CIA DECLASSIFICATION CENTER WEEKLY REPORT 9-15 JANUARY 2003

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775926
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 12
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 17, 2003

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17 January 2003
E ORANDU FOR:
FROM:
SUBJECT:
REFERENCE:
) The Aut
(U/hk+14(3) CIA Declassification Center kkty Report 9-15 January 2003
issifiritim. Date is 17 April 2003!hut an Ex ension
Consideration by the Ad nistration
(U) Activities and Accomplishments Highlights
(t
Status of the
(U
lye excerpted helo
i'c to TWL has begun.
our move POC (poor
d to provide you iith an update on the move
2006 is under Serious
) summed up ihe status in a note
It starts this week
The facility looks really good_ �Ne'Ve been pi asandy surprised. Everything is ne6 the furniture and
chairs are good quality. attractive and comfodahle! IS! and CINTELCO has had some issues \N. WI cry pto gcar and
phone s6nches, but everything currcialy appears 10 be moving fonvard,
Beginning Thursd i J mu 111 1 ralk \NC \\ill be taking some furninire md shelying unils ilong \N. WI some
motion pidure him Friday, IS! �N. ill he delivering our new PCs, FAXes, cic, and begin set up, Our DCf-
lechnical folks �N. ill be taking he DCC servers do6 n here and reconstituting operations on Friday a
CINTELCO \N.ill be installing phones,
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During the week of January 21st \ve will have IS! continue to hook up the PCs for ADSN connectivity, and
the ITG folks will be there to test the IWAS operations. The DCC till be installing their new PCs and doing further
testing. CINTELCO vill finish up \vith the phone instalments, and provide phone training. Th copiers
will be delivered. Also, we have several "field trips" set up for the folks going to ITWLj to be badged and to visit
the facility if they desire. We've prepared a welcome package for them \vhich includes a map, phone lists, etc. to
help them get familiar \vith the facility and area quickly.
The movers will be coming on Friday, January 24th between 4:00-5:00 and start loading the boxes .. and
this will continue into the night. Depending upon the energy level of the movers, they may finish the move that
evening: otherwise, the unloading will begin on Saturday, January 25th.
We
for business on Monday, January 27th.
We had limited success so far \kith some of the amenities. Thc ATM is still an unlikely TBD: the exercise
facility is being renovated, but no equipment is being purchased. We arc working \vial OMS on the nurse, \vhich
will happen in the short term -- and \ VC had an office buil( especially for this purpose. There vill be a
vending arca \vith cold sandwiches/salads, but no onsitc cafeteria. We ill have VTC [(Video Teleconferencing]
connectivity there. and vill work getting the equipment once \ve get Ih lode. "
(Ii/(AlUO) External Referral Working Group (ERWG) Holds its Jarman: Meeting at NARA I:
(U///\ U ) On 15 January 2003, the Information Sect Oversight Office (1500) hosted ERWG's regular monthly nieetin
at the National Archives in Washington, D.C. Attendance totaled 46 representatives from 20 federal organizations. I500's
Director, J. William Leonard, updated members on efforts to revise E.O. 1295X. He reported that the revision draft
completed the NSC process and is receiving White House clearance from the Chief of Staff. He anticipates its release by
OMB later this month for interagency review. The timing of final approval by a very busy White House is harder to predict
But no major surprises in its content are expected. The imperative of granting an extension to the Order is fully appreciated.
However, he \ vamc d that this extension would be the last one. of 1500 then outlined the collection methods
and data results of I500's 2001 Annual Report'to the Prev/Ic?n.
