MANAGEMENT GUIDELINES FOR INFORMATION DISSEMINATION PRODUCTS AND SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90G01353R001500150001-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 36
• Document Creation Date: December 27, 2016
• Document Release Date: October 24, 2012
• Sequence Number: 1
• Publication Date: November 3, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Aped for Release 2012/10/24
CIA-RDP90G01353R001500150001-3
THE FOLLOWING DOCUMENTS
ARE ATTACHED:
(Please do not remove)
SUBJECT:
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24 :
.IA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release
2012/10/24: CIA-RDP90G01353R001500150001-3
ROUTING SLIP
ACTION
INFO
DATE
INITIAL
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DCI
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DDCI
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EXDIR
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D/ICS
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DDI
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DDA
X
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DDO
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DDS&T
9
Chm/NIC
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GC
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IG
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Compt
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D/OCA
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D/PAO
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D/PERS
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D/Ex Staff
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D/011 /DA
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STAT
ER 1889X/1
18 Nov '88
Declassified in Part - Sanitized Copy Approved for Release
2012/10/24: CIA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
ER 88-.1889X/l
.e I
President's Council on Management Improvement
NOV n 1s
MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Gerald R. Riso
Vice Chairman
SUBJECT: Management Guidelines for Information
Dissemination Products and Services
In recognition of the significant improvements in managing
printed publications that Federal agencies have made over the
past several years, the President's Council on Management
Improvement (PCMI) established a working group to review and
analyze electronic dissemination of information products and
services to determine if, and how, their management might be
similarly improved.
The PCMI's working group prepared the attached document,
"Management Guidelines for Information Dissemination Products and
Services." It provides. a. single document containing guidelines
from various sources for managing all types of information
dissemination products and services, regardless of the media
used. If incorporated into the management policies and practices
of agencies, these guidelines could improve the management and
control of information dissemination products and services and
improve access to the Government's information by both private
or public sector users.
OMB will use the guidelines as input to its currently ongoing
revision of Government-wide information policies, and will call
on PCMI's working group to assist in providing a coordinated and
integrated approach to information dissemination. Until refined
direction can be issued, Federal managers may wish to incorporate
the guidelines, particularly the control aspects, into their
management practices for all information dissemination products
and services.
L_9u,4-7 - 19
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
MANAGEMENT GUIDELINES
FOR-
INFORMATION DISSEMINATION PRODUCTS AND SERVICES
1. PURPOSE. To provide guideline's for Federal agencies to follow in managing
t eiir information dissemination products and services.
2. BACKGROUND. These Federal agency guidelines were developed by the
President's Council on Management Improvement. OMB Circular A-130,
"Management of Federal Information Resources," establishes policy for the
management of information resources within the Government. A basic
premise of this Circular is to "assist agencies in an integrated approach
to information management." This premise led to the development of these
guidelines to cover the dissemination of products and services regardless
of the media in which the information is contained; printed, audiovisual,
or electronic.
3. SCOPE. Information dissemination products and services are defined in
OMB Bulletin 87-14, "Report and Inventory of Government Information
Dissemination Products and Services," to be:
a. "Any publication issued by a Federal agency annually or more often
with a format, content, and purpose consistent in nature."
b. "Any publication issued by a Federal agency on a one-edition basis.
This includes leaflets, bulletins, folders, books, booklets, reports,
speeches, and similar nonrecurring publications, including those
reprinted based on evidence of need to maintain inventory."
c. "Machine-readable data files, software files, on-line database
services, and electronic bulletin boards, issued or disseminated by
agencies to the general public. Dissemination to the general public
means distributing without limitation as to recipients and entails
public announcement of distribution."
OMB Circular No. A-114, "Management of Federal Audiovisual Activities",
defines audiovisual productions as:
"A unified presentation, developed according to a plan or script,
containing visual imagery, sound, or both, and used to convey
information. Audiovisual productions include slide sets, film strips,
motion pictures, television (videotape and disc), audio recordings
(tape and disc) and multimedia (any combination of two or more media)
productions."
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
4. GUIDELINES. Agencies should:-
a. Disseminate information, as required by law, describing agency
organization, activities, programs, meetings, systems of records, and
other information holdings, and h.ow the public may gain access to
agency information resources.
b. Disseminate such information products and services as are:
(1) specifically required by law; or
(2) necessary for the proper performance of agency functions,
provided that the latter do not duplicate similar products or
services that are or would otherwise be provided by other
government or private sector organizations.
c. Establish policies and procedures to protect the public's right of
access to Government information and the individual's right to
privacy in information activities.
d. Disseminate Government information products and services:
(1) in a manner that ensures that members of the public whom the
agency has an obligation to reach have a reasonable ability to
acquire the information;
(2) in the manner most cost effective for the Government, including
placing maximum feasible reliance on the private sector for the
dissemination of the products or services; and
(3) so as to recover costs of disseminating the products or services
through user charges, where appropriate.
e. Consult regularly with users or potential users of the information
when designing, redesigning, or periodically auditing information
dissemination products or services. Carefully consider user's
suggestions concerning format, media, timing, or other considerations
to assure that the product has initially, and continues to
effectively serve user needs within the scope of the agency's mission
and the constraints of budgets, and while satisfying legal,
regulatory, and other requirements.
f. Disseminate significant new, or terminate significant existing,
information products and services only after providing adequate
notice to the public.
g. In the design and implementation of information dissemination
products or services, maintain appropriate data control to assure the
integrity of Government information while providing for equitable
access by the public.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
h. Create or collect only that information necessary for the proper
performance of agency functions and that has practical utility, and
only after planning for its processing,' transmission, dissemination,
use, storage, and disposition.
i. Establish a management control system providing for the oversight of
information dissemination activities at a policy level within the
agency and which meets the applicable criteria set forth in 0MB
Bulletin 81-15, and as set forth below--including:
(1) Establishing and maintaining comprehensive inventories of all
information dissemination products and services in electronic
format. Abstracts and keywords should be included for all
inventory entries;
(2) Making such inventories available to the public, either directly
or through intermediaries such as other Federal agencies or
private sector entities, as an aid in locating Government
information products and services;
(3) Ensuring the need or purpose for periodicals, pamphlets,
audiovisual products, and other information dissemination
products and services is confirmed by policy levels of agency
management before procurement or other implementation action is
requested. Factors such as relationship to agency mission,
cost, timeliness, potential size, and alternate means of
communication should be considered; and
(4) Providing for periodic review of the need or purpose and
manner of dissemination in order to determine if the
requirements continue to exist or need revision.
