CIA DECLASSIFICATION WEEKLY REPORT 7 - 13 JANUARY 2011

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775934
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 14
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 13, 2011

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13 January 2011
MEMORANDUM FOR:
VIA:
FROM:
SUBJECT:
CIA Declassification Center'
e Archives
,rdh,lI it he NSC
Report 7- 13 January 2011
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inti11igincc community :
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ta s
(LI The status of production against the FY 2011 goals as of 8 Jamiai� 2011 is pr
Chart" be OW, This chart includes 2011 de.:iciline Mlitcrial and other latcr de idline material.
Se
cd in the "Thermometer
(U Note that this chart presents "Pages RC ViC \N. cd this Fiscal Year and displays some key product nes. Thus counts
in this chart reflect material that has completed the review process this FY (i.e., "certified" or equivalent). It does not reflect
pages that have completed the full production process (i.e., been "delivered") but reflects progress against the Executive
Order requirements. The chart below is organized by key goals, i.e., overall total review/release: NDC review; automated
revioi (our highest value on-line redacted product): and Presidential Libraries. (Note that Overall Total subsumes NDC and
Automated. and Automated subsumes the Presidential Library product Because the Overall Total includes some categories
that are not displayed explicitly such as manual review, special media and "QART." quality assurance revioN at the NDC--
the Overall Total is not the simple sum of the three sub-categories to its right on the chart)
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(17/A-1)- Progress Towards the 31 December 2011 Deadline
(U/7*ITTIT These thermometer charts provide a measure of completeness against the CIA records that must be role d by
31 December 2011. These records include hardcopy CIA records dated 1986, special media dated thru 1981 and external
referrals due in 2011. The very large Manual Review number (i.e., s largely special media reviewed before FY 2011
but technically due in FY 2011 (e.g., microfilm, motion picture film, etc.) The referrals reflect certification of CIA Archive
material or Presidential Libraries (via the RAC Program). (Referrals for CIA at National Declassification Center�NDC---
are excluded due to the NDC procedures. NDC now controls the review deadlines at NARA per the E0 but has not yet
formally established these deadlines for NARA material). Though there arc many uncenainhes due to the new E0 and
cslablishment of the NDC, based on current information, if the records included below are not reviewed prior to 31 December
2011, they are at risk for automatic declassification. In this case, the thermometer goes through 31 December 2011. The
first chart reflects data current through 10 January and includes 2011 deadline material processed in the current and
prior FYs. The second chart reflects data current through 10 January and excludes 2011 deadline material completed
prior to FY 2011.
(U//,kft1771 The first three thermometers measure progress against certification for material being processed manually or
accession to NARA or exemption) and via automated system (for delivery on CREST at NARA or via the RAC Program to
the Presidential Libraries). The fourth thermometer measures overall progress (manual � automated). As in other "Thermo"
charts, the targets arc above the thermometer: the current pages processed to date ("production") is provided below the
hi o
thennomeler: Ihe hei
divide the large( MU)
should be compleled by the cu
indicates more �vork 10 be done.
valeta represents pages processed to date graphically; and at the right are tick marks that
equal weekly sub-targets. The horizontal line ("slider") indicates the number of pages that
k of the FY assuming a linear production rate. Above the slider is good; below
(U/1 You may nohce that the target numbers at the top of the thermometers may change from week to week. This is
due in general to the largos being estimates that are refined during the year as derided review progresses. For example, page
count eshmates can change since microfilm estimates are often difficult to make prior to detailed review. This can add or
subtract from the original target estimates. In another situation, certain records that are initially assigned to the automated
category undergo a pre-review ("triage") and may be moved from the automated to the manual category. Last, but not leas(
some pages can drop out of the 2011 due date counts completely, once the records get processed and the final determination
deems they are due in a year other than 2011. (Note that unprocessed records are assigned automatic declassification dates
based on data in the SMART2 retired records database and related databases in the NCS.)
(U//AU )
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(U) Of General Interest
. . .
(UtharfetY) DRRB Weekly Activities
(U/7A-11444 Certifiers and reviewers are focused on 2011 review, certification, and product generation activities.
Team-specific activities or comments for the week are noted below.
