VOLUME 2: DEPARTMENT OF DEFENSE CIVILIAN PERSONNEL CHAPTER 6: TRAVEL UNDER SPECIAL CIRCUMSTANCES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000501130005-2
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 27
• Document Creation Date: December 27, 2016
• Document Release Date: October 26, 2012
• Sequence Number: 5
• Publication Date: June 1, 1988
• Content Type: MISC

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CHAPTER 6: TRAVEL UNDER SPECIAL CIRCUMSTANCES
PART A: INVITATION TO TRAVEL
When and To Whom Applicable .................................... C6000
= Restrictions .................................. ....... _ .. C6001
Allowance Expense ............................................ C6002
Invitational Travel Order ......................................... C6003
VOLUME 2: DEPARTMENT OF DEFENSE CIVILIAN PERSONNEL
PART B: DEATH CASES, ALLOWABLE EXPENSES
General .................................................... C6050
Responsibility ................................................ C6051
Death Related to Performance of Official Duty .......................... C6052
Death During Period of Absence from Duty ............................ C6053
Preparation of Employee Remains .................................. C6054
Preparation of the Remains of a Dependent of an Employee ................. C6055
Transportation of Employee Remains ................................ C6056
Transportation of the Remains of a Dependent of an Employee ............... C6057
Allowable Costs for Transportation of Employee or Dependent Remains ......... C6058
Transportation of Dependents and Household Goods ...................... C6059
Transportation. of Baggage ........................................ C6060
Transportation of a Privately Owned Motor Vehicle ....................... C6061
Termination of Per Diem ........................................ C6062
Escort for Remains ............................................ C6063
Method of Payment ............................................. C6064
Prohibition of Payment When Other Laws Apply. ...................... C6065
PART C: TRANSPORTATION, MISSING PERSONS CASES
General .................................................... C6100
Conditions .................................................. C6101
Responsibility ................................................ C6102
PART D: CIVILIAN ESCORTS AND ATTENDANTS
Escorts for Military Dependents .................................... C6150
Attendants for Military Dependents ......................... C6151
Attendants for Members on Temporary Disability Retired'List Required to
Submit to Periodic Physical Examination ............................ C6152
Attendants for Active Duty Members of the Uniformed Services (Patients)........ C6153
PART E: INTERVIEW TRAVEL AND ALLOWANCES
Interview Travel ............................................... C6200
Ch. 272 6/1/88 6-i
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PART F: TRAVEL AT NO EXPENSE TO THE GOVERNMENT
--
-
--- .............................................................. %..UZJV
PART G: REPATRIATION TRANSPORTATION
For Other Than Army Civilian Marine Personnel ......................... C6300
For Army Civilian Marine Personnel .................................... C6301
PART- H: TRAVEL OF AUXILIARY CHAPLAINS _
General .............................................................. C6350
PART I: PAYMENT OF SUBSISTENCE AND TRANSPORTATION EXPENSES
FOR THREATENED LAW ENFORCEMENT OFFICERS
PART J:
General .............................................................. C0400
Eligible Individuals .................................................... C6401
Policy ................................................................ C6402
Delegation of Authority ................................................ C6403
Procedures for Evaluating Risk to Threatened Individuals .................. C6404
Eligibility Conditions and Limitations .................................... C6405
Allowable Subsistence Payments ......................................... C6406
Transportation to and from a Location Away from the Employee's
Designated Post of Duty ............................................. C6407
Authorizations and Payments of Claims .................................. C6408
Advance of Funds ..................................................... C6409
EMERGENCY TRAVEL OF EMPLOYEE DUE TO ILLNESS OR INJURY
OR A PERSONAL EMERGENCY SITUATION WITHIN OR OUTSIDE
CONUS
General .............................................................. C6450
Responsibility of DOD Component/Delegation of Authority ................ C6451
Employee Responsibility and Documentation ............................. C6452
Definitions ........................................................... C6453
Incapacitating Illness or Injury of Employee .............................. C6454
Personal Emergency Situation ........................................... C6455
Procurement of Transportation ......................................... C6456
PART K: REIMBURSEMENT FOR TRAVEL AND TRANSPORTATION EXPENSES
WHEN ACCOMPANYING MEMBERS OF CONGRESS AND CONGRES-
SIONAL STAFF
General .............................................................. C6500
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CHAPTER 6
TRAVEL UNDER SPECIAL CIRCUMSTANCES ..J
PART A:
Effective 1 July 1988
C6000 WHEN AND TO WHOM
. APPLICABLE
INVITATION TO TRAVEL:.-.. -
* Invitational travel is the term applied to travel which
_may be authorized (under 5 U.S.C.-5703)-for in-
dividuals employed intermittently in the Govern-
ment service as consultants or experts and paid on
a daily when-actually-employed basis and for in-
dividuals serving without pay or at $1 a year when
they are acting in a capacity that is directly related
to, or in connection with, official activities of the
Department of Defense. Travel allowances author-
ized for such persons are limited to those normally
authorized for employees in connection with tem-
porary duty. Invitational travel may be authorized
in cases such as when:
C.
