SECTION 16. SERVICES AVAILABLE TO EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000701780017-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 21
• Document Creation Date: December 23, 2016
• Document Release Date: March 13, 2013
• Sequence Number: 17
• Publication Date: February 28, 1978
• Content Type: REGULATION

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16-1.1
PART I
SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
HOUSING (FBIHQ)
Housing Register
A housing register of rooms and apartment developments is
maintained in the Personnel Section of the Administrative Services Division
for the use of clerical and Agent personnel at FBIHQ and Washington Field
Office.
16-1.2 Housing Circular
The housing circular, FD-273, briefly outlines the housing
conditions in Washington, D. C., quotes rentals, and furnishes information
as to whom to contact for assistance in securing housing. This circular
is used as an enclosure to all Washington clerical appointment letters and
is also used, together with the pamphlet "FBI Career Opportunities," for
information purposes in connection with field office applicant interviews
A notification of acceptance of appointment and request for temporary
housing accommodations form is also enclosed with the appointment letter,
which should be executed by the new appointee and returned to the Bureau.
The purpose of this form is to notify the Bureau of the appointee's
acceptance of the appointment and, if desired, to request a temporary
housing reservation.
16-1.3 Housing Reservations
Upon receipt of the notification of acceptance of appointment and
request for temporary housing accommodations form from a new appointee or
a written request from an employee for housing, temporary housing reserv-
ations are arranged by the Personnel Section. After their arrival in the
city, permanent quarters are located by this section upon further request;
however, in any case, the permanent housing for new employees is handled
on a group basis during the clerical indoctrination class.
16-1.4 Housing for Employees' Families, Relatives, or Friends
The Personnel Section also makes reservations at hotels for
employees' families, relatives, or friends arriving on a visit, if such
assistance is desired and the request is made known to this section.
16-1.5 Housing - Transfers
All Bureau employees under transfer to a field office or FBIHQ
receive a housing form with their transfer letter. Those employees who
desire assistance in locating living quarters may then complete this form
and forward it to FBIHQ (for headquarters transfers) or to the SAC of the
office to which they are being transferred. Upon its receipt, all possible
assistance will be rendered the employee desiring housing. Each SAC or
Division Head at FBIHQ, where necessary, is to permit a newly arrived
employee who has been permanently transferred five days of absence, not
charged to leave, to locate suitable housing. Under no circumstances is the
employee to be granted these five days of absence, without charge to leave,
when the employee, notwithstanding any trip by the spouse, has had a house=
hunting trip as provided by Federal Travel Regulations. All permanently
transferred employees will be entitled to an additional two days of absence,
:)not charged to leave, to handle general matters which arise as the result of
relocation. This absence may be utilized in full or in part at either end
of the transfer, provided thL total absence does not exceed a perlcd of two
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SECTION 16. -SERVICES-AVAILABLE TO EMPLOYEES
days in connection with the overall transfer. Employees transferred at
personal expense are not included. Under no circumstances is a Bureau vehicle
to be used in this endeavor.
Information regarding housing and living conditions in
Anchorage, Honolulu, and San Juan is also available in the Personnel Section.
16-1.6 Letters to Apartment Developments
Letters over the Director's signature on behalf of Bureau support
or Agent personnel regarding their desire to secure housing are directed to
apartment developments but must be predicated on a written request setting
forth the reason for desiring such a letter and sufficient information upon
which to base the letter.
[ 16-1.7
[Deleted]
16-1.8 Memoranda Regarding Housing Matters
Memoranda regarding housing matters should be captioned in such a
manner that the fact that a housing matter is involved is readily apparent.
The name of the landlord or landlady, as well as the address, is to be set
out in the caption. The words "Housing Matter" are also to appear in the
caption. Names of all employees involved, if memoranda refers to an incident,
are to be listed and carbon copies designated for the personnel file of each,
if it is desired that a copy be placed in the employee's file.
16-2 HOUSING (FIELD)
Housing registers in field offices need not be maintained except
in those areas where housing facilities are so scarce that a register
or guide is necessary to assist employees coming to that office in finding
suitable housing. The necessity of maintaining such a register is left to
the SAC. If the register is maintained, set a tickler to review the
situation at least once each year. Each SAC should endeavor to ensure that
employees are not living in disreputable or questionable quarters. If the
register is maintained, following instructions apply:
(1) The register should contain a list of those apartment devel-
opments where furnished and unfurnished apartments are available. Liaison
should be maintained with the management of larger apartment projects for the
purpose of assisting Bureau personnel, particularly Agents on transfer to
field offices, to obtain suitable living accommodations.
(2) This register should contain a list of private homes where
suitable furnished rooms may be obtained for both male and female personnel.
In those cities where business residences for female employees are in
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
existence, female employees arriving on transfer or entering on duty from
other areas of the country may have the opportunity to secure suitable
accommodations. It shall be the responsibility of the SAC to arrange for
inspection of places recommended to personnel for housing, and the names
of individuals operating rooTing houses or residences should be checked
through office indices.
(3) This register should contain a list of hotels in the field
office territory so that accommodations may be secured for Bureau personnel
desiring hotel rooms.
(4) In lager field offices, it may be helpful to have available
a mimeographed list of apartment developments to provide employees on
transfer so that it may be used as a guide in seeking suitable living
quarters.
16-3 BUREAU-APPROVED RECREATIONAL ASSOCIATION
16-3.1 General
(1) The name of the association shall be the Federal Bureau of
Investigation Recreation Association (FBIRA).
(2) The purpose of the association shall be to promote-and
encourage athletic, ocial and welfare activity among all members thereof, to
the end that there may exist betwe6n the employees of the FBI a realization
of their common interests and goals as well as a feeling of good fellowship
and a spirit of camaraderie. That these objectives may be achieved, this
association shall sponsor and encourage athletic, recreational and welfare
activities, shall sponsor a monthly publication to be known as "The
Investigator,"[and shall operate the FBIRA store.]
