
Action plans for the following objective require OMS coordination:
OP B57602. By 31 December 1974, in conjunction with OS and OMS,
reduce the pre-employment process to less than 60
days for high priority and minority applicant cases.
(Pre-employment process means from receipt of Form
1152 (appointment action) in Staff Personnel Division.
to receipt of full medical and security approvals.
Applicant Review Panel cases are excluded from this
objective.)
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Office of Personnel
FY 1975/76 Objective:
A57601 Develop during FY 1975, for the major services performed
by OP, systems to provide an efficient costing methodol-
ogy applicable to the users of such services. (The goal
is to make users aware of what services cost, not to have
them actually budget for the services.)
A57602 By the end of FY 1975 to have implemented the Annual
Personnel Plan (APP), as revised based on FY 1974 ex-
perience, whereby the planning data presented in the
Directorate APP's effectively portray advanced personnel
management planning in all essential areas of personnel
management; provide a sound basis for advance M S
Directorate planning; and permit the evaluation of the
effectiveness of personnel nanugenenu implementation
within the Agency.
A57603 By the end of FY 1975 to have extended the Personnel
Development Program (PDP), as revised based on FY 1974
experience, to include personnel development planning
for all professional employees down through grade GS-09
level.
A67601 By 30 June 1976 have the priority MAP systems agreed to
between OJCS and OP in operation.
Deputy Director Level
B57601 During FY 1975 review all career service APP's when
completed to determine that career services' Black
professional goals are consistent with DCI goals;
advise management of inconsistencies.
B57602 By 31 December 1974, in conjunction with OS and OBIS,
reduce the pre-employment process= to less than 60
days for high priority and minority applicant cases.
B57603 By 31 August 1974 devise plan for implementation of
PASG recommendations within the DD/`:~;S.
-Pre-employment process means from receipt of Form 1152 (appointment
action) in Staff Personnel Division to receipt of full medical, and
security appi'ovals. Applicant Revie~, Panel cases are excluded from
this objective.
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B57604
D57605
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B57606
B57607
By 31 March 1975 reexamine and revalidate the one-grade-
at-a-tin.e Agency promotion policy; if a change is recom-
mended, present a plan for change to be executed in
FY 1976.
Evaluat from a zero base the continued justification
for the contract positions assigned to the
. Present the results of the study by
31 March . (Joint with Office of Communications)
Evaluate from a zero base the justification for the
contract positions assigned to F _J Present the
results of the study by 31 May 1975. (Joint with Office
of Training)
Should the Congress so act in FY 1975, develop plans for
conversion to the metric system within six months after
enactment of legislation.
Action plans Ior the following objectives r evuire OP coorCdina ion :
OATS B57204. By 30 June 1975, with the aid of the OMS BSS program,
develop procedures -- including appropriate "sensing
devices" -- for assuring the present fluid nature of
behavioral norms in our society is appropriately
considered in the selection of new employees (OMS is
action agent with OP and OS assisting.)
OL B57806. By 30 November 1974 present a report on the first
year impacts of the energy crisis on all Agency
facilities, travel, transportation, etc., domestic
and foreign. (OL is' action agent with assistance
from OC, OP re CPB data, and SSA/DDM&S re DDO-related
foreign impacts.)
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Office of Security
FY 1975/76 Objectives
DCI Level
A57101 Develop during FY 1975, for the major services performed
by the Office of Security, systems to provide an effi-
cient costing methodology applicable to users of such
services. (The goal is to make users aware of what
services cost rather than have them actually budget for
the services.)
AS7102 To install by the end of FY 1975 an access control
system (badge machine) to further reduce the possi-
bility of unauthorized entrance to the Headquarters
building and ultimately save about $56,000 per year
in guard costs.
x
5 a CUi..r re.,:he nS Ib"? plan
A57103 Develop by 30 June 19i1
identifies ways of improving the physical security of
the Headquarters compound through the location or
development of a family of superior perimeter alarms,
low light level closed circuit TV's and a system for
the automated control of passenger vehicle entry.
These security devices should achieve a resource
savings through reduced building security requirements
for interior vault construction and security containers.
A57104 By 31 March 1975. have devices which will provide the
principal physical security safeguards using secure
doors, locks and safes in lieu of erecting masonry
walls in future construction (after 1 April 1975) of
secure areas in the Headquarters building.
A67101 By 30 June 1976 have the priority MAP systems agreed
to between OJCS and OS in operation.
Deputy Director Level
B57101 Prepare a yearly report beginning with FY 1975 analyzing
the world-wide hostile audio threat and progress made in
controlling it.
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B57103 In the absence of any currently developed and superior
mechanical alternatives to the polygraph, to complete
during FY 1975 a study of the impact of a Congressional
prohibition on the use of the polygraph
B57104 To complete during FY 1975 a study of the impact of the
gasoline shortage and other aspects of the energy crisis
on present field investigation and operational support
methodology and develop possible alternatives.
B57105 To actively participate wherever possible during FY 1975
in a national level review of statutory and regulatory
requirements for clearance actions and to review all
procedures in the investigative and appraisal areas to
assure continued high quality effort designed to im-
prove the security of classified information through
the personnel security selection process, and to identify,
study and qualify all possible avenues to further stream-
line procedures in order to realize best possible effi-
ciencies and economics.
