LETTER TO WILLIAM J. CASEY FROM WILLIAM F. SULLIVAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000801000011-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 80
• Document Creation Date: December 27, 2016
• Document Release Date: December 2, 2011
• Sequence Number: 11
• Content Type: LETTER

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FROM: (Name, orb. symbol. Agency/M
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OFrK"L FORM 41 (Rev. 7-76)
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EXECUTIVE SECRETARIAT
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STAT
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Dear Mr. Casey:
Public Buildings Service
Washington, DC 20405
86~ on31x
86- On31x
/1
As part of our effort to enhance the ongoing program to
delegate real property management responsibilities to other
Federal agencies, we have recently revised the standard
Delegation of Authority agreement. The agreement is used in
delegating functions associated with the operation of Government-
owned buildings and leased buildings where the Government
provides services other than utilities.
The revised agreement incorporates many of the
recommendations made by various agencies and, in addition to
clarifying certain issues, elaborates the responsibilities
delegated to the agencies. Enclosed is a factsheet which
provides a synopsis of the revisions made to the agreement.
Should you have questions concerning the revised agreement,
please contact either Phyllis Runci or Yvonne Jones on 566-1144.
Sincerely,
W
}o r~ILLIAM F. SULLIVAN
Commissioner
The Honorable
William J. Casey
Director
Central Intelligence Agency
Washington, DC 20505
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DELEGATION OF AUTHORITY
MAY 12 W6
FROM: The Administrator of General Services
1. Authority:
Under Section 205(d) of the Federal Property and Administra-
tive Services Act of 1949, as amended, the Administrator of
General Services hereby delegates and authorizes successive
redelegations of authority identified herein within stated
limitations to the (hereinafter referred to as
"Agency").
2. Authorities Delegated:
Authorities vested in the Administrator by Reorganization
Plan No. 18 of 1950, the Federal Property and Administrative
Services Act of 1949, as amended, the Public Buildings Act
of 1959, and the Public Buildings Amendment of 1972, to
perform functions with respect to the operation,
maintenance, repair, preservation, alteration, and
protection of the building(s) identified in Appendix I are
hereby delegated without limitation except as specified
herein or required by law, executive order, or regulation
promulgated pursuant to law. Unless modified, waived or
superseded by provisions contained in this delegation, all
provisions contained in Public Laws and in the Federal
Property Management Regulations (FPMRs), Subchapter D, as
amended, applying to the General Services Administration
(GSA) pertaining to the operation, maintenance, repairs,
alterations, protection, and administration of buildings and
grounds under the authority and control of GSA apply to the
Agency. Any conflicts or disputes pertaining to the
interpretation of this provision and/or application of FPMR
requirements will be settled in accordance with Paragraph 6
of this delegation. -
3. Coordination:
'Unless specified otherwise, all data transmittals, approval
requests, and required reports are to be submitted to the
appropriate Assistant Regional Administrator for Public
Buildings and Real Property (hereinafter referred to as
'GSA"), who is responsible for all operational coordination
between the Agency and GSA program offices. The Agency
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shall designate to each regional ubA ui? delegation responsible for of all will notify
activities for the
this official prior to any inspections.
?4. Resources Management:
orations:
A. Funding for Building Op
(1) The Agency will continue to pay the full Standard
Level User Charge (SLUG). During the firstal
quarter of each fiscal year, _ Office, will effect a funds transfer to the Agency
headquarters to provide for the delegated
operational and repair responsibilities. The
amount transferred will be in accordance withnd
authorized funding levels for the operation
repair of delegated buildings which will
approximate the a four accomplishing otherwise
been the delegated
been allowed GSA
functions.
(2) The procedure for determining the initial funding
level is shown in Appendix II, Figur A.
Appendix
amount(s) to be transferred is shown in App
II, Figure B. If the delegation is effected after
the start of a fiscal year, the amount(s)
transferred will be adjusted accordingly.
(3) In subsequent fiscal years, the Agency will submit an estimate and appropriate justification to GSA,
Central office, for funds transfer in accordance
with a GSA, Central Office, budget call to be
issued at least 18 months prior to the beginning
of the fiscal year. GSA, Central office, will
incorporate the appropriate standard level
requirements within its annual budget submission
to OMB.
Should actions be taken by Congress or OMB which
GSA
(4)
increase or decrease the funds avaiG~leCentral
for building operation and repair,
Office, will make a proportionate or
decrease in the amount available tint the Agin cy,
consistent with Congressional/OMB
the increase/decrease.
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'B. Resources to be Transferred:
(1) The delegated building(s) and associated
equipment, supplies, and records shall be
transferred to the Agency in their existing
condition. No additional funding will be
transferred in excess of normal operating funds
outlined in Paragraph 4.A., above. Bowever,
projects underway as detailed in Paragraph 5.D(7)
and (8) will be completed by GSA at GSA expense.
(2) With the approval of the Director, Office of
Management and Budget, as indicated below, and as
required by Section 205(f) of the Federal Property
and Administrative Services Act of 1949, this
delegation further provides for the transfer of
appropriate direct and support FTE ceiling
positions allocated to the building(s) by GSA.
The total number of FTE positions to be
transferred is shown in Appendix III, Figure A.
Encumbered FTE positions to be transferred will be
identified at least 45 days prior to the effective
date of the delegation and provided to the Agency.
43) All shop equipment, tools,-and cupboard stock to
be transferred to the Agency are listed in
Appendix III, Figure B.
C. Financial Accounting Requirements:
The Agency shall submit, annually, a cost accounting
statement prepared in the format shown in Appendix IV,
Figure A for standard level services. Definitions of
the functions are contained in Appendix IV, Figure B.
Object class definitions are prescribed in OMB Circular
A-11. The cost accounting statement should be prepared
on an accrual basis reflecting the costs of goods or
services received during the period as provided for in
the Budget and Accounting Procedures Act of 1956 (P.L.
863). An appropriate Agency financial officer shall
certify that this statement is complete and accurate.
D. Records:
(1) The Agency may have access to all historical
records retained by GSA which pertain to the
operation of the delegated building(s).
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(2) The Agency shall maintain program and financial
records of all delegation-related activities. The
documentation shall be maintained and retired
consistent with the regulations prescribed by the
National Archives and Records Admination or
the Comptroller General, as appropriate.
5. Program Responsibilities and Limitations:
This paragraph contains, by program areas, definitions and
agency responsibilities and limitations pertaining to the
..--delegation. In leased buildings, the requirements of
paragraphs 5.A through H apply only to the extent that the
respective requirements are not the responsibility of the
lessor under the terms of the lease agreement. GSA reserves
the right to inspect the delegated building(s) and any
Agency records pertaining to this delegatiom at any time
during the term of the delegation. To the extent resources
are available, GSA will perform, on a reimbursable basis,
any service provided prior to delegation.
A. Cleaning:
The Agency is responsible for establishing a cleaning
and grounds maintenance program to provide a healthful
and attractive environment, and to preserve and protect
interior finishes and landscaping. This program shall
include janitorial services, pest control, trash
removal, landscape maintenance, snow removal, and the
like.
B. Operation and Maintenance:
(1) All mechanical, electrical, and utiliysytems in
the delegated building(s) shall br operated in
accordance with energy conservaido guidelines
contained in FPMR 101-20.116. ail available
architectural, structural, mechamioal, and
electrical drawings for the delegated building(s)
and its operating systems are listed in Appendix
V, Figure A.
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(2) The Agency is responsible for establishing a
preventive maintenance (PM) program for all
building operating equipment. Establishment of
such a program will require a complete inventory
of the equipment to be maintained, with identi-
fication of maintenance to be performed and
frequencies. Maintenance shall be done in
accordance with industry, manufacturers', or GSA
standards. The proposed PM program must be
submitted to GSA for approval within 120 days
following the effective date of this delegation.
All PM must be performed in accordance with the
approved program. Records of PM accomplishment
must be maintained and are to be made available to
GSA for inspection.
(3) Fire and water flow alarm systems now installed in
the delegated building(s) will be transferred to
the Agency. Responsibility for all maintenance,
recurring repairs, alarm monitoring and testing,
and telephone line charges will be assumed by the
Agency. For those systems remoted to a GSA
central monitoring station, GSA will monitor
alarms and notify designated Agency personnel of
emergency situations at no additional charge to
the Agency.
C. Utilities:
(1) The Agency must develop an energy management and
conservation plan to attain the goals of
Executive Order 12003 and the National
Energy Conservation Policy Act, and in accordance
with appropriate FPMRs.
(2) Beginning with the effective date of this
delegation, the Agency shall be responsible for
payment of all utility and fuel bills (including
natural gas, coal, steam, chilled water, oil,
electricity, and water/sewage). GSA and the
Agency will jointly notify the responsible utility
companies of the transfer of billing at least 10
working days prior to the effective date of the
delegation. The agency shall retain copies of all
utility bills and make them available to GSA upon
request.
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(3) In delegated building(s) receiving steam or
;chilled. water from another.GSA-operated or
-delegated facility (see Appendix VI, Figure
A), the receiving agency shall reimburse
the supplying agency on a quarterly basis
for the cost of producing the utility.