(U/L\ LO) Members next considered a proposal to ERWG's Referrals \\ orking Group from NARA's Jeanne Schauble
(Director, Initial Processing, Declassification Division). NARA is \tilling to centralize and coordinate community efforts to
review referrals in its collection of \vithhelds (material reviewed by agencies but requiring review by referral agencies and
completely processed by NARA). NARA \vould provide reviewers with common workspace. In turn, reviewers would
observe a prioritized \vork schedule established by NARA. And each selected group of withheld boxes would be reviewed
within a set time period. Members agreed to conduct a pilot study of this proposal. However, they recognize that NARA
\vithhelds are only one portion of their total referral workload. The ERWG continued to debate how best to coordinate the
closure of referrals \vithin E.O. 12958's deadline. The Chair, , announced that two NARA officials plan to
address ER WG concerns over the prohibitive cost of reviewing records at the Washington National Records Center at
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ERWG's 19 Februaryg. WNRC's recut.
interagency referral reviews. Before adjourning,
Shares and Processing Report.'
� creased handling fee (S131)ox) and limited workspace hinder
embers rcviewcd ERWG's monthly (Remote Archive Capture) "RAC
(U//A-H7) Presidential Library Archivists Visit the Satellite Review Center (SRC):
Ath'(+1 On Tuesday Chicf/ER&L
and MSO Team Chief/Certifier
(Eisenhower) and
The archivists brought along library lite
Remote Archive Capture (RAC) Team Chief/Certifier
escorted Presidential Library Archivists
to the SRC to discuss their respective libraries and collections.
d a number of handouts including lists of names of key
administration officials and NSC personnel, fact sheets, lists of ambassadors NSC committee and �vorking group
titles and names, FRES information, and sample documents from their collections: information that is invaluable in
(Y) and the SRC reviewers engaged the
v processes and was followed up vit.
presidential library archivists that
ensuring a quality review of RAC folders. SRC Site manager
archivists in a lively exchange that shared thoughts on our respective rc
brief tour of the SRC. All in all, this was another excellent exchange wi
enhanced both our professional and personal tics.
(E8A-1-1401 From the Archives:
(t://41-1-4t-Managernent by Ohjeetives at the Senior LeveLs7
(U/1t-Ft7 A 12 September 1974 While House memo to DCI from President Ford briefly outlined the Presidents
expectations:
" Dear Hill,
"As one of m first undertakings in the Presidency, I have revi d your accomplishments for the past year and the
objectives you have set for the current fiscal year.
"I commend you on your 1974 results and strongly endorse your new plans. The objectives you have set for
your agency are both challenging and importanL and I am looking forward to meeting with you soon to discuss them and to
meet with you and your key staff periodically to review your progress." The President signed off "With Nvarmcst personal
regards."
In January of the following yeaL President Forth under pressure to respond to allegations of CIA involvement in
domestic affairs, created a "Commission on CIA Activities:' chaired by Vice President Rockefeller and DCI Colby spent
much of his tenure dealing \vial this and other investigations into Agency activity. According to Roberta Knapp's book The
Central Intelligence Agency, The First Thirty Years Colby was dismissed in November 1975 as part of the President's
"major overhaul of the national security leadership," �yhich included Donald Rumsfeld, a friend of the President, replacing
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Defense Secretary Schlesinger, a former DEI and George Bush, then serving US Liaison Officer in China, rd.
home to take over the Agency as DCI.
(L1/1714444 A Meal Ahnost Spoiled:
(U//4 1U0 One of the sidesplitters uncovered by DI reviewers this past �veck, more specifically by Level IlIer
was a 30 January 1979 item on Deng Hsaio-ping - - China's Deputy Prime Minister at the time - - dealing \Hai the
atmospherics surrounding his official visit to the White House and Capitol Hill. Al a luncheon in his honor, Taiwan - - not
surprisingly - - was a major topic of conversation \Hai Deng reminding Senators that \Ode the PRC did not intend to use
force to reunify the mainland, he �vasn't able to rule it out completely. Before lunch, the Senate \van staff nearly had
convulsions \Oen it was discovered that chop sticks to be used for the meal came in "Made in Taiwan" labelled \\Tappers!
Much to the servers relief, however, �vere the sticks themselves �vhich conveyed but a simple thought: "Enjoy your meal!"