B57106 To review and revalidate during FY 1975 each category
of operational support in terms of those which should
be retained, those which should be eliminated and those
which should be handled by the benefiting operation
components.
B57107 To improve during FY 1975 compartmentation security
systems and procedures.
B57108 To explore during FY 1975 in conjunction with ORD/DDSFT
means of preventing the unauthorized xerographic repro-
duction of classified materials.
B57109 Should the Congress so act, in FY 1975, develop plans
for conversion to the metric system within six months
after Congress acts on the metric legislation.
B67101 To fully implement during FY 1976 an automated control
system for gency Top Secret and other accountable
material.
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Ac L i on plans for the followw;ing objectives require CAS coordination:
ONIS B57204. By 30 June 1975, with the aid of the OMS/BSS program,
develop procedures -- including appropriate "sensing
devices" -- for assuring the present fluid nature of
behavioral norms in our society is appropriately
considered in the selection of new employees. (OBIS
is action agent, with OP and OS assistance.)
OL B57805. By 30 November 1974 report on the impact of the
energy crisis on the disposal of classified waste.
(OL is action agent with assistance from OS.)
OP B57602. By 31 December 1974, in conjunction with OS and OMS,
reduce the pre-employment process to less than 60
days for high priority and minority applicant cases.
(Pre-employment process means from. receipt of Form
1152 (appointment action) in Staff Personnel Division
to receipt of full medical and security approvals.
7}
fl r. In
objective.)
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Office of Training
FY 1975/76 Objectives
DCI Level.
A57501 Develop during FY 1975, for the major services performed
by Training, systems to provide an efficient costing
methodology applicable to users of such services. (The
goal is to make users aware of what services cost, not
to have them actually budget for the services.)
A57502 With the Office of the Comptroller, by the end of FY
1974 develop a program and by the end of FY 1975 orient
in depth all Agency Operating Officials and their key
line managers in IMO as applied by the Agency -- allowing
for Directorate variance in use of `!BO.
A57503 Develop by 30 June 1975 a curriculum? of accounting,
budgeting and financial mana;emv`nt ccu:ses tailored to
Agency requirements (e. g. , a key executives Budget
Management Seminar) with initial offerings to be made
in the first quarter of FY 1976. (Joint with OF)
Deputy Director Level
B57501 Implement by the end of CY 74 a program of research and
study of the intelligence process and introduce a new
format for the discussion of important substantive and
procedural issues in intelligence.
B57502 Complete by the end of FY 75 the systematic review of
OTR's curriculum and prepare recommendations for
needed changes.
B57503 Establish a Media Center in the Headquarters building
by the end of FY 75, contingent upon the acquiring of
space, to provide facilities for the Self-Study Program,
the University of Maryland Instructional Television
Network program, the Language Laboratory, and OJCS
Self-Study program, and related programs.
B57504 As part of the Language Development Program, analyze
operating component needs to fill language designated
positions with qualified personnel with particular
emphasis on DO overseas positions during FY 1975.
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B57505 By the end of FY 75, establish a systematic plan for
collection of data, resulting in the establishment of
a data base for tabulating trends, calculating require-
ments, maintaining history, and reporting on current
status.
B57506
B57507
B57508
Complete by the end of CY 74 training profiles for the
major career paths in each Directorate.
Beginning in FY 75, select abou
t
CT's
(total of
annually) twice a year from a ma
ximu
m of
0 applican
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files placed in process at any one time.
By the end of FY 75, conduct a conclusive
study of the
cost effectiveness of maintaining the
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(PMCD/OP to aid in evaluating staff and
contract positions.)
B57509 In FY 75 and FY 76 develop courses with other Offices
of the Agency, in areas other than Finance, where
feasible and where there is a need (e.g., with OER).
B57510 Should the Congress so act in FY 1975, develop plans
for training needed by Agency employees to ease the
conversion to the metric system. Within six months
after Congress inacts such legislation begin imple-
menting the plans.
B67501 Examine the training activities of OTR on the basis of
cost effectiveness and prepare cost evaluations of all
courses given by OTR Units by the end of FY 76.
B67502 By the end of CY 75, conduct a thorough review of OTR`s
professional competence and devise a long range plan
for ensuring that OTR develops, replaces, or maintains
continuity of its professional personnel requirements.
B67503 Redesign the Agency Training Board by December 1975 to:
collect relevant course data for a statistical data
base, assist the registration process, and provide
reports as required. (Joint with OJCS)
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ISAS FY 1975/76 OBJECTIVES
DCI Level
A57001 Develop during FY 1975, for the major services performed
by ISAS, systems to provide an efficient costing method-
ology applicable to the users of such services (the goal
being to make users aware as to what services cost rather
than have users actually budget for the services).
A57002 Manage Agency utilization of copier/duplicator equipment,
including rentals and supplies, to achieve an overall cost
reduction of eight percent, measured in terms of 1973
dollars.' At the same time, identify and quantify the
users of such.equipment, and from this data, devise an
equitable and efficient costing methodology applicable
to the users. These same goals will carry forward into
FY 1976.
A57003 By the end of FY 1975 establish three experimental Word
Processing Centers in the Metro Washington area.
