WEEKLY REPORT FOR PERIOD ENDING 13 MARCH 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300270002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 29
• Document Creation Date: December 27, 2016
• Document Release Date: August 30, 2012
• Sequence Number: 2
• Publication Date: March 13, 1987
• Content Type: MEMO

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DDA 87-0522
13 March 1987
MEMORANDUM FOR: Acting Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
SUBJECT: Weekly Report for Period Ending 13 March 1987
1. On 3 March Agency and Air Force representatives briefed Congressional
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2. Office of Personnel (OP) and Directorate of Operations representa-
tives, accompanied by a consultant from Hay Associates, briefed employees in
on the Federal Employees Retirement System (FERS). OP is
making every effort to ensure that employees have adequate information for
making informed decisions regarding which retirement system best meets their
needs.
3. On 27 March the Office of Information Technology will activate the new
Secure Voice/Data Switch in Headquarters. This represents a signficant
milestone in the ongoing upgrade of the Headquarters secure communications
services. A Headquarters Notice explaining the telephone changes will be
distributed beforehand.
4. On 4 March the Office of Training and Education and the Office of
Information Resources, Directorate of Intelligence, co-sponsored a "live"
videoconference on "Supercomputing: Applications and Issues." This seven-
hour session included an overview of state-of-the-art supercomputers and was
broadcast over the Headquarters Cable Television Grid.
5. In support of the Polygraph Research Program Office of Security (OS)
personnel and contractors from Ultrasystems, Inc., briefed the National
Security Agency's Chief of Polygraph Division and the Director of the Defense
Department's Polygraph Institute on the development of the future polygraph
work station. This meeting provided an opportunity to derive input from these
two leading polygraph authorities.
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6. The Office of Communications (OC) will loan ten KG-81 cryptographic
units to the Directorate of Science and Technology to satisfy urgent, high
speed communications requirements for the Office of Development and
Engineering.
7. OC will install a KY-71
connectivity with both local military units and
to provide secure voice
9. On 5 March OS and Department of State Plain Text Processing Equipment
officers met with representatives of the Secret Service Technical Security
Countermeasures Division to certify office equipment used in the White House
and the Executive Office Building.
10. The Director of Equal Employment Opportunity and other Agency
representatives are exploring the possibility of providing surplus Agency
equipment to Historically Black Colleges and Universities.
William F. Donnelly
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1. Events of Major Interest That Have Occurred During the
Preceding Week:
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12 March 1987
MEMORANDUM FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 11 March 1987
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d. The processed administrative
supplies and electronic items received on flash requisitions for
All materiels were shipped to
on 8 March.
e. On 11 March, representatives from OL briefed the SSA/DDA
meeting on the proposed worldwide support flight.
f. Chief, Transportation Management Branch
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flig wi the departure stations.
to depart on 15 April.
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The first flight is scheduled
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g. On 2 March, Procurement Division, OL, received an urgent
requisition from Office of Sigint Operations (OSO) for equipment
25X1 used in support of On 4 March, a
$33,794 contract was awarded to John Roberts Associates, Inc.,
with an anticipated delivery date of 11 May, well ahead of the
required delivery date of 1 July.
h. On 5 March, Procurement Division, OL, received a
priority request from the Policy Coordination Staff, DO, for an
autopen matrix of the Clair George's signature. The autopen is
needed to process the large number of documents requested by the
Congressional committees investigating the Iran-Contra affair.
The item was picked up the following day.
i. On 9 March, an employee of MCI Constructors, Inc.,
threw his lunch bag at a trash barrel in the Powerhouse. It
struck a main switchgear cubicle instead, causing a circuit
breaker to momentarily open. Facilities Management Division, OL,
has advised that the impact on the Headquarters building was
minimal. This act of carelessness by the employee has revealed
that the relays mounted on the doors of the switchgear may not
have vibration dampers to prevent activation. The New Buildin
Project Office, OL, is investigating this situation.
j. On 9 March, the New Building Project Office (NBPO), OL,
conducted a tour of the New Headquarters Building for Chief and
Deputy Chief of Information Mana ement S stems, DO. No
significant issues were raised.
k. The New Building Project Office, OL, is responding to a
Freedom of Information Act request for certain Agency documents
regarding Bid Package 3 (upgrade of the Powerhouse). The request
was initiated by attorneys for a subcontractor contemplating
legal action against the prime contractor, MCI Constructors,
Inc.
