AUTOMATIC REPORTING TECHNIQUES AND EQUIPMENT STUDY

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00873A002000010034-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 18
• Document Creation Date: December 28, 2016
• Document Release Date: August 30, 2012
• Sequence Number: 34
• Publication Date: January 4, 1967
• Content Type: REPORT

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4 January 1967
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DEVELOPMENT OBJECTIVES
16 INTRODUCTION.
This document presents the objectives of a Government sponsored
, program to study the NPIC reporting processand graphic arts composition ?
and recommend techniques and equipment to assist in the composing, editing,
production, and dissemination of reports and graphics.
2. BACKGROUND.
At NPIC photographic interpretation reports and other intelligence
reports and graphics are prepared and published within rigid deadlines
. Many of the problems 25X1
associated with the creation of these publications and graphics (deadlines,
editing, format, illustrations, etc.) are similar to those encountered by
newspaper and magazine publishers. Other problems are unique to the
intelligence field. The photo interpreter is not trained in journalism and
his contribution to the report may require considerable editing.
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2.1. Types of Reports. There are approximately 30 different4,i-eports
the intent of this document
that are published periodically at NPIC.
to describe each report in detail. In fac one of the objectives of this
51--j:37
Adevelopment_will be to become familiar with the content, format, and editing
procedures for these reports. A study was recently completed on the functions
of the NPIC divisions. Portions of the results of this study are applicable
to report production and will be made available to the successful bidder.
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Reports produced at NPIC fall generally into three categories:
Immediate PI reports, detailed PI reports and a miscellaneous
grouping including manuals, handbooks and special reports.
2.1.1. Immediate Reports. These are defined as
photographic interpretation reports presenting the results of the initial
scan and analysis of new photography in answer to specific requirements
on the highest priority targets. The scan of photography and subsequent
processing are Completedvrapidly with the scan ordinarily starting in
the morning and the information report cable transmitted the same day.
A hard copy report is disseminated the next day. The editor concentrates
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on producing a clear accurate report in the brief time available to him., 4-17-444
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/1 The individual target reports are typed on an IBM 826 ewriter Card
Punch which produces a typed proof and punched cards. The cards are
processed on the computer and proofs are prepared, reviewed, and revised
as required. Finally, the computer prints duplicating mats and punches
a proper tape to transmit the cable.'
Printout on proofs and mats is in capital letters and lines are
not justified. Layout and pagination is done by the computer and the
processed target reports are ready for entry into automated target files.
Graphics parts of these reports are limited to mission track maps and
annotated photographs lritt-Lc j 114-
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2.1.2. Detailed Reports. By definition, these are
t4IfiRwsimpie photographic interpretation reports presenting
the results of a thorough analysis and a considered interpretation
of all pertinent photography of a specific target or targets. These
reports may require a few days to several months to complete.
retehre "ket-o-vtA-1-4-cA-1.2-7-7-
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They may include several pages of text, several line drawings,
perspective drawings drawings and a number f annoted photographs. ILA_
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These reports hleet high publishing standards with varied type
faces, justified lines, and complex art work.
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2.1.3. Miscellaneous Reports. These reports include computer-processed
reports and those typed on typesetting machines. They are produced in
a variety of sizes and formats but in general are letter size. They
include a variety of graphics but mostly annotated photo
graphrg or
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elementary line drawings) he ti e frame in-which'they are pro uce
resembles, usually, that for detailed reports.
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?,/- In addition, the successful contractor will be free to consort with NPIC_----
personnel,to obtain pertinent information. There are a wide variety of
reports,. but generally those produced at NPIC fall into three classes:
immediate, detailed and summary.
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2.1.1. Immediate Reports. The fir:s-6 immediate report is written
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within twenty four hours after the receipt of photography. The
interpreter scans the photography for significant changes in previously
4or
reported areas or"\new areas containing information of an intelligence
value. This information is written on forms, approved, edited, typed
? on punch cards, and then compiled and printed by a computer. Print
out is in all capital letters, double paced, and with no line justi-
fication. Words are not hyphenated. The report is then proofread,
errors corrected and,the7ti-r -printed.