The steam rate(s) is shown in Appendix VI,
Figure A; the, cost of providing chilled water will
be determined on the basis of meter readings from
BTU meter(s) in the supply line(s),-applied to
the formula provided in Appendix VI, Figure B.
The supplying agency will be responsible for
furnishing, installing, calibrating, repairing,
and replacing the meter(s). The supplying agency
will also be responsible for computing the
quarterly cost(s) and for billing the receiving
agency.
(4) The receiving agency in Paragraph (3), above,
will be responsible for reading all utility meters
on a monthly basis and forwarding readings to the
supplying agency within 10 days following the end
of each month.
(5) The supplying agency in Paragraph (3), above,
is entitled to verify meter readings and make
utility billing adjustments, as appropriate.
(6) The Agency shall be responsible for the
maintenance and for recurring repairs of all
electrical transformers and high tension
switchgear. The Agency shall also be responsible
for complying with the EPA's Final Rule on
Polychlorinated Biphenyls (PCBs) in electrical
transformers (40 CFR Part 761), as published in
the Federal Register on July 17, 1985. GSA shall
be responsible for replacement or retrofill of
electrical transformers containing PCBs; and
disposal of PCB-contaminated materials or
equipment. A list of locations of equipment
containing PCBs is provided in Appendix VIII,
Figure E.
(7) In those buildings where GSA is currently
participating in a load curtailment program with
the local utility company, (see Appendix VI,
Figure C) the Agency shall take all required
actions to implement the load curtailment plan.
Failure by the Agency to respond to a load
curtailment signal within prescribed time limits
will result in a penalty charge being assessed to
the Agency by the utility company.
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GSA will provide the Agency with a aetallea
curtailment plan for each building which is
included in a load curtailment program.
D. Repairs and Alterations:
(1) Repairs and alterations consist of all repair or
alteration projects costing $10,000 or more,
including material, labor, design, and supervision
costs, and all cyclic painting regardless of cost.
Projects costing leis than $10,000 are considered
operation and maintenance costs and are included
in Paragraph S.B. The Agency, shall be
responsible for providing the necessary funding
associated with tenant alterations. Initial space
alterations will continue to be the responsibility
of GSA.
(2) The Agency shall be responsible for the
accomplishment of all recurring repairs and tenant
alterations such as those identified in Appendix
VII, Figure A, regardless of cost. Where the
Agency experiences inordinate or extraordinary
recurring repair requirements, the GSA, Central
Office, will consider requests by the Agency for
additional recurring repair funds. The
accomplishment of all non-recurring repairs
remains the responsibility of GSA. Examples of
non-recurring repairs are identified in Appendix
VII, Figure A. In_ the case of a dispute,'GSA will
make the determination as to whether a repair is
recurring or non-recurring.
(3) The Agency shall maintain project and financial
records of all completed recurring repairs and
alterations costing $10,000 or more, in accordance
with the provisions of Paragraph 4.D.
(4) All recurring repairs and space alterations having
an estimated value of $50,000 or more, or which
will result in a change in the classification of
space, must have prior review and approval of GSA.
In addition, existing fire alarm, fire protection,
and safety related systems and equipment shall not
be changed through repairs, alterations, space
modifications, or improvements regardless of cost
without prior written approval by GSA.
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(a) The request for review and approval of the
project will be submitted to GSA as early in
the planning process as possible, but in no
event less than 60 calendar days prior to the
planned issuance of a solicitation -or request
for proposal to accomplish the proposed work.
This request must be made in writing, and
shall be accompanied by narratives, plans,
drawings, or schematics sufficiently detailed
to allow GSA to evaluate the scope of the
project and its impact on the building
structure or systems.
(b) GSA will respond to the request within ten
working days after receipt. If a technical
review is either required by GSA or requested
by the Agency, GSA will advise the Agency of
the estimated date the technical review will
be completed. GSA will keep the Agency
informed of the progress of the technical
review, and the Agency may not proceed
without written GSA approval.
(c) Upon completion of any approved work, the
Agency shall submit as-built drawings showing
all changes made to the building(s) as a
result of the work.
(5) The Agency shall notify GSA of any foreseeable or
required non-recurring repairs, as they are
identified by the Agency, using the format
provided in Appendix VII, Figure B. For
budgetary purposes, non-recurring repairs must
also be prioritized and submitted to GSA at least
18 months prior to the fiscal year in which the
work is requested, along with any studies,
surveys, or other data which verifies the need for
the requested repairs. GSA will notify the Agency
within 10 working days as to whether or not the
project qualifies, by definition, as a non-
recurring repair; and of GSA's schedule to conduct
a technical review and make a final determination
relative to the validity of the project and
programming, if appropriate. Once approved for
programming, GSA will notify the Agency, on a
fiscal quarterly basis, of its status throughout
the life of the project.
(6) If, at any time during the term of this
delegation, GSA determines that a prospectus is
required, the Agency is responsible for providing
GSA with any information GSA deems necessary for
the preparation of the prospectus.
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(7) GSA shall complete any recurring repairs or tenant
alterations under construction by GSA on the
effective date of this delegation (see Appendix
VII, Figure C). Any recurring repair projects in
the design phase will be completed through design
and turned over to the Agency, if the project is
-not included in the GSA appropriation (see
Appendix VII, Figure D). -If the project being
designed is included in GSA appropriations, GSA
will complete the project (see Appendix VII,
Figure D).
(8) Surveys and studies in progress-on the effective
date of this delegation shall be completed by GSA
(see Appendix VII, Figure E). Accomplishment of
the recommendations of these surveys and studies
will be the responsibility of the appropriate
Agency, in accordance with Paragraph 5.D.2.
(9) Recurring repairs identified, but for which design
has not begun by the date of execution of this
delegation, shall be the responsibility of the
Agency (see Appendix VII, Figure F).
(10) Appendix VII, Figure G, lists those delegated
buildings that are either on, eligible, or
potentially eligible for the National Register of
Historic Places. The Agency is responsible under
the National Historic Preservation Act of 1966, as
amended (Public Law 89-665), and Executive Order
11593, to review all repair, maintenance,
alteration, and restoration work that affects the
original materials in the building with the
appropriate state historic preservation office and
with the Advisory Council on Historic
Preservation. The procedure for review by the
state historic preservation office and the
Advisory Council is contained in the Federal
Register, Volume 44, No. 21 (Tuesday, January 30,
1979). Before contacting these organizations, the
project must be approved by GSA's Regional
Historic Preservation Officer.
(11) Many Government buildings contain artworks created
through Federally sponsored programs.
Conservation of these artworks shall remain the
responsibility of GSA. The Agency shall be
responsible for safeguarding and reporting any
loss or damage of property to GSA. An inventory
of these artworks is provided in Appendix VII,
Figure H.
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(12) All Agency-accomplished repairs and alterations
shall conform to FPMR and GSA fire
criteria and physically handicapped accessibility
provisions.
(13) All alterations or repairs to areas containing
aos shall be accomplished in accordance
asbestos with
GSA/EPA-approved procedures. A list of locations
with identified asbestos is provided in Appendix
VIII Figure F. Any other locations containing
asbestos identified by the Agency shall
immediately be reported, in writing, to GSA.
GSA will
(14) To the extent resources are available,
provide design, supervision, management, andcy, on
inspection services upon request by
repairs
a reimbursable basis,
which are the responsibility
the terms of this delegation.
(15) (NCR only) TeField OfficeCewillecontinuelto
the Central Support
be available to perform repair and alteration work
in the delegated building(s) on a reimbursable
basis. The field officoandgcan
stone masonry, moving, and refrigeration,
provide services in these areas. The GSA Sign
Shop is also available on a reimbursable basis for
the fabrication of name plates, office
identification signs and numbers, traffic control
signs, etc.
(16) (NCR only) To the extent resources are available,
the GSA Alterations Work Groups, which perform
space alterations on a reimbursable basis for GSA
field offices, will perform alterations work in
the delegated building(s) on a reimbursable basis.
E. Protection:
responsibility for mobile patrols,
(1) GSA will retain
physical security surveys, responses to incident s
and requests for assistance, and investigations of
criminal activities occurring within the delegated
building(s)-. These investigations will beneral or
coordinated with the Agency's Inspector
other designated security personnel; information
may be shared in accordance with applicable
Federal statutes.
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(2) The Agency ima11 nave responslo1+?-J
clearances and suitability determinations for
contract guards and cleaners. Minimum suitability
requirements for contract guards are provided in
Appendix VIII, Figure G. The Agency shall also be
responsible for crime prevention assessments and
crime prevention awareness presentations. To the
extent resources are available, GSA will provide
any of the above mentioned services to the Agency
on a reimbursable basis if they so desire.
(3) Security systems now installed in the delegated
building(s) will be transferred-to the Agency. A
list of such security systems is'provided in
Appendix VIII, Figure A. Responsibility for all
maintenance, recurring repairs, alarm monitoring,
and telephone line charges will be assumed by the
Agency.
(4) For those systems remoted to a GSA central
monitoring station, GSA will monitor alarms and
notify designated agency personnel of emergency
situations at no additional charge to the Agency,
if requested. Costs associated with the alarm
systems hardware, i.e., telephone lines, etc. will
be the responsibility of the Agency.