(3) This association shall not knowingly operate in violation of
the regulations and/or policies of the FBI. Employees are not to participate
in recreational-type activities, i.e., athletic, social, etc., during their
official working hours. [The association shall look to the FBI for guidance to
ensure that the activities of the association do not violate the regulations
and/or policies of the FBI. This shall be accomplished by reference to
established written codifications and sources of FBI regulations and policies
such as the FBI's manuals of regulation and memoranda and through seeking the
advice of FBIHQ whenever such written codifications are not available or
applicable.]
16-3.2 FBIRA Membership
(1) All members of the FBI shall be eligible to become members of
this association upon payment of the membership dues. [The annual membership
dues for FBIHQ shall be established by the Board of Directors. The annual
membership dues for each field office shall be established by the field
office's FBIRA committee.
(2) FBIRA membership drives for the new calendar year should be
initiated during the first week of January. Membership dues which are
collected by each field office are to be retained in the field office for
local use.] Any emplo.yee who joins the FBIRA after July 1 of each calendar
year may do so for a fee which is one-half that of the regular annual fee. A
continuing responsibility exists to try to have each field office membership
meet the desirable goal of one hundred percent and to arrange to contact.each
new and reinstated employee.
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
16-3.3 FBIRA Funds
FBIRA funds are to be used to promote office recreational and
social activities. If an office maintains a flower fund, it is to be
incorporated into the FBIRA fund and may be used to provide for flowers or
gifts in the event of illness, hospitalization or death of employees or
immediate relatives. Gifts in lieu of flowers may include items like books,
fruit, or bed jacket in the case of illness and, in case of death, Mass cards
or contributions to church or favorite charity. Gifts from FBIRA funds or
flower funds are not to be provided in connection with resignations, retire-
ments, transfers, departures on military leave or absences for maternity
reasons, weddings, birthdays, baby gifts (other than gifts in lieu of flowers
during confinement of mother), anniversaries and the like.
16-3.4 Formal Bylaws
(1) Bylaws are to be maintained locally regarding the operation
of each local FBIRA fund and amendments to the local bylaws are to include at
a minimum:
(a) Provisions for the selection of an FBIRA committee
(b) Clear definition of items or purposes for which
expenditures are authorized and, where possible, amounts to be expended. In
connection with expenditures from FBIRA fund for flowers or gifts in lieu of
flowers, set forth circumstances under which such items will be provided,
definition of immediate relatives to be included, and maximum amounts
authorized ?
(c) Manner of sustaining fund
(d) Provisions for approval of each expenditure
(e) Provisions for annual audit of each office
(0 Provision for maintenance of records showing the
expenditures and authority therefor
[(2) Any bylaws established by FBIHQ or a field office relating to
the activities of the FBIRA shall conform with the FBI's regulations and
policies.]
[(3)] Good business practices are to be followed, including
maintenance of a checking account. A petty cash fund may be maintained in
the SAC's safe as part of the fund. Complete records must be maintained by
office showing source of income and authorization for expenditures and they
will be audited and reviewed for compliance with FBIRA policy, Bylaws and
Constitution,[during regularly scheduled audits and inspections by the
Planning and Inspection Division.]
[(4)] Classified statement of receipts and expenditures and
complete statement'of assets and liabilities are to be furnished to the FBIRA
Treasurer at FBIHQ by February 1 each year for filing of income tax returns.
16-4 . LITERATURE
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PART I
SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
16-4.1 School Literature
The Personnel Section receives and distributes literature,
announcements, and related information concerning schools, colleges,
universities, and various educational programs in the District of Columbia and
these in turn are furnished to the Assistant Director's offices of the various
divisions in the Bureau. This service is maintained for the benefit of Bureau
employees and such information is .available at all times. Any inquiries
received in the various divisions relative to such educational problems which
cannot readily be handled in the respective division should be referred to the
Personnel Section. Form FD-241 provides information regarding the educational
facilities available in the Washington area.
16-4.2 Recreational Literature
The Personnel Section receives and distributes literature and
announcements on various non-Bureau social functions being held in the
Washington area to the various divisions. It is the responsibility of the
various division heads to insure that material is properly posted and that the
bulletin boards are maintained in a current condition.
16-4.3 Distribution of Literature
All floaters and announcements of FBIRA activities are distributed
to FBIHQ division heads and field offices for information of employees by the
FBIRA activity promoter.
16-5 FBI HEALTH SERVICES: HEADQUARTERS AND 7 FIELD OFFICES
16-5.1 Headquarters
16-5.1.1 Organization
(1) The Health Service at FBIHQ is located in Room 6344, JEH
Building. This facility also takes care of employees of the Washington Field
Office. The Health Services at FBIHQ and in the field offices are staffed
with registered nurses who are required to have a minimum of approximately
two year dispensary experience before entering on duty with the FBI.
(2) FBIHQ Health Service is staffed to provide services to both
day and night shift employees. The Field Offices Health Services provide
services only during the working day. Emergency recommendations are given by
a nurse, at FBIHQ and in the field office, telephonically during nonduty hours
by contacting the switchboard.
16-5.1.2 Functions of the Health Services
(1) The principal functions of the Health Service are: to provide
dispensary treatment, counseling,, recommendations, referrals to physicians,
interviews regarding health problems and/or omissions on EOD physical exam-
ination reports, follow-up service when indicated regarding health problems,
home visits to employees in emergency cases only, contacting employees'
physicians, and promotion of better health, awareness and safety habits
through health education and preventive health programs.
(2) The Health Service should be notified on the fourth day an
employee is on sick leave or immediately if the employee is hospitalized, and
for any illness requiring immediate health recommendations. All memoranda
regarding employee's health, including those involving hospitalization,
prolonged illness, etc., are prepared `)y the employee's division.
