ENERGY CONSERVATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000500090001-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 14, 2016
• Document Release Date: June 26, 2003
• Sequence Number: 1
• Publication Date: November 8, 1979
• Content Type: MF

Approved Filease 2003/08/13: CIA-RDP85-009 000500090001-8
MEMORANDUM FOR: Director of Central Intelligence
FROM: Clifford D. May, Jr.
Acting Deputy Director for Administration
SUBJECT: Energy Conservation
REFERENCE: Memo for DCI fm DCI/MAG, dtd 12 Oct 79,
same subj. (ER 79-8556; DDA 79-3340)
1. Reference your note of 22 October, and the DCI/MAG
memorandum, please be advised that I have reviewed the
suggestions for energy conservation made by the MAG. The
recommendations in paragraph 3a, b, and c are already in
being. Recommendations d, h, and i are under active
consideration, and in some cases, work has progressed towards
their implementation. The remaining suggestions will be
addressed in the near future.
2. The Director of Logistics (D/L) is the senior
official charged with coordinating the conservation of our
energy resources. At the time a representative of his staff
met with the DCI/MAG, I had thought to utilize the services
of the various Agency MAG's to facilitate energy conservation
programs within the Agency. Shortly thereafter, national
attention and executive interest focused on this vital issue,
and it became apparent that a more definitive and active
program would be required within the Agency.
3. As a result, the D/L recommended, and I approved,
the formation of an Agency Energy Committee whose sole
function would be to establish energy conservation objectives
and monitor the effectiveness of the actions taken in
achieving these goals. The committee is comprised of senior
officers from all of the Agency directorates,. plus
representatives from the Offices of Personnel, Communications,
and Data Processing. These three offices are included on.
OL 9 4451a
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved F lease 2003108/13: CIA-RDP85-009> 00500090001-8
SUBJECT:- Energy Conservation
the committee because of the specific impact that conservation
measures may have on personnel and on energy-intensive opera-
tions. The recommendations made by the MAG which have not
been acted upon will be addressed by the committee at the
earliest opportunity.
4. To further promote our energy goals, we have established
an Agency energy conservation objective which will be tracked at
the directorate level. The objective will create energy com-
mittees within the various Agency components which would work
with the Agency Energy Committee in enhancing our conservation
efforts. In addition, these committees would be asked to look
at specific areas in their operations and work environments and
to develop estimates of capital expenditures which would be re-
quired to make needed improvements. I will keep you advised.
5. The Agency's approach to the energy problem has been
to undertake those actions which are in compliance with execu-
tive directives and existing statutes which would maximize our
contribution to the national effort in conserving energy. Dur-
ing this past year, numerous steps have been taken to achieve
these results. Some of these actions are as follows:
a. Two employee bulletins were published which
dealt with Federal mandatory conservation requirements.
Heating, air conditioning, and lighting are monitored
by GSA in accordance with Federal standards. These
bulletins further call on all employees to support our
conservation goals by participating in carpools, and
generally practicing good conservation measures. A
third bulletin is about to be published which will ad-
dress the unauthorized use of fans and heaters in
Agency buildings.
b. A separate employee bulletin was published on
the formation of vanpools. A survey form was attached
for employees who might be interested in forming pools.
The results are now being compiled.
c. Various pamphlets and energy-saving ideas were
made available to the Credit Union for distribution to
our employees.
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved W lease 2003/08/13: CIA-RDP85-00000500090001-8
SUBJECT: Energy Conservation
TATINTL
TATINTL
d. In May of this year, we met with the General
Services Administration, the Council of Governments,
and other Government agencies to consider the possibil-
ity of participating in an area-wide computerized carpool-
matching service. A decision was made not to participate
because of the obvious cover and security problems that
could ensue.
tend to minimize any adverse impact of a gasoline
shortage such as that experienced this past spring by
e. Action is being taken to make GSA vehicles,
rather than POWs, available for official use by our
personnel Such a plan will
I believe such a plan
would also be cost-effective to the Government. The
D/L's office is also working in concert with other
Government agencies which faced similar problems during
the gasoline crisis, to develop a plan for ensuring that
supplies are available to us during any future crisis.
f. A feasibility study was conducted in coopera-
tion with GSA to place an intermediate-sized boiler into
the Headquarters power plant. The boiler would be part
of our array with the three boilers currently in place,
which would enable us to tailor power generated to power
actually needed. The project is expected to cost approx-
imately $225,000, $165,000 of which has already been
provided by the Agency.