A67001 During FY 1976 evaluate the costs and benefits of the
Word Processing Centers and present recommendations on
the future utilization of WW;PCis by the Agency by 30
April 1976.
Deputy Director Level
B57001 During FY 1975 reduce the level of paper consumption
within the Agency by five percent per capita. (Joint
with OL)
B57002 Establish a stringent forms review program to eliminate
duplicate or redundant forms. The goal for FY 1975 will
be to reduce the forms inventory by five percent while
simultaneously increasing the use of standard forms by
two percent. These same goals will carry forward into
FY 1976.
B57003 By 31 March 1975 complete a study and present a
recommended solution and alternatives regarding the
problems of the current Agency correspondence system.
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_2_
B57004 During Fl 1975 ensure that, on average, the Agency's
Records Management Officers provide the Agency with a
return on investment equal to the salaries paid all
RMO's.
B57005 Should the Congress so act in FY 1975, develop plans
for conversion to the metric system within six months
after Congress acts on the metric legislation.
B67001 During FY 1976, on average, ensure Agency PJ110's give
the Agency- a 150% return on investment.
Action plans for the following objectives require ISAS coordination:
History Staff B57007. During FY 1975 integrate History Staff
holdin s ti,-ith the Agency Archives system.
B57009. During FY 1975 review declassification
procedures for Agency histories against
the contingency that we may be required
to release some histories, sooner rather
than later.
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DP;1?I4S 74-1551
CIA Historical Staff
FY 1975 Objectives
A57004 Develop during FY 1975, for the major services performed
by the History Staff, system(s) to provide an efficient
costing methodology applicable to the users of such ser-
vices. (The goal is to make users aware of what services
cost rather than have users actually budget for the
services.)
Deputy Director Level
B57005 During FY 1975 evaluate the progress and fix deadlines
for completion of research, chronologies, and a set
number of chapters for each writer/researcher assigned
to one of the 17 topics approved by the Management
Committee.
B57007 During FY 1975 continue the oral history program inter-
views begun in FY 1974, evaluate oral contributions and
revise list of oral history interviews to be conducted
in FY 1975-76.
B57008 During FY 1975 integrate the History Staff holdings
with the Agency Archives system (Joint with ISAS).
B57009 During FY 1975, in coordination with the Deputy Directors,
establish firm guidelines for use of Agency histories by
Studies in Intelligence and the Office of Training.
B57010 During FY 1975 review declassification procedures for
Agency histories against the contingency that we may
be required to release some histories, sooner rather
than later. (Joint with ISAS)
B57011 In FY 1975 establish a small, unclassified reference
room of reading and mementos for general Agency use.
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File ~~ .
OJCS-781-74
6 June 1974
MEMORANDUM FOR: Deputy Director for Management and
Services
SUBJECT : FY-75 and FY-76 Office Level Objectives
REFERENCE : Memo fm DDM&S, dtd 13 May 74, Subj:
Management Conference - FY 1975
(DDM&S-74-1551)
Attached are the Office level objectives on which we shall
be working during FY-75 and FY-76.
STAT
Distribution:
O & 1 - adse
2 - O/D/OJCS
Joint Cjut e r Support
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INDEX TO OJCS OFF`ICE-LEVEL 013JECTIVES BY DIVISION
1,
VM/370-CMS Software
1.
VM/370-CMS Training
1.
VM/370 Production
1.
VM/370-CMS Conversion
(31 Oct 74)
(31 Oct 74)
(30 Nov 74)
(30 Nov 74)
2.
ASP 3. 1 Software
2.
ASP 3. 1 Training
2.
ASP 3. 1 Production
2.
ASP 3. 1 Conversion
(31 Dec 74)
(31 Dec 74)
(30 Apr 75)
(30 Mar 75)
3,
ORACLE Preproduction
3.
ORACLE Training
3.
ORACLE Operation
3.
ORACLE Conversion
Test (30 Apr 75)
(30 Nov 75)
(30 Nov 75)
(31 Dec 75)
4.
VS 2 S Dftware (31 Jul 76)
4.
VS 2 Training (31 Jul 76)
4.
VS 2 Production
4.
VS 2 Conversion
(30 Sept 76)
(31 Aug 76)
5.
Training for Standard
Labels and Cataloged
Data Sets (31 Jul 74)
5.
Tape Management
System (31 Aug 74)
5.
Conversion to Standard
Labels and Cataloged
Data Sets (31 Oct 74)
6.
GIM II Development/
6.
Program Documentation
Production (31 Aug
(31 Dec 74)
74)
7.
Resource Accounting
7.
Machine Readable Pro-
(31 Mar 75)
gram Data (30 Nov 74)
8.
RCA Simulation
(30 Jun 75)
9.
GIM. II Terminal Cost
(30 June 75)
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SED OFFICE-LEVEL OBJECTIVES
1. VM/370 - CMS Software
By 31 October 1974 complete system generation and preproduc-
tion test of a VM/370 (Virtual Machine Facility) and an associated
CMS (Conversational Monitor System) for use with the IBM
370/158-2,
2. ASP 3. 1 Software
By 31 December 1974 complete system generation and preproduc-
tion test of ASP 3. 1.