2.1.2. Detailed Reports. The detailed report allows the interpreter
to interpret a selected area or areas in more detail, to prepare
sketches and annotated photographs and to obtain as much information
? from the photography as possible with the aid of collateral information
on the area. These reports are much more time consuming in terms of
,
man-power expenditrues per published page. Etewe-, fYpe, style, and
size can.be varied, graphics are more detailed and more numerous, and
lines are justified. Included in this category are also technical
reports on evaluation of photography, quality of color film, etc.
2:1.3. Summary Reports. The summary report compiles information
of a ceVain type or category that has been previously reported (in
immediate or detailed reports) during a specified period (for example,
a six month summary of airfields photographed from January thru June
1965). These reports take the format of detailed reports or immediate reports
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2.1.4. Report Size. The number of copies of a particular report
5.
4e?ttstrtt-1-1-r-smer- seldom exceedN:i-ae-mo:?-ile..tiha?n; 200, copies . Reports vary
in size from 8 X 101/2 to 16 x 25 inches and contain from one to 700
pages. Most reports are"of the 8 X 10 1/2 size and average about 40
pages.
2.2. Types of Graphics. Graphics fall into f:eur basic categories:
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briefing boo:wigs; illu tratio s included in reports;
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and miscellaneous graphics used for bulletin
boards, employee handouts, etc.
2.2.1. Briefing oaras. Briefing boards -re usually from 22" X
30" to 30" X 44", style is usually Fu .Semi-BodI from 18 to
u
60 point size D These gra ics are ofte annotated photographic en-
largements. Annotations inclu
Other briefing boards include
charts, and many other f
2.2.2: Report
annotated_p
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th arrows, arrows, littering, etc.
awings, program outlines, bar
s of profess
nal art work.
lustrations. .111ustr ions used in reports
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line drawings perspective drawings
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etc.
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Often these drawings are true works of art, d are time
consuming to produc
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ecause of their accuracy an
2.2.3. Slides and Vi
pleteness.
Style is Alternate Gothic
No. .1 with size varying from 14 to 30
on
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The size of the S01-os-s-- mount 3 1/4"h1ll by 4" wide,
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? Style is Alternate Gothi No. 1 and size used on the unreduced format
is from 14 to 30 point.3
2.2.4 iscellaneous Grap
posters, bulletin board ouncements, employee handouts, etc. Their -
)cher graphics include Safety.
. composition is e eitely varied but their i ortance is limited in
.relation to other described graphics:
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2.3/v.-Communications
ne of the more time consuming ? facets of report
publication involves communications, or the transmittal of each report or
portion of a report from author to editor, from one approving source to
another. Of
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f,rom an
/-.11eit'a one of the prime considerations in this development should be
the capability of the system to rapidly transmit . Cdt/\
information from one physicallOcation in a building to another.
3. CONCEPT.
The Contractor will study the reporting cycle including the writing,
editing, approving, graphics preparationTlitRiction of all intelligence
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reports produced at NPIC. He will suggest techniques and equipment to produce
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these reportsfaS---Cef Eilft4 with higher quality compoS7-7)
e given to future p
to--act-omplish-the-ob-j'e-etd--ves-of speed-and?-quaIi.ty
,,,?-...i_s??-?pr--esented---he-rei-n,,,to..e.stahllah-a-r-e-ferent.e-ro'i'rit for "-?kl..r-t?her......di,5..0 12 sP ?
,The, .Contractorx,,will--,,te'-fre'e---tO-sugges.timpr-ovements.,6.--c.13-a-Lter?nates-to.-thi.s.
? -syst-enr.-=, The''.1iSt-ed-components-and-their,-brief descriptions-are-not-,---be--con? .