6. During the coming fiscal year, the Energy Committee
will be asked to look more closely at the kinds of suggestions
included in paragraph 4 of the MAG memorandum. It is recognized
that such programs could be very expensive, but I agree they have
to be considered in the interest of becoming more energy-efficient.
I appreciate the MAG's interest, and I would encourage them as well
as any of the other MAG"s or components within the Agency to make
their thoughts and ideas known to their directorate representatives.
Clifford D. May, Jr.
3
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approvecelease 2003/08/13: CIA-RDP85-0000500090001-8
SUBJECT: Energy Conservation
Distribution:
0 - DCI
1 - DDCI
1 - ER
2 - DDA
1 - OL/P$PS (official)
Originating Office:
Director o Logistics
Distribution Withheld:
-~~ OL/P&PS (chrono)
1 - OL files
1 - D/L Chrono
STATINTLOL/P&PS~
(8 Nov 79)
Revised
(9 Nov 79)
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 A proved Foiplease 2003/08/13 : CIA-RDP85-009800500090001-8
I. Old Business:
1. Review Responses - Haiidout - Restricted Use of POV's.
2. Notice on Use of Heaters and Fans.
3. Review response to Uninterrupted Power System.
4. Status of Small Boiler.
5. Costing Out Energy Saving Ideas:
a. drapes
b. mylar coating
c. closing DCI's garage
6. Van Pools
7. Flextime
II. New Business:
1. DCI/MAG memo to DCI and Response.
2. Action Items for the Committee:
a. Agency notice on Energy Committee
b. Installation of thermal glass in building
windows to reduce heat loss.
c. Retrofitting or replacing existing heating
systems with more energy efficient systems.
d. Installation of solar collectors to augment or
replace existing hot water or space heating
systems.
e. Use of heat generated by computers.
f. Eliminate hot water systems where not needed.
h. Suggestion Box - appropriate incentives.
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved Fololease 2003/08/13: CIA-RDP85-0098100500090001-8
ATINTL
III. Review of Employees Suggestions:
1. Power Chopper
2. Energy Conserving Automatic Light Output (79-347)
3. Conservation of Energy (80-70)
A. Summary of POV Reimbursement Survey
B. DCI/MAG Memo and Response
C. tJPS Response
D. Suggestions:
- 80-70
- 79-347
- NASA Hits
E. Employee Bulletins:
- Restricted use of heaters and fans
- Agency Energy Committee
Approved For Release 2003/08/13 :2CIA-RDP85-00988R000500090001-8
 Approved Forilease 2003/08/13 : CIA-RDP85-00980 00500090001-8
Handout - Restricted Use of Privately-Owned Vehicles
A. Question - At what level should approval be required?
Response - Approving levels seem to be appropriate
depending how organization is structured.
Approvals are given by Division Chiefs,
Branch Chiefs and "supervisors" depending
on the needs of the office or component.
B. Question - Should we reimburse for mileage over routes
with shuttle service?
Response - All respondents favor reimbursement over
established routes. Basis is lack of
sufficient shuttle service and time-
consuming.
C. Question - Should the use of U-Drive-It official
vehicles be encouraged?
Response - Yes, if they could be made available in
sufficient quantities. Some doubt as to
whether or not U-Drives would, in fact,
save energy.
D. Question - To what extent should we resort to regulating
issuance to enforce approved policy?
Response - Reactions were mixed. Some favor a regulation
which would establish standards and approval
criteria. Others do not on the basis that
supervisor discretion is limited.
Handout
Responses
DDSFT -
DDO -
OP -
NFAC -
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved F* lease 2003/08/13: CIA-RDP85-00900500
r11 Ac .t1?_'6_ = 77
12 October 1979
MEMORANDUM FOR: Director of Central Intelligence
VIA Deputy Director of Central Intelligence
FROM DCI./MAG
SUBJECT Energy Conservation
1. The agency has received considerable attention
for its analysis and publications on energy and the
impending energy crisis. At the same time, energy problems
have been a major issue within the current administration,
with considerable emphasis on energy conservation.