1. OL reports that on 9 March, a workman was injured by a
truck backing up in the courtyard area of the New Headquarters
Building. The Site Security Staff contacted the local rescue
squad to transport the individual to the hospital. It was
reported that he suffered back injuries.
m. As of 9 March,
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in Fairfax County.
new afternoon courier service has
been
located
2. Significant Events Anticipated During the Coming Week:
a. In support of the National Collection Division, DO,
Real Estate and Construction Division, OL, representatives will
be TDY from rl to 20 March in
o discuss lease terms and space requirements.
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b. Within the next several weeks, the Bid Package 4
Contractor will begin constructing the new road system at the
George Washington Memorial Parkway (GWMP) entrance to the
Headquarters compound. One of the first tasks during the
construction will be the removal of seven large trees. The tree
removal, required for the realigned road leading from the front
of the Headquarters building to West Lot, will be done durin
regular work hours and should not af,
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 10 MARCH 1987
1. Progress Report on Tasks Assigned by the DCl/DDCI:
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
A. DAS
(1) has undertaken a through review of the
General Electric Bar Code Study final report delivered by GE on
3 March. This review surfaced only minor changes that will be
corrected through page changes. GE presented a "Dry Run"
briefing to several members of the Technical Group on 5 March in
preparation for their final briefing to OL senior managers on
March 13th. Some minor chan es were suggested, but overall, the
"Dry Run" went very well.
(2) FARS (Federal Automated Requisitioning System). Final
revisions to the FARS Detailed Systems Requirements Document
(DSRD) are being undertaken in preparation for submission to
the Configuration Control Board (CCB) on 10 March 1987. Once
approved by the CCB, actual coding of FARS under the Corporate
Data Program can begin.
(3) During routine use of the Logistics Employee Training
and Tracking System, (LETTS), Personnel and Training Staff
discovered they were unable to access certain training data
associated with employee records. Review by Technical Group
indicated that LETTS data pointers were missing. Changes were
made to the data base and LETTS information was reloaded using
data from Office of Personnel and Office of Training and
Education automated systems.
(4)
Data Control Branch, (DCB) is in the process
preparing reports for Small Purchases Branch, (SPB).
Information available from the Inventory Control System
file will be used to provide SPB with monthly line item
and dollar values for fiscal year 1986.
(5)
Administration
4 March 1987.
several OL data bases
Management Division.
Service was
of
Activity
counts
of the Technical Group, Data
awarded a Quality Step Increase on
award resulted from her support to
in Supply Division and the Facilities
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 10 MARCH 1987
B. Planning
(1) At the request of the DDA, IMSS and SD are
investigating the feasibility/practicality of implementing an
employee suggestion to auction off excess/surplus equipment to
employees before turning it in to GSA for their auction. IMSS
will pr7pAa position paper for OL for a proposed response to
the DDA
(2) IMSS is currently investigating availability of
approved Agency conference sites to assist in planning for
upcoming OL events.
(3) The OL Five-Year Plan for
to the OL divisions and staffs this
a reminder of the directions established by OL.
(4) IMSS is currently preparing a brochure entitled "OL in
Review - April 86 - April 87" to be ready for the kickoff of the
OL Conference in May.
FY 1987-1991 was distributed
week for future guidance and
C. CLAS
(1) Training: All CLAS, BARS and OIT team members
attended two one-day overviews of Cullinet's Purchasing and
Manufacturing packages on 5 and 6 March. This week all CLAS
team members are attending the Purchasing classes in Falls
Church. Manufacturing courses will be in April.
(2) IDMS/R: Last week it was reported that OIT was
experiencing stability problems with IDMS while stress testing
Finance's BARS budget formulation package which delayed the
installation of the Purchasing and Accounts Payable packages.
The problem was identified and software loading for CLAS now
looks promising for the month of March.
D. Records Management
(1) On 5 March, the RMO/OL and C/SMB/SD met with the
Information Review Officer, DA and other DA component
representatives. The purpose of the meeting was to discuss
request Number Seven from the Office of Independent Counsel for
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 10 MARCH 1987
documents related to the Iran/Contra affair. Several items from
request Number Seven were identified as OL action. The
appropriate offices in OL are conducting a search for any
documents they may have related to the request.
