INCREASING THE MAXIMUM RATES OF PER DIEM ALLOWANCE FOR EMPLOYEES OF THE GOVERNMENT TRAVELING ON OFFICIAL BUSINESS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00357R000500140002-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 32
• Document Creation Date: December 27, 2016
• Document Release Date: January 6, 2014
• Sequence Number: 2
• Publication Date: July 16, 1959
• Content Type: REPORT

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86TH CONGRESS HOUSE OF REPRESENTATIVES j REPORT
1st Session f 1 No. 683
INCREASING THE MAXIMUM RATES OF PER DIEM ALLOWANCE
FOR EMPLOI EES OF THE GOVERNMENT TRAVELING ON
OFFICIAL BUSINESS
JULY 16, 1959.?Committed to the Committee of the Whole House on the State
of the Union and ordered to be printed
Mr. DAWSON, from the Committee on Government Operations,
submitted the following
REPORT
[To accompany H.R. 5196]
The Committee on Government Operations, to whom was referred
the bill (H.R. 5196) to increase the maximum rates of per diem
allowance for employees of the Government traveling on official
business, and for other purposes, having considered the same, report
favorably thereon, with amendments, and recommend that the bill,
as amended, do pass.
The amendments are as follows:
Page 1, strike out lines 5 and 6 and insert in lieu thereof the follow-
ing: 'in lieu thereof "$15"."
Page 1, strike out lines 7 through 10, inclusive.
Page 2, line 1, strike out "Sec. 3." and insert in lieu thereof the
following: "Sec. 2.".
Page 2, line 3, strike out ""8 cents" " and insert in lieu thereof the
following: "7 cents".
Page 2, strike out lines 5 through 14, inclusive, and insert in lieu
thereof the following:
SEC. 3. The second sentence of section 4 of the Travel
Expense Act of 1949 (5 U.S.C. 837) is amended by inserting
immediately after "the actual cost of" the following:
"parking fees,".
The bill as amended reads as follows:
Be it enacted by the Senate and House of Representatives of
the United States of America in Congress assembled, That
section 3 of the Travel Expense Act of 1949 (5 U.S.C. 836)
is amended by striking out "$12" and inserting in lieu
thereof "$15".
34006-59 1
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z IVI ALLOWANCE FOR TRAVEL
SEC. 2. Section 4 of the Travel Expense Act of 1949 (5
U.S.C. 837) is amended by striking out "6 cents" and insert-
ing in lieu thereof "7 cents", and by striking out "10 cents"
and inserting in lieu thereof "12 cents".
SEC. 3. The second sentence of section 4 of the Travel
Expense Act of 1949 (5 U.S.C. 837) is amended by inserting
immediately after the words "the actual cost of" the follow-
ing: "parking fees,".
SUMMARY OF PROVISIONS
Section 1 of H.R. 5196, as amended, will amend the Travel Expense
Act of 1949 (63 Stat. 166, as amended; 5 U.S.C. 836), to increase the
maximum per diem allowance for subsistence and travel expenses for
regular Government employees from the present $12 per day to $15
per day.
Section 2 will amend the act (5 U.S.C. 837) to increase the mileage
rate for privately owned motorcycles from the present 6 cents per
mile to 7 cents per mile and for privately owned automobiles or
airplanes from the present 10 cents per mile to 12 cents per mile when
engaged on official business.
Section 3 of the bill will amend the act (5 U.S.C. 837), to permit
reimbursement for the actual cost of parking fees when incurred for
the privately owned vehicles named above when engaged on official
business.
GENERAL STATEMENT -
Hearings on H.R. 5196 were held on July 9, 1959, by the Sub-
committee on Executive and Legislative Reorganization, at which
time testimony was presented by the author of the bill, Congress-
woman Granahan, and representatives of various employee organiza-
tions, the Bureau of the Budget, and the General Accounting Office.
The bill as introduced would have increased the per diem rate from
the present $12 per day to $16 per day for regular Government
employees. The Bureau of the Budget presented evidence based on
data taken from actual expense accounts of Government employees
and data from outside sources that the total average cost of the sub-
sistence items included in the per diem was $14.30 per day.
The Bureau admitted that this was derived from sampling and that
its own treatment of the departmental records was not scientific.
The $14.30 figure was rounded by the Bureau to produce its recom-
mended $14 per day.
Pertinent extracts from the Bureau's testimony on this point follow:
In our review we found that the present $12 maximum is
inadequate to cover the subsistence expenses which a
traveler would normally incur in a day. The Bureau of the
Budget, upon reviewing data on the costs of hotel rooms,
meals, and incidental expenses, has concluded that an
amount of $14 is adequate as a maximum per diem allowance
for normal daily subsistence expenses.
Our review included the following data:
Hotel rooms.?Pertinent data taken from actual expense
accounts of Government employees supplied by agencies
to the Bureau of the Budget show that the cost of hotel
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rooms in 98 stopovers in 52 places located in 25 States and
the District of Columbia ranged from $4.60 to $11.75 a day,
with an average cost of $7.97.
Reports obtained through the field organization of the
Bureau of the Census show that the national average room
price for "average" and "best" hotels (excluding "below
average" and "luxury" hotels) was $6.51 late last year.
Those hotels are of the quality which Federal employees
may reasonably be expected to patronize. The reports gave
information on room prices in 105 hotels in 81 places in 29
States and the District of Columbia.
Reports from the hotel accounting firm, Harris, Kerr,
Forster & Co., covering approximately 400 client hotels
throughout the country used by businessmen in traveling,
show that the average cost of a single room and bath during
1958 was approximately $9.04.
Reports of Horwath & Horwath, another accounting firm,
show an average cost of $8.11 for another group of approxi-
mately 400 hotels.
Taking into account the above figures, the Bureau of the
Budget considers that an amount of $8 is adequate to cover
daily current hotel room costs which a traveler may normally
be expected to incur.
Meals.?Data taken from actual expense accounts of
Government employees supplied by agencies to the Bureau
of the Budget show that in 51 samples of the cost of meals
for a day (breakfast, luncheon, and dinner) in 26 places in 16
States ranged from a low of $3.13 to a high of $8.40, with an
average cost of $5.99.
Prices obtained from restaurant menus by the field organi-
zation of the Bureau of the Census in almost 100 locations
throughout the country reflect an average daily cost of $4.70.
The average daily cost of hotel restaurant meals during
1958 reported by Harris, Kerr, Forster (Sz Co. was $5.97 per
day; and Horwath & Horwath reported an average cost of
$5.82 per day.
Since travelers frequently do not patronize hotel restau-
rants for their meals, the Bureau of the Budget considers the
amount of $5 adequate to cover the daily cost of meals under
normal conditions.
Incidental expenses.?These are intended to cover such
items of expenses as tips and fees while traveling, hotel tips,
tips to waiters, laundry, cleaning, and pressing, telegrams
for room reservations, etc. Incidental expenses may be cal-
culated as approximately 10 percent of the cost of hotel
rooms and meals. That rule of thumb has been used by the
Bureau and others in the past; 10 percent of $13 ($8 for hotel
rooms and $5 for meals) is $1.30.
Total cost.?Adding the above costs?$8 for hotel room,
$5 for meals, and $1.30 for incidental expenses?produces
a total cost of $14.30, which might reasonably be rounded to
$14.
These conclusions are reinforced by the comments of the
agency officials supplying data to the Bureau. A majority
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presented views that the present statutory maximum per
diem allowance of $12 for subsistence authorized for regular
employees and w.a.e.'s is insufficient and that an increase of
$2 or slightly more is needed.
The Bureau suggested that those employees whose subsistence ex-
ceeded the maximum could be reimbursed under the actual expense
proviso in existing law although admitting that this should be utilized
only in unusual circumstances and where the per diem allowed is
"much less" than the actual expenses.
The committee believes that inasmuch as the Bureau's own cost
figure was $14.30 per day that it would be only reasonable to raise
the per diem to $15 since the per diem is only a maximum fixed by
law and may be varied below that figure by the departments and
agencies depending on the circumstances of travel within their estab-
lishments. It is understood that there are many instances of varia-
tions within and between departments in per diem under the present
maximum of $12 per day. We perceive no difficulty in making proper
adjustments if the $15 is enacted into law.
In addition, the committee recognizes that the Bureau's cost figure
of $14.30 per day is an unweighted average of the lowest set of expense
figures. The figure adopted by the committee more nearly approxi-
mates a median of the sets of expense figures submitted.
Furthermore, the Bureau of the Budget recommended that no
change be made in the present per diem rate of $15 for consultants
who serve the Government without compensation or for $1 a year.
In view of this, the committee sees no reason why there should be a
distinction between this class of Government servants and regular
full-time employees.
Finally, in 1955 the Bureau of the Budget recommended $13 per
day based on cost studies it had made at that time.
The bill, as introduced, would have raised the maximum actual
expense proviso in the existing act from $25 per day to $30 per day.
The committee agreed with the Bureau of the Budget that this figure
should not be increased at this time. We were informed that experi-
ence had shown that on few if any occasions had costs under this
proviso exceeded $25.
The committee agreed with the Bureau that there should be no
change in the subsistence allowance for consultants serving without
compensation as the bill had proposed, and this section was deleted
from the bill.
H.R. 5196 proposed that mileage allowances for privately owned
vehicles, when used on official business, be increased from 6 to 8 cents
per mile in the case of motorcycles and from 10 to 12 cents per mile in
the case of automobiles and airplanes. The Bureau of the Budget
opposed any increase in the present allowances, basing its position on
studies made available to it which indicated that no increase in cost
of operating motor vehicles had been proved.
However, members of the committee are aware that the cost of
operating an automobile has increased since 1955. Gasoline is higher,
oil is higher, tires are higher, and the automobiles themselves cost more.
The Congress determined in 1955 when it last amended the Travel
Expense Act that 10 cents per mile was necessary to cover the cost of
operating an automobile at that time. It is common knowledge that
it costs more to operate an automobile in 1959. One company which
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INCREASED PER DIEM ALLOWANCE FOR TRAVEL
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specializes in developing automobile standard allowances estimates
that 12 cents a mile is the cost of operating one of the low-priced three
automobiles for 10,000 miles. Their estimate takes into account the
cost of gasoline, maintenance, and tires, as well as the fixed costs of
insurance, licenses, taxes, and depreciation. It was also pointed out
in testimony before the subcommittee that the Internal Revenue
Service recognizes that 12% cents per mile is a proper and reasonable
allowance for private employers to grant their employees.
The committee did not concur in the Bureau's views and based its
judgment in part on common experience which indicated that costs
of operating a motor vehicle had substantially increased since 1955
when the Travel Expense Act was last amended. The committee
reduced the proposed mileage increase to 7 cents for motorcycles and
retained the proposed increase to 12 cents for automobiles and air-
planes. These maximum figures may be lessened by the agencies.
