SPACE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B01306R000100130001-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 23, 2016
• Document Release Date: September 6, 2013
• Sequence Number: 1
• Publication Date: June 27, 1989
• Content Type: MEMO

STAT
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27 JUN rq.
DDI-nalai)91
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
REFERENCE:
John L. Helgerson
Deputy Director for Intelligence
Space
Memorandum from IG, Same Subject, IG89-612,
5 June 1989
I agree with Bill Donnelly's suggestion that the
Executive Committee take another look at the space per
person square foot standards being used and the open-office
concept but would also want reviewed the plans for non DCI,
DI, DO units on this compound.
/s/ Stanley M. MoskowitA
John L. Helgerson
=TNICTaATIVTI INT=NAL USE ONLY STAT
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STAT
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SUBJECT: (Optional)
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FROM: '
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.-William F?Donnelly
Inspector General
EXTENSION
NO:
IG 61.27-89
DATE 0 : June 1989
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, -
STAT
CONFIDENTIAL
5 June 1989
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
Rae,
William F. Donnelly
Inspector General
Space
1. The quality and acceptance by employees of the
workplace, where we expect them to perform for us on the
Headquarters compound, is the issue raised by the attached memo
from the SOVA MAG. We have received similar written and oral
communications from SE Division in the DO and EURA in the DI.
2. In the Executive Committee we have discussed getting
improved flexible benefits for our employees, but when it comes
to the space where they work--space where they spend much of
their time away from home--we apparently are failing to
convince them that new is better whether in the new building or
old.
3. The IG cannot suspend preparations in the old building
as requested by SOVA MAG but we do suggest that the Executive
Committee take another look at the space per-person square foot
standards being used, the open-office concept, and the decision
to have the DI and DO on the compound. These
decisions/standards are at the root of the SOVA MAG complaint.
Attachment
CC:
LDir
DDI
IG Space Inspection Team
William F. Donnelly
CL BY Signer
,DECL OADR
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STAT
,
CONFIDENTIAL
1 June 1989
NOTE FOR:
Inspection Staff
Office of the Inspector General
FROM: SOVA Management Advisory Group
SUBJECT: Reconfiguration of SOVA's Office Space
REFERENCES: 1. Note for DDCI from DDA, dated 9 November 1988
2. Note for ADDA from DDCI, dated 21 October 1988
On behalf of all SOVA analysts, the SOVA MAG urges the IG to move
to suspend preparations for the upcoming reconfiguration of SOVA's
office space until senior agency officials can rethink the "space" issue
in close consultation with analysts.
Analysts are very unhappy about the plans for the reconfiguration.
They believe that the transition to open-office landscaping (read
elimination of solid floor-to-ceiling office walls) will hurt their job
satisfaction and productivity. To think and write most effectively,
analysts need quiet, but the planned reconfiguration will not provide
It.
SOVA analysts can speak with certainty regarding the ill effects of
the proposed reconfiguration because many of them have already been
forced to work in cramped, noisy quarters that are less severe than
those that will exist after the renovation. In recent years there has
been a net increase of personnel into SOVA's office space forcing more
and more analysts to share small offices with two and three colleagues.
Moreover, in 1988 SOVA knocked down solid walls in the offices of its
Strategic Issues Group.
As a result, analysts have found it increasingly difficult to
complete their assignments during normal working hours and many have
often been forced to come in on weekends. Moreover, the challenge of
thinking and writing effectively under tight deadlines in a noisy
environment has frustrated analysts and raised their stress level.
CONFIDENTIAL
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STAT
CONFIDENTIAL
The rationale advanced by the DDA for the adoption of open-office
landscaping (see Ref. 1) neglects the environmental requirements for
productive analysis. His conclusion that there is "no choice" but to
adopt such landscaping is based on a serious underestimation of the
needs of a highly dedicated and talented cadre of analysts that
represent one of the CIA's greatest strengths.
Given that the preparations for the renovation are in an advanced
stage, we urge you to act expeditiously on our request.