1. it is considered in the interest of a depart-
ment to invite a college or university of-
ficial or a representative of industry to visit
an activity to observe the work performed
or the operations of the activity;
2. an individual is requested to lecture, in-
struct, or give a demonstration at an activ-
ity in connectiop with a Department of
Defense operation or program;
3. an individual, singly or as part of a group,
confers on an official Department of De-
fense matter with Department of Defense
officials and thereby performs a direct
service to the Department of Defense, such
as providing advice or guidance. (Invita-
tional Travel Orders are not authorized for
individuals merely to attend a meeting or
conference, even if hosted by the Depart-
ment of Defense component concerned on
a matter related to the component's official
business (see 55 Comp. Gen. 750));
4. attendance of an individual at an incentive
award ceremony is related to an award
presentation (32 Comp. Gen. 134)(see par.
C6001, item 4, concerning restrictions on
travel and transportation for dependents
and relatives of award recipients);
5. an individual is an attendant for a handi-
capped employee or member of the
Uniformed Services who is to be given an
Office of Personnel Management award,
a major department or agency award, or
a non-Federally sponsored honor award
_ -and who -would be unable to attend the
award ceremony if no attendant accom-
panied him (55 Comp. Gen. 800);
6. - -attendance -of-an individual is for the pur-
pose of serving as a sponsor or in a similar
official ceremony which is directly related
to Department of Defense interests;
7. an individual has been selected as a mem-
ber of the Executive Reserve under govern-
ing regulations relating to Executive
Reserve training;
8. an individual is authorized preemployment
interview travel under par. C6200;
9. travel is by individuals serving without
compensation on Boards of Visitors as pro-
vided for in governing regulations of the
separate departments consistent with
statutory authority;
10. it is determined by the appropriate Depart-
ment of Defense component to be in the
best interest of the Department of Defense,
travel of representatives and employees of
contractors under contracts with the
Department of Defense, including contrac-
tor technicians and field service represen-
tatives, with orders containing appropriate
accounting classification and approval of
the administrative contracting officer pro-
vided that the travel involved is not the
financial responsibility of the contractor;
11. a witness is called to testify in adminis-
trative proceedings directed against a
civilian employee or member of the Uni-
formed Services in adverse action type
cases, whether on behalf of the Govern-
ment or on behalf of the civilian employee
or member of the Uniformed Services con-
cerned, provided that the presiding hear-
ing officer determines that the employee or
member reasonably can show that the testi-
mony of the witness is substantial, mate-
rial, and necessary for a proper disposition
of the case and that an affidavit from the
desired witness will not adequately ac-
complish the same objective;
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C6001 DOD Civilian Personnel
13. attendance as a complainant at an ad-
ministrative hearing when the complaint
related to the Federal employment of the
complainant, the hearing is provided for by
applicable Federal employment regula-
tions, and it would be unreasonable to re-
quire the complainant to appear at his own
expense (MS Comp. Gen. B-180469, 28
Feb 1974);
14. when an individual is an attendant for a
handicapped employee on an official travel
asignment and it has been determined that
the handicapped employee is incapable of
traveling alone (56 Comp. Gen. 661).
Justice; 10 U.S.C. 832;
12. an individual is called to testify as a witness
at a pretrial investigation conducted under
Article 32, Uniform Code of Military
C6001 RESTRICTIONS
Invitational travel at Government expense will not
be authorized for:
1 nonappropriated fund officials or em-
ployees traveling on nonappropriated fund
business;
2. contractor employees (except as provided
in par. C6000, item 10);
3. dependents and/or movement of house-
hold goods or other property of individuals
for whom invitational travel orders are
issued;
4. dependents and relatives of award recip-
ients to attend awards ceremonies except
attendants for handicapped employees or
handicapped members of the Uniformed
Services as authorized in par. C6000, item
5 (54 Comp. Gen. 1054 and 55 Comp. Gen.
1332);
5. Federal Government employees or
members of the Uniformed Services (these
individuals are given regular temporary
duty orders).
1. GENERAL. Invitational travel orders will
provide for travel and transportation of an in-
dividual from place of business or home to place
where services are required and returned to point
of origin.
2. MODES OF TRANSPORTATION. Author-
ization of modes of transportation routing and
accommodations will be consistent with the provi-
sions in Chapter 2-as appropriate to- mission,
requirements.
*3. PER DIEM, ACTUAL EXPENSE, AND
MILEAGE ALLOWANCES. Per diem, actual
expense, and mileage allowances while traveling and
at the place services or interview is required will be
in accordance with the applicable provisions in par.
C4552-4 and Chapter 4, Part N. This paragraph
does not apply to a nonemployee civilian traveling
under invitational travel orders as an attendant to
a member of the Uniformed Services, members'
dependents, or members on the temporary disability
retired list (see JFTR, Volume 1, pars. U7251-D4,
U7252-B4, and U7553).
4. SHIP SPONSORS. Travel expenses incurred
by ship sponsors wil be included as expenses of
launching ceremonies which will be borne by the
building shipyard as part of the construction costs
as provided in the instructions contained in the Navy
Comptroller Manual, par. 035384.