(U/ht14444 DCIA/DS&T/DS Team
(U//2tItT8 The team is continuing its review and certification of documents due in 2011, as well as its quality assurance
effort on the triage of OGC records to ensure that proper exemption code have been cited. Many of the documents certified in
the DCIA queue this week dealt with calendar entries for then DDCI McMahon.
(U/k41-144+). DI/NCS Team
(U//74,443Q4 The team is working on the review and certification of 2011 and later material, and the product generation
(PRODGEN) of documents previously certified. DI material reviewed for release this week consisted primarily of
Intelligence Assessments, liVeekly Summaries, and research papers from the 1960s-1980s, dealing with the Middle East, the
Soviet Union, China, Latin America, and IEEW serials. NCS material reviewed consisted of 2011 and later documents and
the DIF re-review of 2011 due date material. In addition, reviewers and certifiers continued the manual review of finished
intelligence, triage of NCS AARC documents, and the electronic triage of both DI and NCS documents on the FLIRTS
system.
(Uther143444 Presidential Libraries (RAC) Team
(U/Mirlirtr In May 2009, the Dwight D. Eisenhower Library referred to CIAndocuments from the collection
of the Richard Bissell Papers. The CDC/RAC Team recently completed the review of these documents, with the appropriate
referrals to other government agencies. As the Library is preparing to release the Bissell Papers in the near future, the
documents from this collection that were certified for release were provided to the archivists on an unclassified CD and
delivered this week to Abilene, Kansas.
(U//741444 The RAC team is engaged with the review, certification, reconciliation (RECON), and product generation
(PRODGEN) of documents from the Presidential Libraries and the Henry Kissinger Library of Congress (LOC) collection.
Certifiers are reviewing RAC documents referred to CIA by other government agencies on STAIRS. This week, NSC memos
from the Reagan Library were reviewed for release.
(UHAIU0) Quality Control/Training
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(UllAIU0) nnfiniied draftipg guidance for various Covert Actions, specifically focusing on International
Front Organizations last week, continued working on the STAIRS project. was on
leave.
(IN/Altil* NARA Operations
(UHAIU0) Database problems preclude a report this week. Reporting will continue next week.
(UHAIU0) External Referral and Liaison Team
(U/A44404 Referral Operations
(U11044,14 For the week ending 7 January 2011, there were referrals pages) sent out to OGAs and
referrals (F7pages) returned from OGAs. ER&L account managers processed/documented docs
AMDB and forwarded them out of ER&L for final processing.
pages) in
(U/44430). OGA On-site Activity
(U//7tIttej- During the week of 7 January 2011, the following agencies conducted on-site reviews of library documents in
STAIRS: DOS, OSD, DIA and CIA.
(U//Ari�144) STAIRS support continues to conduct QA/QC on presidential library material completed by OGAs in STAIRS.
During the week of 7 January 2011, there were �documents pages) reviewed in QA/QC and passed to the burn
queue.
(U//441344) MDR Activity
(U//741441Q) For week ending 7 January 2011, the Presidential Libraries submitted 90 Mandatory Declassification Review
(MDR) requests for =documents These documents were processed and pouched to other government
agencies for review and return to the library.
(U/rAttT13) Declassification Services Branch
(U/M1443}- Document Declassification Support System (DDSS)
(UHAIU ) This report covers the period of 6 January through 11 January 2011. During this reporting period, the following
activities were ongoing:
� Army
The team continues to coordinate with Army regarding anomalies in the shelf location data provided by Army.
Army provided a new data upload file to replace the damaged one.
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� DDSS Build
The DDSS team awaits the Infrastructure Software Branch's response to its request to upgrade the current servers to
WebLogic 9 so that they will be able to host the new DDSS build that will be ready for deployment shortly.
� DDSS Agency Products List Waivers
The DDSS APL waiver to use Java Server Faces expires on 2 February 2011. The DDSS Information System
Security Manager concurred with the Architecture Review Board (ARB) briefing and the IMS ARB advocate
forwarded the briefing to the ARB staff for review.
�
�
�
External Referral Working Group
continues to prepare the ERWG slides for the January ERWG and running queries to capture the
DDSS metrics for calendar year 2010.
CDC Technology
ontinues to research technologies regarding automated indexing and presented a new version of the
briefing to C/DSB and made the recommended changes. A meeting with CDC leadership is scheduled for 14
January
National Declassification Center
ontinued preparation of a presentation regarding the capabilities of DDSS in anticination of a
meeting with NDC's contractor that is conducting an information systems requirements analysis.
also provided a copy of the DDSS team's mapping of DDSS data to NARA data to assist in his data
support efforts for NARA.