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
(3) Hypodermic injections are given when an employee's physician
orders such treatment. In accordance with Bureau policy the employee should
contact the Health Service to ascertain specific instructions which must be
met in order to receive desired injections. In Health Services staffed with
only one nurse, injections are given only when a physician is in close
proximity.
(4) All physical examination reports on clerical and Agent
applicants, transfers, annual clerical physical examinations of Legat
personnel, military reinstatements, and all clerical physical examinations for
special assignments are reviewed in the Health Services. In some Field Office
Health Services the nurse is responsible for scheduling annual physical
examinations for Special Agent personnel at nearby Government facilities.
(5) The supervising nurse and her assistants at FBIHQ alternate
in giving lectures in clerical indoctrination classes regarding good health
habits and concerning the health services and preventive health programs
available to all employees.
(6) Employees injured on duty may be sent to a Government
facility for examination and/or treatment, or may select a duly qualified
physician or hospital in the nearby area. The Health Service provides the
injured employee with Form CA-16 (Request for Examination and/or Treatment),
Form CA-17 (Duty Status Report), and Form CA-1 (Federal Employee's Notice of
Traumatic Injury and Claim for Continuation of Pay/Compensation), with
attached Privacy Act of 1974 Notice.
16-5.1.3 Liaison
The Health Services have telephonic liaison with the U.S. Public
Health Service, local government clinics, and also with physicians and
hospitals.
16-5.2 Field Health Services
The New York, Newark, Philadelphia, Chicago, Los Angeles, San
Francisco, and Quantico offices are equipped with Health Services which, as
noted above, function along the same lines as the FB1HQ Health Service.
16-6 VOLUNTEER BLOOD DONORS
16-6.1 American Red Cross
Through arrangements with the American Red Cross Blood Center,
the Personnel Section of the Administrative Services Division schedules and
operates bloodmobiles in the JEH Building for employees desiring to donate
blood at the American Red Cross.
16-6.1.1 Benefits ?
Since the Bureau is an active participating member of the Red
Cross blood donor program, blood is furnished free of charge when needed to
Bureau employees and relatives defined as spouse, parent, minor child of a -
donor or a participant, or any other relative living in the same household
and economically dependent upon the employee. Employees may secure blood
replacements when needed, by contacting their supervisors or the central
blood donor representative. The person hospitalized must advise the hospital
that the Red Cross should be notified if blood is needed.
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
16-6.1.2 Requirements
An employee may donate every eight weeks, but only five times in
any I2-month period. A donor is accepted from ages 18 through 65; however,
from 18 to 21 years, a parent's permission is required unless the donor is
married or living away from parental household and self-supporting. A permit
must be presented at the center for each time a minor donates. This permit,
as well as additional information as to the medical history requirements, may
be obtained from the blood don-or representative in either the Administrative
Services Division or the Identification Division.
16-6.1.3 Field Offices
Field offices should ensure that employees are made aware of and
encouraged to participate in the blood donor program. In the offices in which
no blood donor program is available, periodic contact should be made with the
American Red Cross .or similar facility to determine if a program is being
established. FBIHQ should be advised of any change.
( 16-6.2 [Deleted]
16-6.3 Leave
No leave is to be charged for the time necessary for purpose of
donating blood.
16-7 FEDERAL EMPLOYEES' GROUP LIFE INSURANCE (FEGLI)
16-7.1 General Information
(1) Group life insurance first became available to Federal
employees by law effective 8-29-54. Effective 2-14-68 all eligible employees,
including those who previously waived coverage, were permitted to acquire
minimum Regular Insurance of $10,000 for those earning less than $8,000 a
year. Employees earning over $8,000 a year were permitted to elect Regular
Insurance coverage in an amount equivalent to their annual salary rounded out
to the next highest thousand plus $2,000 additional coverage. Employees were
also permitted to elect Optional Insurance of $10,000 if they were enrolled in
the Regular Insurance. Effective 4-1-81, all previous enrollments, waivers
and declinations of enrollments were cancelled and all eligible employees were
permitted to acquire the Basic Life (formerly Regular Insurance), Option A -
Standard (formerly Optional Insurance), Option B - Additional and Option C -
Family.
(2) The life insurance coverage under Basic Life is equal to
annual basic salary (rounded to next highest thousand) plus $2,000. Special
Agents should add the Administratively Uncontrollable Overtime to their basic
salary. The Basic Life has Accidental Death and Dismemberment coverage which
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
is discontinued at retirement. An extra benefit is given to employees under
age 45 at no cost. This extra benefit doubles the amount of the Basic Life
insurance payable for employees under age 36. Beginning on the 36th birthday
the extra benefit decreases 10 percent each year until, at age 45, there is no
extra benefit. There is no Accidental Death and Dismemberment coverage under
the extra benefit. Employees who enroll under the Basic Life are eligible to
also take Options A, B and C. Option A .7 Standard provides $10,000 life
insurance coverage. Option A - Standard has Accidental Death and
Dismemberment coverage which is discontinued at retirement. Under Option B -
Additional, employees may elect an amount equal to one, two, three, four or
five times the annual basic pay (after rounding to next $1,000). Accidental
Death and Dismemberment coverage is not included in Option B - Additional.
Option C - Family provides $5,000 for spouse and $2,500 for each eligible
dependent child under age 22. Children incapable of self-support are eligible
for coverage after age 22. Accidental Death and Dismemberment coverage is not
included in Option C - Family.
16-7.2 Cost of Insurance
(1) The cost of Basic Life insurance to employees is(18 1/20per
$1,000 of coverage each two-week pay period and the Government pays the
balance (1/3) of the premium cost.