Minimize the cost and maximize the usefulness of Government
information activities. The expected public and private benefits
derived from Government information, insofar as they are calculable,
should exceed the public and private costs of the information.
k. Examine information dissemination products and services to determine
whether conditions favor electronic dissemination. Conditions
favorable to electronic dissemination include:
(1) The information dissemination is relatively large;
(2) Timely access to current data is important to the users;
(3) The information dissemination is relatively frequent; i.e.,
annually or more frequent;
(4) The need to update the material is relatively frequent;
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
(5) The agency routinely collects the information in or converts it
to electronic format;
(6) A substantial number of the recipients are known to possess the
necessary information technology to access the information; and
(7) Conversion to electronic dissemination will not impose
substantial costs or other adverse effects on recipients,
especially small business entities.
1. Where the conditions appear favorable, conduct benefit-cost analyses
and actively pursue the design and development of electronic
dissemination systems where the benefits outweigh the start-up and
other costs both to the Government and to the recipients.
m. Incorporate records management and archival considerations in the
design, development, and implementation of information dissemination
products or services to ensure adequate control and preservation of
Government records under existing law and regulation.
n. Design and implement information systems only after considering the
effective and efficient management of the entire life cycle of the
information contained within the system i.e., creation, collection,
processing, transmission, dissemination, use, storage, and
disposition.
o. Where the end product has commercial value, provide a "wholesale"
product/service to permit vendors to add value for final consumer
purchase, e.g., disseminate basic information products (such as a
complete data base) whenever possible, permitting the private sector
to offer a value-added information service direct to end user.
p. Avoid disseminating information products or services which place the
Government in competition with industry.
q. Design products or services and contractual arrangements so that no
party receives a commercial advantage over other information users.
r. Encourage the open and efficient exchange of Government scientific
and technical information, subject to applicable national security
controls and proprietary rights others may have in such information.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
aw ER 88-1889X/1
President's Council on 1llanagement Improvement
NOV ' ISM
MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Gerald R. Riso
Vice Chairman
SUBJECT: Management Guidelines for Information
Dissemination Products and Services
In recognition of the significant improvements in managing
printed publications that Federal agencies have made over the
past several years, the President's Council on Management
Improvement (PCMI) established a working group to review and
analyze electronic dissemination of information products and
services to determine if, and how, their management might be
similarly improved.
The PCMI's working group prepared the attached document,
"Management Guidelines for Information Dissemination Products and
Services. It provides a. single document containing guidelines
from various sources _for managing all types of information
dissemination products and services, regardless of the media
used. If incorporated into the management policies and practices
of agencies, these guidelines could improve the management and
control of information dissemination products and services and
improve access to the Government's information by both private
or public sector users.
OMB will use the guidelines as input to its currently ongoing
revision of Government-wide information policies, and will call
on PCMI's working group to assist in providing a coordinated and
integrated approach to information dissemination. Until refined
direction can be issued, Federal managers may wish to incorporate
the guidelines, particularly the control aspects, into their
management practices for all information dissemination products
and services.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90GO1353RO01500150001-3
1. PURPOSE. To provide guidelines for Federal agencies to follow in managing
their information dissemination products and services.
2. BACKGROUND. These Federal agency guidelines were developed by the
Presi em's Council on Management Improvement. OMB Circular A-130,
"Management of Federal Information Resources," establishes policy for the
management of information resources within the Government. A basic
premise of this Circular is to "assist agencies in an integrated approach
to information management." This premise led to the development of these
guidelines to cover the dissemination of products and services regardless
of the media in which the information is contained; printed, audiovisual,
or electronic.
3. SCOPE. Information dissemination products and services are defined in
OMB Bulletin 87-14, "Report and Inventory of Government Information
Dissemination Products and Services," to be:
a. "Any publication issued by a Federal agency annually or more often
with a format, content, and purpose consistent in nature."
b. "Any publication issued by a Federal agency on a one-edition basis.
This includes leaflets, bulletins, folders, books, booklets, reports,
speeches, and similar nonrecurring publications, including those
reprinted based on evidence of need to maintain inventory."
c. "Machine-readable data files, software files, on-line database
services, and electronic bulletin boards, issued or disseminated by
agencies to the general public. Dissemination to the general public
means distributing without limitation as to recipients and entails
public announcement of distribution."
OMB Circular No. A-114, "Management of Federal Audiovisual Activities",
defines audiovisual productions as:
"A unified presentation, developed according to a plan or script,
containing visual imagery, sound, or both, and used to convey
information. Audiovisual productions include slide sets, film strips,
motion pictures, television (videotape and disc), audio recordings
(tape and disc) and multimedia (any combination of two or more media)
productions."
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90GO1353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
4. GUIDELINES.- Agencies should:-
a. Disseminate information, as required by law, describing agency
organization, activities, programs, meetings, systems of records, and
other information holdings, and how the public may gain access to
agency information resources.
b. Disseminate such information products and services as are:
(1) specifically required by law; or
(2) necessary for the proper performance of agency functions,
provided that the latter do not duplicate similar products or
services that are or would otherwise be provided by other
government or private sector organizations.
c. Establish policies and procedures to protect the public's right of
access to Government information and the-individual's right to
privacy in information activities.
d. Disseminate Government information products and services:
(1) in a manner that ensures that members of the public whom the
agency has an obligation to reach have a reasonable ability to
acquire the information;
(2) in the manner most cost effective for the Government, including
placing maximum feasible reliance on the private sector for the
dissemination of the products or services; and
(3) so as to recover costs of disseminating the products or services
through user charges, where appropriate.
e. Consult regularly with users or potential users of the information
when designing, redesigning, or periodically auditing information
dissemination products or services. Carefully consider user's
suggestions concerning format, media, timing, or other considerations
to assure that the product has initially, and continues to
effectively serve user needs within the scope of the agency's mission
and the constraints of budgets, and while satisfying legal,
regulatory, and other requirements.