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Every consideration will be given to the use of equipment that is commercially
available or quickly developable to permit the implementation of this system
in the near future. The system will allow for the rapid initial production,
approval, editing, and entry of intelligence information into a computerized?
information system. It will compile and rapidly p oto-compose the information
to produce a high quality format presentable to the production services. In
addition i it will allow for the printing and production of the information
into a professional looking report reflecting the importance of the information
contained therein and the professional talents used to create it.
3.1. 1Te?ssage ComposT;I:Ob A means must be corn.d.t
it)40..to.
a h.44-,,,-0 4 /tAive-ckAk_ ve-e
in composing short intelligence messages rapidly and clea
assist the analyst
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ly" If a keyboard
is used to compose messages, then the analyst must have a visuaa feedback
of the composition.
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3.2. _Message ApprOval and EaiiTTIRT:The message must be transmitted to
the various approving points and to the editor. Approving and editing personnel
must be able to correct or alter the composition. Initially, only intra-
building communication need be accomplished with maximum distances between
stations being700 feet. Provisions will be made to permit future inter-
building communication.
3.3. Graphics Composition. There are techniques and equipment available
today to automaticallya,rTion a CRT or on hard copy) (--;--iT-npline drawingsprspective ,-)
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drawings,' color graphics and to automatically or semi-automatically
. construct other graphic compositions. It is felt that most of these techniques
and equipment are still in a state of development and are presently not suited
for economic usage for composing graphics needed at NPIC. However it is NPIC's
SEC
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? policy to be kept aware of the latest advances in this field and to even ..:
consider sponsoring the development of such equipment when this development
shows indications of fruitful implementation into the reporting of intelligence.
Therefore, it will be the contractor's task to review the field of automatic
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graphics compXsition and to suggest equipment or concepts that can be pur-
chased or developed for use at NPIC. Consideration shall be given to equipment
that can automatically insert continuous tone photography,onto a page, allow
---TOr-kOgu-foitl-afmanipulation by an editor, and allow line drawing composition :76/4c
3 . . :.:.Pho=tocomp;isitIbIlr---.Equipment and techniques must be chosen to
increase the speed of producing copy and to upgrade its quality. ? If available
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higher speed composition,will be used.
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3.5 roduction,) New equipment
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fi
?fpr -co &-
e (heeded to adeept or convert the
output media of he phOtocomposing equipment.
Also, new production equipment
will be needed if future reproduction loads increase sufficiently.
3.6.ca_puter Hard_are_and Software. At NPIC there will be available
two UNIVAC 494 computers plus associated equipment. It is anticipated that
any need for digital storage or processing can be handled by this equipment.
However, if necessary, small special purpose computers can be used. All
programs necessary for equipment use and integration will be outlined by the
contractor. The contractor will furnish advice as to the type and extent of
programming that will be necessary and suggest sources from which programming
can be supplied. Some programming may be furnished by in-house personnel.
The contractor will not be responsible for furnishing detailed programs.
SECiQTi
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The total progrwill be divided into the following three interrelated
phases. Proposals solicited hereunder are to be restricted to the tasks
outlined in Phase I and Phase II. Phase III is included as a matter of
information and as an aid in developing the material required under the
other phases.
4.1. Phase I, Investigation and Analysis. The contractor will
thoroughly investigate and analyze current reporting and graphics composition
procedures
at NPIC,4determine present and future requirements for
and quantity,
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-
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quality
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4.1.1. The conceptual plans should include recommended solutions
to thereporting and graphics composition requirements identified during
the investigation, and as a minimum must consider the following problem
areas:
a. The advisability of using a CRT alphanumeric data display
and. entry device as an aid in composing, editing, approving
and retrieving intelligence information.
b. Means of improving the speed and accuracy of transmitting
ntelligence information from one location to another.
for increasing the speed and quality of composition
. of reports.
d. Methods of increasing report production capabilities,
giving due regard to probable increasejin production re-
quirements.
e. Use of hyphenated or hyphenless line justification, column
'widths and lengths, type fonts, report formats, and other
aSpects of publication needed to produce quality reports.