(2) The cost of Option A - Standard insurance varies by age as
follows:
Age Group
Withholding for
$10,000 Insurance
Biweekly
Under age 35
$[.40]
35 through 39
[.50]
40 through 44
[.80]
45 through 49
[1.30]
50 through 54
[2.20]
55 through 59
[4.50]
60 and over
[7.00]
(3) The cost
of Option B
- Additional
insurance varies by age as
follows:
Age Group
Withholding Per
$1,000 Insurance
Biweekly
Under age 35
$ .04
35 through 39
.05
40
through
44
.08
(
45
through
49
[.13]
(
50
through
54
[.22]
(
55
through
59
[.45]
(
60
and over
[.851
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
(4) The cost of Option C - Family insurance varies by age as
Withholding
Age of Employee Biweekly
Under age 35 $ .30
35 through 39 .31
40 through 44 .52
45 through 49 [.70]
50 through 54 1.10
55 through 59 [1.75]
60 and over [2.80]
16-7.3 Election of Insurance Coverage
To acquire such insurance, new employees must execute SF-2817
(Life Insurance Election) form upon entry-on-duty indicating their desire to
elect the Basic Life only or Basic Life and any or all of the three options,
or waive all coverage. A copy of the SF-2817 is filed in the personnel file
of employees at FBIHQ.. This form, upon execution, must be promptly forwarded
with entry-on-duty forms to the Administrative Services Division for
processing.
16-7.4 Effective Dates of Coverages
(1) Coverage under Basic Life is effective on the first day in
pay and duty status. Coverage under Options A, B and C is effective on first
day in pay and duty status on or after date SF-2817 is received at FBIHQ.
(2) A waiver of coverage is effective on the day of receipt for
new employees if received in the first pay period. If received after the
first pay period, waiver is effective on the last day of pay period in which
it is received.
16-7.5 Conditions for Changing Elections
(1) Employees who waive coverage and later decide to request the
Basic Life and Option A and/or Option B insurance must meet the following
requirements in order to qualify for coverage. [An employee may request
cancellation of a waiver at any age if at least one year has elapsed since the
effective date of the waiver and the employee provides satisfactory evidence
of insurability (at employee's expense).] A written request for employees
desiring insurance after a previous waiver should be submitted to the
Administrative Services Division so that SF-2822 (Request for Insurance) may
be issued.
(2) Employees may waive the Basic Life and/or the options at any
time by executing the Life Insurance Election form (SF-2817).
(3) Upon marriage, or the birth, adoption, or other acquisition
of an eligible child, employees enrolled for Basic Life may enroll under
Option B - Additional if under age 36. The number of multiples employees may
elect is limited to the number of eligible members that the employees acquire.
If employees are under age 50 and already have coverage of at least one
multiple under Option B, employees may increase the number of multiples by the
number of eligible family member(s) acquired as a result of marriage or
acquisition of an eligible child. These changes must be made within 60 days
after the date of the event.
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(4) Employees enrolled for ?Basic Life Insurance are eligible to
enroll under Option C - Family within 60 days after marriage or acquisition of
a child.
[(5) Cancellations of Waivers - The waiver of life insurance
coverages under FEGLI of a former Federal employee who returns to Federal
service after a break in service of at least 180 days is automatically
cancelled. If no new waiver is filed, the employee is automatically covered
under the Basic Life and is eligible to apply for coverage under the
Options A, B, and C. Even though the employee is automatically covered under
the Basic Life, he/she must execute the Life Insurance Election Form (SF-2817)
applying for the coverage. If the employee does not desire the Basic or any
of the options, he/she must execute the SF-2317 waiving all coverages.]
16-7.6 Beneficiary Designation
It is necessary to name a beneficiary if employees wish to have
the death benefits paid in the order of preference listed below. Employees
may designate or change a prior designation of beneficiary by filing SF-2323
(Designation of Beneficiary). Employees may name a trust account as
beneficiary. The designation of a trust must indicate that the death benefit
is payable to the trustee or successor trustee, give the name of the trust if
any, the date the trust document was signed and the name(s) of the person(s)
who signed it. If there is no designated beneficiary surviving or employees
did not designate a beneficiary, the benefits will be paid in the following
order of precedence.
(1) Your-widow or widower.
(2) Your child or children in equal shares, with the share of any
deceased child 'distributed among the descendants of that child.
(3) Your parents in equal shares or the entire amount to the
surviving parent.
(4) The duly appointed executor or administrator of your estate.
(5) Your next of kin under the laws of your domicile at the time
of your death.
A designation of beneficiary is automatically cancelled on the day employees
transfer to another agency and they should execute SF-2823 and file with other
agency. A witness to SF-2823 (Designation of Beneficiary) may not receive
payment as -a beneficiary.
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16-7.7 Continuation of Coverage After Retirement
(1) Employees may continue the Basic Life insurance (excluding
the Accidental Death and Dismemberment (overage) into retirement if they
retire on an immediate annuity, have been insured for the Basic Life or
Regular Insurance coverage. for the entire period(s) during which coverage was
available to the employees or for the last five years of service immediately
before their retirement, and they do not convert it to an individual policy.
Upon retirement, employees must choose one of three options (75 percent
reduction, 50 percent reduction or no reduction in their Basic Life coverage)
concerning the amount of Basic Life insurance coverage desired. For employees
electing 75 percent reduction, there is no cost after retirement (provided
employees retire prior to 12-31-89) and coverage does not begin to reduce
until the end of the month in which employees reach Age 65. Employees who
retire after 12-31-89-will continue paying for the Basic Life insurance at the
same rate of withholding as that of active employees if they elect the
75 percent reduction. The amount of insurance reduces 2 percent per month
after age 65 to a minimum of 25 percent of the Basic Life insurance amount at
retirement. For employees electing the 50 percent reduction, they must pay
for life $.65 monthly per $1,000 of full Basic Life insurance amount at
retirement. The coverage reduces 1 percent a month after age 65 to A minimum
of 50 percent of the Basic Life insurance amount at retirement. For employees
electing no reduction, they must pay for life $1.75 per month per $1,000 of
the Basic Life insurance amount at retirement. The full amount of your Basic
Life insurance is retained after age 65. In order to continue
Options A, B or C into retirement, employees must continue their Basic Life
insurance.