(5) The Agency may provide guard services for the
delegated building(s), its contents, and its
occupants by contract.
(6) In the event of an emergency situation (i.e.
riots, demonstrations, etc), where capability
exists, GSA will provide Federal Protective
Officers to augment existing contract personnel.
(7) All criminal incidents or other incidents of a
serious nature resulting-in personal injury
occurring within the delegated building(s) must be
reported to GSA in the formats provided in
Appendix VIII, Figures B and C. GSA reserves the
right to investigate any fire or accident on the
premises.
? (8) All building protection and safety activities must
be accomplished in accordance with pertinent FPMR
and GSA fire and safety criteria.
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(9) GSA will conduct periodic fire and facility safety
and health inspections, including asbestos
assessments, in the delegated building(s).
Actions necessary to correct any deficiencies
identified by GSA will be undertaken by-the
appropriate agency, in accordance with the
provisions of Paragraph 5.D(2) of this
delegation.Pending remedial actions are listed in
Appendix VIII, Figure D.
(10) To the extent resources are available, GSA will
provide the following reimbursable services when
requested by the Agency:
(a) Design, installation, maintenance, and repair
of security systems; fire protection and life
safety systems and equipment.
(b) Testing and firearm certification; and
(c) On-site monitoring of contract
F. Concessions:
(1) Concessions consist of employee cafeterias,
vending facilities operated by the blind under the
Randolph-Sheppard Act, minority business
concessions operated under Section 8(a) of the
Small Business Act, and pay telephone
installations. Federal employee health units in
multi-occupant buildings are also administered
under the concessions program.
(2) GSA will develop technical specifications,
negotiate, award, and administer concessions
contracts and permits. GSA will conduct a
continuous program of evaluations to determine
compliance with established policies and
procedures and to ascertain overall effectiveness
of program management.
(3) The functions inherent to on-site oversight as the
Contracting officer's Representative (COR) are
delegated to the Agency. The GSA Contracting
Officer shall provide the COR designated by the
Agency with instructions to assist the COR in the
performance of his or her responsibilities.
-12-
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continuing oversignL reiaLava Lv ~:vaar..or.~.+?-
performance, to include sanitation, preventive
maintenance, observation of safety practices,
energy conservation practices, compliance with
service levels and requirements as stipulated in
the contract.
(5) The Agency shall be responsible for conducting
physical inventories of equipment and assuring
that repairs for which the Agency is responsible
under paragraph 5.D.(2) are made in a timely and
efficient manner. Subsequent to a joint inventory
being performed by GSA, the Agency, and the
concessions contractor(s), current inventory
documentation shall be transferred to the Agency.
(6) Planning for food and vending facilities will
continue to be the responsiblity of GSA. For new
construction and modernization projects, GSA will
develop feasibility studies to assess the need for
concessions services, develop budgetary
requirements, ascertain space requirements and
design criteria, select systems and equipment,
review A-E plan submissions, and monitor
installations.
(7) GSA will retain responsibility for developing
policy, regulations, procedures, and standards
governing concessions activities.
(8) To the extent resources are available, GSA will
provide technical supervision, management, and
inspection services upon request by the Agency, on
a reimbursable basis, for functions which are the
responsibility of the Agency under the terms of
this delegation.
(9) GSA will furnish the Agency with detailed
guidelines to assist in performing the
aforementioned functions.
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G. Contracts
(1) Consistent with GSA operating procedures, the
Agency will continue to use GSA district-wide or
other multi-building contracts for such services
as cleaning, mechanical operation and maintenance
(O&M), landscaping, protection, security systems,
trash removal, etc., until the subject contract
expires. Prior to the effective date of the
delegation, the Agency shall designate, in
writing, all individuals who will act as
Contracting Officer's Representatives for these
contracts. GSA will prorate the distribution of
contract costs between GSA and the Agency. Where
extant, contracts will be listed in Appendix IX
and copies of all such contracts will be provided.
(2) If a single-building service contract is in effect
in the delegated building(s) at the time of the
delegation, the contract will be transferred to
the Agency. Prior to the effective date of the
delegation, the Agency shall designate, in
writing, all contracting officers who shall be
responsible for any existing GSA contracts
transferred to the Agency. These designated
individuals shall be known as Successor
Contracting Officers and shall be identified by
the GSA Contracting Officer, in writing, to the
contractor. Where extant, contracts will be
listed in Appendix IX and all such contracts will
be provided.
(3) If the Agency terminates any of these transferred
contracts for any reason after the effective date
of this delegation, the Agency shall bear any and
all costs of termination, both direct and
indirect. Responsibility for these costs shall
not be transferable to GSA notwithstanding any
errors, omissions, defects, or negligence in the
contractor's performance prior to the effective
date of this delegation.
(4) Any contract disputes or appeals remaining
unresolved at the time of transfer (see Appendix
IX) will be resolved by the GSA Contracting
Officer who will render a final decision at the
earliest practical date. GSA shall cover the
costs of resolution of these disputes or appeals.
Any disputes or appeals arising after the time of
transfer will be resolved through the Agency's
contract review process.
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(5) The Agency will have access to GSA district-wise
requirements (term) contracts until the subject
contracts expire, provided (1) individual orders
citing Agency funds are issued, (2) contractors
bill directly to the Agency, and (3) the Agency
sends a copy of their procurement order to GSA for
informational purposes. The Contracting Officer
responsibilities for these contracts will remain
with GSA. Prior to the effective date of this
delegation the Agency shall designate, in writing,
all individuals who will act as Contracting
Officer's Representatives for these contracts. A
list of all such contracts is contained in
Appendix IX and copies of same will be provided.
(6) As existing GSA-awarded single- or multi-building
contracts expire, the Agency will have the
responsibility for the preparation of
specifications, solicitation of bids, and award of
any new or succeeding contracts. GSA will, upon
request, provide the Agency with GSA contract
specifications and/or guidelines, when available.
Subsequent to award, a copy of each service or
requirements (term) contract is to be provided to
GSA.
(7) The Agency may request GSA to perform, on a
reimbursable basis, any contract procurement or
administration functions which were provided by
GSA prior to this delegation. Such requests must
be made at least 180 days prior to the start work
date of such a contract. A determination will be
made by GSA at the time of any such request as to
whether such services can be provided based on
available resources, GSA workload, and existing
GSA priorities.
(8) All contracting activities shall be accomplished
in accordance with Federal Procurement Regulations
(FPR), Federal Acquisition Regulations (FAR), and,
if a GSA-awarded contract, with GSA Procurement
Regulations (GSPR), or?General Services
Acquisition Regulations (GSAR).
(9) The Agency may procure supplies and materials from
any available GSA sources.
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H. Assignment and Utilization of Space:
(1) All space assignments in areas occupied by the
Agency (including, but not limited to, office
space, special space, and parking) within the
delegated building(s) shall be the responsibility
of the Agency. The Agency shall comply
Federal Property Management Regulation (FPMR)
Temporary Regulation D-71, or its succeeding
regulation in all assignment and utilization
actions.
(2) Space assignments in the delegated building(s) to
tenants other than the Agency will remain the
responsibility of GSA.
(3) The Agency must notify GSA of any changes within
any space in the delegated building(s) that would
affect SLUC billing. Such notifications
(including assignment drawings) must be made as
soon as an action is completed. Changes that
would affect SLUC billing include conversion,
reclassification of space as a result of
alterations (note requirements in Paragraph
5.D.(4), above), and increases or decreases in
space assignments to organizations that have SLUC
billing codes.
(4) The Agency is not authorized to enter into leases
to sublet or outlease any of their assigned space;
however, GSA may award such an outlease in space
identified by the Agency as vacant or otherwise
surplus to its needs.
(5) Where GSA has entered into an outlease agreement
in the delegated building(s) or where another
federal agency or GSA has been assigned space in
the delegated building(s) (see Appendix X), the
Agency will assume all building maintenance
functions for that space. The Agency will also be
responsible for providing reimbursable tenant
alterations and other services when requested by
such occupants and for providing initial space
alterations on a reimbursable basis when requested
by GSA. The terms and conditions of Paragraph
5.D.(4) remain applicable to any work accomplished
under this paragraph.
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(6) GSA may survey the Agency's space and, if
,,determined to be underutilized, may recapture
and reassign space or take other appropriate
action.
I. Lease Management: (Leased Buildings Only)
(1) The Agency will be responsible for management of
the lease contract(s) (see Appendix IX), including
periodic inspections to ensure compliance with
lease terms, establishment of a register to record
all complaints and their resolutions, and written
notification to the lessor(s) to take corrective
action on items which are included in the
lease(s). These documents are to be maintained in
an on-site lease enforcement file. Prior to the
effective date of the delegation, the Agency shall
designate, in writing, on-site individuals (and at
least one alternate) who will be certified as
capable of acting as the Contracting Officer's
Representatives for the lease(s).