(U/444-E43) CADRE Duplicate Detection, Resolution, and Reconciliation
(U/444T3et
� Metrics for the period of 2 January through 8 January 2011 are included below as well as the cumulative metrics
throughout the duration of DDR (25 June 2002 to the present). The percentage of duplicates discovered for the
period is ompared to a cumulative average of
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U/444,1414 Guidance Research/ Action Items
� An Action Item Meeting was held on 12 January. The next meeting is scheduled for Wednesday, 16 February 2011,
from 14:00 to 16:00, in 1E38.
� Preparation of review guidance for Costa Rica is nearing completion.
� The draft guidance for Guatemala is in IRO coordination.
� The draft guidance for Honduras is in office-level review.
(U/IAIU0) CADRE Support
(U/tAi4404
� Participated in a meeting with CADRE, LSU, PIPD, and IRO representatives regarding a possible court-ordered
re-review of the MKULTRA document collection and options to undertake the review in CADRE.
� Continued to coordinate with members of the JFK migration/validation team to plan a status meeting and to ensure
progress on the effort to identify gaps in the data fields required to process JFK documents in CADRE.
� Met with members of the CADRE test and training teams to discuss a potential discrepancy in Release 2.5.1, the
recently deployed release focused on implementation of a new workflow for OGC/LD. Reviewed notes from
discussions held regarding the design of the workflow and from testing activities to assist in the determination to
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create a DR. Also, documented the outcome of a meeting in which several business rules for the workflow were
determined and distributed the notes to the team.
� For SRS-2007922, "CM:C00536230 is listed twice in F-1982-00782," updated the SRS ticket with feedback from
the Chief, Privacy Act Branch, PIPD on approved actions to remove burned documents that were improperly
migrated from MORI to CADRE.
� Attended the DSB ERB, initiating a discussion of the automatic application of release dates to burned documents
with RIPPUB or RIFPUB release decisions in cancelled cases and the possibility that these documents can appear on
Requester Reports. As directed by the ERB, met with a CADRE developer to discuss a possible solution to the issue
and created an RFC to assign "not distributed" distribution codes and to prevent the system from applying release
dates to these documents.
� Monitored messages sent to the CADRE Close Support Team to keep up to date on user issues and problem
resolutions and to provide back-up support as needed to the Close Support Team. Followed up with a member of the
O&M Team regarding a request to supply missing OCR text for a specified document, ensuring that the responsible
member was aware of previous tickets to address this issue.
(MAW* CDC Help Desk
(U//744+10) The CDC Help Desk continues to work with CDC Metrics on the MS Access 97/2000 to 2007 conversion. The
important part is complete � Metrics converted all databases that were 97 to 2003. Several test subjects (including the ER&L
group) were switched to Access 2003 and were able to bring up the AMDB successfully. The team will now proceed to
provide the rest of the CDC and IRRG user community with removing Access 2000, installing Access 2003, and shortcuts to
the various databases they use. Four CADRE-related SRS tickets were opened but no hardware tickets were required. Four
AADS requests for CWE account renewals were submitted. The team assisted two users with their annual
CWE/Notes/CADRE/ST password renewals, and three users with their Passport/blog password renewals.
(Uh*H4444 CADRE System Status Summary
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(UNAIU0) As of January 8th:
Open 25-year SRS tickets = 120
25-YR SRS's
Opened
5
Closed
5
Net Change (since previous week)
0
(U/P21t113) Agency Scanning Center (ASC) Support to CDC
(U/hk-1444-} 25-Year Production Statistics
(U//.41.40) The ASC scanned Pages of DCI and DI material and indexed
during this period.
(U/A4U0) Upcoming Week
documents of DCI and DS material
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(Uh'-}4dtt7) Work continues on FY 2011 production and the 2011 calendar year deadline
(U/MeitJ�e).) The ERWG takes place on 19 January next week.
(U/77ZM6,f-We have several meetings on the Advanced Classification, Collaboration & Categorization Environment (AC3E)
scheduled for this coming week.
CC:
Reviewers Comments:
Chief, CIA Declassification Center
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