(LI/M-9 Dropping the "French" from French Indochina:
(U//i14{4Q4 In an Operations Coordinating Board (OCB) Daily Intelligence Abstract from 25 June 1954 (after the fall
of Dien Bien Phu) that was reviewed by the SRC-RAC Team, the US Embassy in Saigon states that the Viet Minh
could easily Like over all Vietnam if the country is partitioned and the US takes no steps to prevent conquest. When
the French forces leave the country, Vietnam \all probably appeal to the United States and �ve \all then have to
answer these appeals bearing in mind the effect of an answer on Indochina and on the opinion of Asia as a whole.
The United States should as rapidly as possible train and develop armies in Vietnam, Cambodia, and Laos. Then, if
a I South VietnamI republic is established it should be possible militarily to hold the narrow line along the 17th
parallel. The US should abrogate the pentalatcral agreement between itself, France, and Indochina, and negotiate
direct milikiry agreements \Hai the three Indochinese nations." Comment: France, though departing, was still
engaged in political dealing in Indochina and was perceived by US officials as interfering with efforts to counter a
Viet Minh expansion into the south. In September, Ngo Dinh Diem demanded French �vithdrawal be stepped up and
the United States announced that Vietnam Aid �vould bypass French administration. In October, President
Eisenhower approved a plan to train the Vietnamese Army.
(UAW()) Hell in the Pm:
(UPAILO) An NSC document from the Eisenhower Library is a brief 1951 memorandum that provides Japanese
WWII casualties from "Japanese sources" (probably official records reviewed at �var's end). The Japanese Army and
Navy losses in China from 1937 through 1945 �vere 419,200 personnel. Their losses in the Pacific from December
1941 through August 1945 fighting the United States, Brikiin, and the Allies was 1,729,110: quadmple the casualties
they suffered in China in less than half as many years.
(UHAIU0) Production Status:
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(U//44-171.e) The production Thermometer Charts contain data current to 11 January. We recently made a major motion
picture delivery to NARA and that is reflected in the chart below. As in the past, we are lagging in automated review in the
first half of the year. The disruption of the move to "TWL" has also had an impact on automated production. We expect a
major acceleration in the second-half.
(UHAIU0)
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coaRaertiTAL�
(U/A-We) Declassification Review Branch:
U//241440) SRC-RAC Team:
(U//*Ii30)- One of the publications provided by the Eisenhower Library archivist, during her visit to
the SRC was a pamphlet on the Organizational History of the National Security Council under the Truman and
Eisenhower Administrations that provides details on the NSC and its subordinate boards and committees. Library
publications such as this are invaluable as reference materials and in developing accurate declassification guidance.
is currently scrutinizing this particular publication to sort out the history and "equity issues"
surrounding the Psychological Strategy Board and the Operations Coordinating Board from the 1950s. Some of this
kind of information may also be available online from the Library websites.
(U/44-140) DI Team:
(UthAtitTe) The DI's crack team of economic experts, and have
completed a proposed redraft of current guidance dealing with arms transfers, which will be forwarded to CDC's
policy team for processing. The current guidance is vague and misleading and somewhat difficult for reviewers to
apply. The "BAS" team has combined Agency experience of some 30-40 years working arms transfer issues and is
intimately famili r with most of the DI material related to this subject. Congratulations for a job well done!
(U/AIU0) DCI Team:
(U/-ArlirJe) The DCI team reviewed ODCI processing progress and examined possibilities for increasing resources. The
recent retirement of the DCI team deputy chief has crimped our certification effort and the position is currently being
readvertised. (Would appreciate the readers bringing this to the attention of potential strong candidates). The team also did a
small amount of manual processing.
(UHAIU0) MSO Team:
(UHAIU0) On Wednesday, 15 January 2003, NASA deliveredLjoxes of documents and picked up completed boxes.
Current planning is to process half of the boxes and work the remaining half at the new location. This will provide
workable material for the redactors during the transition as personnel and systems are sorting out and gearing up.
(U/ ) On Thursday, 16 January 2003 the new MSO Team Chief, travelled to the Western location and
got a familiarization tour of the refurbished facility. Present plans are for to remain ith a small contingent of
MSO redactors when the bulk of the redactor team relocates west.