f. Disseminate significant new, or terminate significant existing,
information products and services only after providing adequate
notice to the public.
g. In the design and implementation of information dissemination
products or services, maintain appropriate data control to assure the
integrity of Government information while providing for equitable
access by the public.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
h. Create or collect only that information necessary for the proper
performance of agency functions and that has practical utility, and
only after planning for its processing,` transmission, dissemination,
use, storage, and disposition.
i. Establish a management control system providing for the oversight of
information dissemination activities at a policy level within the
agency and which meets the applicable criteria set forth in 0MB
Bulletin 81-16, and as set forth below--including:
(1) Establishing and maintaining comprehensive inventories of all
information dissemination products and services in electronic
format. Abstracts and keywords should be included for all
inventory entries;
(2) Making such inventories available to the public, either directly
or through intermediaries such as other Federal agencies or
private sector entities, as an aid in locating Government
information products and services;
(3) Ensuring the need or purpose for periodicals, pamphlets,
audiovisual products, and other information dissemination
products and services is confirmed by policy levels of agency
management before procurement or other implementation action is
requested. Factors such as relationship to agency mission,
cost, timeliness, potential size, and alternate means of
communication should be considered; and
(4) Providing for periodic review of the need or purpose and
manner of dissemination in order to determine if the
requirements continue to exist or need revision.
j. Minimize the cost and maximize the usefulness of Government
information activities. The expected public and private benefits
derived from Government information, insofar as they are calculable,
should exceed the public and private costs of the information.
k. Examine information dissemination products and services to determine
whether conditions favor electronic dissemination. Conditions
favorable to electronic dissemination include:
(1) The information dissemination is relatively large;
(2) Timely access to current data is important to the users;
(3) The information dissemination is relatively frequent; i.e.,
annually or more frequent;
(4) The need to update the material is relatively frequent;
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
(5) The agency routinely collects the information in or converts it
to electronic format;
(6) A substantial number of the recipients are known to possess the
necessary information technology to access the information; and
(7) Conversion to electronic dissemination will not impose
substantial costs or other adverse effects on recipients,
especially small business entities.
1. Where the conditions appear favorable, conduct benefit-cost analyses
and actively pursue the design and development of electronic
dissemination systems where the benefits outweigh the start-up and
other costs both to the Government and to the recipients.
m. Incorporate records management and archival considerations in the
design, development, and implementation of information dissemination
products or services to ensure adequate control and preservation of
Government records under existing law and regulation.
n. Design and implement information systems only after considering the
effective and efficient management of the entire life cycle of the
information contained within the system i.e., creation, collection,
processing, transmission, dissemination, use, storage, and
disposition.
o. Where the end product has commercial value, provide a "wholesale"
product/service to permit vendors to add value for final consumer
purchase, e.g., disseminate basic information products (such as a
complete data base) whenever possible, permitting the private sector
to offer a value-added information service direct to end user.
p. Avoid disseminating information products or services which place the
Government in competition with industry.
q. Design products or services and contractual arrangements so that no
party receives a commercial advantage over other information users.
r. Encourage the open and efficient exchange of Government scientific
and technical information, subject to applicable national security
controls and proprietary rights others may have in such information.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
rx 00-.1007n/I
President's Council on Management Improvement
NOV
MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Gerald R. Riso
Vice Chairman
SUBJECT: Management Guidelines for Information
Dissemination Products and Services
In recognition of the significant improvements in managing
printed publications that Federal agencies have made over the
past several years, the President's Council on Management
Improvement (PCMI) established a working group to review and
analyze electronic dissemination of information products and
services to determine if, and how, their management might be
similarly improved.
The PCMI's working group prepared the attached document,
"Management Guidelines for Information Dissemination Products and
Services." it provides a single document containing guidelines
from various- sources for managing all types of information
dissemination products and services, regardless of the media
used. If incorporated into the management policies and practices
of agencies, these guidelines could improve the management and
control of information dissemination products and services and
improve access to the Government's information by both private
or public sector users.
OMB will use the guidelines as input to its currently ongoing
revision of Government-wide information policies, and will call
on PCMI's working group to assist in providing a coordinated and
integrated approach to information dissemination. Until refined
direction can be issued, Federal managers may wish to incorporate
the guidelines, particularly the control aspects, into their
management practices for all information dissemination products
and services.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
MANAGEMENT GUIDELINES
FOR
INFORMATION DISSEMINATION PRODUCTS AND SERVICES
1. PURPOSE. To provide guidelines for Federal agencies to follow in managing
their information dissemination products and services.
2. BACKGROUND. These Federal agency guidelines were developed by the
President's Council on Management Improvement. OMB Circular A-130,
"Management of Federal Information Resources," establishes policy for the
management of information resources within the Government. A basic
premise of this Circular is to "assist agencies in an integrated approach
to information management." This premise led to the development of these
guidelines to cover the dissemination of products and services regardless
of the media in which the information is contained; printed, audiovisual,
or electronic.
3. SCOPE. Information dissemination products and services are defined in
OMB Bulletin 87-14, "Report and Inventory of Government Information
Dissemination Products and Services," to be:
a. "Any publication issued by a Federal agency annually or more often
with a format, content, and purpose consistent in nature."
b. "Any publication issued by a Federal agency on a one-edition basis.
This includes leaflets, bulletins, folders, books, booklets, reports,
speeches, and similar nonrecurring publications, including those
reprinted based on evidence of need to maintain inventory."
c. "Machine-readable data files, software files, on-line database
services, and electronic bulletin boards, issued or disseminated by
agencies to the general public. Dissemination to the general public
means distributing without limitation as to recipients and entails
public announcement of distribution."
OMB Circular No. A-114, "Management of Federal Audiovisual Activities",
defines audiovisual productions as:
"A unified presentation, developed according to a plan or script,
containing visual imagery, sound, or both, and used to convey
information. Audiovisual productions include slide sets, film strips,
motion pictures, television (videotape and disc), audio recordings
(tape and disc) and multimedia (any combination of two or more media)
productions."
