SUBMISSIONS TO DEPARTMENT OF STATE OF LISTINGS OF FOREIGN GIFTS OF MORE THAN MINIMAL VALUE REPORTED TO EMPLOYING AGENCIES IN THE CALENDAR YEAR 1988

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90M01364R000700010014-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: August 1, 2013
• Sequence Number: 14
• Publication Date: October 17, 1988
• Content Type: MEMO

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Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R000700010014-5
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OPTIONAL FORM 41 (Rev. 746)
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FANtirti (417FR)10 -11201
.ER 88-3895X
3637 (10-81)
Executiv Secretary
19 Oct '88
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Declassified in Part - Sanitized Copy Approved for Release 2013/68/01 : CIA-RDP90M01364R000700010014-5
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R0007000100.14-5
ER 88-3895X
United States Department of State
The Chief of Protocol
Washington, D.C. 20520
October 17, 1988
MEMORANDUM
TO: Heads of All Employing Agencies as Defined in
Section 515 of Public Law 95-105
FROM: Selwa Roosevelt
SUBJECT:
Submissions to Department of State of Listings of
Foreign Gifts of More than Minimal Value Reported
to Employing Agencies in Calendar Year 1988
The heads of federal agencies are reminded that
Section 515, Public Law 95-105, 91 Stat. 862, the amended -
statute governing the receipt and disposition of gifts and
decorations tendered by foreign governments to Federal
employees, their spouses, or dependents, requires that each
employing agency or its delegate must, not later than
January 31 of each year, transmit to the Secretary of State a
compilation listing all statements filed during the preceding
year by employees of that agency concerning gifts valued at
more than minimal value ($180) received from foreign
governments.
Compilations must include, in addition to tangible gifts of
prescribed value, all foreign government gifts of, or expenses
for, travel taking place entirely outside the United States and
valued at more than $180, the acceptance of which had not been
authorized in accordance with specific instructions of the
recipients' employing agency.
These submissions are required so that the Secretary of
State may discharge his responsibility under law for the annual
publication of a comprehensive listing of all such statements
in the "Federal Register. " As of January 1, 1987, gifts of
"minimal value" are defined as having a retail value in the
United States.at the time of acceptance of $180 or less.
Decorations received from foreign governments are excluded from
this reporting requirement.
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R000700010014-5
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R000700010014-5
Each agency should prepare its compilation for 1988 on the
enclosed "Federal Register" report forms, one for tangible
gifts and one for travel or expenses for travel. Elite type
should be used; 1 inch left and right margins are required. If
additional sheets are needed, the enclosed report forms may be
reproduced.
Reports should be addressed to the Secretary of State,
Attention: Office of Protocol, Ms. Catherine Gerardi,
Room 1238, Department of State, Washington, D. C. 20520.
A sample report is attached, along with guidelines for
preparing the report. In submitting the report, please provide
the name and telephone number of the individual who prepared
the report or who may be contacted concerning its contents.
All agencies must submit their reports to the Office of
Protocol, Department of State, not later than January 31, 1988
for the Secretary of State to comply with the statute.
Agencies whose responses have not been received by January 31,
will be presumed to have had no statements filed during 1988
concerning foreign gifts to employees subject to the statutory
reporting requirement.
Inquiries regarding this memorandum should be directed to
the Office of Protocol, Ms. Catherine Gerardi, telephone
647-4570.
Enclosures:
1. Sample report with guidelines.
2. Report forms.
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R000700010014-5
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90M01364R000700010014-5
GUIDELINES FOR PREPARING GIFT REPORTS
REMINDER: HEADINGS ON THE FORMS WERE REVISED IN 1987.
These reports are NOT retyped but are published in the "Federal
Register" as submitted by the employing agency. Uniformity is
important. The attached report forms should be used.
The following irregularities have been found in previous
submissions. Careful attention to format would be appreciated.
1. Use report form provided - leaving a margin on each side of
no less than one inch. If you need additional pages of the
report form, it may be reproduced.
2. Use Prestige ELITE 72, 12 pitch, typing element.
3. Use only initial caps.
4. Show name of Agency on each page of form. Do not number
each entry, but do number each page in the upper right hand
corner.
5. List recipients ALPHABETICALLY.
6. Date of acceptance of a foreign gift is important. Please
note sample form: - "Recd January 20, 1988", NOT "Received
January 1988".
7. pnder Est. Value category, a specific dollar amount is
required. "Over $180" is not acceptable.
8. Only travel not previously approved by the employing agency
and taking place entirely outside the United States is required
to be reported.
9. If no gifts of more than minimal value were reported to the
employing agency in calendar year 1988, it is not necessary to
submit a negative statement to this effect to the Department of
State.
10. Do not submit reports for gifts less than minimal value
($180).
October 1988
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