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long-time MSO certifier will be moving
will shortly reflect this.
The Lotus Notes address
(U/A-1440) DS&T Team:
(UHAIU0) The DST team this week finished manually certifying five boxes of FBIS Reports, and continued their work on
IWAS and CTS. Additionally, the reviewing team is planning for large segments of their team to move to TWL, and they are
also considering new ways of processing their workload. Senior Reviewer sent out a memo to the team
that discusses some of the details of the move and how the workload priorities will be determined. The priority of work at
TWL for DST will be CTS and Triage; the priority of worlinwill be STAR GATE and IWAS.
(U//4-145.0t Quality Assurance/Training:
(U/M71-b1480). The Dirty Word Search team of
is researching any policy problems from the documents pulled during the search of ther�Ms from the 1999 and
2000 CD release in DWEEZIL. The documents released in 1999 and 2000 were all processed before the advent of
the Reviewers' Handbook in May 2000. EHU's continues to work on the MDR analysis project for
C/DRB. also supports the SRC in answering questions which arise during duplicate detection for RAC
documents. Handbook guru is working on the draft of the next version of the Handbook due out early
this year. A draft of the new Handbook will be delivered to C/DRB next week. Raytheon QA/QC Manager
is working on a new RAC Handbook which incorporates much of the RAC specific training and guidance
used for the SRC team as well as new guidance which has been developed by SRC for RAC material. This RAC
Handbook will be of use to any new RAC team established. IQM delivered to C/CDC two Human Factors reports on
the causes of work-related eyestrain and way of reducing it--including a comparison of the strengths and weaknesses
of flat panel monitors versus traditional CRT displays. We are also conducting analyses of the relationship between
production and quality across the teams and preparing a dataset of "user attribute variables" to be sent to Northrop
Grumman Information Technology to aid in their analyses.
(U/IMUO) External Referral & Liaison Branch:
(U/k4+�111Referral Operations:
(117/AIU0) Account Managers Activity:
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(U//41-Wit) Remote Archive Capture:
(U/141+%) OGA Document Review:
(U/Mr143.04 Reviewers from the Office of the Secretary of Defense, the Joint Staff, and the Federal Bureau of
Investigation visited ER&L this past week to review their NLE, NLK, and NLJ documents in the STAIRS system.
(UM6r1-17T+4)- documents totaling pages were forwarded to Mr. Andre Prewitt at the Office of Naval
Intelligence for ONI's referral review from the Defense Intelligence Agency.
(U/LAAI4E� CIA/NARA Operations:
(UMAIU0) Technicians continue surveying already reviewed boxes to identify and flag candidate documents for certification
in the continuing effort to expedite the certification process. Reviewers continue working the Army 319, State RG 84, and the
State RG59 collections.
(UHAIU0)
invalid records.
spent time at NARA this week making changes to the metrics database and cleaning out
(U//Q-During the past week, NARA redactors reviewed
represent material inn boxes.
ages at Level 1 and pages at level 2 These pages
(U/A-1-171fr Declassification Services Division (DSD) Support to CDC:
(U//44444+) Records Management Branch:
(U74+16119) Survey Activities:
(UHAIU0) DST jobs consisting of boxes were completed by the Team during this reporting period.
boxes were recommended for IWAS,nfor SPREE, and or SPU processing. A large number of these boxes were
microfiche copies of FBIS reporting (both silver and diazo copies), with an estimated image count of over million.
(U/I-A41443)-SI Support Activities:
(117/AILICi) Duplicate Detection, Resolution, and Reconciliation (D2R2):
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(U/ ) Weekly Report re Duplicate Detection & Resolution (DDR):
(U/ttItItY) Between COB, 8 January 2003 and COB 15 January 2003:
(UMA-W(�). Other D2R2 Activities:
(UHAIU )
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was the focal point for analyzing and resolving a D2R2 production issue this week that
impacted DDR, IWAS, IWAS-R and CDF Tracker. All affected data and documents appear to have been
corrected, however system analysis continues concerning a performance issue that was discovered during the
week's analysis
brokered the effort to analyze production issues that commenced on 8 January 2003, in order
to determine and fix the cause of the problems, to identify other related issues, to coordinate analysis and
resolution, and to verify that data and system corrections/modifications properly fixed the affected documents
and data. Disseminated guidance and status updates as appropriate.