Attachment:-
References
cc: D/SOVA
Sincerely,
SOYA MAG Co-Chairs
CONFIDENTIAL
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STAT
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SECRET
NOTE FOR: ADDA
Hank,
ER 88-4090
21 October 1988
I spent an hour and a hal. with SOvA today touring and
talking to some of their people. One of their biggest
complaints was that as part of the renovation of their space.
they will lose all of their current interior walls that give
them a substantial number of .small private and quiet offices.
Apparently, bullpens will be established, broken up by modular
partitions.
They are very unhappy about this change, and wonder why the
existing interior architecture cannot remain as it is. They
have been told that the decision is out of the hands of their
office managers and the DDI, and that it has been dictated by
the architects and engineers.
If they prefer the arrangement that exists now because it
affords them greater privacy and quiet, what is the requirement
that necessitates taking down the walls? They have heard that
improved ventilation and light are involved, but prefer their
present arrangements as opposed to a giant Florida room.
As an alternative, they say that there are some offices
(such as PMS in the DI) that have floor-to-ceiling modular or
temporary walls that can be moved, but offer considerIbly more
privacy and quiet than the partitions.
What is the story on all this?
Robert UL Gates
Deputy Director of Central Intelligence
cc: DDI
D/SOVA/DI
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ROUTING AND RECORD
SHEET bilAkti
SUBJECT: (Optional) , 1JEGEO
Space
FROM:
R. M. Huffstutler
DDA
EXTENSION
NO.
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OL 10374&
DATE
9 November 1988
TO: (Officer designation, room number, and
building)
=4.0 9 Nov 1988 Uki"
DATE
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
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IS U.S. Government Printing Offices 111115-4101414/491118
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STAT
;TAT
NOTE FOR:
FROM:
SUBJECT:
REFERENCE:
Deputy Director of Central Intelligence
R. M. Huffstutler
Deputy Director for Administration
Space
Note for ADDA from DDCI, dated 21 Oct 88
9 November 1988
1. Given the limitations of space as well as the number of
the amount of equipment we are being asked to accommodate on the
Compound, we have no choice but to use open-office landscaping. This
conclusion is not being dictated by architects and engineers, but by the
realities of our space resources.
s
people and
Headquarters
2. Open-office landscaping, per our consultants, affords us the maximum
effective utilization of space. In addition, we gain the maximum benefit from
improvements we are making in the heating/air conditioning systems (HVAC) in
the Original Headquarters Building. For many years, because of the
construction of "temporary walls" throughout the building, we have managed to
defeat totally the original heating/air conditioning system. To compensate
for this, employees were forced to use individual heaters or to open windows
causing the HVAC system to operate inefficiently.
3. Our space situation today is vastly different from that which existed
20 years ago. A "terminal for every analyst" throws off a substantial amount
of heat in the workplace. This cannot be controlled in a large number of
small, cramped, closed offices with no place for the heat to circulate.
Modern buildings cannot handle computers' in cubicles without enormous
additional HVAC investment this Agency has chosen to forego.
4. The second reason for open-office landscaping is the major advantage
it provides to meet the changing needs of the organization. As you are well
aware, reorganizations are a constant around here, as are the sporadic
creation of task forces. The only way the Office of Logistics can respond to
these changing requirements in an affordable, timely fashion is by utilizing
the open-office concept.
5. The backfill program, as briefed to and approved by the EXCOM,
provides for predominantly open-office landscaping--the same scheme used in
the New Headquarters Building. Even in this environment, however, private
offices will be established for managers down to the branch chief level.