(2) On 9 March, two representatives from the Office of
Information Technology briefed the DD/OL, C/IMSS, and the RMO/OL
on the audit findings concerning the information handling and
records management practices of the staffs in OL. Several
recommendations were made and will be included in the final
report.
E. Regulations
(1) Regulatory issuances reviewed and concurred by IMSS
included:
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(2) The Scattergood-Thorne Property Assessment Committee
has been most active in establishing criteria for consideration
and scheduling orientation briefings relative to concurrent
Agency-wide planning. Memoranda has been distributed to all
directorates, offices and divisions requesting submission of
proposed utilization of this property by 27 March. Analysis of
information collected will occur during the month of April.
During May the committee will prioritize the ranking of
recommendations, refine evaluation criteria, formally brief the
ADDA, and receive final guidance prior to submission of the
position paper to the DA 8 June.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 10 MARCH 1987
3. Significant Events Anticipated During the Coming Week
4. Perspective of Staff Activities
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REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 10 MARCH 1987
1. Progress Report Tasks Assigned by Senior Management:
None.
2. Major Events That Have Occurred During the Preceding Week:
b. Renovation - The asbestos removal in the
basement areas and first floor of is com lete. The
only outstanding asbestos scheduled for removal in the
is in the stairwells, ceilings on the third f oor, and
01 er room. Removal of asbestos in the Annex is now
underway. The following construction schedule, provided last week,
is still firm:
Outstanding Work Schedule for Completion
Basement
6
March
1987
Door installations, carpet and painting
Telephone installations
13
March
1987
Move-in week of
16
March
1987
East Half of First Floor
East half of first floor
31
March
1987
Telephone installations
10
April
1987
Move in week of
13
April
1987
West Half of First Floor
West half of first floor
30
April
1987
Telephone installations
15
May 1987
Move in week of
18
May 1987
b. -A
representative from Real Estate and Construction Division, OL took
part in a meeting sponsored by the Executive Officer of Building
and attended by a representative of
the Army Corps or tngineers ahd the project architect to discuss
facility expansion. Design drawings are to be completed by
10 Ap01 1987 and construction is scheduled to start 31 August
1987.
Green).
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SUBJECT: Real Estate and Construction Division Weekly Report for
Period Ending 10 March 1987
(1) Representatives from Real Estate and Construction
Division (RECD), OL met with the Director of the Center, and
Domestic Security Branch, Office of Security, to initiate the
next stage of development of the Center. This stage will
include a conference center to support fifty-five to sixty
persons, perimeter fencing, and using the present surface
contour to develop vehicular barriers.
(2) A representative from RECD negotiated an amendment to
the existing contract in the amount of for additional
work at the Classroom Training Center. The work consists of
providing design drawings to renovate the entrance, foyer and
the front facade of the existing building.
(3) Construction continues on the Classroom Training
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c. Mess Hall Construction - Two engineers
from Real Estate and Construction Division (RECD/OL) traveled to
to review construction progress on the mess hall and
to meet with the contractor and architect-engineer (A-E) to resolve
discrepancies in the bid documents. The meeting was very
productive, clarifying most points and assigning others to be
resolved by the A-E or RECD. RECD has been tasked to modify the
electrical design to include an emergency generator to power the
refrigeration equipment in the event of a power failure.
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d. Power Outage at
Electric Power Company (VEPCO)
the
place on Wednesday, 11 March, leaving both buildings without power
for approximately four-five hours. A representative of External
Buildings Operations Branch is working with VEPCO to schedule the
work for after-hours or on Saturday.
plans
- Virginia
to replace transformers for
The work was scheduled to take
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SUBJECT: Real
Period
3. Upcoming
Estate and Construction Division Weekly Report for
Ending 10 March 1987
Events:
-A
OL
meet
for
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a.
Real Estate
Real Property
Branch (REB), Real Estate
Officer and the REB Space
and Construction Division,
Planner will travel to
the visit, they will
the proposed new building
18-20 March. During
wifh filo lpqqnr And space planner for
which is relocating from
The Real Property Officer
for the proposed site.
Ana Lpssor will neaotiate
lease terms
Real
b.