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
4. GUIDELINES. Agencies should:-
a. Disseminate information, as required by law, describing agency
organization, activities, programs, meetings, systems of records, and
other information holdings, and how the public may gain access to
agency information resources.
b. Disseminate such information products and services as are:
(1) specifically required by law; or
(2) necessary for the proper performance of agency functions,,
provided that the latter do not duplicate similar products or
services that are or would otherwise be provided by other
government or private sector organizations.
c. Establish policies and procedures to protect the public's right of
access to Government information and the individual's right to
privacy in information activities.
d. Disseminate Government information products and services:
(1) in a manner that ensures that members of the public whom the
agency has an obligation to reach have a reasonable ability to
acquire the information;
(2) in the manner most cost effective for the Government, including
placing maximum feasible reliance on the private sector for the
dissemination of the products or services; and
(3) so as to recover costs of disseminating the products or services
through user charges, where appropriate.
e. Consult regularly with users or potential users of the information
when designing, redesigning, or periodically auditing information
dissemination products or services. Carefully consider user's
suggestions concerning format, media, timing, or other considerations
to assure that the product has initially, and continues to
effectively serve user needs within the scope of the agency's mission
and the constraints of budgets, and while satisfying legal,
regulatory, and other requirements.
f. Disseminate significant new, or terminate significant existing,
information products and services only after providing adequate
notice to the public.
g. In the design and implementation of information dissemination
products or services, maintain appropriate data control to assure the
integrity of Government information while providing for equitable
access by the public.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
h. Create or collect only that information necessary for the proper
performance of agency functions and that has practical utility, and
only after planning for its processing,' transmission, dissemination,
use, storage, and disposition.
i. Establish a management control system providing for the oversight of
information dissemination activities at a policy level within the
agency and which meets the applicable criteria set forth in 0MB
Bulletin 81-16, and as set forth below--including:
(1) Establishing and maintaining comprehensive inventories of all
information dissemination products and services in electronic
format. Abstracts and keywords should be included for all
inventory entries;
(2) Making such inventories available to the public, either directly
or through intermediaries such as other Federal agencies or
private sector entities, as an aid in locating Government
information products and services;
(3) Ensuring the need or purpose for periodicals, pamphlets,
audiovisual products, and other information dissemination
products and services is confirmed by policy levels of agency
management before procurement or other implementation action is
requested. Factors such as relationship to agency mission,
cost, timeliness, potential size, and alternate means of
communication should be considered; and
(4) Providing for periodic review of the need or purpose and
manner of dissemination in order to determine if the
requirements continue to exist or need revision.
j. Minimize the cost and maximize the usefulness of Government
information activities. The expected public and private benefits
derived from Government information, insofar as they are calculable,
should exceed the public and private costs of the information.
k. Examine information dissemination products and services to determine
whether conditions favor electronic dissemination. Conditions
favorable to electronic dissemination include:
(1) The information dissemination is relatively large;
(2) Timely access to current data is important to the users;
(3) The information dissemination is relatively frequent; i.e.,
annually or more frequent;
(4) The need to update the material is relatively frequent;
- Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90GO1353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
7
(5) The agency routinely collects the information in or converts it
to electronic format; -
(6) _ A substantial number of the recipients are known to possess the
necessary information technology to access the information; and
(7) Conversion to electronic dissemination will not impose
substantial costs or other adverse effects on recipients,
especially small business entities.
1. Where the conditions appear favorable, conduct benefit-cost analyses
and actively pursue the design and development of electronic
dissemination systems where the benefits outweigh the start-up and
other costs both to the Government and to the recipients.
m. Incorporate records management and archival considerations in the
design, development, and implementation of information dissemination
products or services to ensure adequate control and preservation of
Government records under existing law and regulation.
n. Design and implement information systems only after considering the
effective and efficient management of the entire life cycle of the
information contained within the system i.e., creation, collection,
processing, transmission, dissemination, use, storage, and
disposition.
o. Where the end product has commercial value, provide a "wholesale"
product/service to permit vendors to add value for final consumer
purchase, e.g., disseminate basic information products (such as a
complete data base) whenever possible, permitting the private sector
to offer a value-added information service direct to end user.
p. Avoid disseminating information products or services which place the
Government in competition with industry.
Design products or services and contractual arrangements so that no
party receives a commercial advantage over other information users.
r. Encourage the open and efficient exchange of Government scientific
and technical information, subject to applicable national security
controls and proprietary rights others may have in such information.
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EXECUTIVE SECRETARIAT
ROUTING SLIP
ACTION
INFO
DATE
INITIAL
1
DCI
2
DDCI
3
EXDIR
4
D/ICS
5
DDI
6
DDA
7
DDO
8
DDS&T
9
Chm/NIC
10
GC
11
IG
12
Compt
x
13
D/OCA
14
D/PAO
15
D/PERS
16,
7af
1
1
19
20-
21
22
Remarks Only one copy received - please
dissem to DDA, if required.
STAT
V/ftie-cutive Secretary
29 Apr 88
Date
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- Execntir R ist
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
April 22, 1988
-11
are-
1 0 el
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
.SUBJECT: Report on Government Information Dissemination
Products and Services
1. Purpose. This Bulletin provides instructions and materials
for submitting the Report on Government Information Dissemination
Products and Services for FY 1988. The report is an extension of
information previously required under OMB Bulletin No. 87-14.
2. Background. Section 1108 of Title 44 stipulates that the
heads of executive departments, independent agencies, and
establishments may use appropriated funds for the printing of
periodicals with the approval of the Director of the Office of
Management and Budget. OMB Circular No. A-3, Government
Publications (revised May 2, 1985), which implements this
provision of Title 44, requires agencies to report annually on
periodicals and non-recurring publications and to maintain an
OMB-approved control system.
In addition, OMB Circular No. A-130, Management of Federal
Information Resources, provides a general policy framework for
the management of all information resources, and states that
agencies shall maintain an inventory of information dissemination
programs (Section 9a (5)). Integrated management of information
dissemination is an essential element of overall information
resources management. Agencies currently disseminate information
not only in printed publications but also in electronic format.
To achieve adequate management of the information dissemination
function, agencies must maintain inventories of all their
information products and services, subject these products and
services to systematic management controls, and develop and
implement internal policies and procedures for management of the
products and services.