The provisions in the original bill redefining the term "continental
United States" were deleted inasmuch as this would have reduced the
present subsistence allowances for travel in Alaska and Hawaii.
Travel costs in Alaska and Hawaii are still higher than in the mainland
States and under existing regulations issued by the Bureau of the
Budget higher per diem allowances are paid.
The committee concurred in a recommendation of the Bureau of
the Budget that employees should be reimbursed for parking fees
expended when using privately owned vehicles on Government
business. The recommendation is based upon the Bureau's finding
that parking fees have become a significant item of expense to Govern-
ment employees who are required to use their automobiles for official
purposes, and upon the fact that reimbursement of similar costs such
as toll charges are already authorized by law.
o accurate estimates of the total cost of the increases in maximum
per diem rates and maximum vehicular rates proposed by the amended
bill are available. The Bureau of the Budget made a rough informal
estimate that an increase in the per diem rate from $12 to $14 would
possibly cost in the neighborhood of $20 million, and that this could
be absorbed in the 1960 budget without supplemental appropriation
requests. Following this rough estimate the increase to $15 as pro-
posed here may cost in the neighborhood of $30 million. The com-
mittee anticipates that this figure may also be absorbed.
Reliable figures on the cost to the Government of any increase in
mileage allowance are not available. The Bureau of the Budget ac-
knowledged this. We do know that the maximum authorized mileage
rate is relatively meaningless so far as computing costs to the Govern-
ment is concerned. Much of the travel authorized by the various
departments and agencies is at a rate below the authorized maximum.
A substantial amount of travel is authorized at the maximum rate not
to exceed the cost of travel by common carrier. In these cases fre-
quently more than one official Government traveler travels in the
same automobile. One mileage rate is authorized, and in such cases
the Government saves the transportation costs of one or more em-
ployees, if figures were available taking into account all of these
factors, it is not unreasonable to believe that the net cost to the Gov-
ernment of the proposed 2 cents per mile increase would be insignifi-
cant. In no case may mileage be authorized in excess of the cost of
travel by common carrier unless there is a determination that trans-
portation on a mileage basis is more advantageous to the Government.
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6 INCREASED PER DIEM ALLOWANCE FOR TRAVEL
CONCLUSIONS
The committee believes, however, that it is unjust to require or
expect Government employees to pay part of the cost of official travel
out of their own pockets. There is much convincing evidence that
the Government is at a competitive disadvantage with private industry
in the recruitment and retention of personnel. This bill will help
relieve this situation by at least keeping up with the realistic travel
costs which employees must incur in line with their duties.
On the other hand, the committee expects there to be no relaxation
by the departments in the standards by which travel expenses are
authorized and paid so that there will be no abuses resulting from
efforts to be fair and equitable.
As we said in House Report No. 604 in the 84th Congress: "The
committee emphasizes the fact that the per diem rate prescribed in
the bill is a maximum one and the committee expects that the maxi-
mum rate will only be allowed where the circumstances clearly warrant
it. The Bureau of the Budget and the heads of departments and
agencies have both the authority and the responsibility to see that no
deviation from this principle occurs."
CHANGES IN EXISTING LAW
In compliance with clause 3 of rule XIII of the rules of the House
of Representatives, changes in existing law made by the bill, as
introduced, are shown as follows (existing law proposed to be omitted
is enclosed in black brackets, new matter is printed in italic, existing
law in which no change is proposed is shown in roman) :
SECTIONS 2, 3, AND 4 OF THE TRAVEL EXPENSE ACT OF 1949 (5 U.S.C.
835, 836, AND 837)
SEC. 2. When used in this Act?
(1) The term "departments and establishments" means (A) any
executive department, independent commission, board, bureau, office,
agency, or other establishment in the executive branch of the Govern-
ment, including wholly owned Government corporations and the
municipal government of the District of Columbia, and (B) any
office, agency, or other establishment in the legislative branch of
the Government (except Members of Congress and offices and com-
mittees of the Senate and the House of Representatives), and (C)
any office, agency, or other establishment in the judicial branch of the
Government.
(2) The term "subsistence" means lodging, meals, and other
necessary expenses incidental to the personal sustenance or comfort of
the traveler.
(3) The term "per diem allowance" means a daily flat rate of pay-
ment in lieu of actual expenses.
(4) The term "Members of Congress" means Senators, Representa-
tives, Delegates, and Resident Commissioners.
(5) The term "continental United States" means the several States
and the District of Columbia.
SEC. 3. Civilian officers and employees of the departments and
establishments (except justices and judges covered by section 456 of
title 28 of the United States Code), while traveling on official business
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J.1,1 l.,CLEAtIOL .10 rmn inEM ALLOWANCE FOR TRAVEL
7
and away from their designated posts of duty, shall be allowed, in lieu
of their actual expenses for subsistence and all fees or tips to porters
and stewards, a per diem allowance to be prescribed by the department
or establishment concerned, not to exceed the rate of [$12] $16 within
the limits of the continental United States and in case of travel beyond
the limits of the continental United States not to exceed rates estab-
lished by the Director of the Bureau of the Budget for the locality in
which the travel is performed: Provided, That such civilian officers and
employees who become incapacitated due to illness or injury, not due
to their own misconduct, while traveling on official business and away
from their designated posts of duty, shall be allowed such per diem
allowances, and transportation expenses to their designated posts of
duty, in accordance with regulations promulgated and approved under
this Act: And provided further, That where due to the unusual cir-
cumstances of a travel assignment within the limits of the continental
United States such maximum per diem allowance would be much
less than the amount required to meet the actual and necessary ex-
penses of the trip, the heads of departments and establishments may,
in accordance with regulations promulgated by the Director, Bureau
of the Budget, pursuant to section 7, prescribe conditions under which
reimbursement for such expenses may be authorized on an actual
expense basis not to exceed a maximum amount to be specified in the
travel authorization, but in any event not to exceed [$25] $30 for
each day in travel status.
SEC. 4. Civilian officers or employees of departments and establish-
ments or others rendering service to the Government shall, under
regulations prescribed by the Director of the Bureau of the Budget,
and whenever such mode of transportation is authorized or approved
as more advantageous to the Government (except that no determina-
tion of advantage is required where payment on a mileage basis is
limited to the cost of travel by common carrier, including per diem),
be paid in lieu of actual expenses of transportation not to exceed [6] 8
cents per mile for the use of privately owned motorcycles, or [10] 12
cents per mile for the use of privately owned automobiles or airplanes,
when engaged on official business within or outside their designated
posts of duty or places of service. In addition to the mileage allow-
ances provided for in this section, there may be allowed reimbursement
for the actual cost of ferry fares, and bridge, road, and tunnel tolls.
SECTIONS 5 AND 18 OF THE ADMINISTRATIVE EXPENSES ACT OF 1946
(5 U.S.C. 73b-2 AND 73b-4)
SEC. 5. Persons in the Government service employed intermittently
as consultants or experts and receiving compensation on a per diem
when actually employed basis may be allowed travel expenses while
away from their homes or regular places of business, including per diem
in lieu of subsistence while at place of such employment, in accord-
ance with the Standardized Government Travel Regulations, Sub-
sistence Expense Act of 1926, as amended (5 U.S.C. 821-833), and
the Act of February 14, 1931, as amended by this Act, and persons
serving without compensation or at $1 per annum may be allowed,
while away from their homes or regular places of business, transporta-
tion in accordance with said regulations and said Act of February 14,
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8 INCREASED PER DIEM ALLOWANCE FOR TRAVEL
1931, as so amended, and not to exceed [$15] $16 per diem within the
limits of the continental United States and beyond such limits, not to
exceed the rates of per diem established by the Director of the Bureau
of the Budget pursuant to section 3 of the Travel Expense Act of 1949,
as amended (5 U.S.C. 836) in lieu of subsistence en route and at place
of such service or employment unless a higher rate is specifically pro-
vided in an appropriation or other Act: And provided further, That
where due to the unusual circumstances of a travel assignment within
the limits of the continental United States such maximum per diem
allowance would be much less than the amount required to meet the
actual and necessary expenses of the trip, the heads of departments
and establishments may, in accordance with regulations promulgated
by the Director, Bureau of the Budget, pursuant to section 7 of the
Travel Expense Act of 1949 as amended (5 U.S.C. 840) prescribe con-
ditions under which reimbursement for such expenses may be author-
ized on an actual expense basis not to exceed a maximum amount to
be specified in the travel authorization, but in any event not to exceed
($25] $30 for each day in travel status.
SEC. 18. The word "department" as used in this Act shall be con-
strued to include independent establishments, other agencies, wholly
owned Government corporations (the transactions of which corpora-
tions shall be subject to the authorizations and limitations of this
Act, except that section 9 shall apply to their administrative trans-
actions only), and the government of the District of Columbia, but
shall not include the Senate, House of Representatives, or office of
the Architect of the Capitol, or the officers or employees thereof.
The words "continental United States" as used [herein] in this Act
shall be construed to mean the [forty-eight] several States and the
District of Columbia. The word "Government" shall be construed
to include the government of the District of Columbia. The word
"appropriation" shall be construed as including funds made available
by legislation under section 104 of the Government Corporation Con-
trol Act, approved December 6, 1945.
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ADDITIONAL VIEWS OF HON. ROBERT R. BARRY
Although I concur with the great balance of the report together
with its conclusions, I fell compelled to express my disagreement with
one particular recommendation.
Section 3 of H.R. 5196 proposes to increase the authorized maxi-
mum allowance of 6 cents per mile for privately owned motorcycles
and 10 cents per mile for privately owned automobiles and airplanes
when used for authorized official travel of Government employees to
8 cents and 12 cents, respectively.
The Bureau of the Budget opposed any increase in the present
allowances and stated that: "The present rates are adequate, and we
recommend no change in the statutory maximum mileage allowance."
Also, the General Accounting Office witness stated: "We have no
information as to the need for an increase in the mileage allowance
for use of privately owned vehicles on Government business."
In spite of no showing of need, this committee would raise the
mileage allowance. In this I cannot concur.
ROBERT R. BARRY.
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H. Rept. 683, 86-1-2
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ADDITIONAL VIEWS OF HON. CLARE E. HOFFMAN
No one can honestly deny that excessive Government spending is
one of the reasons for inflation. All apparently concede that present
inflation is dangerous; that continued inflation may be ruinous.
Yet Congress continues to authorize ever-increasing spending.
With that policy I cannot agree.
CLARE E. HOFFMAN.