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(2) Employees may continue the Option A - Standard insurance into
retirement if Option A - Standard or the "Optional Insurance" has been in
force for the five years of service immediately preceding retirement, or for
full period(s) of service during which this coverage was available to them if
less than five years. Employees continue paying for this coverage until age
65 or retire (if later), and at age 65 coverage is free and reduces two
percent a month until 25 percent reduction is made.
(3) Employees may continue the Option B - Additional insurance
into retirement if they have been insured for the entire period(s) of service
during which the coverage was available or the last five years of service
immediately before retirement and they do not convert to an individual poLicy.
The amount of coverage under Option B - Additional employees may continue will
be at the lowest multiple of insurance coverage that was in effect for the
five years of service immediately preceding retirement or the entire period(s)
of service during which this coverage was available if covered less than five
years. Effective at the end of the month following the month in which
employees become age 65 or retire (if later), this amount will reduce by two
percent per month for 50 months, at which time coverage will end. No further
withholdings are required after employees are age 65 and retired.
(4) Employees may continue coverage under Option C - Family into
retirement if they have had this coverage for the entire period(s) of service
during which it was available or for the last five years of service
immediately before retirement. Effective at the end of the month following
the month in which employees become- age 65 or retire (if later), the
Option C - Family insurance will be reduced by two percent per month for
50 months at which time coverage will end. No further withholdings are
required after employees are age 65 and retired.
[ 16-7.8 Effect of Leave Without Pay on Insurance
Employees in a leave-without-pay status will retain insurance
coverage without cost to employee, including absence for maternity reasons and
extended sick leave, but not to exceed 12 months from the last day of pay
unless the leave without pay is due to a work-related injury or disease. In
latter case, insurance coverage continues indefinitely until employee is
physically able to return to an active pay and duty status. The cost is
withheld from compensation check.
[ 16-7.9 Termination of Insurance
[ 16-7.9.1 Basic Life, Option A - Standard, Option B - Additional and
Option C - Family
Basic Life, Option A - Standard, Option B - Additional and
Option C - Family terminate when an employee files a waiver; is separated
from the service; has been 12 months in a leave-without-pay status; enters on
active duty in one of the uniformed services; or transfers to a job where
employee is excluded from insurance coverage by law or regulation. When
insurance terminates, except by waiver, employees have the right to convert
coverage(s) to an individual policy at a private rate- without being required
to undergo a physical examination. When insurance terminates, an employee
continues to have Basic Life and the options (excluding Accidental Death and
Dismemberment) for 31 days after end of day on which employee is separated for
any reason.
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( 16-7.9.2 Conversion
Upon resignation or retirement, employees may convert their
coverages to individual direct-pay life insurance policies. To convert, FBIHQ
should be notified and request that form SF-2821 (Agency Certification of
Insurance Status) be sent tn the separated employee and this form reveals how
conversion may be effected. A retiring employee has the same conversion
privilege if employee retires on an immediate annuity or retires for
disability.
16-7.9.3 Death
Following death of an employee, claim form FE-6 (Claim for Death
Benefits) must be executed by claimant and is processed upon receipt by the
Office of Federal Employees' Group Life Insurance (OFEGLI), 4 East 24th
Strr New York, New York 10010. When a Bureau employee dies, this form
must be sent following execution to FBIHQ. Upon receipt, FBIHQ transmits it
to the aforementioned processing office. Following death of a dependent,
claim form FE6-DEP (Statement of Claim) must be executed by employee. The
executed form is transmitted by FBIHQ to OFEGLI. If employee dies in a
retired status, it is up to the claimant to execute and forward form directly
to the Retirement and Insurance Division, Office of Personnel Management,
Washington, D.C. 20415.
16-7.10 Workers' Compensation
Employees entitled to 6enefits from the Office of Workers'
Compensation Program (OWCP) for a job-related illness or injury, may continue
FEGLI coverage as a "compensationer." The Basic Life insurance is continued
without cost during the first 12 continuous months of LWOP and the cost for
any of the three options will be withheld from the compensation payments. At
the. end of 12 months, FEGLI coverage may be continued (Accidental Death and
Dismemberment coverage is cancelled) if employees are in receipt of benefits
from OWCP and have been insured for the five years of service immediately
preceding entitlement from OWCP or the full period(s) of service during which
employees were eligible for coverage if less than five years.
( 16-7.11 Reemployed Annuitants
Reemployed annuitants are permitted to retain all coverages (based
on the last SF-2821) and deductions are withheld from salary. The coverage as
a retiree is suspended. The annuitants may continue the reemployment
insurance, if eligible, for a supplemental annuity (must work one year) upon
separation. A waiver or declination of coverage submitted by a reemployed
annuitant applies not only to the insurance as an employee but also to the
insurance as a retiree.]
16-8 UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES
Unemployment compensation benefits are available to eligible
separated Federal employees after terminal leave expires. Tax-free basic
benefits extend generally for 26 weeks in a benefit year, but vary in amount
per week depending upon the state. Some states augment benefits with addi-
tional allowances made for dependents. Eligibility determination rests
solely with state unemployment insurance offices. Generally, claimants must
register with those offices, must be unemployed, and must be able and avail-
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SECTION 16. SERVICES AVAILABLE TO EMPLOYEES
able to work when work is offered, or must be in a leave-without-pay status
for seven days or more. (See Part I, Section 9, of this manual, re distribu-
tion of SF-8 in connection with leave without pay.) Employees should be
furnished an SF-8 at the time of the exit interview notifying them of their
rights to claim such benefits.