2. It is the view of the MAG that while there seems
to be considerable talk about energy conservation, there
appears to be little effort being taken within the agency
to actually promote energy saving action. It is our view
that since the agency's public position supports the thesis
of an impending energy crunch, our work-related conservation
efforts should become more active and visible.
3. The MAG recommends that the agency make a concerted
effort toward positive conservation goals. We believe the,
following suggestions should be considered:
a. Consider assigning a senior agency manager to
coordinate all efforts. The individual must be given
appropriate authority and responsibility and have
sufficient time. and enthusiasm to devote to the job.
b. The DCI and other senior agency managers should
provide leadership and support for the program,
including the maintenance of a high profile in areas
,where you and your staff are conserving energy.
-~ 4
L5'
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 ' ?" . Approved Fla lease 2003/08/13: CIA-RDP85-009100500090001-8
c. Establish specific goals for energy conservation
such as reducing fuel consumption for heating and
cooling by a certain percentage and reducing the
amount of fuel consumed by agency vehicles by a
certain percentage.
d. Encourage the use of van pooling and carpooling
to reduce the number of cars driven to work. This
can be accomplished by matching potential car-
poolers through computer listings and providing
each employee with a list of possibilities on a
first name only basis. In addition, eliminate
priviledged parking spaces for senior agency
personnel below the Office Director level so that
additional desirable spaces become available to
carpoolers. Provide carpoolers with a parking
fee incentive and reduce the carpool cheating
problem that now exists.
e. Make public transportation schedules more available
to employees, especially bus routes to suburban
areas.
f. Investigate the possibility of using the heat
generated by computers in agency buildings as a
substitute for space heating requirements currently
served by other systems.
g. Place energy conservation reminders by light switches
to encourage reduction of unnecessary lighting in
agency buildings.
h. Eliminate hot water systems where not needed and
lower the temperature in the remaining systems to
levels that are consistent with health requirements.
i. Evaluate existing heating systems to determine if
smaller systems may be more appropriate such as
using electric space heaters only during working
hours.
Provide a suggestion box solely for energy con-
servation ideas with appropriate monetary incentives
for good suggestions.
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved Fcolease 2003/08/13 : CIA-RDP85-009100500090001-8
k. Ask managers to evaluate the necessity of extra hour
work for employees who habitually work nights and
weekends.
4. There are several areas in which energy conservation
can be accomplished over a longer period of time but which
require considerable expenditure at the time of installation.
Nonetheless, these measures eventually reduce costs and
energy consumption. We believe the following should be
considered:
a. Installation of thermal glass in building
windows to reduce heat loss.
b. Retrofitting or replacing existing heating
systems with more energy efficient systems.
c. Installation of solar collectors to augment or
replace existing hot water or space heating
systems.
5. We have been briefed by the Office of Logistics
on their study of conservation measures within the agency
and we commend their efforts. Nonetheless, we feel that
their work has not. received adequate support from top
management. Furthermore, we believe that efforts to
conserve energy have not been given sufficient publicity,
especially if this is an area of true concern to agency
management.
6. We recommend that you consider our suggestions
for conserving energy and make a greater attempt to increase
the agency's efforts in this area.
For the DCI/Management Advisory Group
STATIN
Chai an, DCI/MAG
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 Approved
lease 2003/08/13: CIA-RDP95-00
DCI/DDCI
Routing Slip
ACTION
INFO.
ACTION
INFO.
1
DCI
11
LC
2
DDCI
X
12
IG
3
S/MC
13
Compt
4
DDS&T
14
Asst/DCI
5
DDI
15
AO/ DCI
6
DDI( A
X
16
Ex/Sec
X
7
DDO
17
8
D/DCI/IC
18
9
D/DCI/NIO
19
10
GC
20
2 2 OCT 1979
To 6:' There seem to be several
constructive suggestions here. Please
evaluate and let me have your views.
DCI/E c I
STATIN
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
 STATINTL Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8
Next 1 Page(s) In Document Exempt
Approved For Release 2003/08/13 : CIA-RDP85-00988R000500090001-8