CENTRAL PERSONALITY INDEX

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200120013-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 27, 2016
• Document Release Date: August 8, 2012
• Sequence Number: 13
• Publication Date: July 30, 1962
• Content Type: REGULATION

Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120013-5
SAREUR CENTRAL REGISTRY(PROV)
513TH INTELLIGENCE CCRPS GROUP
APO 154 US FORCES
AlUMO-CR(FM)
ANNEX G TO USAREUR CENTRAL REGISTRY'.
STANDING OPERATING PROCEDURES 1U (u)
(SHORT TELE CR-SOP-1 (3))
30 July 1962
CENTRAL PERSONALITY INDEX
1. NISSION: To maintain the alphabetical personality index and to
perform file research for those authorized outside agencies which request
information.
2. FUNCTIONAL PROCEDURES: Naintenanne and Administration of the
Central Personality Index.
a. All Personality Index Cards are 5 x 8 in size and Contain .the
name, with aliases, and certain identifying informatial concerning the
subject of the card, such as, date of birth, place of birth, residence,
occupation, nationality, political activity, etc. A separate card is made
for each alias, and each card contains all aliases or refers to a "master"
card which contains all aliases. The index cards are divided into three
categories, according to the type of information which they contain.
(1), A "Subject Dossier Card" is made for each individual
who is the subject of a dossier. A Subject Dossier Card is always white
and contains a dossier number in the upper right hand corner. The dossier
number 'consists of two parts; a prefix which may have a number or letter
nucleus and the dossier locator namber under which the dossier is filed.
(2) A "Reference Dossier Card" is made for every important
parsonality whose name appears in a dossier. These cards may be of any
color eacept white. In addition to any available identifying information,
ANNEX G T c CR-SCP-1 (J)
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4EUMO-CR(FM) 30 July 1962
SUBJECT: Central Personality Index
these cards contain the necessary reference information, such as the
dossier number, type of report, and date, source and subject of the report.
This information is located at the bottom of the Reference Dossier Card.
(3) An "Information Card" is a source of information in itself,
and as such does not refer to a dossier on file at this headquarters. These
cards may be of any color and of almost any format, and includes all informs-.
tion on the subject.
b. Cards are arranged alphabetically by last name (which is always
typed on Personality Index Cards first, in capital letters) and first name,
omitting middle names and middle initials. Middle names and middle initials
are included on the card but are not used in the filing process.
(1) Surnames which conta,n prefixes (or :surnames which consist
of two parts not connected by a hyphen) are filed as if the prefix and
remainder of the last name were spelled together.
(2) Surnames which consist of two parts connected by a hyphen
(such as WAGNER-ANKERUURG) are filed by the second part of the surname
directly after the 1ar card in the file which has the first part of the
hyphenated name,
(3),
Cards which contain only the last name are filed behind
the last card under the same surname which has a first name. These cards
are normally indicated as "Fnu". Cards which contain only the initial of
the first name are filed in front of all first naies beginning with that
initial.
FOR OFFICIAL USE ONLY ANNL1 a TO CR-SCP-1 (U)
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Declassified and Approved ForRelease2012/10/11 : CIA-RDP80B01139A000200120013-5
AEUMO-CR(FM) Afar- 11,050 July 1962
SUBJECT: Central Personality Index
(4) For the purposes of filing and alphabetizing, titles,:
such as Baron, Count, General, Dr, etc., are ignored. Particular care
should be exercised in this matter, as German titles nay easily be confused
as being first names.
(5) When more than one card exists on a given first and
last name, the cards are filed within the first name according to date of
birth, regardless of the type of card, with the earliest dates of birth
(including the day and month) to the front.
(a) Cards with positive dates of birth are filed in
a group before those which have approximate dates of birth. To be considered
as positive date of birth, the month and year must be indicated. Cards
which contain only the year of birth are considered as approximate dates of
birth.
(b) Cards containing approximate dates of birth are filed
in a group, earliest dates first, after those which have definite dates of
birth.
c. Piling Index Cards.
(1) Subject Dossier Cards.
. (a) If upon filing a Subject Dossier Card, no other card
1.7 fcluld in the file on the same person, the dossier card is merely placed
in its proper place in the file and no further action is taken.
(b) If another Subject Dossier Card on the sere individual
exists, and this card contains the exact sae inforeation, including the
dossier number, the second card ray be destroyed as ,duplicate.
!f_1(
I (H1
Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120013-5
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AEUMO-OR(FM)(30 JulfT?62)
SUBJECT: Central Personality Index
(c) If another Subject Dossier Card on the same individ-
ual exists but the doseier numbers are different, a 'Double" has been created.
This means that two separate dossiers have been opened. in error on the same
individual. The A & I Section is charged with the responsibility for combin-
ing these doubles.
(d) If, in filing a Subject Dossier Card, and Information
or Reference Dossier Card is found on the same person, that card(s) is filed
out to the dossier.
(2) Piling Information and Reference Dossier Cards.
(a) If in filing an Information card or RD card, no
other card on the same subject is found in the file, the card is merely
placed in its proper place in the file with no further action.
(b) If a Subjeot Dossier Card is in the file on the
same subject, the dossier number is checked to determine if the dossier
is active or on microfilm. In the event the dossier is active, the card
is filed out to that dossier. If the dossier is on microfilm or inactive,
the Reference Dossier or Information Card is attached to the back of the
dossier card.
' (c) If two or more Information or Reference Dossier Cards
are in the file on the same Subject, these cards should be stapled together
with the RD cards on top except when the Reference Dossier Card does not
contain a definite place of birth and the Information Card does, the
Information Card will be placed on top.
FOR OFFIC
1y ANNEX G TO CR-SOP-1 (U)
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Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120013-5
AETTMO-CR(FM) (30 Ju1yW62) ler
SUBECTt Central Personality Index
(d) A replacement card must be completed for every card
which is removed from the file except in the cases where cards are being filed
out to dossiers.
(e) When the subject is known by more than one first
or last name he or she is said to have an alias or "eke (also known as).
In this event, a card will be prepared for each alias and it will make refer-
ence to the master card. The master card will contain a complete listing of
all aliases.
4. File Boarohest Upon receipt of a request for a Central Registry
Check from any of the various authorized agencies the request is placed in
an "alphabetical book" for dtetribution to the section containing cards on
that particular lection of the alphabet. The file clerk then conducts a search
of the file and baced on the results obtained, takes one of the .following
actionet
(1) If a subject Dossier Card is found, the dossier number is
Indicated on the correspondence.
(2) If a Reference Dossier or Information Card is found the
clerk makes a thermo-fax photo of the card and attaches it to the correspondenoa
(3) In the event cards of any type are found which are not
positively identifiable with the subject of the request, but which -may
be identical with the subjebt, the clerk makes thermofax photos of the
card, attaches it to the correspondence and indicates that it is a questioned
Identification.
11
!
BUFORD E. MOCHAREN JR
Major, Al (Inf)
Commanding
C !P (P-"1-1 (.0
Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120013-5