DISPOSITION OF INACTIVE RECORDS

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 02485375
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: July 13, 2023
• Document Release Date: August 30, 2022
• Case Number: F-2022-01162
• Publication Date: October 15, 1963

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CSI NO. 70-7
CLANDESTINE SERVICES
INSTRUCTION NO. 70-7
1. GENERAL
RECORDS AND CORRESPONDENCE
15 October 1963
DISPOSITION OF INACTIVE RECORDS
This instruction provides standard procedures for the disposition of inactive
records. It applies to all official and nonofficial files held by Clandestine
Services components. Official CS files include 201, project, and subject files.
Nonofficial files consist of temporary files that are not a part of the official
CS file system, such as chronological, background and reference files, and
any other files held by a component for its own convenience.
2. RESPONSIBILITY
Operating Divisions and Staffs are responsible for the disposition of records
which are no longer of current interest. Records Management Officers,
Records Administration Officers, and Records Officers are responsible for
providing guidance and assistance for implementing the procedures set forth
in this instruction within their respective components.
3. DISPOSITION OF OFFICIAL 201 FILES
Official 201 files are never retired. Official 201. files which are on permanent
charge and which become inactive, will be forwarded to RID/201 under a
Routing and Record Sheet, Form 610, for processing. Custodians are respon-
sible for screening such files, before they are forwarded, to removal all non-
pertinent material such as duplicate copies, misfiled documents, etc. This
screening will take place under the supervision of a Records Officer.
4. RETIREMENT PROCEDURES
a. Transmittal of Inactive Records
Inactive records which are to be retired will be forwarded to the Archives
and Disposition Section, BID (RID/ARD), which will arranc for their
transfer to the Records Center. Each project or subject file, or group
of nonofficial records will be accompanied by a Form 1666, Transmittal
of Inactive Records. Form 1666 will be completed in an original and three
copies, and is to be signed by the Staff or Division Records Management
Officer.
(1) For control purposes, a job number must be assigned to each group
of records being retired. These job numbers will be furnished by
RID/ARD.
(2) Specific instructions must be included in the "Disposition Authoriza-
tion block of Form 1666.
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CSI NO. 70-7
CLi^:DEST1NE SERVICES RECORDS AND CORRESPONDENCE
INSTOUCTION NO. 70-7 15 October 1963
(a) For official files, enter one of the following:
1. Hold for years, then return for review.
2. Permanent, destruction not authorized.
(b) For all other files, enter the appropriate item number of the
pertinent Records Control Schedule, or one of the following:
1. Hold for years, and destroy.
2. Hold for years, then return for review prior to destruction.
The retention period for nonofficial files is not to exceed three
years.
b. Top Secret Material
Top Secret material which is to be retired should be reviewed for possible
downgrading and forwarded in accordance with procedures given in CST
No. 10-11, paragraph 5.d., through the Top Secret Control Officer of the
Staff or Division and the Top Secret Unit of RID (RID/TS).
c. Official Project and Subject Files
Custodians are responsible for reviewing official project and subject files
on permanent charge, and for removing nonpertinent material such as
duplicate copies, misfiled documents, memoranda, publications, etc.,
before forwarding them for retirement. If, in the opinion of the custodian,
certain nonoffidal documents or overt materials are considered pertinent
to the file as a whole, although they do not meet the criteria for classi-
fication into the official CS records system, the documents may remain
in the file being retired.
d. Nonofficial Files
Custodians are responsible for screening nonofficial Ma's for removal of
all official CS documents as well as the originals of KAPOK and RYBAT
documents before forwarding them for retirement. A minimum of one
cubic foot of material is required for acceptance by RID.
e. Restrictions
Restrictions on access to retired files or documents may be imposed by
the component which retires them. In such cases, the appropriate section
of Form 1666 is completed.
(1) Restricted files may be retired under the same job number as unre-
stricted files, and may be included in the same box or package. Per-
sonnel of the Records Center are authorized access to restricted files
or documents for the purpose of servicing requests.
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CSI NO. 70-7
CLANDESTINE SERVICES RECORDS AND CORRESPONDENCE
INSTRUCTION NO. 70-7 15 October 1963
(2) Documents or files that are considered too sensitive to be seen by
personnel outside the component which retires them should be for
in a sealed package marked with black tape. The package
should also bear the inscription: 'TO BE OPENED BY PERSONNEL
OF (component) ONLY.' Black tape material will be charged per-
manently to the component which retires it. These packages will not
be opened by Records Center. Upon request, the Records Center will
forward the unopened box or package to the restricting component.
5. DESTRUCTION
a. Official CS Documents
Official CS documents may be destroyed only upon the authorization of a
Records Officer. Documents or files authorized for destruction will be
forwarded to the Destruction Unit, Archives and Disposition Section, RID
(RED/DU).
b. Nonofficial Documents
Whenever possible, nonofficial files which are of no further interest
should be destroyed rather than forwarded to RID for retirement. The
custodian is responsible for the destruction of nonofficial files.
6. RECOVERY OF RETIRED MATERIAL
Records retired to inactive storage remain under the jurisdiction of the com-
ponent which retires them. Requests for recall of retired records should
be directed to REWARD and should include the job number and the box num-
ber used for retiring the records. An entire box need not be recalled, ex-
cept as noted in paragraph 4.e.(2), above. Proper identification of the spe-
cific document or folder within the job and box will suffice. The information
necessary for the recall of retired records is available through Records
Management Officers.
7. DISPOSITION OF OTHER MATERIAL
Disposition of other material may be effected as follows:
a. Documents and publications originated within the Clandestine Services
at headquarters or at field stations, except regulatory publications, CSDB's
and SODB's, should be forwarded to the Records Management Officer of
the originating Staff or Division for disposition. If the originating Staff
or Division is unknown, such material should be referred to the Records
Management Officer of the holding Staff or Division. Regulatory publica-
tions may be destroyed (unless controlled by copy number) or returned to
DDP/PC. CSDB's and SODB's should be forwarded to the Reports Control
Branch, FONT.
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� SEC.
CU, -:-)ESTINE SERVICES �
CSI NO. 70-7
RECORDS AND CORRESPONDENCE
INSTRUCTION NO. 70-7 15�Cktober 1963
b. Books, newspapers, periodicals, NZ's, NIE's, Intelligence Studies, and
other such documents which have a non-CS origin may be forwarded to
the CIA Library, Room 1 II 1108, Attention: Selection Officer.
Richard Helms
Deputy Director (Plans)
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