16-9 FEDERAL SAFETY COUNCILS
The Federal Safety Council and its field affiliates, Regional
Federal Safety Councils, are administered by the Secretary of Labor. The
Council and its regional affiliates periodically hold meetings for the purpose
of assisting Government agencies in preventing and reducing accidents, and
developing and maintaining safety organizations to eliminate work hazards
and health risks. The President and the Secretary of Labor have in the past
requested the cooperation of all Government agencies in this endeavor, and
Federal regulations require that agencies should participate in such councils.
Accordingly, FBIHQ desires that the SAC or SAC's designated representative
participate in such councils in your area in an "observer" status when a local
council requests your attendance or when information to be provided would be
of benefit to employees or office operations. Only extreme operational
requirements should be allowed to justify any given instance of
nonparticipation.
16-10 CHARITY CAMPAIGNS
Since 1956 the guidelines for charity campaigns in the FBI have
.been governed by the White House policy and program overseeing charitable
fundraising within the Federal establishment. See the administrative file for
details regarding the policies and procedures. A copy of Executive Order
10927 regarding fundraising within the Federal service is also maintained in
the administrative file.
16-0 PAYROLL MATTER - VOLUNTARY ALLOTMENTS TO FINANCIAL ORGANIZATIONS
(1) Regulations provide that[employees can have a maximum of two
deductions made from their salary for savings allotment(s) purposes and sent
to a financial organization(s); the entire amount of net pay (after all other
deductions) sent to a financial organization for credit to a checking account;
separate voluntary allotments for SATI and/or SAMBA life insurance premiums;
and a voluntary allotment for child support and/or alimony payments.
(a) Employees desiring to enroll in the Savings Allotment
Program and/or net pay checking must execute SF-1199A (Direct Deposit Sign-Up
Form) bearing revision date of July, 1984. This form should also be used to
increase or decrease the savings allotment(s). The Government agency copy of
the completed SF-1199A should be forwarded to FBIHQ, Attention: Voucher and
Payroll Section. The financial organization and the employee should retain
the other completed copies of SF-1199A.
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(b) Cancellations of savings and net pay allotments to
financial organizations may be accomplished by executing FD-434 (Request for
Cancellation of Savings and/or Checking Account Allotments). The completed
form should be forwarded to FBIHQ, Attention: Voucher and Payroll Section.
The request for cancellation should be processed by the Payroll Office prior
to the account being cancelled at the financial organization.
(2) Amounts withheld for SATI and SAMBA life insurance premiums
are deducted as separate voluntary allotments and will not affect the two
savings allotments.
(3) Optional Form 299 (Request by Employee for Action on
Allotment of Pay) must be used to authorize a voluntary allotment for child
support and/or alimony payments. A new form should be submitted to increase
or decrease the amount of the allotment or to cancel the allotment. The
original copy of the Completed form should be forwarded to FBIHQ, Attention:
Voucher and Payroll Section. One copy each of the form should be retained by
the recipient of the allotment and by the employee.
Extreme care must be exercised when completing Optional Form 299; particularly
item eight must show the correct name and mailing address of the recipient of
the allotment since the biweekly payments will be forwarded to the recipient
by the Department of the Treasury rather than by the FBI. The amount of the
allotment will be deducted each pay period and forwarded to the recipient. No
deduction will be made when an employee is on leave without pay for a part of
the pay period in which the pay is insufficient to cover the entire allotment.
An amount will not be withheld for a voluntary allotment from the final salary
payment upon separation from the FBI.
(4) A supply of Forms SF-1199A, FD-434 and Optional Form 299 may
be ordered by requisition from Bureau supply.]
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16-12 THE SPECIAL AGENTS INSURANCE FUND
(1) The Special Agents Insurance Fund (SAIF) was organized on
January 29, 1935, for the purpose of providing a sum of money for the
families of Agents killed in the line of duty. The policy at that time was to
pay to the beneficiary the entire sum collected at the time of death; thus the
initial payment was $4,136.17. _Because of the disparity in death benefits
paid as a result of this policy, the membership voted during September, 1939,
to thereafter pay the sum of $5,000 to each beneficiary. During November,
1940, the membership voted to extend payments to the beneficiaries of Agents
who died from any cause, rather than requiring that the Agent's death be
caused by violence. During 1943, the Agent membership voted to increase
member contributions to $10 and to increase the survivor benefits to $10,000.
Assessments and benefits remained constant until April 12, 1967, when the
membership voted to increase the assessment to $20 and to increase the
survivor benefits to $20,000. Effective January 1, 1980, the Board of
Governors increased the benefits payable to $30,000 with no increase in the
$20 assessment. The purpose of the fund is to merely supplement, not replace,
the Agent's insurance coverage and to provide funds which are immediately
available to the surviving spouse.
(2) Historically, an assessment of the membership has been called
after six successive deaths or when the assets of the fund fall below a
predetermined amount, presently $500,000. This fund is reinsured with Life
Insurance Company of North America (INA) so that in the event of five or more
deaths in any one incident (24-hour period) the fund will pay the beneficiary
of the first five and INA will then pay the next 90 beneficiaries.
(3) Membership is limited to Special Agents, Inspectors,
Assistant Directors, Assistants to the Director, the Associate Director,
Executive Assistant Directors and the Director of the Federal Bureau of
Investigation who are on active duty. To apply for membership in the SAIF
prospective members should execute Form FD-253, Application/Renewal of
Membership and Designation of Beneficiary.
(4) Because the purpose of SAIF is to provide immediate funds to
the beneficiaries of deceased Special Agents, only, individuals may be
designated as primary beneficiaries. Estates and trust funds may be
designated as contingent or secondary beneficiaries. If a minor child is
listed as the beneficiary, a delay of payment of the fund may be incurred
until a guardian is appointed.
16-12.1 Bylaws of the Special Agents Insurance Fund
"BYLAWS OF
THE SPECIAL AGENTS INSURANCE FUND
"ARTICLE I
"Name
"Section 1. The name of this beneficial association shall be the Special
Agents Insurance Fund, hereinafter referred to as SAIF or the Fund.