Estate Branch
Property Officer
- A Real
(REB), Real Estate and
and the REB Space
Construction Division, OL
Planner will travel to
0-20 March, to meet with the lessor and space planner
for the new
site for
2bAl
office. Lease terms and space design requirements will be
discussed.
4. Management Activities and Concerns:
None.
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 10 March 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
(1) CONIF input 200 contracts and 105 amendments during the
preceding week.
(2) Records Management Officer, OL, submitted a form
requesting conversion of the monthly Security Report, currently
75,000 lines, from hard copy to microfiche.
b. Training:
Procurement Management Staff (PMS), OL, prepared and
forwarded a Form 2420 to Deputy Director of Logistics for
approval signature to contract with Business Management Research
Associates for a course entitled, "Defense Cost and Price
Analysis." This course will be given at the Chamber of Commerce
Building from 30 March - 10 April 1987, and is under the
cognizance of
c. Briefings:
A briefing for OL contracting personnel by the Operations
Group, Office of Technical Services, DS&T, on the
responsibilities and charter of the Incidence Response Team
(IRT) has been scheduled for 26 March 1987, at
A request for bus transportation will be forwarded
mo or pool. The purpose of this briefing is to acquaint OL
contracting personnel with the mission of IRT and the
appropriate action to be taken on any of their incoming
requisitions.
to
the
d. Meetings:
On 6 March 1987, Chief, PMS/OL met with 10 Contracting
Officer Internees (COI) to discuss experience and the progress
made to-date by these interns, specifically in training.
Training materials were also distributed and discussed, which
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SUBJECT: OL/PMS Weekly Report for the Period Ending 10 March 1987
will provide guidance and directions to the interns. Two more
sessions and one make-up session have been scheduled in order
that all the interns can meet with C/PMS/OL.
e. Visitations:
On 5 March 1987, C/PMS/OL met with Chief, Foreign
Broadcasting Information Service, Contract Team (FBIS/CT), DS&T,
and FBIS support personnel. At this meeting the support
activities provided to FBIS were discussed.
f. Agency Contract Review Board:
On 3 March 1987, the Agency Contract Review Board (ACRB)
reviewed six dockets, totalling $12,814,371. The Board
recommended Director of Logistics approval on all cases
presented. Two ACRB Executive Sessions were held on 4 and
5 March 1987, totally The next session of the ACRB 25X1
will be held on 17 March 1987, at which three cases will be
presented.
g. Telephone Contact:
PMS/OL, contacted Owen Green of the DAR Council 25x1
to research and advise PMS/OL of Agency applicability with
regard to the new DOD profit policy and progress payment
reduction policy. PMS/OL is coordinating Mr. Green's
information with the Office of General Counsel prior to
formulating Agency policy on this matter.
h. Procurement Notes:
Procurement Note (PN) 85 was reviewed with the intent of
consolidating all the current active contractors requiring
Director of Logistics approval prior to establishing a
contractual relationship, into one document for input into the
WANG. Of the 31 contractors listed on PN 85, at leat 20 were
added before January 1986, and are under review by
PMS/OL, to determine if the original reasons for their inclusion
on PN 85 are still valid. Upon completion of this review, the
procurement teams will be given this list on a WANG diskette, so
that they may maintain their own automated listing within their
offices.
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SUBJECT: OL/PMS Weekly Report for the Period Ending 10 March 1987
i. Newsletter:
The march edition of the "Procurement Newsletter" has been
composed and forwarded to Printing and Photography Division, OL
for E-TECS processing. Page proofs will be available in 10 days
for editing prior to printing of the finalized edition.
Distribution should take place near the end of March.
3. Upcoming Events:
None of a significant nature
4. Management Activities and Concerns:
None of a significant nature
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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
10 MARCH 1987
1. Progress Report of Tasks Assigned by the DCl/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. Procurement Division, Office of Logistics, concluded
negotiation of a letter contract with Intergraph Corporation, with
a net savings of - some 12% of the contractor's original
proposal. This contract was originally expedited through
Procurement Division to ensure that all directorates utilizing
Intergraph hardware and software received uninterrupted routine
preventative maintenance as required.
b. Procurement Division, Office of Logistics, in support of
the Systems Support Center, has awarded a contract
to IBM to purchase 93 TEMPESTED TPC-4 personal computers. These
systems will interface with ALPINE systems designed and built by
c. Procurement Division, Office of Logistics, concluded
negotiation of a letter contract with
for technical services to supply the systems analysis and
programming expertise needed to develop, implement, operate, and
maintain the Map Overlay Plotting System required by "- r1^'of
Information Technology. The contract total amount of
represents a cost savinas of from the contractor's
original proposal.
d. Procurement Division, Office of Logistics,
modification to an order with in the amount ofproviding for the licensing ofacipritional IBM soft red by
the Office of Information Te hnoloav in support of the Agency's
computer centers.