5. PERSONS NOT IN GOVERNMENT
EMPLOY TRAVELING INCIDENT TO BEING
CALLED AS A WITNESS AT A MILITARY
COURT-MARTIAL. A person not in the Govern-
ment employ, when called as a witness before a
military court-martial (except those called to testify
as a witness at a pretrial investigation conducted
under Article 32, Uniform Code of Military Justice,
10 U.S.C. 832; see par. C6000, item 12), will be en-
titled to travel and transportation allowances in ac-
cordance with administrative regulations of Services
concerned.
6. PARTICIPANTS IN THE ANNUAL NA-
TIONAL MATCHES SPONSORED BY THE
NATIONAL BOARD FOR THE PROMOTION
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Travel Under Special Circumstances
OF RIFLE PRACTICE UNDER TITLE 10 U.S;
CODE 4312. Title 10 U.S. Code Section 4313
authorizes payment of a mileage allowance to
civilian competitors while traveling to and from the
national matches. The mileage allowance for the
return trip may be paid in advance. Provisions for
payment of the travel allowances are prescribed by
AR,920-30. The invitational travel orders also may
authorize a subsistence allowance for the duration
of the competition. The rate of the allowances will
be set by the director for civilian marksmanship and
stated in the invitational travel orders issued to each
competitor.
C6003 INVITATIONAL TRAVEL
ORDER
The sample format contained herein may be used
as a guide in the preparation of an invitational travel
order in all Services except the Department of the
Navy, where Invitational Travel Order (NAVSO
Form 4650/10) is used. The use of the sample
format is not mandatory. When travel involves
reimbursement on an actual expense basis or travel
outside-- continental United States, the wording
of the same format should be changed accord-
ingly.
Ch. 252 10/1/86 6-3
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SAMPLE FORMAT OF AN INVITATIONAL TRAVEL,ORDER
NAME TRAVEL ORDER NUMBER
ADDRESS DATE APPROVED
- in sufficient time .to arrive at by
for the purpose of
for approximately days. Upon completion of the mission you will return to the
point of origin.
Travel by rail, commercial or military aircraft, bus, and privately owned automobile is authorized. You
are advised that the Department of Defense policy requires that in using regularly scheduled air transpor-
tation, accommodations selected will be the least costly service which will permit satisfactory accomplish-
ment of the mission of the traveler.
If practicable, you will be provided a Government transportation request to exchange for carrier tickets.
If a transportation request is not used and travel is performed by common carrier at personal expense,
reimbursement for the cost of transportation will be limited to:
a. the least costly regularly scheduled air service between the points involved, or the lowest cost class
of accommodations available at the time reservations were made;
b. the cost of the rail fare and a lower berth, or the lowest first-class rail accommodation available
at the time reservations were made;
c. actual cost of commercial bus fare.
If you travel by privately owned automobile, reimbursement will be authorized at the rate of 20.5 cents
per mile, plus the cost of necessary parking fees, bridge, ferry, and other highway tolls incurred while
in travel status under this travel order. The total reimbursement will be limited to the cost of travel by
the usual mode of common carrier, including per diem. Receipts and ticket stubs will be required to substan-
tiate your claim for cost of transportation and subsistence for items in excess of $25.
Normally, you will be entitled to a per diem allowance to cover your expenses for lodging, meals, and
..incidentals. While traveling and performing the mission within the continental United States, you will
be authorized a per diem equal to the daily amount you pay for lodging, plus a fixed amount for meals
and incidental expenses, not to exceed the maximum amount prescribed in the JTR, Vol. 2, Appendix
E for the locality concerned. If the resulting amount is more than the maximum per diem rate prescribed
in Appendix E, then only the maximum per diem rate will be authorized. Receipts are required for lodg-
ing. The per diem allowance for travel overseas is based on rates established by the Department of State
or by the Department of Defense. Accordingly, you will be authorized the amount specified for the par-
ticular overseas area involved.
An actual expense allowance may be authorized or approved by the Per Diem, Travel and Transportation
Allowance Committee when, because of the unusual nature of the conditions encountered on the
Ch. 268 2/1/88 6-5
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assignment, the actual and necessary meal and lodging costs exceeithe ma~ftturH~per dim'allowance
by 10% or more, or when you have no alternative but to incur lodging costs which absorb all or nearly
all of the maximum per diem allowance. The allowance covers the same type of expenses-normally covered
by the per diem allowance. You will be reimbursed for the actual expenses incurred, but not to exceed
the maximum amount prescribed for the locality concerned. The expenses may include lodgings; meals;
fees and tips to waiters, bellboys, maids, porters, personal laundry, pressing, and drycleaning; local transpor-
tation (including usual tips) between places of lodging, duty, and place meals are taken; and other necessary
expenses. For travel within the continental United States, the maximum actual expense allowance payable
under unusual circumstances is 15Q percent of the applicable maximum per diem rate (rounded to,the
next higher dollar) prescribed in the JTR, Vol. 2, Appendix E for the locality concerned. For travel out-
side the continental United States, the actual expense allowance is 150 percent of the applicable per diem
rate prescribed in the JTR, Vol. 2, Appendix A for the area involved or the applicable per diem plus"
$50, whichever is greater. Itemization of your expenses and receipts for lodging are required.