3. Coverage. The requirements of this Bulletin apply to all
departments, independent agencies, and establishments of the
executive branch of the government.
4. Definition. As used in this Bulletin, "information
dissemination products and services" means: (a) periodicals as
defined in OMB Circular No. A-3; and (b) machine-readable data
files (including CD-ROMs), software, online database services,
and electronic bulletin boards, issued or disseminated by
agencies to the general public. Dissemination to the general
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public means distributing without restriction as to who may
receive the product or service, and entails some form of public
announcement of distribution. Distribution limited to government
employees or to agency contractors or grantees is not considered
dissemination to the public. For the purposes of this Bulletin
audiovisual products are not included because they are covered
under OMB Circular No. A-114, Management of Federal Audiovisual
Activities.
5. Changes from Last Year's Bulletin. This Bulletin differs
from OMB Bulletin No. 87-14 in two ways: a reduction in the
amount of information requested in Attachment A; and a
simplification'of the method of reporting.
Reduced Information in Attachment A. OMB Bulletin No. 87-14
requested 14 information items for each entry in Attachment A.
This year's Bulletin requests only 11 items, and simplifies.
another. Item 7, the basis for the agency's approval of the
information product or service, has been simplified to a yes-no
response. The following items from last year's request have been
dropped: First Issue Date; Agency Volume; and GPO or Other
Federal Agency Collections.
Simplified Method of Reporting. For agencies responding to
OMB Bulletin No. 87-14, OMB will provide a copy of last year's
report for Attachment A. To respond to this year's Bulletin,
agencies need only verify and update last year's Attachment A,
supply this year's information for Attachment B, provide requests
for approval of new periodicals as needed, and provide the
required cover letter.
6. Required Materials. Report on Government Information
Dissemination Products and Services. As in previous years,
agencies shall report on their information dissemination products
and services as indicated in the attachments below.
a. Cover Letter. In the cover letter the agency head, or
his or her designee, shall certify that the reported periodicals
are necessary in the transaction of the public business required
by law of that department, independent agency, or establishment,
and that dissemination of all other information products and
services is required by law or necessary for the proper
performance of agency functions. The letter shall also certify
that mailing lists have been updated, and cite actions taken to
consolidate or streamline the lists as well as provide a
rationale for any net increases.
b. Listing of Agency IriLormation Dissemination Products
and Services
For agencies that responded to OMB No. Bulletin 87-14 in FY
1987: You will be provided a copy of your agency's response to
OMB Bulletin No. 87-14. To report, you need only make
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appropriate changes to last year's response (see Exhibit 1A), and
return the copy to OMB. in accordance with instructions in
Attachment A.
For agencies that did not respond to OMB Bulletin No. 87-14
in FY 1987: Provide appropriate details for each periodical,
machine-readable data file, software file, online database
service, and electronic bulletin board in the agency's FY 1988
inventory as shown in Exhibit 1B, prepared in accordance with
Attachment A.
c. Obligations for Agency Information Dissemination
Products and Services (Exhibit 2)
Provide information on the agency's obligations for
periodicals, non-recurring publications, machine-readable data
files, software files, online database services, and electronic
bulletin boards for FY 1987 through FY 1990, as shown in Exhibit
prepared in accordance with Attachment B.
d. Request for Approval of New Periodicals
Provide justifications and requests, according to the
instructions in Attachment C, for approval of the new periodicals
the agency proposes to publish in FY 1988 that have not already
received OMB approval.
7. Submission Date and Address. All required materials should
be submitted by June 24, 1988. Please address an original and
one copy of all materials to:
Director
Office of Management and Budget
Washington, D.C. 20503.
Attention: Information Policy Branch
Office of Information and Regulatory Affairs
Room 3235 New Executive Office Building.
8. OMB Actions on Reports. OMB will respond to the agency's
annual report and requests for approval of new periodicals within
45 days of receipt. In its response OMB will approve the
periodicals listed for new or continued use or may request
additional information on certain periodicals prior to giving
approval.
In addition, OMB will arrange for the. establishment of a
database on floppy disks that will be made available to the
public. Agencies will also be able to obtain floppy disk copies
of their response to this Bulletin from the National Technical
Information Service.
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9. Inquiries. Inquiries regarding periodicals of a specific
department or agency should be directed to the appropriate budget
examiner. General inquiries concerning this Bulletin and OMB
Circular No. A-3 should be addressed to J.'Timothy Sprehe,
Information Policy Branch, Office of Information and Regulatory
Affairs, [phone]. Inquiries concerning floppy disk copies
of agency responses should be directed to Stuart Weisman,
National Technical Information Service, Department of Commerce,
[phone].
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OMB Bulletin No. 88-10
Attachment A
Reporting Requirements for
Listing of Agency Information Dissemination
Products and Services
Instructions for Data Listing
The Listing of Agency Information Dissemination Products and
Services covers: (1) periodicals as defined in OMB Circular No.
A-3; (2) machine-readable data files (including CD-ROMs),
software, online database services, and electronic bulletin
boards issued or disseminated by agencies to the general public
in FY 1987. Note that, as compared with last year's Bulletin,
Item 7 has been simplified, and that previous years' items on
First Issue Date, Agency Volume, and GPO or Other Federal Agency
Collections have been dropped.
FOR AGENCIES THAT RESPONDED TO OMB BULLETIN NO. 87-14 IN FY 1987:
A copy of your agency's Attachment A for 1987 is attached to this
Bulletin. (If your agency responded and the copy is not
attached, phone Timothy Sprehe at 395-4814.) To report products
and services disseminated in FY 1987:
- Check each entry from last year's Attachment A for
accuracy, and correct as necessary;
- Indicate entries from last year's report that have been
terminated; and
Add new entries as appropriate;
Total Volume, Agency Collections, and Total Obligations will
change from year to year for most products and services. You
should check each item for each entry in the listing.
A sample copy of an agency's Attachment A for 1987 is attached as
Exhibit 1A.
FOR AGENCIES THAT DID NOT RESPOND TO OMB BULLETIN NO. 87-14 IN FY
1987: Report, as shown in Exhibit 1B, your agency's periodicals,
machine-readable data files (including CD-ROMs), software files,
online database services, and electronic bulletin boards
disseminated in FY 1987.
