PRINTING AND PHOTOGRAPHY DIVISION SUPPORT TO THE FOREIGN BROADCAST INFORMATION SERVICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R000800100003-5
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 34
• Document Creation Date: December 23, 2016
• Document Release Date: November 14, 2011
• Sequence Number: 3
• Publication Date: June 30, 1987
• Content Type: MEMO

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3 0 JUN 1987
MEMORANDUM FOR: Director, Foreign Broadcast Information Service
VIA: Deputy Director for Administration
Deputy Director for Science and Technology
FROM: John M. Ray
Director of Logistics
SUBJECT: Printing and Photography Division Support
to the Foreign Broadcast Information Service
REFERENCE: Memo to D/L fm D/FBIS, dtd 17 June 87, Same
Subject (FBIS-1056/87)
1. As I related to you during our meeting of 24 June 1987,
Printing and Photography Division (P&PD/OL) cannot satisfy the
two-day throughput requirement cited in the reference. Nor can
we introduce color printing in Joint Publications Research
Service (JPRS) publications without it having a dramatic
detrimental impact in our production of classified, perishable
intelligence.
2. Since P&PD's assumption of printing support for JPRS, we
believe we have complied with the spirit and intent of the 1983
Memorandum of Agreement (MOA). We have indeed even gone beyond
normal expectations. Outlined below some indicators which
substantiate our opinions:
a. The MOA stipulates that P&PD produce an average of
1,200 pages per workday. Over the course of a year this
amounts to 300,000 pages. In FY 86 P&PD produced 332,002
a 9es, which represents 10 percent more than agreed upon in
the MOA.
b. At the time of the MOA, JPRS required its in-house
plant to produce only an average of 187 copies of its
publications. The average number of copies being produced
currently by P&PD is 331, a 56 percent increase over the
workload anticipated by P&PD when the MOA was signed.
c. Thirteen positions were provided to P&PD under the
MOA; 12 employees transferred from JPRS to fill those
positions. Of the six who were placed in P&PD
OL 00.29-87
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ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Printing and Photography Division Support to the Foreign
Broadcast Information Service
apprenticeships, two have had their apprenticeship training
aborted for lack of performance. In fact, P&PD has expended
far more manpower than discussed in the MOA. The full-time
labor force involved solely in the production of JPRS
reports is as follows:
Planner
1
Offset Strippers
2
Platemaker
1
Web Pressmen
3
Bookbinders
3
Bindery Assistants
3
Copier Operators
3
Total
16
The above total does not include the efforts of other P&PD
employees who randomly must devote some time to JPRS production,
nor does it include overtime expended on JPRS work. In calendar
year (CY) 1985, JPRS overtime amounted to 1,556 hours. In
CY 1986 it dropped to 981 hours, but has risen to 1,613 hours
through pay period 12 of CY 1987.
d. The cost of paper stock for JPRS printing has
reached $550,000 per year. Printing plates adds another
$132,000 per year. The total cost of supplies in roducin
JPRS publications amounts to $682,000.
e. P&PD's costs for labor and supplies totalled
$1,198,408 in FY 86. The pre-MOA costs borne by JPRS
amounted to $508,000.
f. In order to enhance support to JPRS, P&PD has
acquired additional web press units ($100,000); bindery
equipment ($100,000); laser platemakers ($540,000); and a
projection platemaking system, scheduled to be operational
in August 1987 ($300,000).
g. The quality of the JPRS publications produced by
P&PD far exceeds, by any standard, that which was produced
by the JPRS print shop.
3. The possibility of using color printing in JPRS
publications has been discussed over the recent past with Foreign
Broadcast Information Service (FBIS) officers. During these
discussions, P&PD management explained that the introduction of
color printing would require additional labor resources in the
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ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Printing and Photography Division Support to the Foreign
to the Foreign Broadcast Information Service
CTOT
STAT
STAT
form of color-scanner operators, highly skilled color offset
strippers, and color pressmen not readily available. It was
further pointed out that this effort would have detrimental
effect of P&PD's ability to meet its current critical deadlines.
Nevertheless, P&PD management suggested what it believes to be a
viable alternative, i.e., contracting out the work to commercial
printers. Similar actions have been taken with respect to
requirements levied by the Directorate of Administration and the
Directorate of Intelligence. You should be aware that this
option is in accordance with a recommendation made by the Office
of Inspector General in its investigation of P&PD operations.
4. In summary, we simply cannot meet the recent demands
being imposed on us by FBIS without additional resources to be
gleaned through the time-consuming budgetary processes. If FBIS
desires, we would be most willing to discuss the return of all
JPRS production resources back to FBIS so it can provide its own
unilateral support to its printing requirements. This option may
not be realistic in that P&PD's unique exception to the Joint
Committee on Printing regulations is based on the production of
classified intelligence.
5. We are most anxious to discuss the above option as well
as other perceived problems relating to P&PD's support to FBIS.