3. ORACLE Preproduction Test
By 30 April 1975 complete preproduction test of the .2 trillion
bit mass storage system with VM/370 system software and the
370/158 2 computer.
4. VS 2 - Software
By 31 July 1976 complete development and preproduction test of
VS2.
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USD OFFICE-LEVEL OBJECTIVES
1. VM/370 - CMS Training
By 31 October 1974 complete user and operator training for
VIM/370-CMS.
2. ASP 3. 1 Training
By 31 December 1974 complete user and operator training for
ASP 3. 1.
3. ORACLE Training
By 30 November 1975 complete user and operator training for
ORACLE.
4. VS 2 -Training
By 31 July 1976 complete user and operator training for VS 2.
5. Training for Standard Labels and Cataloged Data Sets
By 31 July 1974 complete training for user conversion to standard
labels and cataloged data sets.
3
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OD OFFICE-LEVEL OBJECTIVES
1. VM/370 Production
By 30 November 1974 complete installation of 370/158-2 and
production test of VM/370.
2. ASP 3. 1 Production
By 30 April 1975 complete production test of ASP 3. 1
3. ORACLE Operation
By 30 November 1975 complete all Operations Division activities
(facilities preparation, equipment installation, production testing,
and operator training) to meet the DCI objective for an operational
mass storage system (ORACLE) in January 1976.
4. VS 2 Production
By 30 September 1976 complete production test of VS 2.
5. Tape Management System
6.
By 31 August 1974 have the Tape Management System in operation
for those jobs being converted to standard labels and cataloged
data sets.
GIMS II Development/ Production
By 31 August 1974 provide separate computer facilities so that all
development work on the GIMS II system software and GIMS iI ap-
plications is handled on one system and all production processing
for GIMS II applications is provided on another system.
7. Resource Accounting
By 31 March 1975 complete resource accounting projects for
establishing ~service rates
f iB~ Q W 4 ~r06 X_ acce
n torss
ot
ing Computer Center costs.
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AD OFFICE-LEVEL OBJECTIVES
1. Conversion to VM/370 - CMS
By 30 November 1974 complete necessary conversion activities
in the Applications Division to utilize VM/370 - CMS.
2. Conversion to ASP - 3. 1
By 30 March 1975 complete necessary conversion activities in
the Applications Division to begin productive use of ASP 3. 1.
3. Conversion to ORACLE
By 31 December 1975 complete necessary conversion activities
in the Applications Division to begin productive use of ORACLE.
4. Conversion to VS 2
By 31 August 1976 complete necessary conversion activities in
the Applications Division to begin productive use of VS 2.
5. Conversion to Standard Labels and Cataloged Data Sets
By 31 October 1974 complete the conversion of all batch produc-
tion systems to standard tape labels and cataloged data sets.
6. Program Documentation
By 31 December 1974 complete the preparation of program docu-
mentation in the centralized documentation library.
7. Machine-Readable Program Data
By 30 November 1974 complete the assembly of machine-readable
program data (source, load, and job control) for all batch production.
8. RCA 501 Simulation
By 30 June 1975 reduce the utilization of the RCA-501 simulator
by 40 percent, a net decrease of 100 hours per month.
9. GIM II Terminal Session Cost
By 30 June 1975 investigate the feasibility of displaying a cost
statemenc at the end of each terminal session for GIM II users
and implement the solution, if found practical.
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4 JUN 1974
MEMORANDUM FOR: Deputy Director for Management & Services
SUBJECT Office of Personnel Level Objectives
for FY 1975/76
REFERENCE DDMIS 74-1551 dtd 13 May 74, subj:
Management Conference - FY 1975
In accordance with your request in paragraph 2
of the Reference, attached is a list of my OP-level
Objectives for FY 1975 and FY 1976.
F. W. M. an ey
Director of Pe onnel
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 CONFIDENTIAL
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OP LEVEL
FY 1975/76 OBJECTIVES
1. By the end of FY 1976 develop and install system to obtain computer-
produced biographic profiles.
2. By the end of FY 1975 develop and install system to produce clear-
text printout of employee qualifications (Implementation of CENQUAL).
3. By the end of FY 1975, in conjunction with Cover Staff, to include
cover information from Form 1551 as part of PERSIGN Project.
4. To convert all paper files of historical interests stored in SRB
to micro film/fische by the end of FY 1975.
5. By the enct of FY 1975 to convert 25 cubic feet of hard copy OP docu-
ments in the Irehives to microfilm.
6. To identify all successful personnel approache s/practices/systeems
in. use throughout the Agency and disseminate findings to DirectoraLe
management by the end of February 1975.
7. To provide guidance to OP components in adopting the MBO style of
management during FY 19711 and FY 1975. Satisfaction of this objective
will. result in the operation of at least one MBO project in each OP
Division during FY 1975.
8. By the end of FY 1975 to install a system of continuous review of
OP Memorandums and Notices to insure that none are in effect more than
six months without reevaluation of their currency.
9. By the end of FY 1975 to establish a system to identify and notify
all CIARDS participants at the end of their 33rd year of creditable service
that in two years they will attain the maximum annuity benefits under
CIARD.S.
10. By the end of FY 1975 to develop and distribute a comprehensive hand-
book on the insurance programs available through the Agency.