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Attachment A
Information Requested for Attachment -A
Name, title, and telephone number of person with working
knowledge of agency's report.
ITEM No.
Action Code: For agencies receiving a copy of their
response to 0MB Bulletin 87-14, indicate in this column on
Exhibit 1A the type of action this entry represents using
the following code:
C Corrected; entry on agency copy is incorrect;
make corrections in legible handwriting
directly on the copy.
T Terminated; agency ceased dissemination of
this product or service.
N New; new product or service disseminated in FY
1987.
S Same; no change in any column from FY 1986 to
FY 1987.
1 0MB Reference Number: From.the attached list of 4-digit
agency codes, choose the code for your agency and bureau.
Enter 4-digit code.
2 Type of Product or Service: The type of information
dissemination product or service. Identify using the
following code:
P - Periodical
N - Bachine-readable data file (including CD-ROMs)
S - Software file
0 - Online database service
B - Electronic Bulletin Board
Title: Titles of information products and services
disseminated in FY 1987. Abbreviate, if necessary, and
identify clearly to fit space for maximum limit of 80
characters.
4 Frequency: Regularity with which periodicals are issued,
and data files, software, databases, or bulletin boards
are issued or updated. Enter 0999" if issuance or
updating is continuous. Enter appropriate 3-digit code:
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001,
002,
003, etc.
501,
502,
503, etc.
Attachment A - 3
once, twice, three times, etc.
per year on a regular basis
once, twice, three times, etc.
per year on irregular basis
5 Pages per Issue: Identify average number of-pages per
issue for periodicals, using maximum of 4 digits. Leave
blank for other types of products or services
6 Free of Charge: Write "1" if the product or service is
distributed entirely free of charge.
7 Mandatory Dissemination: Write 01" if this product or
service is specifically required by law, regulation, or
judicial direction.
8 Total Volume: List actual figures.
For periodicals, total number of copies printed during FY
1987,including those for agency use and subscription and
those copies to be printed and sold by GPO.
For machine-readable data files and software files, total
number of copies disseminated during FY 1987, including
those for agency use and those copies to.be sold or_
otherwise distributed by any other Federal agency (e.g.,
National Technical Information Service (NTIS), National
Archives and Records Administration (NARA)).
For online database services and electronic bulletin
boards, total number of inquiries during FY 1987.
9 Agency Collections: Amounts received (dollars in
thousands) by the agency in the form of subscriptions, and
user and other fees during FY 1987.
10 Total Obligations: List annual costs (dollars in
thousands) for FY 1987.
Enter total annual cost (dollars in thousands) of product
or service on the basis of obligations for FY 1987.
Include all direct and indirect costs for editing,
graphics, layout, composition, printing, duplicating,
distribution, mailing, postage, and storage. Total
obligations includes research and writing done by Federal
staff or contract personnel to develop the material for
publication. The term "research" applies to editorial
investigation and not to scientific and technical inquiry;
research does not include normal costs of development for
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AttachmentA - 4
software, database, or bulletin boards, but does include
costs associated with preparing these products or services
for access or dissemination.
11 Provision to Federal Depository Libraries: For
periodicals only, enter "1" if the periodical has been
made available to the GPO Federal depository library
program as required by 44 U.S.C. 1902. Enter "9" if the
periodical was printed by GPO (in which case GPO would
make the determination). Leave blank for machine-readable
data files, software files, online database services, and
electronic bulletin boards.
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ITEM NO. 1 - OMB REFERENCE NUMBER