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APPENDIX
STATEMENT OF WILLIAM F. FINAN, ASSISTANT DIRECTOR FOR
MANAGEMENT AND ORGANIZATION, BUREAU OF THE BUDGET
Mr. Chairman and members of the subcommittee, I appreciate this
opportunity to discuss with your subcommittee the position of the
Bureau of the Budget on H.R. 5196, which would provide increased
allowances for civilian employees who travel on official business.
Since it is among the responsibilities of the Director of the Bureau
of the Budget to promulgate the "Standardized Government Travel
Regulations" and to advise generally on the official travel of Govern-
ment employees, the Bureau recently undertook a review of the
adequacy of travel allowances for civilian employees traveling within
the continental United States. I would like to present to the sub-
committee copies of a report showing the results of that review.
That report is similar in several respects to one undertaken by the
Bureau at the end of 1954 which recommended various changes in the
statutes regarding Federal civilian employee travel. Public Law 189
of the 84th Congress, which governs current travel allowance rates,
was enacted later in 1955.
In making the latest review of the adequacy of travel allowances,
the Bureau has received reports from 18 of the largest agencies re-
garding recent travel costs and allowances made. Also, various re-
ports from private agencies regarding travel costs have been reviewed.
I will discuss each provision of H.R. 5196 and relate to the sub-
committee the pertinent findings and recommendations of the Bureau's
report.
1. Per diem allowances for subsistence expenses (regular employees and
w. a. e.' s)
Section 1 of the bill would amend section 3 of the Travel Expense
Act of 1949, as amended, to raise the statutory maximum per diem
allowance in lieu of subsistence expenses from $12 to $16 for regular
civilian employees and w. a. e.s'. The latter are persons in the Gov-
ernment service employed intermittently as consultants or experts
and receiving compensation on a per diem when actually employed
basis.
In our review we found that the present $12 maximum is inade-
quate to cover the subsistence expenses which a traveler would nor-
mally incur in a day. The Bureau of the Budget, upon reviewing
data on the costs of hotel rooms, meals, and incidental expenses, has
concluded that an amount of $14 is adequate as a maximum per diem
allowance for normal daily subsistence expenses.
Our review included the following data:
Hotel rooms.?Pertinent data taken from actual expense accounts
of Government employees supplied by agencies to the Bureau of the
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Budget show that the cost of hotel rooms in 98 stopovers in 52 places
located in 25 States and the District of Columbia ranged from $4.60
to $11.75 a day, with an average cost of $7.97.
Reports obtained through the field organization of the Bureau of
the Census show that the national average room price for "average"
and "best" hotels (excluding "below average" and "luxury" hotels)
was $6.51 late last year. Those hotels are of the quality which Federal
employees may reasonably be expected to patronize. The reports
gave information on room prices in 105 hotels in 81 places in 29 States
and the District of Columbia.
Reports from the hotel accounting firm, Harris, Kerr, Forster &
Co., covering approximately 400 client hotels throughout the country
used by businessmen in traveling show that the average cost of a
single room and bath during 1958 was approximately $9.04.
Reports of Horwath & Horwath, another accounting firm, show an
average cost of $8.11 for another group of approximately 400 hotels.
Taking into account the above figures, the Bureau of the Budget
considers that an amount of $8 is adequate to cover daily current
hotel room costs which a traveler may normally be expected to incur.
Meals.?Data taken from actual expense accounts of Government
employees supplied by agencies to the Bureau of the Budget show that
in 51 samples of the cost of meals for a day (breakfast, luncheon, and
dinner) in 26 places in 16 States ranged from a low of $3.13 to a high
of $8.40, with an average cost of $5.99.
Prices obtained from restaurant menus by the field organization
of the Bureau of the Census in almost 100 locations throughout the
country reflect an average daily cost of $4.70.
The average daily cost of hotel restaurant meals during 1958
reported by Harris, Kerr, Forster & Co. was $5.97 per day, and
Horwath & Horwath reported an average cost of $5.82 per day.
Since travelers frequently do not patronize hotel restaurants for
their meals, the Bureau of the Budget considers the amount of $5
adequate to cover the daily cost of meals under normal conditions.
Incidental expenses.?These are intended to cover such items of
expenses as tips and fees while traveling, hotel tips, tips to waiters,
laundry, cleaning and pressing, telegrams for room reservations, etc.
Incidental expenses may be calculated as approximately 10 percent
of the cost of hotel rooms and meals. That rule of thumb has been
used by the Bureau and others in the past. Ten percent of $13
($8 for hotel rooms and $5 for meals) is $1.30.
Total cost.?Adding the above costs?$8 for hotel room, $5 for
meals, and $1.30 for incidental expenses?produces a total cost of
$14.30, which might reasonably be rounded to $14.
These conclusions are reinforced by the comments of the agency
officials supplying data to the Bureau. A majority presented views
that the present statutory maximum per diem allowance of $12 for
subsistence authorized for regular employees and w.a.e.'s is insufficient
and that an increase of $2 or slightly more is needed.
Actual subsistence expenses will vary in some instances either
above or below the norms. Where costs are expected to be lower
than the statutory maximum, agencies are directed to authorize an
amount below the maximum. Where a traveler's necessary subsistence
expenses reasonably can be expected to exceed substantially the statu-
tory maximum, he may be reimbursed for his actual necessary expenses
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up to $25 per day. In view of the flexibility provided for unusual
circumstances, it is believed unnecessary and inadvisable to authorize
a maximum statutory per diem allowance in excess of an amount
sufficient to cover normal situations. Accordingly, the Bureau of the
Budget recommends a maximum per diem allowance of $14 as an
adequate but not excessive statutory ceiling.
2. Per diem allowances for subsistence expenses (persons serving with-
out compensation or at $1 per annum)
Section 2 of H.R. 5196 would amend section 5 of the Administrative
Expenses Act of 1946, as amended, to increase from $15 to $16 the
statutory maximum per diem allowance for subsistence for persons
subject to that act and serving without compensation or at $1 per
annum. The Bureau'of the Budget recommends that no change be
made in the current statutory maximum.
Individuals serving without compensation or at $1 per annum gen-
erally serve as experts or consultants for short periods of time. In
the past the Bureau has supported the proposition that they should be
accorded a higher maximum per diem allowance for subsistence than
that prescribed for regular employees. The need for continuation of
that policy appears questionable since, for normal travel situations,
the subsistence costs of these individuals are about the same as for
regular employees. An increase from the current statutory maximum
of $15 is therefore considered unnecessary for normal travel situations.
However, it is considered inappropriate to recommend a decrease to
$14. These conclusions are based upon the fact that where due to
unusual circumstances the subsistence costs of these individuals are
much higher than $15, they can be placed on the actual expense basis,
not to exceed $25 a day, as authorized under the existing law.
3. Actual subsistence expense reimbursement (all civilian employees)
Public Law 189 of the 84th Congress, enacted in 1955, provides that
where due to the unusual circumstances of a travel assignment within
the limits of the continental United States the maximum per diem
allowance would be much less than the amount required to meet the
actual and necessary expenses of the trip, agency heads may, under
Bureau of the Budget regulations, authorize reimbursement for such
expenses on an actual expense basis not to exceed an amount specified
in the travel authorization, but in any event not to exceed $25 for
each day in travel status. That provision was made applicable to
regular civilian employees and w.a.e.'s by amendment to section 3
of the Travel Expense Act and to individuals serving without compen
sation or at $1 per annum by amendment to section 5 of the Admin-
istrative Expenses Act. Sections 1 and 2 of H.R. 5196 propose to
amend those sections further to increase the statutory maximum for
reimbursement of actual subsistence expenses from $25 to $30.
During the present review, the Bureau considered the need for
raising the $25 limitation. It recommends that the ceiling not be
changed. A large majority of the agencies reporting saw no need for
increasing the $25 limit. In all except a few of the case histories
reported, actual costs were less than $25 per day. In those few
instances where the $25 ceiling did not permit reimbursement for all
actual expenses incurred, it appeared that the travelers indulged in
some unnecessary luxuries for which reimbursement by the Govern-
ment would not be justified. Accordingly, the $25 maximum appears
adequate.
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14 INCREASED PER DIEM ALLOWANCE FOR TRAVEL
4. Mileage allowances
Section 4 of the Travel Expense Act of 1949, as amended by Public
Law 189, 84th Congress, authorizes maximum allowances of 6 cents
per mile for privately owned motorcycles and 10 cents per mile for
privately owned automobiles and airplanes when used for authorized
official travel of Government employees. Section 3 of H.R. 5196
proposes to increase those amounts to 8 cents and 12 cents, respec-
tively. The Bureau's review shows that the present rates are
adequate, and we recommend to change in the statutory maximum
mileage allowances.
Our review of data on variable and fixed costs of private automobile
operation, obtained from Runzheimer & Co., an accounting firm,
indicates that an allowance of 10 cents per mile is adequate in normal
circumstances. The U.S. Government fleet of about 40,000 auto-
mobiles is operated at a cost estimated to be approximately 7 cents
per mile. That figure, however, does not include various taxes, fees,
etc., paid by private owners but not incurred by the Government.
We reviewed figures compiled by the Dartnell Corp., a management
consulting firm, in a survey conducted in 1958. They show that 88
percent of the private companies which reimburse their employees
on a flat rate per mile for using their private automobiles for company
business paid an allowance of 8 cents per mile or less. Only 5 percent
paid as much as 10 cents per mile; none paid more.
A 1959 report of the National Industrial Conference Board, Inc.,
indicates that of 103 manufacturing firms with regional or national
sales coverage which reimburse their employees on a flat mileage basis
only 10 authorized an allowance in excess of 8 cents.
5. Definition of "continental United States"
Section 4 of H.R. 5196 would amend the Administrative Expenses
Act and the Travel Expense Act to define the term "continental
United States" to mean the several States and the District of Co-
lumbia. With respect to per diem allowances, the effect of such
amendments would be to establish the rates in the State of Alaska and
in Hawaii when it becomes a State identical to those in the other 48
States and the District of Columbia. At present, allowances for
Alaska and Hawaii are established by the Director of the Bureau of
the Budget under his authority to establish rates in cases of travel
beyond the continental limits of the United,L*. tates. Subsistence
costs in certain areas of Alaska and in Hawaii are considerably higher
than in the other States and the District of Columbia, and the Director
has authorized higher allowances for that reason. The Bureau of the
Budget believes that that arrangement should continue and that any
reduction in per diem allowances would work a hardship on employees
traveling to those areas. Elimination of section 4 of the bill would
avoid such a situation.
6. Reimbursement for parking fees
There is one item of travel costs which is not dealt with in H.R. 5196
which the Bureau of the Budget believes to be of sufficient importance
to warrant attention at this time. Government travelers using
privately owned automobiles are frequently required to pay parking
fees, and such costs are not reimbursable under present statutes.