Phase II, Systefil and Equipment Deflnition. Based on the conceptual
plan resulting from the Study in Phase I, alternate techniques for implementation
of the conceptual design will be developed and evaluated. The report on this
phase will include a thorough analysis and comparision of all alternatives
considered. The report will be both quantitative and qualitative in
measuring one proposed alternative against the other and in demonstrating the
amount of improvement each alternative could achieve over the present system.
A detailed system plan based on the selected alternative should be prepared,
shold include system and equipment parameters, implementation time,
impact on the operational components of the Center, personnel and personnel
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training requirements, and the estimated costs of the proposed system
for development, installation, and operation. It is possible that
because of the large difference in types of reports to be handled that the
system may consist of a number of sub-systems. It is also possible that one
system may be incorporated to provide an early solution to present problems
while a second system may be contemplated for long term future needs. If
more-than one system is suggested the contractor must clearly distinguish
the role and function of each system or, subsystem, evaluate each separately
and clearly, and demonstrate their integration as appropriate.
4.3. Phase III, Equipment Development, Acquisition and Installation.
Utilizing the specifications generated under Phase II, it is the intent of
the Government to solicit proposals for a modern intelligence reporting
system. Proposals will include equipment modification, development, phase-in,
installation, check-out, and training of personnel. It should be reiterated
that Phase III is discussed here for information and guidance only and is not
to be included in the proposal.
5. REQUIREMENTS.
5.1. Phase I Objectives. Two major reports stemming from the
Investigation and Analysis Phase (Paragraph 4.1.) are to be delivered. The
first report is to cover the contractor's analysis of NPIC processes and
the identification of requirements for reporting and graphics techniques
utilized by NPIC. The second report is to present the alternate conceptual --
designs genireated by the contractor to meet the identified requirements. In
developing the alternative conceptual designs the following criteria will be
utilized for evaluation purposes. Current procedures siaould also be evaluated,
utilizing these criteria, so that judgment can be made as to the amount
improvement the implementation of the proposed concepts are designed to achieve.
or.
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a. System Performance.. Time from beginning of entry of information
into system until it is available to a user,i.n-'
aXa"14'1"e14Ea.
b. Reliability. Consistency of expected performance and ability, of.
system to perform major functions in event of individual component
failures.
c. Ease of Phase In. An indication of the amount of disruption of
Center activities during implementation of the system.
d. Expansibility. Difficulty (time and cost). of adding to the system
? to meet increased demands.
e. Flexibility. Ability of system to handle new or unexpected demands,
including increased distance of information transmission.
. Compatibility. A measure of the ability of the system to function
harmoniously with the automated and non-automated systems within and
? external to the Center.
g. Report and Graphics Format. Readability, quality, and professionalism
conveyed by form, *yle, etc. of reports and included graphics.
h. Facility Requirements. The need for unusual site preparation,
utilities, communication circuits, etc.
. Personnel Requirements: The number and skill types required for
system operation.
j. Total System Cost. This includes all initial and operational costs.
Initial implementation costs should be separated from the predicted
sannual operating costs.
k. Computer Requirements. The amount of existing computer storage and
operating capacity required by the system.
to?