"ARTICLE II
"Object.
"Section 1. The object of SAIF is to provide a sum of money by voluntary
contributions from members for payment to the designated beneficiary or
beneficiaries of a deceased Fund member, or the Fund member's estate if no
beneficiary has been designated, upon the death of a member.
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"ARTICLE III
"Membership
"Section 1. The membership of SAIF shall be limited to the Special Agents,
Inspectors, Assistant Directors, Executive Assistant Directors, Assistants to
the Director, the Associate Director, and the Director of the Federal Bureau
of Investigation (FBI) who are on active duty.
"Section 2. Membership of a person eligible under Section 1 of this Article
shall commence with the 'acceptance of an application and initial assessment by
an authorized representative and continues until terminated by any of the
following events, except as otherwise provided in Sections 3, 4 and 5 of this
Article:
(a) Death of the member.
(b) Separation from the rolls of the FBI by the member's retirement,
resignation, dismissal, or transfer to another Federal agency.
Membership shall terminate as of the date and time active duty in the FBI
ceases.
(c) Commencement of leave without pay (LWOP) for active service in the
United States Armed Forces. Membership shall terminate as of the date
and time active duty in the FBI ceases.
(d) Failure to pay an assessment within thirty (30) calendar days from the
date upon which the SAIF Board of Governors has declared an assessment is
due and payable. Membership shall terminate as of close of business of
-the thirtieth day.
"Section 3. For each newly appointed Special Agent of the FBI, membership in
SAIF shall commence immediately upon the administration of the Oath of Office.
Membership shall continue only if formal application is made and initial
assessment paid by the newly appointed Agent within thirty, calendar days of
entering on duty as an Agent. Should the new Agent die within the thirty?day
period, and before making formal application for membership and payment of the
initial assessment, the initial assessment will be withheld from the death
benefit. Failure of the new Agent to make formal application for membership
and to pay the initial assessment within thirty days of entering on duty will
result in an immediate termination of membership.
"Section 4. Any member of the Fund who' is carried on the rolls of the FBI in
the status of Leave Without Pay (LWOP) due to illness, any member on LWOP due
to a special assignment, and any member on detail to another Federal agency or
Congressional Committee, shall continue as a member of SAIF provided that all
assessments are paid.
"Section 5. A retired member who has returned to active duty in the FBI is
eligible for membership.
"Section 6. Persons on active duty and eligible for membership, but who have
not previously been members of the Fund, may become members upon the
acceptance of an application and payment of an initial assessment and all
prior assessments since the date they first became eligible for membership in
the Fund.
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"Section 7. Former members of the Fund who are on active duty and continue to
be eligible for membership under Section 1 of this Article, may become members
upon the acceptance of an application and payment of all prior assessments
occurring after the termination of their membership and while they were on
active duty and eligible for membership.
- "ARTICLE IV
"Member's Voting Privileges
"Section 1. Each member shall be entitled to cast one vote, by ballot, on all
matters submitted to the membership for vote. The Assistant Director of the
Administrative Services Division (ASD) shall furnish written proposals and
ballots to the membership for voting on any occasion required by the Board of
Governors or any occasion covered elsewhere in these Bylaws. The Assistant
Director, ASD, shall supervise the election process, tally all votes cast and
submit a written report of the results to the Chairman of the Board of
Governors.
"Section 2. A majority vote cast by the members shall govern in all matters
properly submitted to the membership for vote, except as provided in Section 3
of this Article.
"Section 3. In elections held for the purpose of selecting a new Board of
Governors, the five (5) nominees with the greatest individual accumulations of
votes cast shall constitute the newly elected Board:
"ARTICLE .V
"Board of Governors
"Section 1. The Board of Governors of the Fund shall consist of five (5)
members elected by the members of SAIF. The Board of Governors shall serve
for a term of three (3) years. Governors may serve no more than two
consecutive terms. A newly elected Board of Governors shall take office on
December 1, 1985, and each third year thereafter.
"Section 2. Governors will automatically cease to hold office upon
termination of their membership in the Fund.
"Section 3. Except as provided in Section 2 of this Article, unless a
Governor resigns, the Board shall hold office until a new Board is elected.
Completion of term of office shall not be considered disqualifying for the
purpose of this Section.
"Section 4. Any vacancy on the Board of Governors shall be filled for the
remainder of the unexpired term by appointment of a Fund member by the
Chairman of the Board of Governors.
"Section 5. The Board of Governors shall act as a nominating committee to
submit to the membership a list of ten (10) nominees for election of a new
Board before the expiration of its term of office.
"Section 6. The Board of Governors shall act as advisors to the Director of
the FBI, in his capacity as Trustee of the Charles S. Ross Fund, on matters
regarding investment of Ross funds and payment of benefits.
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"ARTICLE VI
"Organization and Meetings of
The Board of Governors
"Section 1. The Board of Governors shall elect from the Governors, a Chairman
who shall hold such office for the remainder of the Board's term or until the
Board's successors are elected. The.Chairman shall be the presiding officer
of the Board, and shall perform-all of the duties usually incident to such
office.
"Section 2. The Board of Governors shall appoint a Fund member as Recording
Secretary to maintain a record of the Governing Board's deliberations. The
Recording Secretary serves at the pleasure of the Board of Governors.
"Section 3.- There shall be no stated meetings of the Board of Governors,
except that the Board must meet at least once annually. The Chairman shall
convene meetings of the Board from time to time as required by pending
business.
"Section 4. Three members of the Board of Governors shall constitute a quorum
capable of transacting any business that may come before the Board, except as
provided in Section 1 of Article IX.