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e. Procurement Division, Office of Logistics, issued a
modification to an order with in the
amount of I It provides for hardware maintenance of a
system needed by the Office of
second
Sigint Operations.
f. Procurement Division, Office of Logistics, completed
negotiations with for continued
systems programming support tor conversational Access Method (CAM)
and for the workstation support which provides CAM emulation.
This is the first task CRW has been awarded under the Office of
Information Technology, Network Systems Engineering Group's
Computer Systems Software Engineering Program.
g. Procurement Division, 0-fice of Logistics, has awarded a
time and materials contract for
. This contract will p ?vi e
programming support in support of the Directorate of Operations.
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h. Procurement Division, Office of Logistics held a
factfinding session with on an urgent 25X1
request for Micromin Receivers from the Office of SIGINT
0 erations, Systems Support Center, Field Support Branch.
is currently producing these items for the Air Force, 25X1
a ea. o schedule. Given the urgency of the request and E-Systems
advanced production schedule, will be able to meet the 25X1
anticipated delivery schedule at an estimated cost of per 25X1
unit. The Commercial Systems Audit Division is verifying
appropriate cost data. 25X1
i. In an effort to reduce paperwork and administrative costs,
personnel from Procurement Division, Office of Logistics, met with
a representative of Timeplex to combine some seven requisitions
from the Office of Information and Technology into one delivery
order totaling over $900,000. The delivery order will be irued
against a Timeplex Link/1 requirements contract.
j. On behalf of the Office of Personnel, Procurement
Division, Office of Logistics, issued a $35,000 modification to an
existing contract with Stackig, Sanderson & White for recruitment
advertisements.
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k. Procurement Division, Office of Logistics, negotiated a
time and materials contract in the amount of with Harris 25X1
Corporation, RF Division, Rochester, New York for repairs of
pre-wired radio station equipment located in field and base
stations worldwide. This contract is in suPport of the Office of
Communications, Foreign Network Division. 25X1
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1. The Procurement Division, Office of Logistics, definitized
an engineering change proposal to an exi ? ntract with
Rockwell International in the amount of This involves
changes in certain installation sites in the Washington, D.C.
area, where Rockwell is installing microwave equipment, digital
lightwave system equipment and digital multiplexers. This
requirement is in support of the Office of Communications,
Engineering Division.
m. Representatives of Procurement Division, Office of
Logistics, and the Office of Information and Technology, Training
and Information Branch, met on 5 March with officials of Hadron,
Incorporated to provide debriefing information with respect to
solicitation and award under a competitive request for proposals.
The solicitation sought the services of contractor personnel to
provide documentation and technical support to the Publications
Staff of OIT in the preparation, writing, editing and publishing
of ADP related materials for users of Agency hardware and software
systems. Basic information regarding the procurement was
provided, with specific comments on the high quality and clarity
of Hadron's proposal. It was explained that the level of
expertise proposed by Hadron was far in excess of the government's
requirement, and was in effect a luxury that would not be
cost-effective. The Hadron representatives expressed appreciation
for the lessons learned in the debriefing, and noted Hadron's
interest in bidding on future requirements. The debriefing was
concluded in an amicable atmosphere.
n. On 2 March 1987, Procurement Division, Office of
Logistics, received a requisition from Office of Sigint
Operations, Scientific Weapons Collection Division (OSO/SWCD).