Address any inquiries regarding this travel order to
The travel authorized herein has been determined to be in the public interest, and is chargeable to
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Travel Under Special circumstances 06053
PART B: DEATH CASES, ALLOWABLE EXPENSES
y:
side the 50 states and the District of Col-
umbia; and
3. providing necessary assistance for the
return of the decedent's dependents and
household goods to the actual place of
residence when the decedent's official sta-
tion was outside the continental United
States.
The regulations of the separate departments apply
with regard to care and disposition of remains of
deceased persons, reporting and notification pro-
cedure, and disposition of personal property.
C6052 DEATH RELATED TO PERFORM-
ANCE OF OFFICIAL DUTY
When an employee's death results from injuries sus-
tained while the employee was actually performing
official duty, the expenses for preparation and
transportation of the remains are properly payable
under the provisions of regulations issued by the
Secretary of Labor under authority contained in 5
U.S. Code 8134.
Authority is provided under this Part for payment
of expenses incurred for:
1. the preparation and transportation of the
remains of an employee who dies (a) while
traveling on official business or on a tem-
porary duty assignment within-or outside
the continental United States, (b) while
assigned at a permanent duty station out-
side the 50 states and the District of Co-
lumbia or traveling to or from such station
(for employees stationed in Alaska or
Hawaii see par. C6059-2);
2. transportation of the remains of a depend-
ent who dieswhile residing atan employee's
permanent duty station outside the con-
tinental United States or while traveling to
or from such station;
3. transportation of the surviving dependents
and household goods of a deceased
employee assigned to a duty station outside
the 50 states and District of Columbia (for
employees stationed in Alaska and Hawaii
see par. C6059-2).
Effective 10 July 1985
The provisions of this Part apply to employees serv-
ing under a transportation agreement as well as
employees serving without a transportation agree-
ment, including locally hired employees at an
overseas duty station.
The commander, or his designated representative,
having jurisdiction over the activity where a dece-
dent was employed or the area in which death oc-
curs, will be responsible for:
1 informing the decedent's next of kin or
legal representative of the provisions of this
Part;
2. rendering every reasonable assistance in ar-
ranging for preparation and transportation
of the remains of the decedent when death
occurs during travel status, temporary duty
assignment, or at an official station out-
C6053 DEATH DURING PERIOD OF
ABSENCE FROM DUTY
The provisions of this Part also apply when an
employee dies while temporarily away from his tem-
porary duty station or official station outside the
50 states and the District of Columbia (during a
period of travel within or outside the 50 states and
the District of Columbia or while stationed outside
the 50 states and the District of Columbia). If the
temporary absence from a temporary duty station
occurs during nonwork days or is for the purpose of
taking leave, the allowable cost for the transporta-
tion of remains will not exceed the amount which
would have been allowed if death had occurred at
the temporary duty station. If the temporary
absence from an official duty station outside the
50 states and the District of Columbia occurs during
nonwork days or is for the purpose of taking leave,
the allowable cost for the transportation of remains
will not exceed the amount which would have been
allowed if death had occurred at the official station.
If the employee was on reemployment leave at the
time of his death, his dependents may return to the
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 When a dependent of an employee dies while
residing with an employee stationed outside the con-
tinental United States or while in transit thereto or
therefrom, the activity concerned may furnish mor-
tuary services and supplies on a reimbursable basis
when:
1. local commercial mortuary facilities and
supplies are not available; or
2. in the opinion of the commander con-
cerned, the cost of available mortuary facil-
ities and supplies is prohibitive.
collected and credited to current appropriations
available for the payment of these costs.
C6056 TRANSPORTATION OF
EMPLOYEE REMAINS
1. DEATH DURING TRAVEL STATUS OR
TEMPORARY DUTY WITHIN THE 50 STATES
AND THE DISTRICT OF COLUMBIA. Trans-
portation of remains is authorized to the decedent's
place of actual residence, official station, or place
of interment. The cost of transportation may not
exceed the cost to the place of actual residence or
official station, whichever is more distant.
2. DEATH DURING TRAVEL STATUS, OR
WHILE ON TEMPORARY DUTY OR STA-
TIONED OUTSIDE THE 50 STATES AND THE
DISTRICT OF COLUMBIA. Transportation of
the remains is authorized to the decedent's actual
place of residence, official station, or place of in-
terment in the 50 states and the District of Colum-
bia. The cost of transportation may not exceed the
cost to the official station or place of residence,
whichever is more distant.
C6057 TRANSPORTATION OF THE RE-
MAINS OF A DEPENDENT OF AN
EMPLOYEE
When a dependent of an employee dies while
residing with the employee stationed outside the
continental United States or while in transit thereto
or therefrom, transportation of the dependent's re-
mains is authorized to the employee's place of ac-
tual residence, official station, or to a place of
interment in the 50 states and the District of Co-
lumbia. The cost of transportation may not exceed
the cost to the official station or place of actual
residence, whichever is more distant.