(2) The Agency will be responsible for ordering
overtime services in accordance with the lease
agreement. If an overtime rate is not stated in
the lease and there is a frequent and continuing
need for overtime services,'-`the GSA Contracting
Officer is responsible for negotiating the
overtime rate. The Agency will be responsible for
negotiating the overtime rate for a one time or
sporadic need for overtime services. The agency
will pay the lessor directly for overtime usage by
utilizing GSA Form 300 or other appropriate Agency
form.
(3)
The Agency may not redelegate lease management of
a GSA lease outside the Agency. With prior
written approval of the Contracting Officer, the
Agency may redelegate lease management authority
to another qualified COR within the Agency.
(4) In the event of a dispute between the Agency and
the lessor(s) concerning any provision of the
lease(s), GSA will determine the resolution and
issue a Contracting Officer's Final Decision, if
appropriate. The Agency will provide any
documentation necessary for the Contracting
Officer's review of the dispute.
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(5) GSA will have the sole authority to authorize
rental payments, rental deductions, and modifi-
cations to the lease agreement(s)-
(6) The Agency is not authorized to enter into leases
for real property or for expansion in the
building(s) under lease.
(7) Agencies may negotiate for lease alterations with
the lessor in accordance with the following:
(a) The requirements of GSAR Subpart 570.6,
Special Aspects of Contracting for Lease
Alterations, must be met. Agency
headquarters personnel will be furnished
copies of GSAR, its amendments, and standard
language to be included in all contracts for
space alterations and will be responsible
for distribution of these documents to all
COR's.
(b) Where Unit Price Agreements (UPAs) exist,
they must be used for accomplishing
alterations covered under the UPA, providing:
(i) individual orders citing Agency funds are
issued, (ii) the lessor bills directly to the
Agency, and (iii) the Agency sends a copy of
its procurement order to GSA for informat-
ional purposes.
(c) Where UPAs do not exist, or when existing
UPAs expire or do not provide for the work
required, the Agency may negotiate a UPA or
individual contracts with the lessor(s)
within limitations or restrictions imposed by
Federal or Agency procurement regulations.
(d) Any contract for tenant alterations must
include the following:
(1) A clause stating that the lessor is not
relieved from any of his responsibil-
ities under the lease.
(2) A clause stating that all terms and
conditions of the lease and supplements
thereto remain in full force and effect.
(3) An express waiver of restoration of the
premises from the lessor in juris-
dictions where this is necessary in
order to protect the Government from
claims for restoration.
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(e) Notwithstanding the provisions of GSAR
570.602(g) with regard to award, alterations
for any dollar amount are to be awarded using
GSA Form 300, Order for Supplies or Services,
or a similar standard government form.
(8) Alteration work must not affect the amount of
square footage under lease.
(9) Alterations are not to be performed outside the
leased area with the exception of tying into
electrical, mechanical, plumbing or HVAC units
necessary for appropriate utilization of the
leased space.
(10) Prior approval of GSA is required for the
following tenant alterations:
(a) All tenant alterations having an estimated
value in excess of $50,000.
(b) All tenant alterations having an estimated
value in excess of $25,000, and that exceed
10% of the existing annual rent and where the
remaining lease term is less than three years
(all three conditions must exist).
(c) Alterations which will result in a change in
the classification of:-space.
(d) Alterations which will result in a change in
the utilities and/or maintenance requirements
of the leased space.
(11) When prior approval of GSA is required under (10)
(a)-(d) above, the proposed alterations are
subject to the following:
(a) The request for review and approval of the
project will be submitted to GSA as early in
the planning process as possible, but in no
event less than 60 calendar days prior to the
planned issuance of a solicitation or request
for proposal to accomplish the proposed work.
This request must be made in writing, and
shall be accompanied by narratives, plans,
drawings, or schematics sufficiently detailed
to allow GSA to evaluate the scope of the
project and its impact on the building
structure or systems.
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(b) GSA will respond to the request within ten
working days after receipt. If a technical
review is either required by GSA or requested
by the Agency, GSA will advise the Agency of
the estimated date the technical review will
be completed. GSA will keep the Agency
informed of the progress of the technical
review, and the Agency may not proceed
without written GSA approval.
(c) Upon completion of any approved work, the
Agency shall submit as-built drawings showing
all changes made to the building(s) as a
result of the work.
(12) The Agency will be responsible for any claims from
the lessor(s) that result from any alteration work
directed by the Agency.
(13) The Agency will be responsible for adhering to the
25 percent limitation of the Economy Act and
maintaining records of applicable expenditures.
GSA will furnish the Agency with the current
Economy Act Limitation balance(s). The Agency
will be responsible for maintaining records on the
amount available for alterations under the 25
percent limitation, and will be responsible for
waiving the 25 percent limitation (where
necessary) and preparing the required Certificate
of Determination. The Agency will furnish GSA an
informational copy of all Certificates of
Determination. GSA will provide to the Agency any
information on expenditures which would affect the
Economy Act balance as a result of alterations
work undertaken by the regional Real Estate
Division.
(14) Alteration work must be compatible with and not
adversely affect, building structures, fire and
safety systems, mechanical/electrical systems, or
historically preserved building features.
(15) All alterations to areas containing asbestos shall
be accomplished in accordance with EPA guidelines.
A list of locations with identified asbestos is
provided in Appendix VIII Figure F. Any other
locations containing asbestos identified by the
Agency shall immediately be reported, in writing,
to GSA.
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(16) To the extent resources are available, GSA will
perform alterations work in the delegated
building(s) on a reimbursable basis.
6. Disputes: ?
Except as otherwise provided in this delegation, any dispute
concerning a question of fact arising under this delegation
which is not disposed of by agreement shall be decided by
the appropriate GSA Regional Administrator, who shall state
his/her decision in writing and provide a copy to the
Agency. The decision of the Regional Administrator shall be
final unless, within 30 calendar days from the date of
receipt of such copy, the Agency provides the Regional
Administrator with a written appeal addressed to the
Administrator of General Services. The decision of the
Administrator on such appeals shall be final. Pending final
decision of dispute hereunder, the Agency shall proceed
diligently with the performance of this delegation.
7. Termination:
Any or all responsibilities delegated may be terminated
by the Administrator of General Services, upon 120 days
notice, if he/she determines such action to be in the best
interest of the Government. The delegated Agency may
request termination of any or all responsibilities delegated
at any time. Such a request must be made a minimum of 120
days prior to the requested termination date. The
Administrator will make a decision on the request and advise
the Agency within 30 days. In the event of a recision of
the delegation, in whole or in part, funding and staffing
resources for the functions transferred from GSA will be
transferred back to GSA proportionate to the withdrawal of
delegated responsibilities.
8. Evaluation:
Effectiveness of the building delegation program will be
evaluated on a continuing basis. The evaluation will
include review/analysis of cost reports, random on-site
inspections, and meetings with agency officials. A formal
evaluation will be conducted at least annually, using
guidelines set forth in Appendix XI. The annual evaluation
will be presented to the Agency for comment prior to final
issuance; the agency will be given at least 30 days to
submit comments which will be incorporated into the final
evaluation report. The Agency is encouraged to conduct an
annual assessment of its buildings operations program and
provide a copy to GSA for information.
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9. Term of Delegation:
This delegation shall be effective , and
shall remain in effect through September 30th of-the fifth
full fiscal year from the effective date unless terminated,
in whole or in part, under the provisions of paragraph 7.
DELEGATED BY:
ADMINISTRATOR OF GENERAL SERVICES
DELEGATED TO:
APPROVED:
DIRECTOR, OMB
Date
Date
Date
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APPENDIX I
(page of
DELEGATED BUILDINGS
AGENCY/BUREAU BLDG. NO.
BLDG. NAME
BLDG. ADDRESS
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APPENDIX II
FIGURE A
(page 1 of 2)
PROCEDURE FOR DETERMINATION OF INITIAL ANNUAL FUNDING TO BE
The level of funds to be transferred with the delegated
building(s) for each full or partial transition year will be
determined by GSA according to the formula below.
1. Determine the Annual Salary Rate (ASR) of the FTE positions
to be transferred, escalated for anticipated salary
increases. This determination is based on the subject field
office's average salary rate, and on the average salary rates
of regional wage grade positions, by craft.
2. Determine the benefits, at 10%, associated with the FTE in
Step 1.
3. Sum the results of Steps 1 and 2.
4. Determine the actual cost of utilities and fuels from actual
bills for the prior fiscal year, and escalate for estimated
inflation through the transition period.
5. Determine the annual contract cost of all service contracts
in effect, escalated for inflation through the transition
period.
6. Sum the results of Steps 3 through 5.
7. Determine, by category (i.e. utilities, mechanical,
custodial, and other), the recurring reimbursable operation
and maintenance (O&M) costs for the last fiscal year from the
sameAuthorization
StepsReport 4`Fand S,,thand
GSA Recurrin~heWork
rough the
escalate at
transition period.
8. Deduct the result of Step 7 from the result of Step 6.
9. Determine 15% of the result of Step 3 to use as an estimate
of supplies, materials, and equipment.
and 9, to determine the annual
10. Sum the results Steps c8 osts.
estimate of direct 11. Determine 5% of the result of Step 10, for contingencies.