Conducted extensive analysis, including resolving and analyzing Duplicate Detection Results on a batch of
documents that were processed as both a DA rush job and as a test to ensure that the production issue was
resolved.
Checked all documents in IWAS-R from all jobs that could have been affected, identified affected documents,
and coordinated the effort to correct the affected documents. This effort also generated detailed results that will
become documented IWAS-R test results.
Coordinated the effort to process into the ORR, through DDR, and into IWAS and IWAS-R several DA rush
jobs. Several of the jobs were processed successfully into the DA Team New Work queue in IWAS. Some of
these rush jobs contained the documents affected by the week's system issue. As of COB 15 January, the
remaining rush jobs are ready for export to IWAS and IWAS-R subject to the completion of ongoing system
analysis.
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� Other than the documentation from the week's production analysis/cleanup effort that will be used to support
7S-R test results, IWAS-R test efforts were suspended due the higher production issues. However,
began to review and test outstanding IWAS-R RFCs from 2002.
(U/Altri9)-STAR GATE:
UlkAtitrr) Review work on Tranche 2 is continuing;
pages.
pages are in process. The total collection contains
(U//416119) 0/DCI Collection:
(UHAIU ) The O/D CI Collection IWAS processing meeting was held on 15 January There are now over
pages in the Certification queue; C/DRB discussed ways to provide help to the short-staffed DCI Certification team.
Timelines for completion of the collection were also discussed. Also included in report this week is
the actual whereabouts of over 77pages of 0/DCI collection referral material out in other teams' work queues.
(U/I-Affrfre) National Libraries/RAC Tracking:
(U//AIU0) is working with to produce a presidential libraries IWAS
production tracking report which would display, in addition to the information included in the current tracking
report: 1) the number of folders and pages that go into and come out of each IWAS queue during the reporting
period, to better demonstrate queue activity, and 2) the whereabouts, by review team, of referral material listed in the
respective RAC presidential library collection queues, e.g., Refer Team New Work and Refer Initial Review. This
should help RAC certifiers identify possible review bottlenecks. The new report will accompany the RAC Tracking
spreadsheet scheduled for updating early next week.
(Uthirittel CDC Support:
(U//Q An Action Item meeting was held on Wednesday, 15 January is updating the Action
Item list to provide the latest status of the action items, and will disseminate same when completed.
(U/IAIU ) Following the 15 January Action Item Meeting, created a draft RFC that requests that DCC
limit folders to 200 pages, creating an "A," "B," "C," etc. version of the folder if the naturally occurring folder exceeds 200
ages. Large folders are difficult to handle in IWAS and limiting folder size will help avoid system lockups.
(U/MIU0) Configuration Management:
(U,44414448t The second draft of the guidance for handling documents marked RESTRICTED (old national security category)
is with C/DCC for review.
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(U// ) CADRE Activities:
(U/Mrttr) attended two meetings with CADRE developers who are beginning the design phase of the CADRE
project. These meetings are part of an ongoing series of meetings to discuss CADRE design issues. At the first two meetings
the participants received demonstrations of Vredenburg's existing 25-Year and FOIA applications and discussed discrepancies
between those applications and CADRE requirements.
(Ull-4ftt01 DCC Support to CDC:
(C) The DCC has been wrapped up in move activities this week and these will continue the following week. The DCC is
moving all 25-year support Lotus Notes address book
reflects this.
(U) Upcoming Week
(U//MUG) The FY 2003 March is well underway.
CC:
Chief, CIA Declassification Center
�e&Pdft Df/ITtAr
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