0500
Department of Agriculture
0503 Office of the Secretary
0505 Office of Finance and Management
0506 Office of Governmental and Public Affairs
0507 Office of Transportation
0510 Office of the General Counsel
0600
Department of Commerce
oBos General Administration
0607 Bureau of the Census
0608 Economic and Statistical Analysis
D0610 Economic evelopment
Administration
international Tradet n
siness Development Agency
B
0518 Agricultural Research Service
0524 Cooperative State Research Service
0525 Office of Grants and Program Systems
0527 Extension Service
0530 National Agricultural Library
0531 Science and Education
0535 National Agricultural Statistical Service
0536 Economic Research Service
0537 World Agricultural Outlook Service
u
0640 Minority
0644 United States Travel and Tourism Administration
0648 National Oceanic and Atmospheric Administration
0651 Patent and Trademark Office
C'52 Science and Technical Research
0660 National Telecommunications and Information Administration
0690 Office of the Secretary
0691 Bureau of Economic AnalYTechnology. and Innovation
0692 Office of Productivity,
0693 National Bureau of Standards
tion
t
0551 Foreign Agricultural Service
0557 Foreign Assistance Programs
Conservation Service
0560 Agricultural
nsurancet Corporation
Insurance
0563 Federal Crop
0566 Commodity Credit Corporation
i
0700
ra
0694 Export Adminis
Department of Defense
0701 Department of the Air Force
0702 Department of the Army
0703 Department of the Navy
rt
on
0572 Rural Electrification Administrat
0575 Farmers Home Administration
ffice of Rural Development Policy
ent
l
0704 Departmental and Others
0710 United States Army Corps of Engineers.
rt
n
opm
0576 O
0577 Office of International Cooperation and Deve
0578 Soil Conservation Service
0790 Office of the Secretary
0579 Animal and Plant Health Inspection Service
0580 Federal Grain Inspection Service
0581 Agricultural Marketing Service
0583 Food Safety and inspection Service
0584 Food and Nutrition Service
1800
Department of Education
1801 Miscellaneous Department of Education
1610 Office of Elementary and Secondary Education
1820 Office of Special Education and Rehabilitative Services
1830 Office of Vocational
tsecondary EduAdult cation
P
rt
0586 Human Nutrition Information Service
0590 Packers and Stockyards Administration
0596 Forest Service
0598 Office of Energy
0599 Office of Operations
os
1840 Office of
1850 Office of Educational Research and Improvementfslrs
1860 Office of Intergovernmental and interagency
1870 Office for Civil Rights
1875 Office of Planning 6 Budget & Evaluation
1880 Departmental Management
to
1885 Office of Bilingual Education and Minority Languages Affairs
1892 Office of Inspector General
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ITEM NO. 1-- OMB REFERENCE NUMBER
1900 Department of Energy
1901 Departmental and Others
1902 Federal Energy Regulatory Commission
1903 Economic Regulatory Administration
1904 Conservation and Renewable Energy
19G5 Energy Information Administration
1910 Office of Administration
1990 Office of General Counsel
1991 Management and Administration
1992 Defense Programs
1993 Policy Safety and Environment
0900 Department.of Health and Human Services
0905 Public Health Service
0906 Health Resources and Services Administration
0910 Food and Drug Administration
0915 Wealth Services Administration
0917 Indian Health Service
0920 Centers for Disease Control
0925 National Institutes of Health
0930 Alcohol. Drug Abuse. and Mental Health Administration
0935 Health Resources Administration
0937 Office of Assistant Secretary for Health
0938 Health Care Financing Administration
0960 Social Security-Administration
0970 Family Support Administration
0980 Office of Human Development Services
0990 Departmental Management
0991 Office of the Secretary
0992 Office of Family Assistance
2500 Department of Housing and Urban Development
2501 Office of the Secretary
2502 Office of Housing
2503 Government National Mortgage Association
2504 Solar Energy and Energy Conservation Bank
2506 Office of Community Planning and Development
2508 Office of the Inspector General
2510 Office of the General Counsel
2512 New Communities Development Corporation
2528 Policy Development and Research
2529 Office of Fair Housing and Equal Opportunity
2535 Office of Administration
2577 Office of Public and Indian Housing
1000 'Department of the Interior
1004 Bureau of Land Management
1006 Bureau of Reclamation
1008 Office of Water Policy
1010 Minerals Management Service
1018 United States Fish and Wildlife Service
1024 National Park Service
1028 Geological Survey
1029 Office of Surface Mining Reclamation and Enforcement
1032 Bureau of Mines
1076 Bureau of Indian Affairs
1084 Office of the Solicitor and Office of the Secretary
1090 Assistant Secretary for Policy. Budget, and Administration
1091 Office for Equal Opportunity
1092 Office of the Solicitor
1093 Office of the Secretary
iioo Department of Justice
1103 General Administration
1104 United States Parole Commission
1105 Legal Activities
1110 Federal Bureau of Investigation
1115 Immigration and Naturalization Service
1117 Drug Enforcement Administration
1120 Federal Prison System
1121 Office of Justice Programs
1190 Civil Rights Division
1200 Department of Labor
1205 Employment and Training Administration
1210 Pension and Welfare Benefit Administration
1214 Bureau of Labor Management Relations a Cooperative Programs
1215 Employment Standards Administration
1218 Occupational Safety and Health Administration
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ITEM-NO. 1 - OMB REFERENCE 'NUMBER
1219 Mine Safety and Health Administration
1220 Bureau of Labor Statistics
1225 Departmental Management
1290 Office of the Secretary
1291 Office of the Assist. Secretary for Admin. & Management
1292 Office of the Inspector General
1293 Office of Assist. Secy. for Veterans Employment & Training
1294 Office of Labor Management Standards .
1400 Department of State
1405 Administration of Foreign Affairs
2100 Department of Transportation
2105 Office of the Secretary
2106 Office of the Secretary - Aviation
.2115 United States Coast Guard
2120 Federal Aviation Administration
2125 Federal Highway Administration
2127 National Highway Traffic Safety Administration
2130 Federal Railroad Administration
2132 Urban Mass Transportation Administration
2133 Maritime Administration
2135 Saint Lawrence Seaway Development Corporation
2137 Research and Special Programs Administration
2138 Research and Special Programs Administration - Aviation
1500 Department of the Treasury
1505 Departmental Offices
1507 Office of Revenue Sharing
1510 Financial Management Service
1512 Bureau of Alcohol. Tobacco and Firearms
1515 United States Customs Service
1520 Bureau of Engraving and Printing
1525 Bureau of the Mint
1530
1535 Bureau of the Public Debt
1545 Internal Revenue Service
1555 United States Secret Service
1557 Comptroller of the Currency
1590 Office of the General Counsel
2000 Environmental Protection Agency
2010 Policy Planning and Evaluation
2020 General Counsel and Enforcement Counsel
2030 Administration and Resource Management
2040 Water
2050 Solid Waste and Emergency Response
2060 Air and Radiation
2070 Pesticides and Toxic Substances
2080 Research and Development
2090 Office of the Administrator
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3002 Administrative Conference of the United States
?3010 Advisory Council on Historic Preservation
3005 African Development Foundation
3014 Architectural and Transportation Barriers Compliance Board
3001 ACTION
3024 Civil Aeronautics Board
3035 Commission on Civil Rights
3037 Committee for Purchase From the Blind & Other Severely Handicappe
3038 Commodity Futures Trading Commission
3041 Consumer Product Safety Commission
0331 Council On Environmental Quality
3046 Equal Employment Opportunity Commission
0300 Executive Office of the President
3048 Export-Import Bank of the United States
3052 Farm Credit Administration
9000 Federal Acquistion Regulations
3060 Federal Communications Commission
3064 Federal Deposit Insurance Corporation
3067 Federal Emergency Management Agency
3139 Federal Financial Institutions Examination Council
3068 Federal Home Loan Bank Board
3070 Federal Labor Relations Authority
3072 Federal Maritime Commission
3076 Federal Mediation and Conciliation Service
3079 Federal Mine Safety and Health Review Commission
7100 Federal Reserve System
3084 Federal Trade Commission
3090 General Services Administration
9999 Governmentwide Forms and Regulations
3137 Institute of Museum Services
0417 Inter American Foundation
3117 International Trade Commission
3120 Interstate Commerce Commission
3410 Joint Board for the Enrollment of Actuaries
3122 Legal Services Corporation
3124 Merit Systems Protection Board
2700 National Aeronautics and Space Administration
3095 National Archives and Records Administration
3125 National, Capital Planning Commission
3130 National Commission on Libraries and Information Science
3133 National Credit Union Administration
3135 National Endowment for the Arts
3136 National Endowment for the Humanities
3138 National Institute of Building Sciences
3140 National Mediation Board
3145 National Science Foundation
3147 National Transportation Safety Board
3148 Navajo Hopi Indian Relocation Commission
3150 Nuclear Regulatory Commission
3202 Occupational Safety and Health Review Commission
3104 Office of the Federal Inspector - Alaska Natural Gas Trans System
0350 Office of the United States Trade Representative
0348 Office of Management and Budget
3206 Office of Personnel Management
0349 Office of Science and Technology Policy
3200 Other Independent Agencies
3312 Other Temporary Commissions
3420 Overseas Private Investment Corporation
3207 Panama Canal Commission
0420 Peace Corps
3208 Pennsylvania Avenue Development Corporation
1212 Pension Benefit Guaranty Corporation
3220 Railroad Retirement Board
3235 Securities and Exchange Commission
3240 Selective Service System
3245 Small Business Administration
3250 Smithsonian Institution
3316 Tennessee Valley Authority
0310 The White House Office
3116 United States Information Agency
0412 United States International Development Cooperation Agency
3327 United States Metric Board
3210 United States Postal Service
2900 Veterans Administration
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AGENCY: Department of Government
.CONTACT PERSON:
Name: John Doe
Office: Pub. Aff./IRN
Phone: [phone]
LISTING OF AGENCY INFORMATION DISSEMINATION PRODUCTS AND SERVICES
1 2 3
Act- ORB Type Title
Year ion code (80 columns only)
4 5 6 7 8 9 10 11
Freq Pp Free? Rand? Total Agcy Total Depos
Volume colts. Obtig. Libr?