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APPENDIX II
FIGURE A
(page 2 of 2 )
12. Sum the results of Steps 10 and 11.
13. Determine the transfer amount for recurring repairs based on
30 cents per GSF of the building to be delegated.
14..-.Sum the results of Steps 12 and 13, to determine the total
amount of funds to be transferred for the transition period.
NOTE: Standard level services which will continue to be provided
by GSA, but on a reimbursable basis, will not be
reimbursable during the transition period.
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APPENDIX II
FIGURE B
(page of )
TOTAL LEVEL OF FUNDING TO BE TRANSFERRED
Building Name:
Building Address:
City
Building No.:
[Insert Funding Calculations Below]
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APPENDIX III
FIGURE A
(page , of
FTE TO BE TRANSFERRED
Building Name :
Building Address:
City:
State:
Building No.:
Total FTE to be transferred:
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APPENDIX III
FIGURE B
(page of )
SHOP EQUIPMENT, TOOLS, AND CUPBOARD STOCKS TO BE TRANSFERRED
Building Name:
Building Address:
City:
State:
Building No-
QUANTITY
DESCRIPTION/ITEM
SERIAL NUMBER
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APPENDIX IV
FIGURE A.'
(page of )
1
STANDARD LEVEL COST ACCOUNTING STATEMENT
Fiscal Year
Building Name:
Building Address:
Building No.:
SUPPLIES AND
TOTAL
FUNCTION
LABOR
CONTRACTS
-
MATERIALS
__
-__
ALL OTHER
YTD
OC 11,12,13
OC 25
(5C
Y6
OC: all others
OC: all
A. Buildings Management
A10: Cleaning
A30: Utilities
A40: Mechanical O&M
A99: All Other Bldgs. Mgmt
SUBTOTAL
B. Protection
810: Security protection
SUBTOTAL
C. Repair and Alteration
N10: Recurring Repairs
($10,000 to $50,000
excluding tenant alterations
and cyclic painting)
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APPENDIX IV
FIGURE A
(PAGE OF )
FUNCTION
LABOR
OC 11, 12, 13
SUPPLIES AND
CONTRACTS, MATERIALS
OC 25 OC 26
TOTAL
ALL OTHER YTD
OC:all others OC: all
C. Repair and Alteration (Cont'd)
N20: Recurring Repairs
($50,000 and greater excluding
tenant alterations and
cyclic painting)
N60: Cyclic Painting
SUBTOTAL
D. Administration
900: Administrative Support
SUBTOTAL
TOTAL
I certify that the statement above repr~hen subject atbuildingarandethatcthesaccountinguiser
the Delegation of Authority to operate
in conformance with the accounting principles established by the Comptroller General, OMB,
and the Economy Act of 1932, as amended ("Anti-Deficiency Act").
Signed:
Date:
Title:
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APPENDIX IV
FIGURE B
(page 1 of 2)
COST ACCOUNTING FUNCTION CODES (STANDARD LEVEL)
Function
Code Title and Definition
A. Buildings Mangement:
Cost of labor, contracts, supplies and materials, and all other
costs incurred in the operation and maintenance of buildings.
A10 Cleaning. Cost of all interior and exterior building
cleaning, including incinerator operation, trash separation,
associated with saleable wastepaper and other products, and
removal from the building. This includes all labor,
supplies and equipment, and contractual services.
A30 Utilities and Fuels. Cost of all utility services and fuels
to maintain proper environmental conditions including gas,
water and sewage, electricity, steam, coal, oil, and chilled
water.
A40 Mechanical Operations and Maintenance. Cost of labor,
supervision, supplies, materials, and contractual services
for:
1. Electrical system operation and maintenance, including
clocks, intercommunication systems, relamping, and cleaning
light fixtures.
2. Heating, air conditioning, and ventilating systems
operations and maintenance, including boilers, refrigeration
compressors, air handlers, etc.
3.' Plumbing and sewerage systems operation and
maintenance, and central drinking water cooling systems.
4. Elevator, escalator and dumbwaiter maintenance. NOTE:
Cleaning of elevator cars and escalators will be charged to the
A10 function; manual operations of elevators will be charged to
the A99 function.
? 5. Fire protection systems maintenance, such as fire alarm
and sprinkler systems, fire extinguishers, etc..
6. Incidental repairs. Cost of labor, supervision, supplies,
materials, and contractual services for all maintenance,
repairs, replacements, modifications, and restorations whose
estimated cost is less than $10,000, not already included in the
tour, watch, preventive maintenance, and service call programs.
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APPENDIX IV
FIGURE B
(page 2 of 2)
A99 All Other Buildings Management. Includes all other building
operation and maintenance costs not applicable to the
categories above.
B. Protection
Cost of labor, contracts, supplies and materials, and all other
costs incurred in providing for the physical security
of persons and property as well as those costs associated with
security alarm system maintenance when not performed by GSA on a
reimbursable basis.
B10 Security protection. All costs incurred in providing
protection to buildings through Government or contract
personnel, including clearances and crime prevention
activities; and all operations and maintenance costs
incurred providing GSA.
alarm systems
C. Repair and Alteration
N10 Recurring Repairs
(excluding cyclic painting)
N20 Rucurring Repairs
($50,000 and greater excluding
tenant alterations and cyclic
painting)
N60 Cyclic Painting
The definitions of the Repair and Alteration functions are
covered in paragraph 5.D of this delegation.
D. Administration
900 Administrative Support. Cost of all labor, contracts
supplies and materials, and all other costs
incurred in providing for the management administration
of this delegation.
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APPENDIX V
FIGURE A
(page of )
Building Name:
Building Address:
Building No.:
All available architectural, structural, mechanical, and electrical
drawings and/or schematics for the delegated building(s) and its
operating systems will be listed here.
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APPENDIX VI
FIGURE A
(page of )
INTERAGENCY UTILITIES RESPONSIBILITIES
1. The following delegated building(s)receives lsteam from a GSA
central plant or another GSA-operated
---uilding Name:
Building Address:
Building No.:
Steam Rate (in $) per 1,000 lbs:
[list additional buildings]
2. The following delegated building(s) supplies steam to another GSA-
operated or -delegated facility:
Building Name:
Building Address:
Building No.:
Steam Rate (in $) per 1,000 lbs:
[list additional buildings]
Or watefacir
3. The following delegated
anotherdGSACoperatedreceives
or
GSA central plant
Building Name:
Building Address:
Building No.:
[list additional buildings]
4. The following delegated building(s) supplies chilled water to
another GSA-operated or -delegated facility:*
Building Name:
Building Address:
Building No.:
[list additional buildings]
*The formula in Appendix VI, Figure B, will be used for determining
the-chilled water costs.
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FORMULA FOR DETERMINING CHILLED WATER COSTS
APPENDIX VI
FIGURE B
(page of
TOTAL BTU'S * 12,000 - TOTAL TONS
TOTAL TONS x 1.2* x COST PER KWH**
* This constant factor converts tons into KWH.
**Important: Cost/KWH, including demand and fuel adjustment charges
or each quarter, will be computed by the supplying agency by
dividing the total electrical dollar cost during each quarter in
question for the previous year by the total KWH (energy total) for
the same time frame, and multiplying by an estimated inflation
factor to be determined annually by GSA.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VI
FIGURE C
(page of )
BUILDINGS WITH A LOAD CURTAILMENT PLAN
Building No. Building Name Building Address City State Utility Co.
LOAD CURTAILMENT PLANS WILL BE PROVIDED SEPARATELY
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE A
(page 1 of 2)
EXAMPLES OF AGENCY RECURRING REPAIRS AND ALTERATIONS
RESPONSIBILITIES UNDER THE DELEGATION
1. Scheduled interior and exterior painting.
2. Recurring caulking, cleaning, painting, and repair of exterior
architectural building finish systems, including openings.
3. Corrective actions that must be undertaken to repair defective
mechanical, plumbing, electrical, firesafety, and elevator/
escalator system components and individual pieces of equipment.
The replacement of a major piece of equipment such as a chiller,
electrical substation, etc. is not considered recurring in nature.
4. Waterproofing, replacement, or repairs to roofing, plazas, parking
decks, which do not require structural alterations. The complete
replacement of a structural roof is not considered recurring in
nature.
5. Recurring cleaning, refinishing, repairs, and restorations to
architectural metals.
6. Recurring repairs to exterior sitework including paving, bridges,
approaches, striping, signage, drainage systems, fences, barriers,
landscaping, lawn sprinklers, and loading docks.
7. Recurring repairs or replacement of interior architectural finish
systems, such as repair of damaged finished walls, repair/
replacement of damaged or deteriorated floor finishes such as
carpet, floor tile, etc.
8. Incidental, day-to-day tenant alterations, such as the relocation
of partitions, electrical or telephone outlets, doors, etc.,
compatible with and not adversely affecting the building
structure, mechanical, electrical, fire, and lifesafety systems.
Funds are not provided by GSA to the Agency in the recurring
repair funds transfer for this activity.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE A
(page 2 of 2)
EXAMPLES OF GSA NON-RECURRING REPAIRS AND
ALTERATIONS RESPONSIBILITIES UNDER
THE DELEGATION
Definition: Any improvement to a building structure, its grounds,
terns which:
s
equipment and/or one or more of its sy
(a) Materially prolongs the useful life of the building
by replacement, upgrading or installation of a new
building system(s) and/or
(b) Significantly extends, enlarges, or enhances the
building structure.