11. By the end of FY 1975 develop a check sheet for use of PCS travellers
to facilitate overseas processing.
12. By the end of December 1974 to develop and publish suggestion awards
booklets for supervisors and employees to stimulate participation in the
Suggestion Awards Program.
13. By 31 March 1975 establish for reporting purposes a data base for
minority contract employees.
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1)4. By 31 Decem')er 197+ prepare a brochure for professional applicants
which can be given wide distribution by recruiters describing the true
nature of the Agency missions and functions, etc., in order to dispel
misconceptions of Agency employment among minority groups and thereby
make Agency employment more attractive to these groups.
15. By 30 September 1971 identify all major sources for recruitment of
minority groups and women. Quarterly thereafter, review Agency recruit-
ment efforts to ensure that the recruiters are in contact with those
sources.
16. By the end of FY 1975 to increase the percentage of clericals hired
in the local areax- by 10% over the average for the last three years.
17. By the end of FY 1975 to accomplish those objectives established
by the Director's approval of the Affirmative Action Plan for the Em-
ployment of the Handicapped.
18. To ensure that the average time employees spend in the WAS does not
exceed 2.5 weeks during FY 1975.
19. Ensure that 50% of the Agency Co-ops graduating in FY 75 are put in
process for staff employment.
20. Ensure that 12 Black applicants are put in process for the 1975
Summer Intern Program.
Local area is defined as that area within a 50-mile radius of
Washington, D. C.
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CONFIDENTIAL
Y 974
MEMORANDUM FOR: Deputy Director for Management and Services
SUBJECT Office of Communications FY-1975 and FY-1976
Office Level Objectives
REFERENCE DD/MfS 74-1551 dated 13 May 1974
Attached is a list of the FY-1975 and FY-1976 office level
objectives for OC as requested by the reference.
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Att
As Stated
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Office of Communications
FY-1975/76 Objectives
Office Level
C57901 (Formerly DCO Objective #2)
During FY-1975, each OC element will review 20%
of its activities, using the reviewing system
developed and approved in FY-1974.
C57902 (Formerly DCO Objective #3)
During FY-1975, each OC element will measure the
progress toward the achievement of program objec-
tives of on-going programs, using the evaluation
and performance measuring system developed and
approved in FY-1974.
C57903 (Formerly DCO Objective #8)
During FY-1975, OC will develop a system to con
tinuously monitor and evaluate the
II
ev ion em wi assure tha a va 1 atect
covert equipment requirements are supported by
first, available equipment, and second, by pro-
curement of appropriate equipment.
C57904 (Formerly DCO Objective #10)
In FY-1975, the Office of Communications will
install a hold and forward switching system in the
Data Communications Facility to handle a projected
20-25o increase in workload without additional per-
sonnel. The system must be able to instantaneously
and automatically relay data messages. Addition-
ally, the new switching system will provide a
capability to handle eight times as many data cir-
cuits (32) within the existing area.
C57905 (Formerly DCO Objective #14)
In FY-1975, the Office of Communications will study
message reproduction requirements, and if warranted,
proceed towards implementing an Advanced Printing
and Reproduction System (APARS). The cost of this
study is estimated at $100,000.
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CONFS~ L
Office Level
C57906 (Formerly DCO Objective #17)
In FY-1975, the Office of Communications will
procure and install a terminal switching, quality
controlling, and resource allocating system in
the Office of Joint Computer Services at an esti-
mated cost of $390,000.
25X1 C57907
C67901 (Formerly DCO Objective #18)
In FY-1976, the Office of Communications will
initiate the procurement, installation, and
eventual activation of systems to provide high
rate transmission of intelligence data from DD/STT
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q-z
3 0 MAY 1974
MEMORANDUM FOR: Deputy Director for Management and Services
SUBJECT Office of Logistics Office Level Objectives -
FY 1975/1976
REFERENCE
Mu
ltiple Adse Memo dt
d 13 May 74 fr DD/M&S,
subject: Management Conference - FY 1975
1. In response to the request contained in paragraph 2 of
the reference, the following are FY 1975/1976 objectives of Office
level interest, which we will be prepared to report on at your
convenience:
a. FY 1975
(1) By 30 June 1975, enter on duty, for the
Office of Logistics (OL), five Logistics Officer
trainees; five engineers; two procurement officers
or contract negotiators; and one printing management
trainee, in our continuing effort to bring new young
talent into OL. (Personnel and Training Staff)
(2) By 30 June 1975, enter two black professionals
on duty. (Personnel and Training Staff)
(3) In addition to inspection of new sources,
reinspect or terminate the security approval (closeout)
of 80 percent of the OL contractor facilities authorized
to have access to Agency classified material. (Security
Staff)
(4) Program for the professional development and
specialized training of all Real Estate and Construction
Division engineers, technicians, and real-property
officers, to continue from FY 1975 through FY 1983.
(Real Estate and Construction Division)
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SUBJECT: Office of Logistics Office Level Objectives -
FY 1975/1976
(5) Reactivate the Building Planning Staff
through the recruitment of contract professionals and,
during FY 1975 and FY 1976, conduct the necessary
surveys, research, analyses, and planning to determine
Agency facilities requirements for a new special-
purpose building on the Headquarters site. That work
is to result in a program document, for approval, which
will consist of budgetary estimates of requirements,
timing, organizational posture, and design/construction
process recommendations. (Real Estate and Construction
Division) (Note: This objective relates, in part, to
Objective Number (1) above.)