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5.2. Phase II Objectives. 'Three reports are to be delivered under
the System and Equipment Definition Phase (Paragraph 4.2). The first report.
covering item (a) below, will include the comparison of alternates mentioned
in Paragraph 3,I-;,2 and will utilize the same criteria(Paragraph 4:4,-*.-1) for
comparison specified for the concepts in Phase I. The second report covering
item (b) below will be such that it is suitable for use on a basis of a request
for a proposal directed toward Phase III (Paragraph 37173-) without extensive
rewrite or modification. The third report will cover item (c) below.
a. Development and evaluation of alternate methods for accomplishing
the functions of the system defined by the conceptual design re-
sulting from Phase I. Alternate methods for accomplishing the major
subsystem tasks will be evaluated and reported upon, as well as
alternates for accomplishing the overall system functions.
b. Establishment of a detailed system configuration, including overall
operation, description and detailed specifications of system components,
and component interfaces. Detailed specifications s.h,auld be divided
into logical subsets' to permit use of multiple sources of procurement
for Phase III.
Preparation of a detailed implementation plan (PERT) for the
system. Budgetary costs and schedules for procurement and
installation of equipment, facilities preparation, system testing,
and personnel training should be included.
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6. GENERAL.
6.1. Proposals. The proposals should be comprehensive, well organized,
concise, and limited in content to that information required to qualify the
prospective bidder and demonstrate ability to perform satisfactorily within
?1-4,1g
the scope of this document. The format of the proposal should be arranged
to separate company and personnel qualification sheets from the main body
of the proposal.
6..2- 4_1_1 Delivery. While it is the wish' of the Government to
17
- accomplish the aims of this program as expediously as possible, sufficient
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time should be allotted for a thorough and complete accomplishment
of. the aims set forth herein. Tentatively it is envisioned that the
following time spans will be allotted, to the various phases.
Phase I - Four months (Report covering NPIC analysis to be delivered
after two months. See Paragraph 5.1).
Phase II - Three months to six months
!;. 2.
Adequate time (approximately four weeks) shall
be allowed for, Government review and checking following the
issuance of each report (both interim and final), required
under this program since in each case the content of the re-
ports will form the basis for subsequent work.
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6.1.1.2. As a result of Government review, a limited
amount of revision and rewrite may be required. Proposals,
submitted hereunder s u d include provisions for this con-
tingency.
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- 6.-1:2: Costing. Cost proposals shexald be presented in such
1 a manner that the cost of Phase I can be readily separated from the
cost of Phase II.
Program Interface. Although the work to be performed under the
terms of this document is confined to the development of a reporting and
graphics system, interfaces will exist between this program and other studies
underway within NPIC. It is anticipated that liaison between the contractor
selected for this program and the contractors conducting related internal
*studies will be such that this program will result in a compatible and
and integrated system.
Administration. The Government will retain overall control of
this program. . Written approval from the contracting officer must be obtained
before any changes in objectives, costs, or priorities are effected or before.
any subcontractor -or consultant is employed.
Contractor Responsibility.. The contractor is expected to provide
competent and cooperative administrative service. He will be vested with
certain authority.to-control the direction and degree of technical effort
within the boUnds of the estimated costs. As a part of his overall respons- .
? ibility, the contractor will be responsible for the work performed by. all
of his subcontractors and consultants. The fact that the Government has
gr'anted approval of the use of a specific subcontractor or consultant (See
Paragraph 6.3) in no way relieves the contractor from this responsibility.
Cr:7
Technical Representatives. The contracting, officer will designate
a technical representative to authorize specific development efforts of the
contractor. Such authorization shall be given in writing in its original form
or in confirmation of an oral authorization. The contractor will accept no
other authorization except that of the technical representative or contracting
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oronit-5- 4101.
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officer:
6:6. 'Reports:
Regular reports will be required throughout the life of
the contract. All reports will meet the basic requirement S of specification
DB-1001, dated 31 August 1966, GENERAL REQUIREMENTS FOR CONTRACTUAL DOCUMENTATION,
attached hereto.
62.1. Monthly Progress Reports covering each specified phase
or subphase of this program will be submitted.
6.8:2. Final Reports will be submitted as indicated and will
contain the information described under each Phase of this program.
6A4.-.3. Detailed Specifications submitted under Phase II will
conform to documentation standards mutually agreed upon by the
Technical Representative and the Contractor.
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