Examples:
1. Replacement of major equipment such as chiller, electrical
substation.
2. Conversion of elevator from manual to automatic.
3. Air-conditioning (central) a building that previously was not air-
conditioned.
4. Constructing an extension to existing building.
5. Replacement of building structural roof.
6. Installation, replacement, or upgrading of fire and lifesafety
systems, i.e; sprinklers, alarms, generators, unless it is incidental
to accomplishing recurring repairs or agency space alterations.
7. Replacement or retrofill of PCB transformers.
8. Removal of asbestos fireproofing or pipe lagging unless it is
incidental to accomplishing recurring repairs or agency space
alterations.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE B
(page of )
FORESEEABLE NON-RECURRING REPAIRS
1. Building Name and Address:
2. Building No.:
3. PLo ject Title:
4. Description and Location of Work:
5. Total Estimated Cost:
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE C
(page of )
RECURRING REPAIRS OR TENANT ALTERATIONS UNDER CONSTRUCTION
Building Name:
Building Address:
Building No.:
Project Description Current Status
Estimated Estimated
Completion Date Cost
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
RECURRING REPAIRS IN DESIGN STATUS
Building Name:
Building Address:
Building No.:
(page of )
ArrrarUan vaa
FIGURE D
Project _ Current Estimated Estimated Estimated
Description Status Completion Date Design Cost Construction Cost
*INDICATES PROJECTS INCLUDED IN GSA APPROPRIATIONS WHICH WILL BE COMPLETED
BY GSA
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE E
(page of )
SURVEYS AND STUDIES IN PROGRESS TO BE COMPLETED BY GSA
Building Name:
Building Address:
Building No.:
Project
Description
Current
Status
Estimated
Completion Date
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE F
(page of )
RECURRING REPAIRS IDENTIFIED AND TO BE TRANSFERRED TO THE AGENCY
Building Name:
Building Address:
Building No.:
Pro ect Estimated Cost
Remarks
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE G
(page of )
ELIGIBLE, OR POTENTIALLY
PROPERTIES EITHER ON,
ELIGIBLE FOR THE NATIONAL REGISTER OF HISTORIC PLACES
AND HISTORIC DISTRICTS
Date
Building No. Building Name Building Address City State Constructed
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VII
FIGURE H
FINE ARTWORKS IN FEDERAL BUILDINGS
Building Name:
Building Address:
Building No.:
Name-of Artwork Artist Year Size Location Medium
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VIII
FIGURE A
(PAGE OF )
SECURITY SYSTEMS INSTALLED IN THE DELEGATED BUILDING(S)
Building Name:
Building Address:
Building No.:
Type of System Location of Device(s) Location of Monitoring Station
RECORDS, AND PREVENTIVE MAINTENANCE
COPIES OF ANY AVAILABLE DSCHEMATICS,
R.
DOCUMENTS WILL BE PROVIDED SEPARATELY.
Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VIII
FIGURE D
(PAGE OF )
REMEDIAL ACTIONS RESULTING FROM FIRE AND LIFE SAFETY INSPECTION REPORT
iilding Name:
jilding Address:
.iilding No.:
emedial- _
ction Responsible Current Required/Estimated Estimated
equired Agency Status Completion Date Cost
A COPY OF THE REFERENCED FIRE AND LIFE SAFETY INSPECTION REPORT WILL BE
PROVIDED SEPARATELY
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VIII
FIGURE E
LOCATION OF EQUIPMENT CONTAINING PCBs
WITHIN THE DELEGATED BUILDING(S)
Building Name:
Building Location:
Building Number:
Location of Equipment:
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
_ APPENDIX VIII
FIGURE F
LOCATIONS WITH IDENTIFIED ASBESTOS WITHIN
THE DELEGATED BUILDING(S)
Building.Name :
Building Address:
Building No:
Location of Asbestos
Form of Asbestos Materials
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX VIII
FIGURE G
CONTRACT GUARD SUITABILITY REQUIREMENTS
A, Prerequisites: Applicants for the position of contract
guard should meet at a minimum the following requirements:
1. Be a United States Citizen.
2. Be twenty-one (21) years of age (age requirements may
be waived for veterans of military service and for
active duty military personnel.).
3. Pass appropriate written examinations (i.e. national
certification and firearms qualification testing).
4. Pass a suitability determination clearance (i.e.
background investigation including check of criminal
record).
5. Meet required physical standards and pass a physical
examination.
6. Possess a high school education or equivalency
certificate.
7. Have two (2) years of related work experience (any type
of military service which may be credited toward
meeting the requirements) or two (2) years of education
at a residence school above high school or any
combination of education and experience totaling two
(2) years.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX IX
(Page of )
. I
CONTRACTS EXTANT IN THE DELEGATED BUILDING
Building Names
Building Address:
Building No.:
Contractor
Type of Name and Effective Expiration
Contract Contract No. Address Date Date
GSA
Contracting
Current Officer
Dates of Annual Name
Renewa). Contract Address
Option(s) Cost Telephone
A FACT SHEET ON UNRESOLVED CONTRACT DISPUTES OR APPEALS WILL BE PROVIDED
SEPARATELY, IF APPLICABLE. COPIES OF ALL CONTRACTS WILL BE PROVIDED SEPARATELY.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX X
(PAGE OF
OTHER ASSIGNMENTS IN THE DELEGATED BUILDINGS
Building Name:
Building Address:
Building No.:
Location(s) Occupiable Sq. Footage
COPIES OF OUTLEASES WILL BE PROVIDED SEPARATELY
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Pg . 1 of 21
BUILDING DELEGATION EVALUATION GUIDELINES
OPERATIONS AND MAINTENANCE
Delegation
1...?ERFORMANCE GOALS Reference
A. The building, equipment and systems 5.B.(1),(2)
are operated and maintained in a manner
that will provide for the orderly
operations of the Government and ensure
preservation of the Government's assets.
B. An approved preventive maintenance 5.B.(2)
program has been established for all
building systems and operating equipment.
C. Preventive maintenance is being 4.D.(2)
accomplished in accordance with the
approved program and documentation of -
the program is being maintained.
D. Provisions of the Federal Property
Management Regulations and Executive
Orders are being complied with, as
applicable.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
II. PROGRAM DOCUMENTATION APPENDIX XI
Pg. 2 of 21
A. Inventory of all building components,
equipment, and systems.
B. Copy of approved preventive maintenance
program.
C. Building operating plan reflecting
operating procedures, hours of
operation, contingency plans, and
the like .
D. Record of preventive maintenance
scheduled and accomplished.
E. Description of repairs or replacement
to major building components, equipment,
or systems.
F. Inspection certificates and test
results for boilers, unfired pressure
vessels, and elevators.
G. Service call records.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Pg. 3 of 21
Delegation
Reference
H. Water sample analysis reports for S.B.(2)
refrigeration equipment and boilers.
I. Copy of all current maintenance "
contracts.
III. EVALUATION GUIDELINES
A. Agency has submitted proposed PM S.B.(2)
program to GSA for approval within
120 days after delegation.
B. When applicable, Agency has established -S.G.(l)(2),
and implemented a plan to manage and and (6)
administer contracts. _
C. An inspection program has been S.B.(2)
established, implemented, and
documented to ensure that PM is
accomplished in accordance with the
approved PM program.
D. A service call procedure has been "
established and implemented to ensure
timely response and corrective action
to occupant complaints.
E. Condition of building components, "
equipment, and systems reflects
proper maintenance, repair, and
operation.
F. The Agency is providing full service 2
and support to other GSA-assigned
occupants of the building.
G. Occupants are satisfied with building 2
operating service.
Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88GO1332R000801000011-1
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Pg. 4 of 21
BUILDING DELEGATION EVALUATION GUIDELINES
ENERGY MANAGEMENT
Delegation
I. PERFORMANCE GOALS Reference
A. Building equipment and systems are S.C.(l)
operated in an energy efficient and
economical manner.
B. A building energy management and 5.C.1
conservation program has been
developed and implemented.
4.D.(2)
C. Appropriate documentation of the
energy management and conservation
program has been developed and
implemented.
D. Provisions of the Federal Property 2.
Management Regulations, Executive
Orders and the National Energy Acts
are being complied with, as applicable.
II. PROGRAM DOCUMENTATION
A. An energy management and conservation 2.
plan has been developed to attain
the goals of FPMRs, Executive Orders,
and the National Energy Acts.
B. All utility and fuel bills including 5.C.(2)
natural gas, coal, steam, chilled
water, oil, electricity, water and
sewage.
C. Utility meter readings, including 5.C.(2) and
chilled water, on a monthly basis. (4)
D. Building operating plan for start-up 5.C.(1)
and shutdown of energy consuming
equipment in accordance with climatic
conditions and indoor environmental
requirements has been developed.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Page 5 of 21
Delegation
Reference
III. EVALUATION GUIDELINE
A. Agency maintains copies of all S.C.(2)
utility and fuel bills.