(6) In cooperation with the Plans and Programs
Staff, the Office of Joint Computer Support, and the
Office of Finance, develop, implement, and maintain the
new CONIF III contract information system as it applies
to OL. (Procurement Management Staff)
(7) In cooperation with the Budget and Fiscal
Branch and Office of the Comptroller, develop a more
accurate and responsive Procurement Plan system for
assessing and managing Agency procurement activity.
(Procurement Management Staff)
(8) By 31 December 1974, develop a feasibility
plan for consolidation of the Agency courier system.
(Logistics Services Division)
(9) Establish a system for, and conduct, quarterly
meetings with area logistics and administrative per-
sonnel to evaluate and exchange views regarding service;
and to communicate on problems, developments, and new
concepts related to Logistics Services Division responsi-
bilities. (Logistics Services Division)
(10) Establish a capital equipment replacement/
acquisition plan in conjunction with Headquarters
Engineering Branch, Real Estate and Construction
Division, and General Services Administration related
to the new Standard Level User Charge (SLUC) procedures.
(Logistics Services Division)
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SUBJECT: Office of Logistics Office Level Objectives -
FY 1975/1976
(11) Provide senior management with quarterly
statistical data demonstrating the benefits of con-
solidation of the garage facility at Headquarters.
(Logistics Services Division)
(12) Maintain a continuing 3-year closeout concept
for contract settlement actions. (Procurement Division)
(13) Undertake and fully implement the newly
assigned responsibility of being the Agency's single
point of contact for assuring compliance with the
Federal regulations concerning the acquisition of
Automatic Data Processing equipment. (Procurement
Division)
(15) By 30 June 1975, complete the actions necessary
for the closeout and disposition of the Logistics con-
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tingency stockpile presently located at
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(17) Conduct a study to determine, and eliminate
where possible, any redundant operations of Supply and
Procurement Divisions. (Plans and Programs Staff)
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SUBJECT: Office of Logistics Office Level Objectives -
FY 1975/1976
(18) Continue with the review, begun in FY 1974,
of automated text processing systems and techniques
and implement those systems which have been approved.
(Printing Services Division)
(19) Install new silver recovery equipment to
achieve both a higher rate of recovery and improved
efficiency of manpower used in the recovery process.
(Printing Services Division)
b. FY 1976
(1) By 30 June 1976, enter two additional black
professionals on duty. (Personnel and Training Staff)
(2) Program for the professional development and
specialized training of all Real Estate and Con-
struction Division engineers, technicians, and real-
property officers, to continue from FY 1976 through
FY 1983. (Real Estate and Construction Division)
(3) Continue the surveys, research, analyses,
and planning, begun in FY 1975, to determine Agency
facilities requirements for a new special-purpose
building on the Headquarters site. That work is to
result in a program document, for approval, which will
consist of budgetary estimates of requirements, timing,
organizational posture, and design/construction process
recommendations. (Real Estate and Construction Division)
(4) Continue with the implementation of the CONIF
III contract information system to insure the proper
interface between Office of Finance and OL systems,
and the integration of data of both Offices within the
CONIF III system. (Procurement Management Staff)
(5) Continue the system of conducting quarterly
meetings with area logistics and administrative per-
sonnel to evaluate and exchange views regarding service;
and to communicate on problems, developments, and new
concepts related to Logistics Services Division responsi-
bilities. (Logistics Services Division)
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 Approved For Releas V 9/0 / ~ ~ 84-00780R005800110004-5
SUBJECT: Office of Logistics Office Level Objectives -
FY 1975/1976
(7) Continue with the approved stockage plan for
contingency materiel at (Supply Division)
(8) Continue with those objectives established for
FY 1975, which are continuing in nature; using base-line
measurements established in FY 1975, show actual achieve-
ment through FY 1976. (Printing Services Division)
2. In addition to the Office level objectives described above,
we have 27 additional objectives which are of interest and concern
at the Division or Staff level. For control purposes, we intend
to number each objective according to the format used in the attach-
ment to the reference, using "C" in the first position to identify
Office level objectives and "D" for those of Division or Staff
level concern.
3. Director and Directorate objectives described in the
attachment to the reference and assigned to OL for action/
coordination have been assigned to appropriate action offices
within AL. Those action offices will develop action plans and
perform the necessary coordination of milestones with other
interested elements in preparation for the first management
conference in October.
Director 'of Logistics
5
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CONFIDENTIAL
3 1 MAY 1974
MEMORANDUM FOR: Deputy Director for Management and Services
SUBJECT Office Level Objectives -
Fiscal Years 1975 and 1976
REFERENCE Your memo to D/MS, dated 13 May 1974,
Subject: Management Conference - FY 1975
(DD/M&S 74-1551)
1. As requested in reference, attached is a list of
Office Level Objectives for the Office of Medical Services
for Fiscal Years 1975 and 1976.
2. We have also adopted a numbering system which will
be helpful in the identification of the objectives. The
system is described as follows:
Letters Indicates the component within OMS re-
sponsible for the objective.