This has become somewhat of a problem since Government travelers
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15
are required to pay such costs out of their own pockets. Reports
from several Government agencies indicate that the losses to travelers
occasioned by those costs are substantial. That is especially true
for those groups of employees who are in almost constant travel
status, many of whom are field employees. In the performance of
their regular duties, they may call on several business concerns,
applicants, beneficiaries, etc., at different locations during a single
day; and in order to expedite their work, save time, and maintain a
productive workday, it is necessary for them to use parking meters
or offstreet parking facilities.
At the present time reimbursement of other costs, similar in nature
to parking fees, is authorized by law. They are ferry fares and
bridge, road, and tunnel tolls. The Bureau believes that costs of
parking should likewise be reimbursable. We recommend, therefore,
that a new section be added to H.R.' 5196 as follows: "The second
sentence of section 4 of the Travel Expense Act of 1949 (63 Stat. 166,
as amended; 5 U.S.C. 837) is amended by inserting 'parking fees,'
after the words 'actual cost'."
In summary, the Bureau of the Budget recommends:
(1) Increase the statutory maximum per diem allowance for sub-
sistence for regular civilian employees and WAE's from $12 to $14.
(2) Maintain the present statutory maximum per diem allowance of
$15 for persons serving under the Administrative Expenses Act without
compensation or at $1 per annum.
(3) Maintain the present $25 a day statutory ceiling on reimburse-
ment on the actual subsistence expense basis.
(4) Maintain the present statutory maximum mileage allowances-
6 cents for motorcycles and 10 cents for automobiles and airplanes.
(5) Continue the existing arrangements for establishing maximum
per diem allowances in Alaska and Hawaii.
(6) Enact authority to reimburse employees for actual and neces-
sary parking fees when using their private vehicles on official Govern-
ment business.
Thank you again for this opportunity to present these views of the
Bureau of the Budget.
EXECUTIVE OFFICE OF THE PRESIDENT,
BUREAU OF THE BUDGET,
Washington, D.C., July 1, 1959.
REPORT ON ADEQUACY OF GOVERNMENT TRAVEL! ALLOWANCES
PART I. INTRODUCTION
Various changing economic factors, together with comments by
Government employees, Members of Congress, and others, recently
led the Bureau of the Budget to decide that another look should be
taken at the adequacy of travel allowances for Government civilian
employees. Accordingly, a project was initiated to conduct a review
of costs incurred by Government travelers in order to determine the
adequacy of present per diem and other travel allowances. The ob-
jective was to provide data on which to base recommendations for or
against changes.
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L?IS.NJAZZU rLit in_ed.VI ALLOWANCE FOR TRAVEL
A. Past reviews of travel allowances
The Bureau of the Budget has conducted reviews of travel allow-
ances in the past. The last such review was completed in 1954 and
resulted in recommendations for:
1. An increase from $9 to $13 in the maximum per diem allowance
in lieu of actual expenses for subsistence for regular civilian employees
and w.a.e.'s 1 traveling within the continental limits of the United
States (allowing $7.30 for a hotel room, $4.50 for meals, and $1.20
for incidental expenses);
2. An increase from $10 to $13 in the maximum per diem allowance
for individuals subject to the Administrative Expenses Act of 1946
serving without compensation or at $1 per annum.;
3. A statutory authorization to reimburse employees on an actual-
expense basis in amounts higher than the maximum in a limited num-
ber of unusual circumstances where travel assignments would necessi-
tate expenses well in excess of the authorized maximum per diem
rate; and
4. No increase in mileage allowances (then 4 cents per mile for pri-
vately owned motorcycles and 7 cents per mile for privately owned
automobiles and airplanes).
Those recommendations were based on studies of costs incurred in
actual cases.
B. Allowances under present statutes
Public Law 189, 84th Congress (5 U.S.C. 73b-2, 836, 837), which
governs current rates of allowances for civilian employees, was sub-
sequently enacted July 28, 1955. It authorizes a maximum per diem
allowance of $12 for subsistence for regular civilian employees and
w.a.e.'s. It provides a maximum per diem allowance of $15 for
subsistence for persons subject to the Administrative Expenses Act
serving without compensation or for $1 per annum. Those maximum
rates apply to travel within the continental limits of the United States,
exclusive of Alaska.2
Public Law 189 also authorizes the payment of actual and necessary
expenses not to exceed $25 per day in instances where, due to unusual
circumstances of the travel assignment within the continental United
States, the maximum per diem allowance would be much less than the
amount required to meet actual and necessary subsistence expenses
of the trip. That authorization applies to travel of persons serving
without compensation or at $1 per annum as well as to travel of
regular civilian employees and w.a.e.'s.
Public Law 189 also authorizes payment of 6 cents per mile for
use of privately owned motorcycles and 10 cents per mile for use of
privately owned automobiles and airplanes.
C. Collection, of data
For the current review, statistical information and comments have
been obtained on travel costs and allowances from 18 of the larger
agencies of the Federal Government In reply to a questionnaire dated
October 23, 1958 (exhibit A). Information provided by those
agencies includes records of costs and allowances taken from travel
W.a.e.'s are persons in the Government service employed intermittently as consultants or experts and
receiving' comrensation on a per diem when actually employed basis.
Under the Travel Expense Act of 1945(5 U.S.C. 836) the Director of the Bureau of the Budget establishes
the maximum per diem allowances for subsistence in Alaska, which are currently fixed at $21 in Anchorage,
Fairbanks, and Juneau, and $15 elsewhere in Alaska.
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ALLOWANCE FOR TRAVEL
17
vouchers and other reports of Government travelers. They show
actual prices paid for hotel rooms and meals as well as the total cost
of trips and the reimbursement received by the traveler.
Arrangements were also made to obtain data on costs of hotel
rooms and meals from over 100 locations (low, medium, and high
population densities) throughout th country by employes of the
field organization of the Bureau of the Census. Information ob-
tained under those arrangements was taken from published room rates
and menu prices available at the time of the inquiry.
In addition, average costs of hotel rooms and hotel restaurant meals
es developed by the hotel accounting firms Harris, Kerr, Forster &
Co., and Horwath & Horwath were obtained through the Washington
office of the American Hotel Association.
Data on driving costs were provided by the American Automobile
Association. They included information on mileage costs taken from
reports of the Dartnell Corp., a management consultant firm, and
Runzheimer & Co., an accounting firm. Also a report of the National
Industrial Conference Board, Inc., was reviewed.
PART II. FINDINGS AND RECOMMENDATIONS
A. Per diem allowances for subsistence expenses.
Per diem allowances in lieu of actual expenses for subsistence are
the daily fiat rates of payment authorized in place of actual costs of
lodging, meals, and other necessary expenses incidental to the per-
sonal sustenance or comfort of the traveler. They may be allowed to
employees while traveling on official business and away from their
designated posts of duty.
The Bureau's current study of per diem allowances has sought to
determine an adequate amount as a maximum per diem allowance for
normal daily subsistence expenses for hotel rooms, meals, and in-
cidental expenses. Based upon a review of collected data presented
below, the Bureau considers the amount of $14 to be an adequate
maximum per diem allowance. The large number of variables in
arriving at such an approximation should be noted. The actual
expenses of two travelers using the same route will normally vary,
as well as the expenses of the same traveler measured from day to
day and place to place. The quality and availability of lodging varies
from place to place and from time to time in the same place. Like-
wise the cost of meals is variable in different places. It should, there-
fore, be stressed that the review of data on subsistence has sought
only to produce a reasonable approximation of what the average
traveler may be expected normally to expend daily for subsistence.
For example, in reviewing data on hotel rooms, figures are used for
single rooms with bath in "average" and "best" hotels. This assumes
that. an official Government traveler would normally bc expected
not to patronize either extreme of "below average" or "luxury"
hotels.
Hotels rooms.?Pertinent data taken from actual expense accounts
of Government employees supplied by agencies to the Bureau of the
Budget show that the cost of hotel rooms in 98 stopovers in 52 places
located in 25 States and the District of Columbia ranged from $4.60
to $11.75 a day, with an average cost of $7.97. (See exhibit B.)
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Reports obtained through the field organization of the Bureau of
the Census show that the national average room price for "average"
and "best" hotels (excluding "below average" and "luxury" hotels)
was $6.51 late last year. Those hotels are of the quality which Fed-
eral employees may reasonably be expected to patronize. The reports
gave information on room prices in 105 hotels in 81 places in 29 States
and the District of Columbia. (See exhibit C.)
Reports from the hotel accounting firm, Harris, Kerr, Forster &
Co., covering approximately 400 client hotels throughout the country
used by businessmen in traveling show that the average cost of a single
room and bath during 1958 was approximately $9.04.
The Horwath & Horwath reports show an average cost of $8.11 for
-another group of approximately 400 hotels.
Taking into account the above figures, the Bureau of the Budget
considers that an amount of $8 is adequate to cover daily current hotel
room costs which a traveler may normally be expected to incur.
Meals.?Data taken from actual expense accounts of Government
employees supplied by agencies to the Bureau of the Budget show that
in 51 samples of the cost of meals for a day (breakfast, luncheon, and
dinner) in 26 places in 16 States ranged from a low of $3.13 to a high
of $8.40, with an average cost of $5.99. (See exhibit B.)
Prices obtained from restaurant menus by the field organization of
the Bureau of the Census in almost 100 locations throughout the
country reflect an average daily cost of $4.70. (See exhibit C.)
The average daily cost of hotel restaurant meals during 1958 re-
ported by Harris, Kerr, Forster & Co. was $5.97 per day, and Horwath
& Horwath reported an average cost of $5.82 per day. Since travelers
frequently do not patronize hotel restaurants for their meals, the
Bureau of the Budget considers the amount of $5 adequate to cover
the daily costs of meals under normal conditions.
Incidental expenses.?These are intended to cover such items of
expenses as tips and fees while traveling, hotel tips, tips to waiters,
laundry, cleaning, and pressing, telegrams for room reservations, etc.
Incidental expenses may be calculated as approximately 10 percent of
the cost of hotel rooms and meals. That rule of thumb has been used
by the Bureau and others in the past; 10 percent of $13 ($8 for hotel
rooms and $5 for meals) is $1.30.
Total cost.?Adding the above costs?$8 for hotel room, $5 for
meals, and $1.30 for incidental expenses?produces a total cost of
$14.30, which might reasonably be rounded to $14.
These conclusions are reinforced by the comments of the agency
officials supplying data to the Bureau. A majority presented views
that the present statutory maximum per diem allowance of $12 for
subsistence authorized for regular employees and w.a.e.'s is insufficient
and that an increase of $2 or slightly more is needed.