B. The implemented building energy 5.C.(1)
management and conservation program
adheres to energy conservation
policies and procedures contained
in FPMRs, Executive Orders, and
the National Energy Act and the
operating plan, as applicable.
C. A procedure'for analyzing energy
consumption data has been established
and implemented to identify energy
conservation opportunities.
D. Actions have been initiated to take
advantage of identified energy
conservation opportunities.
E. Low- and no-cost energy conservation
procedures and techniques are
practiced.
F. The agency has and is using an acceptable S.C.(5)
procedure to charge other tenants for
overtime utility reimbursements.
G. Energy consumption in buildings and S.C.(l)
facilities is being reported to
Department of Energy within 45
calendar days after the end of each
quarter.
H. Tenant agencies are receiving acceptable 5.H.(5)
environmental services such as heating,
cooling, ventilation, and lighting.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Pg. 6 of 21
BUILDING DELEGATION EVALUATION GUIDELINES
CLEANING
Delegation
1. PERFORMANCE GOALS Reference
A. The building and grounds are cleaned 5.A
and.maintained so as to provide a
healthful and attractive environment.
B. A cleaning and grounds maintenance 5.A
program has been established to
ensure scheduled services are
provided.
C. Appropriate documentation of the 4.D.(2)
cleaning and grounds maintenance
program is maintained.
II. PROGRAM DOCUMENTATION
A. Copy of cleaning and grounds 5.A.
maintenance program, including
work schedules.
B. Inspection reports for cleaning
and grounds maintenance.
C. Copies of all cleaning and grounds 5.A; 5.G. (1),
maintenance and trash contracts. (2) and (6).
D. Service Call log
Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
? APPENDIX XI
pg. 7 of 21
III. EVALUATION
Delegation
Reference
A. The cleaning and grounds maintenance S.A.
program has been implemented.
B. An inspection program has been
established, implemented, and
documented.
C. Condition of the building reflects
proper cleaning and grounds
maintenance.
D. When applicable, the Agency has S.A. S.G.(1) (2)
established and implemented a plan to and (6)
manage and administer contract(s).
E. The Agency provids full service S.B.(5)
and support to other GSA-assigned
occupants of the building.
F. Occupants are satisfied with building
cleaning and grounds maintenance
services.
G. Service call procedure has been _5.A. S.G.(l),(2)
established and implemented to and 6.
ensure a timely response to
occupant compliants.
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/02 : CIA-RDP88G01332R000801000011-1
APPENDIX XI
Pg. 8 of 21
BUILDING DELEGATION EVALUATION GUIDEL4NES
PROTECTION
I. PERFORMANCE GOALS
Delegation
Reference
A. To provide for the safety, health, and 5.E.(2), (3)
protection of life and property,
including personal property in the
building and on the grounds.
B. A safety, health and protection program S.E.
has been established and implemented
to ensure the protection of life and
property from fire, criminal activity
and environmental and safety hazards.
C. Appropriate documentation of the fire, 4.D.(2)
safety, health, and protection program
is maintained.
D. Provisions of the Federal Property 2.
Management Regulations and Executive
Orders are being complied with, as
appropriate.
II. PROGRAM DOCUMENTATION
A. A current and complete Occupant 4.D.(2)
Emergency Plan exists for the building.
B. Offense/Incident Reports, GSA 5.E.(7)
Forms 3155 and 53
C. Inventory of security systems. 5.E.(3)
D. Copy of latest Report for Facility 5.E.(7)
Safety, Health, or Fire Protection
Survey, GSA Form T-849.
E. Records of fire, health, and life 2. and 5.E.(7)
safety inspections and/or reports,
and actions taken on existing and/or
potential hazardous conditions.
F. Inspection records of guard contract 5.E.(5)
performance, if applicable.
G. Suitability and certification records 5.E.(2)
of contract guards, as applicable.
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III. EVALUATION GUIDELINES - Reference
A. When applicable, the Agency has S.E.
established and implemented a plan
to manage and administer guarding,
security, and/or fire safety
systems and contracts to ensure
adherence to specifications, and
that specified services are
provided.
APPENDIX XI
Pg. 9 of 21
Delegation
B. Completed copies of Offense/Incident 5.E.(7)
Reports (GSA Forms 3155) and Fire
Incident Reports (GSA Form 53) have
been forwarded to GSA in a timely
manner.
C. Current GSA Rules and Regulations S.E.
are posted in a conspicuous place(s)
within building.
D. Timely and complete action has been S.E.
taken to identify and correct fire,
health, and lifesafety deficiencies
which are the responsibility of the
Agency and to notify GSA of those
for which GSA is responsible.
E. Periodic fire- and/or life-safety 5.E.(3)
systems tests and evacuation drills
are conducted.
F. Building protection, health, and 5.E.(8)
safety requirements are provided
in accordance with pertinent
FPMR and GSA fire and safety
criteria.
G. Occupants are satisifed with
building safety and security
services.
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BUILDING DELEGATION EVALUATION GUIDELINES
REPAIRS AND ALTERATIONS
Delegation
I. PERFORMANCE GOALS Reference
A. The building and its components 5.D.(2)
are maintained in a state of repair
that will ensure uninterrupted
operations and protect the
Government's assets.
B. A repair program has been established
to ensure the continuing operational
integrity of the building, its
equipment and systems, and the
protection of the Government's assets.
C. Alterations are accomplished in S.D.(10),
accordance with accepted construction (11)
practices and in keeping with the
engineering and architectural
features of the building, including
historic preservation requirements,
where applicable.
D. Appropriate documentation of repairs 4.D.(2),
and alterations is maintained. 5.D.(3)
E. Provisions of the Federal Property 2.
Management Regulations and
Executive Orders are being complied
with, as applicable.
II. PROGRAM DOCUMENTATION
A. Project records of all completed 5.D.(3)
recurring repairs and tenant
alterations costing $10,000 or
more which identify the description
and location of work, fiscal year
of implementation, and actual total
cost of each project.
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Copies of requests for GSA review and
approval of recurring repairs and
tenant alterations estimated to cost
$50,000 or more or resulting in a
change in the classification of space,
with supporting data and GSA response.
APPENDIX XI
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Delegation
Reference
S.D.(4)
C. As-built drawings of approved projects S.D.(4)(c)
costing $50,000 or more or resulting in
a change in the classification of space.
D. Copies of requests for GSA accomplishment 5.D.(5)
of non-recurring repairs, in the required
format.
E. Copies of correspondence with GSA, the 5.D.(10)
state historic preservation office, and
the Advisory Council on Historic
Preservation regarding review and
approval of repair, maintenance,
alteration, and restoration work, where
applicable.
F. Records of scheduled and accomplished 5.D.(1),(2)
cyclical painting.
III. EVALUATION GUIDELINES
A. All necessary recurring repairs are 5.D.(2)
being accomplished or have been
programmed for accomplishment.
B. Foreseeable non-recurring repairs are 5.D.(5)
reported to GSA in a timely manner as
they are identified, and a prioritized
listing of required non-recurring
repairs was submitted 18 months prior
to the fiscal year in which the work
is requested.
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APPENDIX XI
Pg. 12 of 21
C. Requests for project review and approval S.D.(4)(a),
and reports of foreseeable non-recurring 5.D.(5)
repairs were accompanied by required
supporting data adequately describing
the scope of each project.
D. All Agency tenant alterations maintain 5.D.(10)
the existing building character and use,
and match the existing in quality,
finish, style, and workmanship.
E. The Agency is providing full service 5.H.(5)
and support to other GSA-assigned
occupants of the building.
F. Required cyclical painting is being 5.D.(l),(2)
accomplished and records of areas
painted are kept current.
G. All recurring repairs and tenant 5.D.(4),
alterations accomplished by the 5.D.(10)
agency conform to FPMR and GSA Fire-
safety, Health, Lifesafety and
Handicapped accessibility provisions
and, as applicable, Historic
Preservation requirements.
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APPENDIX XI
pg. 13 of 21
BUILDING DELEGATION EVALUATION GUIDELINES
RESOURCE MANAGEMENT
Delegation
I. PERFORMANCE GOALS Reference
A. To operate, maintain and repair 4.A.(1)
the building in a cost efficient
manner.
B. To establish and maintain an 4.C.
accrual cost accounting system
which is accurate, timely, and
provides required cost data to
monitor all- expenditures by object
class and function.
C. To provide and maintain all required
financial records and reports in
accordance with the specific
provisions of the applicable
delegation agreement.
II. PROGRAM DOCUMENTATION
A. Copies of all annual accounting 4.C.
statements transmitted to GSA,
in the required formats. Annual
cost accounting statements are
certified as complete and accurate
by an appropriate agency financial
officer.
B. Source documents, relevant to the
accounting data, are consistent
with summary data presented on
annual cost accounting.
C. Documentation related to?performance 4.D.(2)
of reimbursable services for other 5.H.(5)
tenant agencies is complete. Charges
for these services are fair and reflect
actual costs incurred by the Agency.
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APPENDIX XI
Pg. 14 of 21
Delegated
III. EVALUATION GUIDELINES Reference
A. Certified financial reports are 4.C.
valid and accurately display all
costs by labor, supplies/materials,
and contracts for each functional
area (i.e., repairs and alterations,
cleaning, mechanical, utilities,
protection, administrative support,
and the like).