The requested equipment, a Dataware Power conditioner with various
25X1 options, will support On 4 March a
$33,794 contract was awarded on 4 March 1987 to John Roberts
Associates, Inc., a local distributor. The contracting officer
was able to obtain an anticipated delivery date on this urgent
requirement of 11 May 1987. well ahead of OSO's requirement of
1 July 1987.
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o. Procurement Division, Office of Logistics, fulfilled a
priority request from the Office of Development and Engineering
for seven laser jet printers for use with the VS-85T and Alliance
systems. A contract totaling was negotiated with MITEK 25X1
Systems, Inc. MITEK's hardware, unlike that of other companies
contacted, exceeded the evaluation requirements established by
OD&E. MITEK's low offering price reflected an effort to stimulate
business. 25X1
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p. Procurement Division, Office of Logistics, placed an order
with IBM for the new Quitewriter laser printer, Model-2. The
printer will be used to test and evaluate a new tempesting
procedure aimed at tempesting printer modules rather than just the
machine enclosures. The Quietwriter, the only equipment on which
the new procedure can be tested, is currently available only from
IBM.
q. On 5 March 1987, Procurement Division, Office of
Logistics, received a priority request from the Policy
Coordination Staff of the DDO for an autopen matrix of Clair
George's signature. The autopen is needed to process the large
number of documents requested by the Congressional committees
investigating the Iran-Contra affair. The signature sample was
handcarried to the vendor in Sterling, Virginia, and the item was
picked up the next day.
r. Procurement Division, Office of Logistics, representatives
met with representatives from Real Estate & Construction Division
(RECD), Office of Development and Engineering (OD&E) and
contractor's representatives from Contel and Bristen Office
25X1 Concepts at on 6 March 1987 to discuss OD&E's
pending move, currently scheduled for 8 May 1987. Bristen Office
Concepts expects to propose the two remaining electrical problems
by 13 March 1987. Bristen then expects to deliver the electrical
boxes and transitional wiring solutions some 3 weeks after receipt
of order. These two items are necessary before Contel and another
contractor, New Spectrum, can wire and cable the furniture
systems. Bristen Office Concepts plans completion of the
25X1 installation of furniture by mid-April. RECD
expects to meet the 8 May 1987 move date.
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3. Significant Events Anticipated During the Coming Week:
4. Management Activities and Concerns:
None
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WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD
ENDING 10 March 1987
I. Status of Tasks Assigned by Senior Management:
NONE
II. Major Events That Have Occurred During the Preceding Week:
C. On Tuesday, 3 March 1987, the Chief and Deputy Chief,
Interdepartmental Support Branch (IDSB), Supply Division, met
with representatives from the office of the Assistant Director
for Liaison, Office of Finance (AD/L/OF); U.S. Air Force (USAF)
25X1 Focal Point, and to discuss the issue of duplicate
funding certification being made by SD/IDSB and OF/AD/L to the
USAF, as well as the roles of AD/L and IDSB as they relate to
interacting with the USAF Focal Point.
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D. On 2 March, the Interdepartmental Support Branch,
Supply Division, received a memorandum from the Technology
Management Office (TMO), Army, rejecting the Agency's offer to
provide funds to position an action officer in TMO. An
additional officer, who will be used to ease the increased
volume of requests in the Focal Point System, is currently in
process. In view of its oversight responsibilities, TMO
thought it unwise to allow the Agency to fund such a position.
E. On Friday, 6 March, Colonel Hess of the U.S. Air Force
Focal Point office was briefed by the Deputy Chief,
Supply Division. Major James Willie, Office of Deputy Chief of
Staff Logistics, and Captain John Garrity, Technology
Management Office, were briefed on Monday, 9 March.
F. During the period 18 February to 3 March 1987,
32 requisitions arrived in Supply Management Branch, Supply
Division, to be processed for Project A total of
207 line items, 10 amendments, and four Form 1931s were
involved in this total. The status of all items is constantly
monitored by an assianed expeditor. Eighty-five percent of the
approximately l items requested for the Project are
either in process or complete. This includes items recently
ordered.
G. A total of 114 line items were ordered for Project
Ninety-nine percent of the requested items have been
received and shipped by truck to Camp LeJeune.
H. The Data Control Branch, Supply Division, is in the
process of conducting the Annual Weapons Inventory reporting
for ASAPS.
I. The Data Control Branch, Supply Division, experienced a
large increase in the number of line items updated with
procurement information during February. Some 7,600 line items
were updated in February as compared to 5,600 during January.