First two numbers - Fiscal Year the objective re-
lates to.
Second two numbers - A sequence number for the ob-
jective.
Acting Director of Medical Services
CONFIDENTIAL
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OFFICE OBJECTIVES
FY 1975 AND FY 1976
OFFICE OF MEDICAL SERVICES
Office of the Director:
DMS - 7501
Review 20% of OMS activities,
whether still justified, and
performance evaluation.
determine
develop
MSDO - 7502
Continued development of the Central
Headquarters Diagnostic Facility (CHDF).
Conduct, in conjunction with overseas
installations, trials of exchange of
medical data, case information and lab-
oratory specimens in FY 1975.
MSDO - 7503 Continued development of the Information
Processing System as it pertains to
CLINSTAT and MEDSIGN. Joint with OJCS.
Support Division:
SD - 7504 Implement the conversion of dependent
medical records to the unit record
system.
SD - 7601 By 30 June 1976 complete a study of the
scheduling procedures for all physical
examinations, and if appropriate, estab-
lish an element for centralized scheduling
of examination activities.
Selection Processing Division:
SPD - 7505 Complete a review of Standards and Pro-
cedures for selection by 30 June 1975.
SPD - 7506 By 30 June 1975 develop and implement an
overseas educational program for dependents
prior to overseas assignment.
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SPD - 7602. Develop a pilot program in Xerography/
Mammography for special radiological eval-
uation.
(If funds are made available, this pro-
gram would be implemented in FY 1975).
Clinical Division:
CD - 7603 Determine the feasibility of performing
medical evaluations on all Agency per-
sonnel with Multiphasic Testing.
Psychiatric Staff:
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In FY 1975 conduct an evaluation, review.,
and analysis of overall Psychiatric Staff
organizations and functions.
Psychological Services Staff:
PSS - 7510
By 30 April 1975 have the computerized
Test
for
tery
Interpretation and Reporting System
the Professional Applicant Test Bat-
(PATB.) fully operational.
PSS - 7511
In FY 1975 develop objectives for the
Research and Counseling Programs for im-
plementation in FY 1976.
Operations Division:
OD - 7512 During FY 1975 expand the coverages in
ongoing training in first aid and emer-
gency procedures and to. provide refresher
training at shorter intervals.
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CONFIDENTIAL
OD - 7513 Accomplish the transfer of the Person-to-
Person Access Program from the DDO to OJCS.
OD 7604.
Field Support Staff:
FSS - 7515 By June 30 1975 provide a system for the
collection and analysis of data on all
cases of significant illness occuring
among Agency employees and dependents
overseas. Permit reliable estimates of
the incidence of illnesses; the effective-
ness of specific medical facilities and
the degree of medical risk associated
with geographical location, occupation,
pre-existing medical condition, etc.
FSS - 7605 Commencing in July 1975 have in opera-
tion a training program that will provide
for the continuing professional education
of Agency physicians assigned overseas
(Regional Medical Officers).
(If funds are made available, this pro-
gram would be implemented in FY 1975).
CONFIDENTIAL
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2 I MAY 19Ae
MEMORANDUM FOR: Deputy Director for Management and Services
SUBJECT : FY 1975 and FY 1976 Office Level Objectives
REFERENCE : Memo dtd 13 May 1974 to DTR fm DD/MFS;
subj. Management Conference - FY 1975
As requested, a list of the Office of Training's FY 1975
and FY 1976 Office level objectives is attached. Arranged
by OTR organizational unit, each objective responds to
previously defined unit level effectiveness areas.
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FY 1975 - FY 1976 Objectives
Functional Training Division
1. During FY 75 and FY 76, establish and maintain liaison
with all. COINS users to assure that the training program
accurately reflects changes in the COINS net.
2. By mid-FY 75 evaluate the utility of ARPANET facilities,
programs, files, and trends to support or enhance current
and future information science training programs.
3. Continue during FY 75 and FY 76 as facilities and personnel
may permit, to organize and conduct special training,
refresher, or seminar activities in information science
applications.
4. Develop and implement during FY 75 analyst training programs
designed to meet the needs of intelligence analysts at the
basic, intermediate, and senior levels.
5. Beginning in FY 75 ensure that all Agency supervisors are
trained in EEO programs, procedures, and complaint processing.
6. Design and conduct courses in "Management By Objectives"
.in support of the current MIS and OTR FY 75/76 Objectives.
7. By 31 December 1974, in conjunction with the Office of
Finance, develop a curriculum of accounting, budgeting,
and financial management courses tailored to Agency
requirements with initial offerings to be made in the third
quarter of FY 75.
8. In coordination with SA/OT and NOCB, assist NOCB in planning
and offering a revised training program for the NOC officer.
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FY 1975.- FY 1976 Objectives
Intelligence Institute
1. Implement by the end of CY 1974 a program of research and
study of the intelligence process, and introduce a new format for the
discussion of important substantive and procedural issues in
intelligence.
2. During FY 1975 conduct on-going programs of the Intelligence
Institute, including courses, visits by and briefings of outside
groups, and the guest speaker program.
3. During FY 1975 review objectives, validate content, and
restructure or modify selected courses conducted by the Intelligence
Institute.