Recommended allowances
Regular civilian employees and w.a.e.'s.?Actual subsistence expenses
will vary in some instances either above or below the norms. Where
costs are expected to be lower than the statutory maximum, agencies
are directed to authorize an amount below the maximum. Where a
traveler's necessary subsistence expenses reasonably can be expected
to exceed substantially the statutory maximum, he may be reimbursed
for his actual necessary expenses up to $25 per day. In view of the
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flexibility provided for unusual circumstances, it is believed unneces-
sary and inadvisable to authorize a maximum statutory per diem
allowance in excess of an amount sufficient to cover normal situations.
Accordingly, the Bureau of the Budget recommends a maximum per
diem allowance of $14 as an adequate but not excessive statutory
ceiling.
Persons serving without compensation or at $1 per annum.?The
Bureau of the Budget recommends that no change be made in the
current statutory maximum per diem allowance of $15 for subsistence
for persons serving without compensation or at $1 per annum.
Agency comments on the adequacy of the present maximum per
diem allowance of $15 for individuals in this category were varied. A
few agencies reported that insufficient experience had been gained in
this area to merit comment. Other agencies recommended increases
of from $3 to $10. A few had no comment to offer.
Individuals serving without compensation or at $1 per annum
generally serve as experts or consultants for short periods of time.
In the past the Bureau has supported the proposition that they should
be accorded a higher maximum per diem allowance for subsistence
than that prescribed for regular employees. The need for continua-
tion of that policy appears questionable, since, for normal travel
situations the subsistence costs of these individuals are about the
same as for regular employees. An increase from the current statu-
tory maximum of $15 is therefore considered unnecessary for normal
travel situations. However, it is considered inappropriate to recom-
mend a decrease to $14. These conclusions are based upon the fact
that, where due to unusual circumstances, the subsistence costs of
these individuals are much higher than $15, they can be placed on the
actual-expense basis, not to exceed $25 a day, as authorized under the
existing law.
Actual-expense reimbursement (all civilian employees).?Authoriza-
tion for actual-expense reimbursement for subsistence costs up to $25
for regular employees and w.a.e.'s in unusual circumstances is con-
tained in section 3 of the Travel Expense Act of 1949, as amended by
Public Law 189, 84th Congress. Similar authority in the case of
individuals serving without compensation or at $1 per annum is in
section 5 of the Administrative Expenses Act of 1946, as amended by
Public Law 189, 84th Congress.
During the present review the need for raising the $25 limitation in
those statutes was considered. The Bureau of the Budget recom-
mends that that ceiling not be changed. A large majority of the
agencies reporting saw no need for increasing the $25 limit on re-
imbursement of actual expenses of Government travelers. In all
except a few of the case histories reported, actual costs were less than
$25 per day. In those few instances where the $25 ceiling did not
permit reimbursement for all actual expenses incurred it appeared
that the travelers indulged in some unnecessary luxuries for which
reimbursement by the Government would not be justified. Accord-
ingly, the $25 maximum appears adequate.
B. Mileage allowances
Section 4 of the Travel Expense Act of 1949, as amended by Public
Law 189, 84th Congress, authorizes maximum allowances of 6 cents
per mile for privately owned motorcycles and 10 cents per mile for
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privately owned automobiles and airplanes when used for authorized
official travel of Government employees.
It is recommended that no change be made in those statutory maxi-
mum mileage allowances. That recommendation is based upon the
following review of collected data:
A large majority of the agencies reporting saw no need for an in-
crease in the present maximum mileage allowances. One agency
recommended 12 cents per mile for automobiles, and two agencies 11
cents per mile; however, those recommendations were not supported
by proof of need for an increase.
A recent report of the American Automobile Association on driving
costs indicates that 10 cents per mile is generally adequate to cover all
variable and fixed costs of driving an automobile, including amorti-
zation of the cost of the vehicle.
Runzheimer & Co., a Chicago accounting firm which specializes in
automobile standard allowances, last year computed the details of car
costs on a low-priced automobile 1 year old. Variable costs (gasoline
and oil, maintenance, and tires) were estimated at 3.77 cents per
mile. Fixed costs (insurance, license and registration fees, and depre-
ciation) were estimated at $701.30 for the year, which at 10,000 miles
for the year would be 7.01 cents per mile. The total costs per mile
were 10.78 cents.
It should be apparent that the total costs per mile would vary ac-
cording to a number of factors, two important ones being the miles
driven during the year and the age of the automobile. The above
calculation, for example, includes $565.42 as the annual cost of depre-
ciation. That is the figure for first year depreciation which is higher
than for subsequent years. Depreciation is especially difficult to
calculate. One method frequently used is to determine the cash out-
lay necessary to replace an automobile with a new one in the same
price class and with the same optional equipment. An examination
of the current Red Book published by the National Market Reports,
Inc., giving official used-car valuations indicates that for automobiles
in the low- and middle-priced fields held for 5 years or more the an-
nual rate of depreciation, calculated on that basis, does not in any
case exceed $450. Thus, for automobiles 5 years or older used at the
rate of 10,000 miles a year, depreciation per mile would be no more
than 4.5 cents. That is 1.7 cents per mile lower than for the 1-year-
old automobile having a total per mile cost of 10.78 cents. Thus, a
review of variable and fixed costs of private automobile operation in-
dicates that total costs for an automobile driven 10,000 miles per year
are about 10 cents per mile.
The U.S. Government currently operates a fleet of about 40,000
automobiles, and the costs per mile for maintaining and operating an
automobile in that fleet are estimated at approximately 7 cents.
Those costs, however, are not entirely comparable with those incurred
by a private vehicle owner, because the Government costs do not in-
clude various taxes, fees, etc., paid by private owners but not incurred
by the Government.
The Dartnell Corp., a Chicago management consulting firm which
makes annual surveys of mileage allowances paid by private com-
panies, reports no mileage allowances in excess of 10 cents per mile
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paid by those companies included in the survey which reimburse em-
ployees on a flat rate per mile. The survey for 1958 discloses that 88
percent of the companies paying flat rates authorized an allowance of
8 cents per mile or less and that only 5 percent of the companies paid
as much as 10 cents per mile. Their summary findings were that-
5 percent of companies surveyed paid 6 cents per mile.
2 percent of companies surveyed paid 6% cents per mile.
31 percent of companies surveyed paid 7 cents per mile.
6 percent of companies surveyed paid 7% cents per mile.
44 percent of companies surveyed paid 8 cents per mile.
1 percent of companies surveyed paid 8% cents per mile.
6 percent of companies surveyed paid 9 cents per mile.
5 percent of companies surveyed paid 10 cents per mile.
The National Industrial Conference Board, Inc., in a 1959 report
(Studies in Personnel Policy, No. 170), based on data accumulated in
the fall of 1958, reported on the automobile allowance practices of a
representative number of manufacturing firms with regional and
national sales coverage. That report indicated that, of 103 companies
which reimbursed their employees on a flat mileage basis, only 10
authorized an allowance in excess of 8 cents per mile.
Based upon this review of data, the recommendation is made that
there be no change in the current statutory maximum mileage allow-
ance of 10 cents per mile for privately owned automobiles and airplanes
when used for official travel. Since it is generally considered that the
cost of operating a motorcycle is about 60 percent of the cost of
operating an automobile or small airplane, no change is recommended
in the current allowance of 6 cents per mile for operating a motorcycle.
C. Parking allowances
Section 4 of the Travel Expense Act of 1949 also authorizes agen-
cies to reimburse employees for actual costs of ferry fares and bridge,
road, and tunnel tolls incurred while using private automobiles in the
performance of their official duties. Such reimbursement is in addi-
tion to mileage allowances. There is no similar authority to reimburse
employees for parking costs.
A majority of the agencies reporting believe that there is need for
statutory authorization to repay travelers for actual parking costs.
They indicate that employees frequently are required to use parking
meters or commercial off-street parking facilities in the conduct of
their official work. Such costs are frequently substantial, especially
to those groups of employees who are in almost constant travel sta-
tus, many of whom are field employees. In the performance of their
regular duties, they may call on several business concerns, applicants,
beneficiaries, etc., at different locations during a single day; and in
order to expedite their work, save time, and maintain a productive
workday, it is necessary for them to use parking meters or off-street
parking facilities. The general reaction of the agencies is that exten-
sion of the authority to include parking fees would seem to be logical.
In recognition of this burden on employees, it is recommended that
they be reimbursed for actual and necessary parking costs when in-
curred in the performance of their official duties.
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PART III. BUREAU OF THE BUDGET RECOMMENDATIONS
Following is a point-by-point summary of the Bureau's recommenda-
tions on allowances for Government travelers.
A. Per diem allowances for subsistence expenses
Regular civilian employees and w.a.e.'s.?Increase the statutory
maximum per diem allowance from $12 to $14.
Persons serving without compensation or at $1 per annum.?Maintain
the present statutory maximum per diem allowance of $15.
Actual subsistence expense reimbursement (all civilian employees)
Maintain the present $25 a day ceiling on reimbursement of actual
expenses.
B. Mileage allowances
Maintain the present statutory maximum mileage allowances-
6 cents for motorcycles and 10 cents for automobiles and airplanes.
C. Parking fees
Obtain statutory authority to reimburse actual and necessary park-
ing fees.
EXHIBIT A
EXECUTIVE OFFICE OF THE PRESIDENT,
BUREAU OF THE BUDGET,
Washington, D.C., October 23, 1958.
To: Members of the Executive Officers Group.
Subject: Travel costs and allowances.
Reports reaching the Bureau of the Budget indicate that the
adequacy of allowances for travel expenses of civilian employees of
the Federal Government may come under study in the near future.
In anticipation of such action, we believe it desirable that action be
taken now to obtain information and estimates from Federal agencies
similar to that obtained during previous reviews of travel costs and
allowances, and we are soliciting your assistance in this effort.
Attached is an outline of the information which we believe is
necessary to enable the Bureau to determine the adequacy of present
allowances. We would like to have this information by December 1,
1958. Records kept by agencies may not include information in the
detail desired; however, such factual information as may be available
should be included in agency reports. In the absence of recorded
data on any of these items, estimates and the basis for such estimates
should be reported. Information or viewpoints on any items not
included in the attached but which have a direct bearing on travel
costs and allowances would be appreciated.
You may wish to review the attached outline in advance of the
October 28, 1958, meeting of the Executive Officers Group. At this
meeting, of which you were advised by memorandum dated October
21, 1958, we will be prepared to answer any questions concerning the
information sought. Mr. J. Herbert Walsh of the Bureau staff, code
113, extension 2408, is available for informal contact concerning this
memorandum.
EDWARD B. STRAIT.
Attachment.
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23
EXECUTIVE OFFICE OF THE PRESIDENT,
BUREAU OF THE BUDGET,
Washington, D.C.