Accordingly, we have identified Deputy
Chief, P&PD as our focal point o mee wit ~an B S
representative to address realistic, mutually acceptable
solutions, to include the possible construction of a new MOA
which would be subject to an annual review and u 7ease
have your desi nated representative contac on
to make appropriate arrangements.
ohn M. Ray
ADMINISTRATIVE - INTERNAL USE ONLY
STAT
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Distribution:
Original -
Addressee
2 -
DDA
1 -
DDS&T
2 -
P&PD
1 - OL Files
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FBIS-1056/87
17 June 1987
STAT
MEMORANDUM FOR: Director of Logistics
virector, oreign Broadcast Information Service
SUBJECT: P&PD Support to FBIS
1. FBIS Production Group recently requested (Attachment A) color
printing service from P$PD, which was rejected (Attachment B) essentially
on the grounds that the material involved was unclassified and the
service required additional time and labor. FBIS cannot accept such
reasoning, since it strikes at the core of its mission and calls into
question agreements between FBIS and the Office of Logistics on the
nature of P&PD's printing services for FBIS. This memorandum requests
your intervention, specifically, to have the printing service provided as
requested and to reaffirm your office's commitment to the 1983 Memorandum
of Agreement (Attachment C) signed by the DDA and the DDS$T on the
printing production support for JPRS publications.
2. The specific case in point is a JPRS translation of one of a
series of Soviet military books that contain color maps. The maps are an
integral part of the book, and convey intricate military unit deployments
central to the discussion on military tactics. Unfortunately, black and
white reproductions do not distinguish the topographical and other
features in sufficient detail to represent the nature of the units'
movements; hence, our request to reproduce the maps in color for
publication under JPRS title.
3. There are two pointed references in P$PD's memorandum to
classification as production criteria, to which FBIS takes strong
exception. As you know, virtually all the material produced by FBIS is
unclassified, so the suggestion in P>`,PD's memo that FBIS' products take
second place to other publications simply because they are unclassified
raises an unprecedented issue. In dealing with P&PD over the years, it
has never been implied that the nature of the work relationship with FBIS
was contingent on the classification of FBIS material. Certainly, if
this point had been raised earlier, the longstanding relationship between
the two offices would have been seriously undermined. FBIS obviously
cannot accept such a condition for the handling of its material. As has
been consistently documented, the open-source information reports
produced by FBIS are a major source of intelligence for the entire
Intelligence Community.
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SUBJECT: P&PD Support to FBIS
4. With regard to the apparent difficulty in reproducing color,
FBIS recognizes that additional time and labor are involved.
Nonetheless, this does not relieve P&PD of carrying out its "full
responsibility for printing and dissemination support for all JPRS
publications," as stipulated in the Memorandum of Agreement. In the same
memorandum and in the feasibility study (Attachment D) leading to the
transfer of JPRS printing functions to P$PD, it is clearly stated that
P&PD will "support all JPRS photographic and graphics requirements." No
exclusions are noted, and, in fact, the feasibility study makes it a
point, in assessing the merits of transfer, to contrast JPRS' lack of
color reproduction capability with PUD's then-planned procurement of a
color scanner for graphics.
5. The alternative solution offered by PF,PD--to have the work done
by an outside contractor with FBIS funds--raises another serious issue in
the context of the Memorandum of Agreement. In 1983, FBIS and OL agreed
that 13 FBIS positions would be transferred to P$PD, along with
supporting funds. The quid for this quo was P$PD's printing services.
The recommendation that FBIS fund outside printing services contravenes
the intent of the agreement, which was undertaken in part to save
government funds, and begs the question of P$PD's responsibility to
fulfill its commitment to FBIS.
6. While FBIS applauds P$PD's efforts to achieve efficiency in the
handling of FBIS/.JPRS products, the commitment in the Memorandum of
Agreement to provide 48-hour turnaround time for JPRS reports remains
unfulfilled. Even allowing for increased volume of JPRS materials since
1983, the present average turnaround time of 15 days is excessive and
above any reasonable re ation to the volume increase. FBIS has seen the
turnaround time constantly increase since the JPRS printing services were
transferred to PUD.
7. In agreeing to support JPRS printing services in 1983, P&PD
undertook certain commitments, the effect of which were to leave FBIS
totally dependent on P&PD for all of its printing services. FBIS'
longstanding work relationship with P&PD until 1983 underpinned its
confidence in their ability to meet JPRS printing requirements. P&PD's
7 April 1987 memorandum, however, not only rejects a reasonable request
within the scope of the 1983 agreement but also calls into question
underlying principles of that agreement.
8. It is not FBIS' purpose to have this matter develop into a
contest. FBIS recognizes the demands on P$PD's resources, so we are
quite willing, as we have in the past, to work with P&PD to reach an
accommodation that achieves both offices' goals. Our requests for color
support would not be frequent and certainly not capricious. It has been
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SUBJECT: P&PD Support to FBIS
FBIS' understanding that the agreement between FBIS and the Office of
Logistics on JPRS printing services provided a working arrangement
consistent with those goals. For this reason, a reaffirmation of that
agreement at this time would seem appropriate and clarify the issues
raised above.
STAT
Attachments
cc: DDS$T
3
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