"Section 5. The following shall be the order of business at meetings:
1. Reading of Minutes of previous meeting
2. Reports of Recording Secretary
3. Unfinished Business
4. New Business
5. Adjournment
"ARTICLE VII
"Powers and Duties of the Board of Governors
in addition to those covered elsewhere
in these Bylaws
"Section 1. The business management and affairs of SAIF shall be under the
direction and control of the Board of Governors. The Board of Governors shall
have authority to levy assessments on the membership, authorize contracts,
incur liabilities, expend and invest funds, and such other matters and things
connected with the conduct of the Fund as they may determine. The Board of
Governors shall act with due care and diligence and exercise ordinary skill
with respect to the management and administration of the affairs of the Fund
and in the use or preservation of its property and assets.
"Section 2. The Board of Governors may grant special or general authority to
others, and may likewise withdraw such authority, all upon such terms and
conditions as the Board of Governors may determine, except that the Assistant
Director in charge of the Administrative Services Division (ASD) of the FBI
will receive and account for all monies of the Fund. The Assistant Director,
ASD, shall take necessary steps to announce assessments as required by the
Board of Governors and to collect same, and shall disburse benefit payments in
appropriate instances. The Assistant Director, ASD, shall prepare and submit
in writing to the Board of Governors, an annual report on the financial
condition of the Fund. All financial, administrative and other records of the
Fund shall be placed in the care, custody, and control of the Assistant
Director, ASD, and be made available to the Board of Governors upon request.
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"Section 3. The funds of SAIF shall be deposited only in regular
(interest-bearing) savings accounts, certificates of deposit, or money market
funds, in such banks and financial institutions as the Board of Governors may
determine, to be withdrawn only as may be determined by the Board of
Directors, except as otherwise provided in Section 4 of this Article.
"Section 4. All transactions concerning investments of SAIF funds shall be
approved by the Chairman of the Board of Governors. This approval shall be
recorded in memoranda format from the Recording Secretary to the Chairman.
In the event time is of the essence, the Chairman may orally authorize the
investment of SAIF funds to be confirmed by follow-up memorandum. In the
Chairman's absence, another Governor shall be designated by the Chairman to
act in his stead.
"Section 5. The Board of Governors shall consider all matters pertinent to
the operation of the Fund and all suggestions submitted by members of the Fund
and shall submit to the membership of the Fund for vote only those matters
deemed appropriate by the Board. When a matter is submitted to the membership
of the Fund for vote, the submission shall be in writing and shall be
accompanied by a ballot.
"Section 6. The Board of Governors shall cause the financial statements of
the Fund to be audited annually by Special Agent Accountants of the FBI and
advise the membership of the results of all audits conducted.
"ARTICLE VIII
"Assessments, Benefits and Disbursements
"Section 1. The initial assessment for each new member shall be twenty
dollars ($20) and subsequent assessments in the amount of twenty dollars ($20)
may be levied on the entire membership from time to time by the Board of
Governors, as the state of the Fund may require, except as provided in Section
2 of this Article.
"Section 2. A newly appointed Special Agent shall be required to pay an
initial assessment of twenty dollars ($20) to become a Fund member but shall
not be required to pay any assessments payable before the completion of New
Agents' Training at the FBI Academy.
"Section 3. Members failing to pay an assessment within thirty (30) calendar
days from the date upon which the assessment is due shall forfeit all rights
under the Fund until they shall have paid the assessment missed and any
subsequent assessments. Should a member die within the thirty-day grace
period provided for payment of the assessment, the assessment amount will be
withheld from the death benefit payable.
"Section 4. The primary beneficiary designated by a member shall be a person
or persons. Estate and trust funds shall not be designated by a member as the
primary beneficiary, but may be designated as the contingent beneficiary.
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"Section 5. The 'Application for Membership, Designation of Beneficiary Form'
(FD-253) shall be executed by all eligible persons to apply for SAIF
memberships and to designate Fund beneficiaries. Form FD-253 must again be
executed in its entirety on the occasion of payment of each assessment.
? "Section 6. The liability of the Fund shall not under any circumstances
exceed the amount of monies in the Fund at the time any liability shall occur.
"Section 7. Except as provided in Sections 6 and 8 of this Article, payment
shall be made on the death of a member of the Fund in the amount of thirty
thousand dollars ($30,000). Payment shall be made to the designated
beneficiary or beneficiaries, or the estate of the decedent if no beneficiary
has been designated.
"Section 8. In the event death of a member is by suicide, no payment shall be
made unless the member has been a member of the Fund for a continuous period
of at least two years at the time of death.
"Section 9. One signature from each of two groups of signatories shall be
required for any and all disbursements of monies from the Fund. One group of
signatories shall be composed of all members of the Board of Governors; the
second group of signatories shall be composed of the Assistant Director,
Administrative Services Division, the FBI Personnel Officer and the Recording
Secretary.
"ARTICLE IX
"Changes in Bylaws
"Section .1. These Bylaws may be altered, amended, or changed only by a
majority vote of the Board of Governors.
"Section 2. The membership must be notified in writing of any changes to
these Bylaws approved by the Board of Governors."
16-13 CHARLES S. ROSS FUND
(1) The Charles S. Ross Fund was established on December 15,
1944, by Mrs. May C. Ross, widow of Charles S. Ross, with the Director of the
FBI as trustee. This charitable trust was established to provide a payment of
$1,500 to the beneficiary of any Special Agent killed in the line of duty.
There is no cost for membership in this fund.
(2) In 1980, the U.S. District Court was petitioned to relieve
the Director from the $1,500 limitation on the amount which may be paid to the
beneficiary of Agents killed in the line of duty. The Court ruled to allow
the Director to pay a sum which is approximately equivalent to the purchasing
power of $1,500 in 1944 dollars. Annually, the amount paid is reevaluated and
increased accordingly to the purchasing power of the 1944 dollar.
(3) The Board of Governors for the SAIF serves in an advisory
capacity to the Director of the FBI' for the Charles S. Ross Fund. Form
FD-253, Application/Renewal of Membership and Designation of Beneficiary, is
also used for Special Agents to designate a beneficiary for the Charles S.
Ross Fund.
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