K. The Chief, Supply Division, and a representative from
the Operations Support Branch, Supply Division, departed on 8
March for a three-day TDY to
3
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III. UPCOMING EVENTS:
None
IV. MANAGEMENT ACTIVITIES and CONCERNS:
4
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1. Progress Reports on Tasks Assigned by the Senior
Management:
On 9 March 1987, the New Building Project Office
(NBPO), OL, conducted a tour of the New Headquarters Building
for Chief and Deputy Chief of Information Management Systems,
DO. No significant issues were raised.
b. The New Building Project Office (NBPO), OL,
provided assistance to the Printing and Photography Division
(P&PD), OL, in support of a priority request by the Associate
Deputy Director for Administration (A/DDA) for slides of the
New Headquarters Building (NHB) by 11 March 1987. On 9 March
1987, NBPO provided P&PD with copies of existing slides and
escorted the photographer to areas of the NHB for slides
specifically requested by the A/DDA.
c. The New Building Project Office, OL, is searching
its files in response to a Freedom of Information Act request
for documents in the Agency's possession regarding Bid Package
3 (upgrade of the Powerhouse). The request was initiated by
attorneys for Williams and Lane who are contemplating legal
action against the prime contractor, MCI Constructors, Inc.
2. Major Events that Have Occurred During the Preceding
Week:
a. On 9 March 1987, a workman was injured by a
truck backing up in the courtyard area of the New Headquarters
Building. Quick work by the Site Security Staff enabled the
local rescue squad to transport the individual to the
hospital. It was reported that he suffered back injuries.
b. The damaged compressor (jet engine) of one of the
emergency generators arrived on the west coast. The shipping
container will be opened late this week in the presence of the
Bid Package 3 contractor (MCI). Repairs should start next
week and could take up to two months.
c. Within the next several weeks, the Bid Package 4
Contractor will begin constructing the new road system at the
George Washington Memorial Parkway (GWMP) entrance to the
Headquarters compound. One of the first tasks during the
construction will be the removal of seven large trees. The
tree removal, required for the realigned road leading from the
front of the Headquarters building to West Lot, will be done
during regular work hours and should not affect traffic flow.
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d. During the next few days, Shirley Contracting Corporation, the
Route 123 realignment contractor, will be installing a storm drain across
the entrance road to the Headquarters compound. The drain will temporaril3
be covered with gravel and/or cold patch and should have a minimal affect
on traffic flow. 25X1
e. Printing and Photography Division, OL, and the Air Branch of
the Directorate of Operations teamed up on 3 March 1987 to take aerial
photographs of the New Headquarters Building Project, Scattergood-Thorne
property, and the Route 123/193 realignment project. Some excellent shots
were evident on the proofsheets received in the New Building Project Offic4
(NBPO), OL, on 6 March 1987. In addition to NBPO's requirements, prints
will be requested in support of Facilities Management Division, OL;
Information and Management Support Staff, OL; and Headquarters Security
Division, OS requirements. 25X1
f. On 9 March 1987, the General Services Administration (GSA)
briefed the Agency Fine Arts Committee (FAC) on its Art in Architecture
Program. The FAC has solicited GSA's advice in planning and procuring
artwork for the New Headquarters Building. 25X1
g. On 9 March 1987, an employee of MCI Constructors, Inc. threw
his lunch bag at a trash barrel in the Powerhouse. He missed and struck a
main switchgear cubicle instead, causing a circuit breaker to momentarily
open. Facilities Management Division, OL, has advised that the impact on
the Headquarters building was minimal. This act of carelessness by the
employee has revealed that the relays mounted on the doors of the
switchgear may not have vibration dampers to prevent activation by
vibrations caused by opening the door or some other source. The New
Building Project Office, OL, is investigating this situation. 25X1
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3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
D/OL
C/FMD/OL
Chief, New Building Project Office
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 11 MARCH 1987
1. Status of Tasks Assigned by Senior Management:
a. None
2. Major Events that Have Occurred During the Preceding
Week:
a. Architectural Design Branch, Operations, has
completed a revision for the Office of Communications awards
board. The revision consisted of an additional medal to one
display board and a new display board to accommodate two
certificates. The location where this Board will be mounted
has yet to be determined by the Director of Communications.