C6058 ALLOWABLE COSTS FOR TRANS-
PORTATION OF EMPLOYEE OR
DEPENDENT REMAINS
1. BY COMMON CARRIER. The allowable
costs for transportation of remains by common car-
rier include the costs of:
Reimbursement for the cost of mortuary services
1.
movement from place of death to mortuary,
and supplies furnished under this paragraph will be
2.
shipping permits,
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a:oyaa DOD Civilln Penoand
overseas duty station under the employee's original
renewal agreement travel orders to settle personal
affairs before returning under the authority of this
Part to the actual place of residence specified in the
employee's transportation agreement (34 Comp.
Gen. 538).
C6054 PREPARATION OF EMPLOYEE
REMAINS
The amount allowed for preparing the remains of
an employee who dies while traveling on official
business or during a temporary duty assignment
within the continental United States is limited to
$250. When death occurs while an employee is
traveling on official business or during a temporary
duty assignment outside the continental United
States, or while at his official station outside the
50 states and the District of Columbia, actual costs
for preparation of the remains of the employee will
be allowed. The allowable costs for preparation of
employee's remains are as follows:
1. costs of embalming or cremation,
2. necessary clothing, _
3. casket or container suitable for shipment
to place of interment, and
4. expenses necessarily incurred in complying
with local laws at the port of entry in the
50 States and the District of Columbia ap-
plicable to the preparation of remains for
transportation and burial.
C6055 PREPARATION OF THE REMAINS OF
A DEPENDENT OO AN EMPLOYEE
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Trn-d Undei90iltd'CGc mat :T C6060
3. outside case for shipment of remains (in- for dependents under the authority of this Part will
cluding the sealing of the shipping case be provided to the same extent as prescribed in
when necessary), Chapter 4, Part E, for dependents of employees
4. removal`to`c`omiinon carrier; eligible for separation travel and transportation
5. transportation of the remains by common from overseas duty.
carrier, and
one removal from the common carrier.
d. Transportation of Household Goods. Ex-
cept for-the limitation imposed in subpar. b, trans-
2. BY HEARSE OR MEANS OTHER THAN portation for household goods under the authority
COMMON CARRIER. Charges for transportation of this Part will be provided to the same extent as
of remains overland by hearse or means other than prescribed in Chapter 4, Part E, for the household
common carrier will not exceed the cost of common goods of an employee eligible for separation travel
carrier transportation. Reimbursable costs include
the cost of hearse or means other than common car-
rier plus ferry fares, bridge tolls, and similar
charges. An allowance for an outside shipping case
is not authorized for this conveyance.
C6059 TRANSPORTATION OF DEPEND-
ENTS AND HOUSEHOLD GOODS
1. WHILE STATIONED OUTSIDE THE
CONTINENTAL UNITED STATES
a. General. The cost of return transportation
of the dependents, baggage, and household goods
of the decedent and his dependents will be allowed
when an employee dies while he is stationed at a
post outside the continental United States or while
he-is in transit to or from such post. Such cost will
be allowed even though the remains of the decedent
are not shipped from the overseas area. Allowable
transportation costs shall not exceed the costs of
returning the dependents, baggage, and household
goods from the post of duty by the most direct route
to the decedent's place of actual residence or to any
other place in the 50 states and the District of
Columbia not more distant than the actual place
of residence, as the commander concerned-or his
designated representative may specify. -
b. Time Limitation. Travel of the dependents
and shipment of household goods must be under-
taken within 1 year from the date of death of the
employee, except that an extension of the time for
shipment of household goods may be granted by
the commander concerned or his designated
representative of requested prior to the expiration
of the I-year limit.
c. Transportation of Dependents. Except for
the limitation imposed in subpar. b, transportation
and transportation from overseas duty.
2. WHILE STATIONED IN ALASKA OR
HAWAII. When an employee stationed in Alaska
or Hawaii dies, his dependents and household goods
may be returned to his actual place of residence in
the continental United States (40 Comp. Gen. 196).
There is no authority for paying the costs of prepar-
ing and transporting the remains of a deceased
employee who dies while stationed in Alaska or
Hawaii (who was not in a travel status at time of
death) to his place of actual residence or place of
interment in the continental United States:
3. WHILE STATIONED IN THE CON-
TINENTAL UNITED STATES. When an em-
ployee stationed in the continental United States
dies while on temporary duty, transportation ex-
penses may not be authorized for his dependents
or household goods. The deceased employee's bag-
gage at the temporary duty point will be transported
at Government expense to his official station or
place of actual residence.
The allowable cost for transportation of personal
baggage other than household goods will include
the expenses actually and necessarily incurred in
transporting personal baggage as prescribed in
Chapter 2. Expenses in connection with the
transportation of baggage by a privately owned con-
veyance which would not have been incurred if the
baggage had been transported by common carrier
will not be allowed. Reimbursement for loss or
damage to baggage during transit will not be
allowed, nor will charges for marine and other in-
surance be allowed.