(actual) ($000) ($000)
---------------------------------------~7 -"------------------------------------------------------------------
jYewS /eT1'GY'
e4f ~
012
008
1
1986
C
9996
. __
monthly _ N sy.e-
_
1987
.35
/.4
2,.Z
Fil
1986
C
9996
N
ABC Data
es ------
_
_
32
1.2
1987
_
1986
9996
P
JKL Proa. Activities
004
006
_1
_2500
_2.5 _
1987
_T
-
1986
C
9996
001
275
1
1273
5.76
250
1
1138
4.75
918 _
1987
_
_
1986
UPDATE --------------
1987
_L.
1986
----
---------------------
1987
N
9996
Recent Trends in RST
_503
004
_1
1000
0
_3
EXHIBIT IA
S a m P L e E x h i b i t
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CONTACT PERSON:
Name:
Off ice:
Telephone:
LISTING OF AGENCY INFORMATION DISSEMINATION PRODUCTS AND SERVICES FOR FY 1988
1 2 3 4 5 6 7 8 9 10 11
OMB Type Title Freq. Pages Free? Hand? Total Agency Total Depos.
Code Volume Collections Obligations Library?
(actual) ($OOO's) ($OOO's)
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OMB Bulletin No. 88-10
Attachment B
Obligations for Agency
Information Dissemination
Products and Services
-Provide total obligations for periodicals, non-recurring
publications, machine-readable data files (including CD-ROMs),
software, online database services, and electronic bulletin
boards, both current and proposed, for fiscal years 1987 through
1990, according to Exhibit 2.
Note the following:
obligations for non-recurring publications are included in
Exhibit 2, although non-recurring publications are not
included in Exhibit 1A or 1B.
the total obligations for FY 1987 should equal the total
from Column 10 in Exhibit 1A or 1B plus FY 1987
obligations for non-recurring publications.
reporting for electronic products and services is.limited
to those issued or disseminated to the general public (see
Bulletin, Section 4)."
Each agency must prepare Exhibit 2. Your agency's Exhibit 2 for
FY 1987 is not attached.
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CONTACT PERSON:
Name
Office
Telephone
OBLIGATIONS FOR AGENCY INFORMATION DISSEMINATION PRODUCTS AND SERVICES
(in thousands of dollars)
FY 1987 FY 1988 FY 1989 FY 1990
Periodicals
Non-Recurring Publications
SUBTOTALS
Machine-Readable Data Files
Software Files
Online Database Services
Electronic Bulletin Boards
SUBTOTALS
TOTALS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353RO01500150001-3
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Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
OMB Bulletin No. 88-10
Attachment C
Request for Approval of New Periodicals
The request for approval for proposed periodicals as part of this
report should contain the following information. A supplemental
request for approval of new periodicals proposed at other times
of the year, in accordance with OMB Circular No. A-3, should
contain the same information.
(1) Description.
(a) Name of periodical.
(b) Issuing agency, bureau or other organizational unit and
name and title of official requesting this approval.
(c) Frequency of issue.
(d) Number of pages.
(e) General content
(f) Number of copies per issue for limited free
distribution to:
(g)
1 - Agency personnel, plus contractors directly
involved in the program.
2 - External audiences: (Specify quantity per
audience; i.e., Congress, other Government
agencies, non-Government).
Number of copies per issue for sale to:
1 - Agency personnel, plus contractors directly
involved in the program.
2 - External audiences: (Specify quantity per
audience, i.e., Congress, other Government
agencies,. non-Government).
(h) Estimated annual cost broken down by:
1 - Salaries, materials, and other expenses associated
with preparing the manuscript. Include costs for
editing and for research and writing done by
Federal staff or contract personnel to develop the
material for publication. The term "research"
applies to editorial investigation and not to
scientific and technical inquiry.
2 - Graphics, layout, and composition.
3 - Printing, duplication, and binding.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3
Attachment C 2 "
4 - Distribution and storage. Include specific
information on mailing class and postage costs.
Appropriation(s) to be charged.
(2) Justification.
(a) Comprehensive statement of the necessity for the
periodical, including any specific statutory
authorization for its publication. In the absence of
.specific authorization, describe why the periodical is
necessary in transacting the public business which the
agency is required by law to undertake.
(b Statement justifying the number of copies proposed for
non-Government free distribution and explaining why
distribution should be free instead of by sale.
(3)
Certificate of necessity.
Each issue of the periodical that has been approved under
OMB Circular No. A-3 will indicate certification as follows:
The (Secretary) (Administrator) of ( name of
Department, Agency) has determined that the publication
of this periodical is necessary in the transaction of
the public business required by law of this
(Department) (Agency).
Declassified in Part - Sanitized Copy Approved for Release 2012/10/24: CIA-RDP90G01353R001500150001-3