(Sec. 3 of the Travel Expense Act of 1949, as amended, and sec. 5
of the Administrative Expenses Act of 1946, as amended)
I. CIVILIAN EMPLOYEES INCLUDING WAE'S
A. Per diem basis
1. Per diem rates authorized and basis for breakdown?fiscal year
1958 and fiscal year 1959.'
2. Number of man-days' travel by grade (equivalent for AE's)
and per diem rate group?actual for fiscal year 1958 and estimated
for fiscal year 1959.'
3. Three typical case histories (one involving travel in Alaska, if
any) showing actual costs (hotels, meals, and all other subsistence
expenses) and reimbursement received.2
4. Comments and recommendations regarding adequacy of present
maximum supported by estimates of changes in costs of any recom-
mended changes in allowances.
B. Actual subsistence expense basis
1. Number of man-days' travel by grade?actual for fiscal year 1958
and estimated for fiscal year 1959.
2. Average man-day reimbursement by grade of employees?fiscal
year 1958.
3. Brief description of each type of circumstance for which reim-
bursement of actual expenses not to exceed $25 was made?fiscal year
1958.
4. Three typical case histories showing actual costs (hotels, meals,
and all other subsistence expenses) and reimbursement received.2
5. Comments and recommendations regarding adequacy of actual
expense reimbursement authority.
II. PERSONS SERVING WITHOUT COMPENSATION
A. Per diem basis
1. Per diem rates authorized and basis for breakdown?fiscal year
1958 and fiscal year 1959)
2. Number of man-days' travel in each per diem group?actual for
fiscal year 1958 and estimated for fiscal year 1959.'
3. Three typical case histories (one involving travel in Alaska, if
any) showing actual costs (hotels, meals, and all other subsistence
expenses) and reimbursement received.2
4. Comments and recommendations concerning adequacy of present
maximum supported by estimates of changes in costs of any recom-
mended changes in allowances.'
B. Actual subsistence expense basis
1. Number of man-days' travel?actual for fiscal year 1958 and
estimated for fiscal year 1959.
2. Average man-day reimbursement?fiscal year 1958.
1 Report separately for travel, if any, in Alaska.
2 If not now available, these case histories should be developed before submission of reply to this ques-
tionnaire.
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ALLOWANCE FOR TRAVEL
3. Brief description of each type of circumstances for which reim-
bursement of actual expenses not to exceed $25 was made?fiscal
year 1958.
4. Three typical case histories showing actual costs (hotels, meals,
and all other subsistence expenses) and reimbursement received.2
5. Comments and recommendations regarding adequacy of actual
expense reimbursement authority.
III. MILEAGE ALLOWANCE
A. Mileage rates authorized and basis for breakdown?fiscal year
1958 and fiscal year 1959.1
B. Number of miles traveled?separately for motorcycles, auto-
mobiles, and airplanes by grade and rate group?actual for fiscal
year 1958 and estimated for fiscal year 1959.1
C. Comments and recommendations concerning adequacy of
present allowances supported by estimates of changes in costs of any
changes recommended.
IV. AUTOMOBILE PARKING ALLOWANCES
A. Description of need, if any, for legislative authority to authorize
reimbursement of actual expenses incurred by employees on official
business for parking fees for privately owned automobiles. If
legislation is recommended, describe the nature and extent of problem,
including illustrations of typical situations and submit an estimate of
probable costs for fiscal year 1959.
EXHIBIT B
AVERAGE HOTEL AND MEAL COSTS TAKEN FROM ACTUAL EXPENSE
ACCOUNTS OF GOVERNMENT EMPLOYEES
(Hotels: 98 stopovers, average cost $7.97 per day. Meals: 51
samplings, average cost $5.99 per day)
Cost of hotel rooms, 98 stopovers, average $7.97
(Taken from actual expense accounts of Government employees in 15 agencies. Travel during 1958: 52
places in 25 States and the District of Columbia]
State
Place
Cost
Agency
Alabama
Birmingham
$6.18
GAO.
Huntsville
6.18
Commerce.
Montgomery
6.18
Do.
California
Los Angeles
6.00
GAO.
do
8. 75
Commerce.
do
8. 75
Treasury.
do
6. 50
Agriculture.
San Bernardino
5.00
GAO.
San Francisco
10.00
Commerce.
do
5.50
GAO.
Santa Monica
6.50
Do.
Santa Maria
5.00
Do.
Colorado
Denver
6.00
Do.
do
8.50
Do.
Connecticut
Hartford
11.00
Commerce.
District of Columbia
Washington
8.93
Treasury.
do
10.00
Air Force.
1 Report separately for travel, if any, in Alaska.
2 If not now available, these case hisiories should be developed before submission of reply to this ques-
tionnaire.
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INCUNIASED l'Elt DIEM ALLOWANCE FOR TRAVEL
Cost of hotel rooms, 98 stopovers, average $7.97-Continued
25
State
Place
Cost
Agency
Florida
Daytona Beach
do
do
Fort Myers
Jacksonville
Melbourne
do
$5.40
6.18
8.24
7. 15
7.21
4.64
6.00
Commerce.
GAO.
Commerce.
Do.
Do.
GAO.
Commerce.
Miami
6. 18
Do.
do
7. 46
Do.
Ocala
8.24
Do.
Sarasota
6.00
Do.
West Palm Beach
7.21
Do.
do
8.24
Do.
Winter Ilaven
8.25
Agriculture.
Georgia
Atlanta
8.25
MIKA.
Macon
6.70
GAO.
Savannah
10. 30
Commerce.
Illinois
Chicago
7.00
Army.
do
8.50
AEC.
do
8.50
GAO.
do
8.63
Commerce.
do
10. 50
HHFA.
Indiana
Indianapolis
10. 85
Labor.
do
7.25
Commerce.
South Bend
9.75
Agriculture.
Kansas
Topeka
8.00
GAO.
Wichita
8.20
Do.
Kentucky
Louisville
9.50
Treasury.
do
10. 85
Labor.
Louisiana
New Orleans
10.00
Commerce.
Massachusetts
Boston
1 4.72
Do.
do
9.10
Navy.
do
9.00
Treasury.
do
8.50
Do.
Dalton
6.00
Do.
Michigan
Detroit
10. 50
VA.
Mississippi
Meridian
6.70
Commerce.
do
8.24
Do.
do
10.80
Do.
Jackson
5.15
Do.
Missouri
Kansas City
7.00
Treasury.
do
7.00
Do.
do
9.00
Commerce.
do
4.60
Agriculture.
St. Louis
6.00
Treasury.
do
0.00
Do.
Nebraska
Omaha
6.75
GAO.
do
8.50
Air Force.
New Mexico
Albuquerque
7.75
GAO.
Bluewater
8.00
Do.
New York
Albany
8.00
Labor.
New York City
8.00
Treasury.
do
0.00
VA.
do
9.98
USIA.
do
10. 00
Commerce.
do
10. 50
Treasury.
do
9.00
Do.
do
11. 75
VA.
do
9.00
AEC.
do
9.00
Agriculture.
do
9.00
Do.
do
8.00
Post Office.
Ohio
Cincinnati
10. 50
Army.
do
6.95
Treasury.
Cleveland
10. 00
Do.
Dayton
6.07
Navy.
do
5.00
Air Force.
Pennsylvania
Philadelphia
7.25
GAO.
do
10. 50
VA.
Pittsburgh
7.21
HIJFA.
do
10. 00
AEC.
do
9.79
USIA.
Rhode Island
Providence
9.36
VA.
do
5.68
Agriculture.
South Carolina
Columbia
6. 18
GAO.
Texas
Fort Worth
9.00
Commerce.
Washington
Seattle
9.82
BOB.
do
8.00
State.
do
7.00
GAO.
do
8.26
Agriculture.
West Virginia
Charleston
6.50
GAO.
1 Weekly rate.
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INCREASED PER DIEM ALLOWANCE FOR TRAVEL
Cost of meals, 51 samplings
[National average $5.99 (breakfast, $1.33; lunch, $1.10; dinner, $3.56). Taken from actual expense accounts
of Government employees in 9 agencies. Travel during 1958: 26 places in 16 States]
State
Place
Break-
fast
Lunch
Dinner
Total
Agency
Alabama
Birmingham
$1.16
$1.60
$4.09
$6.85
GAO.
California
Los Angeles
1. 50
2.00
3. 50
7. 00
Treasury.
Connecticut
Hartford
1.30
1.58
2.88
5. 86
Commerce.
Florida
Daytona Beach
1.03
1.18
4.20
6.41
Do.
Jacksonville
1.01
.90
3.17
5.08
Do.
do
1. 03
1.03
2. 55
4.61
Do.
Melbourne
1.37
1.25
3. 95
6. 57
GAO.
do
1.25
1. 55
4. 50
7. 30
Do.
do
1.03
1.90
4.25
7. 18
Commerce.
Miami
.98
1. 16
3. 59
5. 73
Do.
West Palm Beach
1.03
2.06
3. 50
6. 59
Do.
Georgia
Macon
1.21
1.54
4.05
6.80
GAO.
do
1. 35
1. 55
5. 50
8.40
Do.
do
1.00
1. 25
3. 50
5. 75
Do.
Savannah
1.03
1. 23
3. 16
5. 42
Commerce.
Illinois
Chicago
1. 14
. 98
3. 21
5. 33
Army
do
1.00
.80
3. 50
5.30
Do.
do
1.25
1.06
2. 85
5. 10
Do.
do
1.05
1.00
3.25
5.30
AEC
do
1.00
.90
4.75
6.65
GAO
Indiana
Indianapolis
1.11
1.00
3.84
5.95
Commerce
do
1. 00
1.00
4.00
6. 00
Do.
Kansas
Topeka
1. 28
1. 30
3.23
5. 81
GAO
Wichita
1. 45
1. 32
2. 72
5. 49
Do.
Massachusetts
Boston
.92
. 87
3. 19
4. 98
Treasury
do
.90
. 90
3. 50
5. 30
Do.
do
1.05
.85
4. 50
6.40
Do.
do
1. 10
1. 25
3. 50
5. 85
Do.
do
1.00
1.03
2.98
5.01
Do.
Dalton
1.25
1.80
2.75
5.80
Do.
Missouri
Kansas City
.58
1.73
4.50
6.81
Commerce
St. Louis
. 65
1.30
5. 85
7. SO
Do.
do
1. 50
1. 25
3. 00
5. 75
Treasury
do
. 99
1. 11
3. 17
5. 27
Do.
Nebraska
Omaha
1.15
1.20
2.50
4.85
Air Force.
do
1. 30
1.45
3.35
6. 10
GAO.