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0.6061 DOD Civilian Personnel
C6061 TRANSPORTATION OF A
PRIVATELY OWNED MOTOR
VEHICLE
Transportation of a privately owned motor vehi-
cle, as provided herein, will be authorized when an
employee dies while stationed at a permanent duty
station outside the continental United States_ or
while he is in transit to or from such permanent duty
station. Transportation may be authorized at
Government expense, not to exceed.the cost, in-
cluding overland transportation, from the perma-
nent duty station of the employee outside the con-
tinental United States to the actual place of
residence. In any case when transportation is
authorized, a determination must be made that it
was in the interest of the Government for the
employee to have a privately owned vehicle at the
overseas permanent duty station.
Authorized per diem allowance terminates at the
end of the calendar day that an employee dies. Any
travel expense advance in excess of earned entitle-
ment is subject to collection.
Travel expenses of an escort for the decedent's re-
mains are not allowable.
Payment of allowable expenses may be made di-
rectly to the person performing the services or by
reimbursement to any person making the original
payment. Claims for reimbursement will be sup-
-ported by receipts. When the remains are
transported by common carrier via express service
through the use of U.S. Government Bill of Lading
(Standard Form 1103), or through the use of the
U.S. Government Transportation Request (Stand-
ard Form 1169), payment will be made on the ap-
propriate voucher forms.
C6065 PROHIBITION OF PAYMENT
WHEN OTHER LAWS APPLY
Payment of allowances provided by this Part will
not be made if payment is authorized by any other
law of the United States. However, the allowances
provided by this Part will not be denied because the
deceased employee is eligible for burial benefits as
a veteran of the Armed Forces of the United States.
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0
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Travel Under Special Circtrrnstances
PART C: TRANSPORTATION, MISSING PERSONS CASES
mined to be dependent by the head of the depart-
ment concerned, or subordinate designated by him_
Transportation at Government expense is authorized
for dependents, household goods, and personal ef-
fects of an 'employee who is officially reported as
dead, injured, or missing for a period of 30 days or
more, interned in a foreign country, or captured by a
hostile force, provided such employee:--
1. is a citizen or national of the United States
or an alien who has been admitted to the
United States for permanent residence
therein,
2. is not part-time or intermittently employed
or in a category of native labor casually
hired on an hourly or per diem basis,
3. has residence at or in the vicinity of his
place of employment in the United States
or in a foreign country and is not living
there solely as a result of his employment (5
U.S. Code 5564).
I. DEPENDENT DEFINED. For the purpose of
this paragraph, the term "dependent" includes a
lawful wife and unmarried child under 21 years of
age. It includes also a dependent mother, father, or
unmarried dependent stepchild or adopted child
under 21 years of age, or such dependent as has been
designated in official records, or an individual deter-
2. SHIPMENT OF HOUSEHOLD GOODS AND
PERSONAL EFFECTS. Household .goods and per-
sonal effects, within the allowable weight limits
prescribed in Chapter 8, may be shipped at Govern-
ment expense. In addition, one privately owned
motor vehicle may be shipped if such vehicle is
located outside continental United States.
3. TRAVEL AND TRANSPORTATION AL-
LOWED. Travel and transportation is allowed to an
employee's place of actual residence or such other
place as provided therein.
4. EMPLOYEE IN INJURED STATUS. When an
employee is in an `Injured" status, the movement of
dependents and household goods and personal effects
may be authorized only in those cases where the
anticipated period of hospitalization or treatment will
be of long duration.
The commander of an activity having jurisdiction
over the employee concerned will be responsible for
taking necessary action, including making administra-
tive determinations, obtaining approvals as prescribed
in applicable regulations of the separate departments,
and issuing travel orders.
9/1/76 6-29
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1. dies,
2. is missing, or
3. is otherwise unable to accompany his/her
dependents.
Travel as an escort will be authorized only when a
determination is made by the activity commanding
officer or his/her designee that travel by the
dependents is necessary and that dependents are in-
capable of traveling alone because of age, physical,
or mental incapacity, or other extraordinary cir-
cumstances which require that-dependents be ac-
companied by an escort. When the need for escort
has been established, orders authorizing escorts to
perform necessary travel will cite this paragraph as
authority. Employees will be under temporary duty
travel orders. The mode and routing of travel will
be in accordance with Chapter 2. Other civilians will
be under invitational travel orders.
* C6151 ATTENDANTS FOR MILITARY
DEPENDENTS
Civilian employees who perform authorized travel
under competent orders as attendants for
dependents of members of the Uniformed Services
who are authorized transportation to or from a
C6153
which require that dependents be accompanied by
an attendant. When the need for an attendant has
been established, orders authorizing attendants to
perform necessary travel will cite this paragraph as
authority. Other civilians will.be under invitational
travel orders. The travel and transportation allow-
ances authorized by this paragraph may be paid in
advance.