b. Contel is installing conduit and cable for the
new secure telephone system for OIT in the Original
Headquarters Building. Allied has finished the ceiling in the
C, D, E, and G corridors and is now working on the F
corridor. This work will require lowering of the second floor
ceiling, which consists of approximately 11,000 square feet.
c. The Disposal Section destroyed 44,000 pounds of
classified trash from Headquarters Building and 102,900 pounds
from outlying Buildings. A total of 4,000 pounds was
destroyed in the Hammermill. Allied transported 20 loads of
Somat waste to the landfill Andrews Air Force Base
incinerator is still down.
d. As of Monday, 9 March 1987, the Mail and Courier
Branch will begin providing additional internal building
service to the Office of Information Technology located in
Room GE78 Headquarters. The new run will pick up material to
be delivered that morning to OIT customers in outlying
buildings. The run will pick up at 0700 hours every morning
and one hour of overtime will be added to fulfill this
requirement.
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0111.,
e. As of 9 Marnh 1917
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located in Fairfax County, per request
Registrar and Support Division.
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were transported by the Passenger Vehicle Section.
new afternoon courier service
from the Chief,
passengers
g. A total of 84 pieces of PTI furniture was collected
by the Services Section of Building Services and a total of 201
hours of overtime were expended during the week.
3. Upcoming Events:
a. Personnel
Departing:
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b. The Passenger Vehicle Section of the Motor Pool has
25X1 advance requirements to transport passengers during the
coming week.
Chief
Facilities Management Division, OL
2
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HUNIANIDIrcnilvc, -
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
03 March 1987 - 10 March 1987
I. Status of Tasks Assigned by Senior Management:
* A. The Office of Logistics, Printing and Photography
Division (OL/P&PD) was tasked Friday, 6 March 1987 by the
Associate Deputy Director of Administration to compile a
slide briefing package of the new buildings at headquarters
and Reston. The slides will be hand carried to several
field stations to show Agency employees construction
progress. P&PD's still photographers will be assisted by
representatives of the New Building Project Office, OL and
the Real Estate and Construction Division, OL, in
identifying appropriate areas to be photographed.
Photography is scheduled to be completed by Wednesday,
weather permitting.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
* A. The Office of Logistics, Printing and Photography
Division (OL/P&PD) received a routine request for film
processing and prints from the Directorate of Operations,
Latin America Division, which resulted in destruction of the
film. Apparently, Black and White Tri-X film had been hand
loaded into a color cassette by the field station, and the
field station did not mark the cassette nor advise
Headquarters. P&PD attempted to process the film in
accordance with the label on the cassette in color
chemistry. The result was that the film was totally
destroyed, and the film processor was contaminated and out
of commission for approximately one hour. P&PD has no
details on the content of the film.
B. The Directorate of Operations and the Office of
General Counsel's response to requests from various
committees investigating the Iranian Arms Sale and Contra
ADMINISTRATIVE NTERNAL USE ONLY
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V*
Aid has had a significant impact on the Office of Logistics,
Printing and Photography Division (OL/P&PD). It is.
anticipated that OL/P&PD will copy approximately 500,000
pages in support of these investigations. Thus far,
approximately 120 hours of overtime have been used to meet
established deadlines.
C. Work on the renovation of the Press and Bindery
areas of the Office of Logistics, Printing and Photography
Division (OL/P&PD) is nearly complete. The Office of
Communications is in the process of installing lines for the
Delta Data terminals, and a work order for moving black and
secure telephones is still being processed. OL/P&PD
anticipates relocation of these telephones will be
accomplished prior to a moratorium on secure hich is
expected to go into effect on 15 March 1987.
D. A representative from American Technologies Inc. met
with personnel of the Office of Logistics, Printing and
Photography Division (OL/P&PD) on 3 March 1987 to discuss
Domino/Amjet Ink Jet systems. P&PD is interested in
utilizing ink jet for labeling FBIS/JPRS publications. The
Ink jet would print addresses directly on the book,
bypassing the traditional adhesive labels that must be
computer generated, then individually placed on the book or
envelope. In addition to this application, another possible
use of ink jet is being studied for use on FBIS/JPRS covers
in an effort to streamline the ?roduction of this material
through Press and Bindery.
III. Significant Events Anticipated During the Coming
Week
None.
IV. Management Activities and Concerns:
None.
ADMINISTRATIVE - NAL USE ONLY
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