New York
New York City
.95
1.85
2.95
5.75
USIA.
do
1. 50
2.00
3.50
7.00
Commerce.
do
1. 50
2.00
3. 50
7.00
Treasury.
do
2.00
1. 50
4.00
7. 50
Do.
do
1.20
1.65
3.20
6.05
AEC.
Ohio
Cincinnati
1.90
1.33
3. 50
6.33
Army.
Cleveland
1. 50
1.25
3. 50
6.25
Treasury.
Dayton
1.31
.82
3.70
5.83
Navy.
do
1. 10
1. 17
2.67
4. 94
Air Force.
Pennsylvania
Pittsburgh
.69
.73
1. 71
3. 13
USIA.
do
1.20
. 95
3. 15
5.30
AEC.
South Carolina
Columbia
1.25
1.10
5.00
7.35
GAO.
do
1.14
1.08
4.37
6.59
Do.
do
1.10
1.00
3.50
5.60
Do.
Washington
Seattle
1.20
1.20
2.50
4.90
BOB.
EXHIBIT C
AVERAGE HOTEL AND MEAL COSTS TAKEN FROM PUBLISHED HOTEL
Room RATES AND MENU PRICES
Hotels: 105 hotels, average price
$6.
51
Meals:
Breakfast, 98 places, average price
1.
01
Lunch, 101 places, average price
1.
46
Dinner, 92 places, average price
2.
23
Daily average price
4.
70
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mutizmika, rvic PLEII ALLOWANCE FOR TRAVEL
27
Hotel prices-105 hotels in 81 places in 29 States and District of Columbia, average
$6.51
State
Place
Low
High
Average
Arkansas
Newport
$3.00
$4.00
$3. 50
Texarkana
3. 50
7.00
5. 25
California
Hollywood
3.50
5.00
4.25
do
8.00
17.00
12.10
Los Angeles
5.00
9. 00
7.00
Riverside
4.00
7.00
5.50
San Mateo
7.00
9.00
8.00
Santa Monica
7.00
10.00
8.40
Do
6.00
13.00
9.50
District of Columbia
Washington
4.00
5.00
4. 50
do
5.00
6.00
5.50
Georgia
Savannah
5.50
12.00
8.75
Illinois
Alton
3. 75
6.00
4. 88
Do
5.50
7.50
6.50
Belleville
3. 50
6. 00
4. 50
Berwyn
5.50
5.50
5.50
Chicago
6.00
9. 00
7. 50
Cicero
6.00
6.00
6.00
Evanston
6.00
6.00
6.00
Do
7.50
9.50
8.50
Do
1.00
5.00
5.00
Herrin
4. 00
6. 50
5. 25
Marion
3. 50
3. 50
3. 50
Mattoon
5.25
.5.75
5.50
Indiana
Connorsville
4.00
4.00
4.00
Lebanon
5.00
5. 50
5.25
New Castle
3.00
3.00
3.00
Iowa
Centerville
4.00
4. 00
4.00
Iowa City
5.00
6. 00
5. 50
Kansas
Newton
4.00
5.00
4.50
Topeka
5. 50
9. 50
7. 50
do
5.25
9.00
7.13
Maine
Caribou
6.00
6.00
6.00
Fort Fairfield
5.00
5.00
5.00
Maryland
Baltimore
10. 50
15. 00
12.75
Cumberland
4.50
6.50
5.50
Silver Spring
5. 50
5. 50
5. 50
Massachusetts
Boston
8.50
18.50
13.50
do
6.50
9.00
7.75
Brockton
6. 00
6.00
6.00
do
4.75
4.75
4.75
Brookline
9. 50
10. 50
10. 00
Wellesley
6. 00
6. 00
6.00
Michigan
Detroit
4. 50
9.00
6.75
Jackson
5. 50
7. 00
6.22
do
5.00
6.00
5.50
Lakeview
4.00
4.00
4.00
Pontiac
5. 50
10.00
7. 75
Portland
3. 75
4. 50
4. 13
Stanton
4.00
4. 00
4. 00
Minnesota
Anoka
3. 75
4. 50
4. 13
Missouri
Excelsior Springs
4.25
7. 50
5. 88
Kansas City
6. 50
11.00
8.75
Nebraska
Omaha
6.10
12.00
9.25
New Jersey
East Orange
9.00
10.00
9. 50
New Brunswick
6.00
9.00
7. 50
New Mexico
Clovis
4.50
5.50
5.00
do
5.00
7.50
6.22
New York
Buffalo
7.00
10.00
8. 50
East Aurora
5.00
5.00
5.00
New York City
12.00
15.00
13.50
Niagara Falls
6.00
7.00
6. 50
do
6.50
6.50
6.50
North Carolina
Elkin
3.50
3.50
3.50
Ohio
Cincinnati
8. 50
15.00
11. 75
do
6.00
25.00
15.50
Cleveland
6.00
9. 50
7. 75
Wilmington
5.00
5.00
5.00
Pennsylvania
Bellefonte
4.50
7.00
5.75
do
4.00
5.00
4.50
Haverford
8.00
12.00
10.00
Hazleton
5. 75
7. 50
6.63
Lansdale
6.00
6.00
6.00
McKeesport
6.00
8.00
7.00
Newton
5.00
6.00
5.50
Philadelphia
6.00
10.00
8.00
do
5.00
7.00
6.00
Pittsburgh
9. 85
16.00
12.93
State College
6.00
8. 00
7.00
do
4.50
8.00
6.25
Vandergrift
3.50
3.50
3.50
Rhode Island
Pawtucket...4.
25
6. 25
5. 22
PrnvidAneo
6. 85
12. 50
9. 68
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Z3 'INCREASED PEE DIEMALLOWANCE FOR TRAVEL
Hotel prices-105 hotels in 81 places in 29 States and District of Columbia, average
$6.51-Continued
State
Place
Low
High
Average
South Carolina
Aiken
$5. 00
$8. 00
CO CA 0.? tn.... N 0.3 CT
1' C( ID 8 V 8 8 V. 8 8 V. 8 8 8 V, 8 8 e, 8
Tennessee
Cookeville
3.00
5. 50
Elizabethton .
2.00
3.00
Johnson City
4. 50
6. 50
do
5.00
5.50
Memphis
4.00
9.00
do
4.00
6.00
do
4.00
5.00
Monterey
2. 00
2. 50
Texas
Houston
8.00
20.00
Vermont
Barton
4.00
4.00
do
3.50
3.50
Newport
3. 50
6. 00
Virginia
Franklin
8.00
11.00
Roanoke
5. 00
9. 00
do
4.50
6.00
do
7.00
9.00
Washington
Tacoma
4.00
6.50
West Virginia
Morgantown
5. 00
5. 75
Wisconsin
Milwaukee
4.50
6.00
do
6.50
10.00
Oconomowoc
4. 75
4. 75
AVERAGE MEAL COSTS
Restaurant menus:
Breakfast prices in 98 places in 36 States averaged
$1.
01
Luncheon prices in 101 places in 31 States and District of Columbia,
averaged
1.
46
Dinner prices in 92 places in 29 States averaged
2.
23
Daily average
4.
70
Breakfast prices-98 places in 36 States, average $1.01
State
Place
Low
High
Average
Alabama
Clio
C?1 Op C> Crjo alZ 0, Op CD .0 o u, co k47 , 8 8
00 00 00 0 . 0 00 . 00 GO . GO 00 ..... 00 ,
g ? ? ? ..4.4 ? ? ?-4-4 " ? ? " ' ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
$0.62
$0.62
Eufaula
5.00
. 90
Arizona
Casa Grande
1. 35
1.03
Arkansas
Stamps
.85
.85
Texarkana
. 90
.85
California
La Jolla
2.50
2.25
Long Beach
1.35
1. 02
Mariposa
1.45
1.30
Ramona
1. 10
1.08
Reseda
1.85
1.35
San Francisco
2. 50
1. 50
San Jose
1.80
1.30
Solana Beach
1.25
1. 20
Tarzana
1.45
1.28
Colorado
Denver
1.10
.98
Delaware
Georgetown
.85
. 75
Millsboro
.W
.83
Seaford
.95
.85
Florida
St. Augustine
1. 35
1.08
Georgia
Augusta
. 93
. 77
Chatsworth
1.40
5.01
Savannah
1.25
.99
Illinois
Chicago
1.50
1.08
Evergreen Park
.95
.80
Loves Park
. 70
.68
Rockford
1. 30
. 94
Indiana
Evansville
1.50
.88
Indianapolis
1. 50
1. 18
Rut! ville.
1.5.
98
Iowa
Sheldon
.85
. 75
Sibley
.80
.70
Kansas
Kansas City
1.10
.93
Kentucky
Bardstown
.95
.8.5
Irvine
1.25
.98
Louisville
1.35
.98
Ravenna
1. 10
.88
Louisiana
Lafayette
1.70
1. 15
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0
Declassified and Approved For Release @ 50-Yr 2014/01/06:
-;IA-RDP61-00357R000500140002-0 I'M ALLOWANCE FOR TRAVEL
Breakfast prices-98 places in 36 States, average $1.01-Continued
29
State
Place
Low
High
Average
A1 assaehusetts
Grafton
$0.95
$1. 25
$1.10
Plymouth
.70
1.15
.93
Quincy
. 45
.85
. 65
'
Weymouth
.50
.65
.58
Michigan
Kalamazoo
.80
1.40
J. 10
Minnesota
Minneapolis
.85
1.45
1. 15
,
St. Paul
.80
.95
.88
Mississippi
Gulfport
.50
1.05
.78
Missouri
Kansas City
.65
. 75
.70
St. Joseph
.80
1.00
.90
St. Louis
. 50
1. 75
1. 13
Montana
Big Sandy
1.00
1.00
1. 00
Great Falls
1.40
1. 40
1. 40
Nebraska
Fullerton
.7.5
. 75
.75
North Loup
.75
.85
.80
Scotia
.70
.75
.73
New Jersey
Atlantic City
1. 05
1. 60
1.33
Englishtown
.95
.95
.9s
Freehold
. 55
. 90
?73
New Mexico
Raton
.95
1.25
1. 10
New York
Albany
.25
1.00
.63
Brooklyn
1.25
1. 50
1.38
Buffalo
.80
1.60
1.20
Canandaigua _
.95
1.5
1.15
Great Neck
. 95
1.00
.98
New York City
.55
.95
.75
Queens
L35
1.60
148
Valley Stream
1. 10
1.2.5
1..18
Woodhaven
.80
.85
.83
W ill iamsville
1.20
1.25
1.23
North Carolina
Lumberton
. 50
1.03
. 77
Ohio
Cleveland
1.00
1.30
1. 15
Franklin
.90
1.00
.95
Georgetown
.85
. 95
. 00
Hillsboro
. 95
. 95
.95
Newcomerstown
.80
1. 25
1.03
Sabina
.80
1.00
.90
Springfield
1.00
1.10
1.05
Yellow Springs
.85
. 95
.90
Oklahoma
Blackwell
.75
1.00
.88
Oregon
Portland
1.05
2.95
2.00
Pennsylvania
Allentown
1.05
1.35
1.20
Bellefonte
.80
1.00
.90
Bethlehem
.90
1.05
.98
Center Square
1. 05
1. 15
1. 10
Norristown
.86
.86
.86
Windgap
1.00
1.20
1.10
South Carolina
Belvedere
.75
.90
.83
Edgefield
.65
1. 15
.90
Johnston
. 75
1.05
.90
South Dakota
Clark
.77
1.02
.90
Tennessee
Cookeville
.60
1.27
.94
Texas
Anderson
.85
. 95
.90
Henderson
. 70
1. 45
1.08
Houston
.75
1.25
1.00
Navasota
.80
.95
.88
Vermont
Newport
.75
. 85
.80
Virginia
Arlington
.74
2.25
1.O
Falls Church
1.00
1.25
1. 13
Richmond
. 70
1. 10
. 90
Washington
Shelton
.80
1.50
1.1
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0
EM ALLOWANCE FOR TRAVEL
01.)