C6152 ATTENDANTS FOR MEMBERS ON
TEMPORARY DISABILITY RE-
TIRED LIST REQUIRED TO SUB-
MIT TO PERIODIC PHYSICAL
EXAMINATIONS
Civilian employees of the Department of Defense
who perform authorized travel under competent
orders as attendants for members of the Uniformed
Services on the temporary disability retired list re-
quired to submit to periodic physical examinations
(see par. M5200) will be entitled to round trip
transportation and travel allowances. Employees
will be under temporary duty orders. The mode and
routing of travel will be in accordance with Chapter
2. The travel directing organization will fund for
travel of DOD employees. Non-Department of
Defense employees of the United States Govern-
ment assigned to temporary duty as an attendant
will be entitled to the allowances prescribed in
regulations issued by his agency or department for
temporary duty. Other civilians will travel under in-
vitational travel orders on an actual expense basis
(see par. M52034). Payment of per diem to a
civilian attendant who is not a Government
employee is not authorized. -
MEMBERS OF-THE U
WIF
ORMFJL
SERVICES (PATIENTS)
--medical facility under authority of pad.-M7108-Will- _.._
be entitled to round trip transportation and travel
allowances. Employees will be under temporary
duty orders. The mode and routing of travel will
be in accordance with Chapter 2. Travel as an at-
tendant will be authorized only when a determina-
tion is made by the activity commanding officer or
his/her designee that travel by the dependents is
necessary and that dependents are incapable of
traveling alone because of age, physical, or mental
incapacity, or other extraordinary circumstances
Civilian employees of the Department of
Defense who perform authorized travel under
competent orders as attendants for active duty
members of the Uniformed Services (patients)
who are not physically capable of traveling with-
out attendants (see par. M6150) will be en-
titled to round trip transportation and travel
allowances. Employees will be under tempo-
rary duty orders. Non-Department of Defense
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Travel Under Special Circumstances
PART D: CIVILIAN ESCORTS AND ATTENDANTS
C6150 ESCORTS FOR MILITARY
DEPENDENTS
Civilian employees who perform authorized travel
under competent orders as escorts for dependents
of members of the Uniformed Services who are
authorized transportation under authority of par.
_ _ __ __ ~_M7153 will be entitled to round trip transportation
and travel allowances provided that the travel-is per-
formed not later than 1 year after the member:
 Ueclassitiea ana Approvea ror Kelease LU1L/1U/LEA :CIA-KUH)U-UUb6UK000bU"I16UUUb-L
06153 DOD Civilian Personnel
employees of the United States Government assigned civilians will travel under invitational travel orders on
to temporary duty as an attendant will be entitled to an actual expense basis (see par. M61514). Payment
the allowances prescribed in regulations issued by his of per diem to a civilian attendant who is not a
agency or department for temporary duty. Other Government employee is not authorized.
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Travel Under Special Circumstances C6200
positions in the competitive service that the
Office of Personnel Management has ruled
are of such high level or have such peculiar
characteristics that they could only be
properly filled after the applicants have had
a preemployment interview with the em-
ploying agency (54 Comp. Gen. 554);
4. interviewing candidates for career or
career-conditional appointments in the
following shortage situations:
(a) the position is one for which the Office of
Personnel Management (OPM) has author-
ized special salary rates under 5 U.S. Code
5303; or
(b) the position is one for which OPM or the
agency concerned has determined that a
manpower shortage exists for purposes of
paying travel expenses to the first post of
duty under 5 U.S. Code 5723. (Agencies
may make a shortage determination under
5 CFR 572.101 or by delegation agreement
with OPM); or
(c) the position is covered by a direct hire
authority issued or approved by OPM for
shortage--occupations -(see FPMhapta -
332, Appendixes D and E); or
(d) the position is one for which the agency
concerned maintains a special examining
unit or has been delegated examining
authority under 5 U.S. Code 1104, and a
recruiting problem exists but shortages
have not been established under item (a),
(b) or (c); (in such situations, OPM may
determine a shortage exists on a case basis
or may delegate the shortage determination
authority to agencies. A shortage may be
found to exist when, despite extensive
recruitment efforts by the agency: (1) there
are insufficient eligibles to issue a cer-
tificate, and the examination is currently
open to receipt of applications; or (2) there
is an extensive pattern of declinations or
failure to respond by eligibles on a register,
and the examination is currently open to
receipt of applications); or
(e) OPM otherwise has determined that ap-
plications are in short supply (MS Comp.
Gen. B-198553 of 3 February 1981).
2. INVITATIONAL TRAVEL. Invitational
travel for the purpose of interview will be in ac-
cordance with Part A.
3. ALLOWANCES. Per diem is not payable in-
cident to preemployment interview travel. Indi-
viduals who perform preemployment interview
travel are entitled to reimbursement on an actual
expense basis not to exceed the amount prescribed
for such travel in par. C4603 (40 Comp. Gen. 221).
Mileage for interview travel is payable in accord-
ance with the applicable provisions in Chapter 4,
Part N.