4. During FY 1975 plan professional development of staff
personnel using time riot F_peiit in preparing for or conducting courses.
5. By 1 January 1975 develop and use tools for better planning
of courses, including scheduling, assignments of instructors and
training assistants, and use of facilities.
6. During FY 1975 examine the adequacy of coverage of Equal
Employment Opportunity (EEO) programs in courses offered by the
Intelligence Institute, and recommend action to provide adequate
coverage.
7. By the end of FY 1975 develop an annotated bibliography
on intelligence.
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8. During FY 1975 develop case studies, games handouts, video
tapes, and other materials for use in Intelligence Institute
courses.
9. During FY 1975 investigate the feasibility of designing
evaluation instruments for use in testing and assessing student
performance in selected Intelligence Institute courses.
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FY 1975 - FY 1976 Objectives
Language Learning Center
1. Increase the effectiveness of language training by converting
the curriculum of selected language programs to relate directly to
Agency (and coirmiunity) definitions of language proficiency during
FY 75.
2. Conduct four four-week programs during FY 1975 in "total
immersion" foreign language training, one each in German, Russian,
French, and Spanish.
3. Revise oral and reading proficiency tests; retrain testing
personnel as necessary during FY 75. .
4. Achieve greater efficiency in language training by grouping
students to the maximum extent possible during FY 75.
5. During FY 75, as part of the Language Development Program,
analyze operating componem::s' need for filling language designated
positions with language qualified personnel, advise them of additional
skills needed to'be acquired-through recruitment/training; special
emphasis on DDO field positions.
6. During FY 75, begin implementation of training plans for LLC
personnel based on training profiles developed in FY 1974.
7. Develop a prototype course by 30 June 1975, in cooperation
with the Interagency Language Roundtable, suitable for adaptation
to the particular needs of individual agencies within the U.S. Government.
The language chosen for this prototype course is Chinese, but it should
be applicable to other languages also.
9. Contingent upon definitive findings being produced by the
Psychological Services Staff/Office of Medical Services, initiate
a program to replace existing testing instruments for foreign
language aptitude with a more reliable measurement during FY 75.
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FY 1975 - FY 1976 Objectives
Career Training Program
1. Beginning in FY 75, select FICTs (total of annually)
twice a year, from a maximum of 0 applicant Iles placed
in process at any one time.
2. Without lowering other entrance standards, and making use
of the findings of the CT Selection Study, select two CT
classes in FY 75 whose members have EOD language skills
equivalent to $1 million worth of training.
3. Develop an evaluation format by the end of FY 74 for each
CT training course and use those evaluations to help
identify individual strengths, weaknesses, and probable
career destination.
4. Complete the CT Selection Study and apply its conclusions
to the modification of CT selection criteria by October
1974.
S. Debrief 20 former CTs after their first overseas to'7r to
spot check the relevancy of CT training and the suitability
of CT assignments by the end of FY 75 and provide feedback
to the training faculty.
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FY 1975 - FY 1976 Objectives
Plans and Development Staff
1. Develop a plan by 30 June 1974, implement by June 1975 a
data base for training data which can ultimately be computer controlled.
2. Supervise the reorganization of the MBO System and the
redefinition of the objectives and brief the DTR periodically for
the purpose of making recommendations and modifications for
improvement. (30 May 1974)
3. Complete the review of OTR curriculum in the Curriculum
Committee, and by 31 December 1974 make recommendations to DTR.
4. Devise a plan for developing and maintaining OTR's pro-
fessional skills,and make recommendations to the DTR by 31 December
1974.
5. Devise by 31 December 1974 a series of policy papers on the
management of the training activities of OTR.
6. Evaluate by 30 September 1974 the training of i:.istructors,
and devise a plan for augmenting present instruction.
7. Activate a system of professional committees in OTR by
31 December 1974.
8. Establish a Media Center in Headquarters Building by
31 December 1975.
9. Complete the staff work required to support OTR's con-
tribution to the Agency's PDP in the form of instruction regarding
Training Profiles.
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FY 1975 - FY 1976 Objectives
Services and Registration Staff
1. By the end of FY 1975, review the Agency Training Record
(ATR) and redesign the ATR to make it more responsive
to new or revised requirements.
2. Simplify and improve procedures in the administration
of the Agency's External Training Program and effect
saving of one personnel position by the end of FY 75.
3. Increase participation in the Agency's Off-Campus Program
by 20% in FY 1975.
4. Continue in FY 75 and 76 to maintain close and effective
working relationships with Component Training Officers by
organizing joint Directorate Training Officer meeting on at
least a semiannual basis.
5. Through development and implementation of a Word Processing
Center, increase clerical support production and at the same
time decrease.clerical personnel costs by-at least $35,000
during FY 1975, with a further reduction of $50,000 by
the end of FY 1976.
6. Reduce OTR record hold.ngs by 15% in FY 1975 and effect
an additional 10% reduction during FY 1976.
7. Establish a mechanism to determine cost effectiveness benefits
of sponsored long-range (more than one semester) full-time
academic training by the end of FY 1975.
8. Reduce number of security violations in OTR by at least 15%
during FY 1975.
9. Report on the feasibility of a central telephone answering
system concept in OTR during FY 1975.
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