Luncheon prices-101 places in 31 States and District of Columbia, average $1.46
State
Place
Low
High
Average
Alabama
Florence
V- 00 0,0 00 05 0 00 O1 A 00 0 A C4 LA A 00 A 0 0, 00 CO CV 00 0 A CC A 0 00 A 0 Cc A CI A 4-4 0 A 00 00 A OD 0 00 Cc 04, CA 00 0 C. CD 00 CO 0 4,/, 4444 I-44 0 0 A 0 00 A 0 A a
? ? ? ? ? ? ? ? ? ? ? ? ?
? ? ? ? ? ? ? ? ? ?4-.4 4-4 4-4 ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
4-4 4-I 4-4 4-I 4-4 4-41
0 4-4 0 44.4 k., 4-4 et, 0 44 4-4 4-4 0, I.-. 4-.4 00 4-4 444.
?
ts, o 0 CO 0 C.11 CA 4-4 0 1-44 ro -4 0 8 DO 0 0 CO 0 -4 0 0 CO 0 -41, 4,1 0 0, ,4-4 0 CT CT CC GO 44. 0 -4, 0 0 -awsgwo., 0 0, 0 0 00 .4-4 co 04, 44., 0 0 0 w w
CT 0 0 CT 0 CT CT 0 CT 0 0 0 0 CT 0 04 0 0 0 0 CT .0 CA CT 0 CT CT 0 0 0 CT 0 01 cyttn0o000cAOCnOcno CT CT 0 0 0 CT CT CA VI 01 01 CT 01 01 01 CT 0 0 th OD 000 0 en 0 cn cx
$2. 13
Arkansas
El Dorado
1. 13
California
Corte Madera
1.85
El Cerrito
.95
Fresno
1. 15
Martinez
1.05
Pasadena
1.05
Richmond
1.15
Ban Rafael
1.10
Santa Barbara
1.23
Santa Maria
1. 25
Connecticut
Hartford
1. 19
Wilton
1.75
District of Columbia
Washington
1. 70
Florida
Port Tampa City
.75
Tampa
1. 30
Georgia
Atlanta
2. 19
Milledgeville
1.05
Illinois
Bourbonnais
1.95
Chicago
1.45
Greenup
.85
Kankakee
2. 10
Mattoon
1.05
Indiana
Hammond
.95
Indianapolis
1.08
Muncie
2.50
Schererville
1.65
Iowa
Centerville
2.20
Keokuk
1. 13
Keosauqua
1. 15
Kansas
Leavenworth
1. 63
Topeka
2.05
Kentucky
Paducah
1. 18
West Liberty
1.50
Louisiana
New Orleans
1. a
Maine
Waterville
2.81
Maryland
Baltimore
1.71
Cumberland
2.413
Suitland
1. IC
Michigan
Berkley
. 77
Germfask
1.45
Jackson
1. 72
Manistique
1. 62
Royal Oak
1.44
Minnesota
Aitkin
1.61
Chatfield
1. 13
Harmony
.93
Hill City
1. 5(
St. Paul
1.21
Mississippi
Columbia
. 71
Hattiesburg
1.81
Yazoo City
1.01
Missouri
Edgerton
. 9(
Parkville
1.&
New Hampshire
Concord
1.43
New Jersey
Collingswood
1. 22
Ridgefield
2. 21
Ridgefield Park
2. 31
Verga
.81
?
Williamstown
1. 21
New Mexico
Clovis
1. 22
New York
Bronx
1.81
Flushing
Jamaica
2.51
2. 71
North Carolina
Charlotte
1.81
Concord
1.13
Hamptonville
1. 1(
Mount Airy
. 71
Yadkinville
.91
Ohio
Cleveland Heights
2. 51
Columbus
1.61
East Cleveland
3. 21
Shaker Heights
1.81
Springfield
1.21
Youngstown
1. II
Pennsylvania
Charleroi
1. 4;
Clairton
.83
Kingston
1. 2;
Luzerne
.93
Pittsburgh
.93
Pittston
. 9!
York
1.81
Rhode Island
Providence
1.01
Warariolr
1.93
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0 EM ALLOWANCE FOR TRAVEL 31
Luncheon prices-101 places in 81 States and District of Columbia, average $1.46-
Continued
State
Place
Low
High
Average
Tennessee
Clifton
$0.71
$0.81
$0.78
Gallatin
1.39
1.39
Knoxville
.80
3. 75
1.29
Portland
.90
. 90
Texas
Harlingen
.85
2. 75
1.80
Lampasas
.75
1.85
1.30
Lomita
.75
.75
Port Arthur
.80
2.05
1. 43
San Antonio
1.25
2. 10
1.68
Virginia
Buena Vista
1.25
4.25
2.75
Lexington
.90
2.65
1.78
Washington
Coulee Dam
1.07
2.25
1.66
Electric City
1. 10
1. 50
1.30
Grand Coulee
1.30
1.80
1.55
Tacoma
.85
1.30
1.08
West Virginia
Clarksburg
.85
2.50
1.68
Gypsy
1. 25
1. 25
Dinner prices-92 places in 29 States, average $2.23
State
Place
Low
High
Average
Alabama
Camden
54 0, 54 5,D !-? to? !'z 54 54 .!-? 54 54 !?? o? !??D t- 54 :-!0..? tc- !,D:-? 54 54 54 t.!-?
8 z4 8 8 '8 8' 8 5 Vs 8 8 8 5 8 8 8' 8 8 8 8 8 8 8 8 8 8 8 0 0 ,1 Q .3 Q Q 0 100 Q
cnooto.o CA 01 0 0 CA Cn C.n
$1. 00
Courtland
1.95
Cullman
$1.00
2.98
Moulton
1. 35
2. 20
Selma
5.50
2.25
California
Arlington
1.35
2. 18
Colton
1.95
Hayward
2. 25
Los Angeles
1.70
3. 10
Oakland
2.25
4.13
San Francisco
I. 75
3. 13
Santa Monica
1. 15
1. 45
Connecticut
Hartford
1. 50
2. 70
New Britain
2. 95
Plainville
1.55
3.28
Wilton
3. 50
3. 50
Delaware
Wilmington
1.40
3.15
Florida
Jasper
1.25
1.38
Jennings
1.00
1.00
Madison
1.00
1.00
Miami
. 70
1. 98
St. Petersburg Beach
1.00
3.00
Georgia
Rome
1.00
1.98
Idaho
Mountain Home
.85
2. 18
Illinois
Chicago
.95
3.23
Hinsdale
2. 50
2. 50
Maywood
1.65
Peoria Heights
1. 50
Shelbyville
.85
1.80
Iowa
Des Moines
.85
2.85
Kansas
Leavenworth
1.50
2.06
Maryland
Baltimore
I. 35
2. 60
Massachusetts
Boston
1.80
2.68
Chelsea
1.50
Lynnfield
3.00
3.00
Michigan
Dearborn
1.35
2.23
Detroit
2.10
2.55
Flint
1.00
1. 55
Holland
.60
2.30
Yale
1.10
1.43
Mississippi
Batesville
1. 15
Crystal Springs
.90
2.20
Jackson
1.75
1. 75
Oxford
.65
1.02
Missouri
Adrian
1.05
1.45
Butler
1.00
1.83
Edgerton
1.40
Frontenac
2. 20
2.20
Kirkwood
1. 55
1. 90
Parkville
1.00
1.45
Montana
Browning
.90
1.95
Cut Bank
.60
1.68
New York
Bronx
1.25
2.35
Brooklyn
1. 10
2. 43
Rochester
1.15
3.33
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0 NI ALLOWANCE FOR TRAVEL
Dinner prices- 92 places in 29 States, average $2.23-Continued
State
Place
Low
High
Average
North Carolina
Grifton
New Bern
$1. 15
$2. 20
3.95
t? P.3 r"P.2:":-'!-' P3!,DP3P.2 ?3!,?,5,!,2P P3 3 P3 P3P2P3 r' 3P.P2P t3P3
,t-19-9.Zgkre-;1,S;4 'g ti g 5 Et 8 g '43 E t 8,?
Rockingham
.80
2.00
Wadesboro
1.00
1.40
Winterville
1. 10
2. 70
North Dakota
Fargo
.95
5.00
Ohio
Akron
Bedford
1.55
2.75
5.75
5.00
Cincinnati
1. 20
4.25
Greenville
.75
2. 50
Lakewood
3. 15
Shaker Heights
2. 25
3.75
Oklahoma
Norman
Oklahoma City
.85
.95
2.50
3.25
Pennsylvania
Clifton Heights
Erie
1. 10
2. 25
4.00
Glenolden
2.00
3.89
Lebanon
1.35
3. 10
Philadelphia
1.25
5.50
Pottsville
1.30
3.00
Springfield
2. 50
Rhode Island
Providence
Warwick
.75
.95
4. 50
3. 25
South Carolina
Anderson
1.00
3.00
Texas
Bryan
Fort Worth
1. 10
.65
3. 25
2. 75
Hearne
1.00
Virginia
Big Stone Gap
1.05
2. 50
Clinchport
1.40
3. 15
Gate City
.75
2.65
Washington
Edmonds
Seattle
1.25
1. 45
4.00
2. 65
West Virginia
Charlesto-i
. 98
2.90
Wisconsin
Appleton
1.00
4.40
Ladysmith
1.20
4.40
Oconomowoc
1.60
Waukesha
.95
3. 60
Declassified and Approved For Release @ 50-Yr 2014/01/06:
CIA-RDP61-00357R000500140002-0