Ch. 257 3/1/87 6-51
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PART E: INTERVIEW TRAVEL AND ALLOWANCES
1. PROSPECTIVE EMPLOYMENT. Trans-
portation of a person who is not a Federal Govern-
ment employee will not be authorized for the pur-
pose of interview related to prospective employment
by the Government or to determine qualifications
for appointment as a Government employee except
for:
1 interviewing prospective appointees for the
purpose of determining qualifications to
positions established by the Secretary of
Defense to carry out research and develop-
ment relating to national defense, military
medicine, and other activities of the
Department of Defense that require the
services of specially qualified scientists or
professional personnel (10 U.S. Code 1581,
41 Comp. Gen. 482);
-2. interviewing for the purpose of determin-
ing qualifications of prospective appointees
to established positions excepted from the
competitive service (conditions and limita-
tions are prescribed-in Federal Personnel
Manual, Chapter 571-A);
3. interviewing prospective employees for
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Travel Under Special Circumstances
pay nis own expenses ii tram at vu,cliu,i Ii -%FVj& W
is not authorized, for attendance at a meeting of a
technical, professional, scientific, or other similar
organization. It is a matter of administrative determi-
nation as to whether the employee in such circum-
stances is to be carried in a duty or leave status. If it
is determined that the employee will be in a duty
status, a temporary duty travel order will be issued.
The travel order. will include appropriate statements
indicating that attendance is in the interest of the
Department of Defense but that the travel is at no
expense to_ the Government an-d- hat no per diem oi'
other reimbursement is authorized. The travel order
also will indicate that the travel is at the employee's
request and no accounting citation is involved.
Ch. 131 9/1/76 6.61
PART F:
TRAVEL AT NO EXPENSE TO THE GOVERNMENT
While the policy in par. C1050-2 applies with regard
to expenses incurred in connection with travel in the
interest of the Department of Defense, there may be
individual situations when exceptions are permitted.
Such a situation may be when an employee agrees to
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Travel Under Special Circumstance:
PART 0: REPATRIATION TRANSPORTATION'-
C6300 FOR OTHER THAN ARMY CIVILIAN
MARINE PERSONNEL
1. CONDITIONS UNDER WHICH FURNISHED.
An employee assigned at an overseas duty station
who loses eligibility for transportation at Government
expense through violation of an agreement may be
---authorized transportation by Government facility for
himself and members of family if all of the following
conditions exist:
1. he was transported to the overseas duty
station at Government expense,
2. his place of actual residence is in the United
States,
3. the travel begins at the overseas duty station
where eligibility is lost for transportation at
Government expense and destination is in
the United States,
4. not in excess of 90 days has elapsed since
loss of transportation eligibility,
5. commercial transportation facilities are not
available from the overseas duty station
within 30 days after loss of transportation
eligibility,
6. Government transportation facilities (Mili-
tary Airlift Command or Military Sealift
Command) are available to the United
States,
7. repatriation is considered necessary to pre-
vent the employee from becoming a charge
of the host country or it is otherwise
determined to be in the interests of the
United States.
2. REIMBURSEMENT REQUIREMENT. The
employee concerned will be required to pay the
prescribed transportation charges from personal funds
at the time of booking passage. The cost of this
transportation will be the International Rate Book
Tariff rate for travel by airlift service (MAC) or the
revenue tariff rate in the MSC tariff manual when
travel is by MSC.
C6301 FOR ARMY CIVILIAN MARINE
' PERSONNEL
1. COVERAGE. This paragraph applies to the
repatriation of United States citizen civilian marine
personnel of the Department of the Army who have
been left ashore in an outport in the course of their
employment with no advance arrangements for their
return to the ship or home port. Repatriation
includes all actions taken to aid a civilian marine
employee, or former marine employee, who is left in
an outpgrt. Repatriation does not cover normal
temporary duty, permanent change of station, or
other travel conditions under an agreement. These
provisions do not apply to local marine personnel in
overseas areas employed under labor contracts or
civilian marine personnel paid under native wage
scales. The overseas command concerned will repatri-
ate such employees in accordance with local law and
local prevailing maritime practice.
a. General. Repatriates will be designated class
I or II by the repatriating authority (normally the
Army Port Commander) in accordance with the
definitions contained in subpars. b and c.
b. Class I Repatriate. A Class I repatriate is a
civilian marine employee who has been left in an
outport as a result of employer action not based on
the employee's -misconduct or negligence, such as
employees left ashore as a result of a sudden,
unannounced change in the ship's schedule, employ-
ees hospitalized or put ashore for outpatient treat-
ment as a result of disability incurred in the service of
the ship, and employees put ashore as a result of
shipwreck.
c. Class II Repatriate. A Class II repatriate is a
civilian marine employee or former employee who
has been left in an outport because of his own
negligence, misconduct, or desire to leave employ-
ment, such as employees hospitalized as a result of
misconduct disability, employees who have deserted
the ship, and employees detained by police authori-
ties.
a. General. Civilian marine personnel desig-
nated as class I or II repatriates may be furnished
assistance as provided in subpars. b and c to rejoin
their ship or another Army civil service manned ship,
Ch. 131 9/ 1 /76
?~ :'~:R: -.~tif *~ _~,.-~?.:iSa.Jr?'t?~.~.~~ee~?~.'t^"~:.,p,~~.~~uc. ~.,~i.i,w '-~ --:"_.z~ - ~.: i~~ .7_?