B. A specific accounting classification 4.D.(2)
has been established to record all
costs related solely to the operation
of the building.
C. The Agency's operating costs and 2.
repairs and alterations costs,
are reasonable.
D. The Agency is performing periodic
cost analyses, including year-end
projections, and taking appropriate
actions based upon the results of
the analyses.
E. Financial records are maintained and 4.D.(2)
retired in accordance with NARA or
the Comptroller General regulations,
as appropriate.
F. The accounting and reporting systems 2.
contain adequate data to enable the
Agency to monitor resources and to
operate the building effectively.
G. Cost of reimbursable services 4.C.
charged to other tenant agencies 5.H.(5)
are reasonable and accurately
reflect actual costs incurred by
the Agency in performing the
requested services.
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APPENDIX XI
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BUILDING DELEGATION EVALUATION GUIDELINES
CONTRACT MANAGEMENT
Delegation
1. PERFORMANCE GOALS Reference
A. All contracts are procured by free and S.G.
open competition to the maximum extent*
practicable.
B. All contracting activities are 5.G.(8)
accomplished in accordance with
applicable Federal Acquisition
Regulations (FARs), General Services
Acquisition.Regulations (GSARs), and/
or agency procurement regulations, as
appropriate.
C. A fair portion of acquisitions, as S.G.
approved by the Small Business
Administration, are set-aside under
Section 8(a) of the Small Business
Act for small disadvantaged minority
concerns.
D. A contract administration program 5.G.(1),
has been developed and implemented. (2), (6)
E. Appropriate documentation of all 4.D.(2)
contracting activities is maintained.
II. PROGRAM DOCUMENTATION
A. Contract files include all required 4.D.(2)19
? responsibility, cost and/or pricing
analyses, contract award documents,
contract modifications, and contract
terminations and contract closeouts.
documentation relevant to the pre-award S.G.(8)
phase, post award phase and contract
administration phase. Such documenta-
tion shall include, but shall not be
limited to, acquisition plans.
Department of Labor Wage Determinations,
source lists, synopsis of solicitations,
justifications for negotiations,
determinations of responsiveness and
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APPENDIX XI
Pg. 16 of 21
Delegation
Reference
B. Procurement assignment logs, and 5.G.(8)
library of applicable procurement
regulations.
III..-EVALUATION GUIDELINES
A. Contracts will be reviewed and/or
evaluated only on an exception
basis where problems are indicated
as a result of other program reviews.
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APPENDIX XI
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BUILDING DELEGATION EVALUATION GUIDELINES
SPACE ASSIGNMENT AND UTILIZATION
I. PERFORMANCE GOALS
Delegation
Reference
__A. A space assignment and utilization
program has been established to ensure
the effective management of space.
?5.H.
B. Appropriate documentation of space
4.D.(2)
assignment and utilization is
maintained.
C. Provisions of the Federal Property
2.
II.
Management Regulations and Executive
Orders are being complied with, as
appropriate.
PROGRAM DOCUMENTATION
A. Copy of current assignment plans
5.H.(1)
showing block assignments and
space classification for each
Agency component having separate
agency/bureau code for SLUC purposes.
B. Copies of all correspondence to GSA 5.H.(3)
(including assignment drawings) regarding
changes which would affect SLUC billing.
III. EVALUATION GUIDELINES
A. Space utilization inspection program S.H.(1)
has been established, implemented,
and documented to ensure that space
is properly utilized and that reductions
in space assignments are accomplished
in accordance with Agency space
reduction plan.
B. Notification and/or approval require- 5.H.(3)
? ments in the delegation are being
followed.
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APPENDIX XI
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BUILDING DELEGATION EVALUATION GUIDELINES
CONCESSIONS
PERFORMANCE GOALS
Delegation
Reference
S.F.(3)
A. Concessions contracts are being
administered in accordance with
h
e
instructions provided by t
Contracting Officer.
II. PROGRAM DOCUMENTATION
A. Inventory of all concessions equipment 5.F.(5)
and furnishings.
B. Copy of approved preventive maintenance 5.F.(5)
program.
C. Concessions equipment repair records. 5.F.(5)
5.F.(4)
D. Copies of FDA sanitation code,
inspection reports, and
correspondence.
5.F.(4)
E. Concessions contracts and Randolph-
Sheppard permits.
F. Physical condition of facilities (GSA 5.F.(5)
Form 1782).
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III. EVALUATION GUIDELINES
A. Condition of concessions equipment
8.
and systems reflects proper
maintenance, repair, and operation.
When applicable, Agency has established
and implemented a plan for the
Contracting Officers' Representative
(COR) to manage and administer
concessions contracts and permits to
ensure adherence to specifications,
and that specified. services are
provided.
correction of deficiencies recorded
in sanitation inspections.
E. Food service operations are consistent
with energy conservation and
fire and lifesafety guidelines.
C. An inspection program has been
established, implemented, and
documented to ensure that PM is
accomplished in accordance with
the approved PM program.
D. Effective procedures have been
implemented to ensure the timely
APPENDIX XI
Pg. 19 of 21
..Delegation
Reference
5.F.(5)
S.F.(4)
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APPENDIX XI
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BUILDING DELEGATION EVALUATION GUIDELINES
LEASE MANAGEMENT (LEASED BUILDINGS ONLY)
Delegation
I. PERFORMANCE GOALS Reference
A. A lease management program has been 5.1.
established to ensure the provision
of services required in the lease.
B. Appropriate documentation of the lease 4.D.(2)
management program is maintained.
C. Provisions of the Federal Property 2.
Management Regulations and Executive
Orders are being complied with, as
applicable.
II. PROGRAM DOCUMENTATION
A. Copy of the current lease, including 5.I.(1)
all amendments.
B. Copy of current, approved unit price 5.I.(8).(b),(c)
agreement, if applicable.
C. Copies of outleases, if applicable. 5.H.(5)
D. Reports of inspections conducted to 5.I.(1)
ensure compliance with lease
performance standards concerning
heating, ventilation, air conditioning,
lighting, elevators, maintenance,
security, janitorial services, and
the like.
E. Record of all complaints and their
resolution relative to lessor's
compliance with lease terms.
5.I.(1)
F. Copies of all Agency correspondence
with the lessor or his representatives.
G. Copies of all correspondence with GSA 5.I.(5)
? concerning administration of the lease.
S.I.(14)
H. Economy Act records are current
and complete.
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? ? 4 Pg. 21 of 21
III. EVALUATION CRITERIA
Delegation
Reference
A. Agency is aware of responsibilities 5.a.(4),
and limitations regarding lease 5.I.(4),(5)
management and has taken no leasing
actions which are not authorized
by the delegatin (i.e., out
leasing, redelegation of lease
_ management, rental payments, rental
deductions, modification to lease
agreement, new lease agreements,
and the like).
B. Agency has established and 5.H.(1)
implemented.a plan to management
and administer the lease to
ensure adherence to
specifications and to ensure
that specified services are
provided.
C. Persistent deficiencies in lessor 5.H.(3)
have been reported to GSA with
supporting documentation.
D. The Agency is providing full S.H.(5)
service and support to other
GSA-assigned occupants of the
building.
E. Occupants are satisfied with 2.
the building condition and with
services provided by the lessor.
F. All alterations accomplished in 5.I.(14)
accordance with Economy Act
requirements.
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Reporting Requirements
Probably one of the more significant changes is in the area of
reporting requirements. Reports will now be submitted on an
annual rather than quarterly basis.
The responsibilities to be delegated to agencies under the
concessions program have been expanded. Under the revised
agreement, the responsibilities associated with serving as
Contracting Officer's Representative are to be delegated.
Protection/Fire and Safety
The responsibility for suitability determinations, security
clearances, crime prevention assessments, and crime prevention
awareness presentations will be delegated. Responsibility for
physical security surveys will not be delegated. We have
developed an additional appendix (see Appendix VIII, Figure G)
which provides minimum suitability requirements for contract
guards. In addition, Appendix VIII, Figures E and F will provide
information relating to PCBs and asbestos in delegated buildings.
Repairs and Alterations
Further clarification has been provided to ensure the
responsibilities relating to funding for tenant alterations are
made explicit. Language has also been added that requires GSA
approval if any fire safety related systems will be affected by
repairs or space alterations being performed.
In addition, the formula for calculation of the transfer amount
for recurring repairs has been changed. The new formula is based
on $.30 per Gross Square Foot of the building to be delegated.
Assignment and Utilization
Space assignments to tenants other than the delegated agency will
remain the responsibility of GSA; GSA reserves the right to
survey and recapture underutilized space for reassignment or
other appropriate action.
Fine Arts Program
A section has been added for the Fine Arts Program. Basically,
GSA will retain responsibility for conservation of artworks in
delegated buildings. Agencies will serve as guardian of the
property and be responsible for reporting any loss or damage to
GSA.
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Evaluation Guidelines
Many unnecessary evaluation requirements for nearly all sections
have been deleted. An evaluation guideline has also been
included for the concessions program.
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