By using open-office arrangements, we have found that we can provide a larger
number of employees with some degree of visual and accoustical privacy,
DOWNGRADE TO ADMIN-INTERNAL
USE ONLY WHEN SEPARATED FROM
SECRET ATTACHMENT
SECRET OL 1037/1-88
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STAT
? SECRET
NOTE FOR:
FROM:
SUBJECT:
REFERENCE:
Deputy Director of Central Intelligence
R. M. Huffstutler
Deputy Director for Administration
Space
Note for ADDA from DDCI, dated 21 Oct 88
9 November 1988
1. Given the limitations of space as well as the number of people and
the amount of equipment we are being asked to accommodate on the Headquarters
Compound, we have no choice but to use open-office landscaping. This
conclusion is not being dictated by architects and engineers, but by the
realities of our space resources.
2. Open-office landscaping, per our consultants, affords us the maximum
effective utilization of space. In addition, we gain the maximum benefit from
improvements we are making in the heating/air conditioning systems (HVAC) in
the Original Headquarters Building. For many years, because of the
construction of "temporary walls" throughout the building, we have managed to
defeat totally the original heating/air conditioning system. To compensate
for this, employees were forced to use individual heaters or to open windows
causing the HVAC system to operate inefficiently.
3. Our space situation today is vastly different from that which
20 years ago. A "terminal for every analyst" throws off a substantial
of heat in the workplace. This cannot be controlled in a large number
small, cramped, closed offices with no place for the heat to circulate.
Modern buildings cannot handle computers in cubicles without enormous
additional HVAC investment this Agency has chosen to forego.
existed
amount
of
4. The second reason for open-office landscaping is the major advantage
it provides to meet the changing needs of the organization. As you are well
aware, reorganizations are a constant around here, as are the sporadic
creation of task forces. The only way the Office of Logistics can respond to
these changing requirements in an affordable, timely fashion is by utilizing
the open-office concept.
5. The backfill program, as briefed to and approved by the EXCOM,
provides for predominantly open-office landscaping--the same scheme used in
the New Headquarters Building. Even in this environment, however, private
offices will be established for managers down to the branch chief level.
By using open-office arrangements, we have found that we can provide a larger
number of employees with some degree of visual and accoustical privacy, /-
DC1
DOWNGRADE TO ADMIN-INTERNAL
USE ONLY WHEN SEPARATED FROM
SECRET ATTACHMENT
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,
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STAT
SECRET
SUBJECT: Space
if we do the job properly. Open-office schemes will give us the opportunity
to correct some very serious space inequities which currently exist in the
Headquarters Building. The bottom line is that we have no other alternatives,
unless we are prepared to have a substantial number of folks relocated off the
compound.
6. With specific reference to the DI's Management, Planning and Services
Staff, some higher acoustical panels were used in their space when they were
in the Original Headquarters Building. These higher panels are used for
solving extraordinary security or privacy problem areas. Wholesale use of
these panels, however, which reach to within 16 to 18 inches of the ceiling,
provides essentially the same neg4We effect on the HVAC systems as
floor-to-ceiling walls.
Attachment:
Reference
cc: DDI
D/SOVA/DI
R. M. Huffstutler
SECRET
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STAT
STAT
?
SUBJECT: Space
O-D/L:JMRAY:mgk (28 Oc
RETYPED:DDA:RMHuffstutler:jal
Distribution:
Orig - Addressee, w/att
1 - Executive Registry, Watt
1 - DDI, w/att
1 - D/SOVA/DI, w/att
2 - DDA, Watt
1 - OL Files, Watt
1 - C/SPD/FMG/OL, Watt
1 - D/L Chrono
SECRET
(8 NOV 88)
SECRET
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STAT
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Kuu IING SLIP
TO:
ACTION
INFO
DATE
INITIAL
1
DCI
2
MCI
X
3
EXDIR
.
4
D/ICS
5
DDI
X
6
DDA
X
7
DDO
8
DDS&T
9
Chm/NIC
10
GC
11
IG
12
Compt
13
D/OCA
14
D/PAO
15
D/PERS
16
D/Ex Staff
17
Di-SOW }).
X
18
..e.)
1
20
21
22
SUSPENSE
Date
Remarks
ER 88-4090,,
3637 (441)
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Executive Secretary
24 CCT 88
Date
STAT
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