LETTER TO WILLIAM F. DONNELLY FROM JACK BROOKS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90M00005R000700040018-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 19
• Document Creation Date: December 27, 2016
• Document Release Date: September 9, 2013
• Sequence Number: 18
• Publication Date: April 19, 1988
• Content Type: LETTER

HFVilf!Nr
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
2Cnifeb Ziatez Zenafe
WASHINGTON. D.C. 20510
April 19, 1988
Mr. William F. Donnelly
Deputy Director for Administration
Central Intelligence Agency
Washington, D.C. 20505
Dear Mr. Donnelly:
OP.4 Viii
Since 1984, the General Accounting Office, at the request of
the Committees on Government Operations and Post Office and Civil
Service, has conducted several surveys of the government's information
and personnel security programs. Their last survey covered calendar
years 1984 and 1985. We have requested the General Accounting Office
to obtain updated and additional information relative to calendar
years 1986 and 1987. We would appreciate your response to the
enclosed questionnaire by May 16, 1988.
request.
Thank you very much for your prompt attention to this
'Sincerely,
Brooks
C 'man
C mmittee on
Government Operations
William D. Ford
Chairman
Committee on Post Office
and Civil Service
a.
David Pryor
Chairman
Subcommittee on
Federal Services,
Post Office and
Civil Service
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
? Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
REQUEST FOR INFORMATION RELATIVE TO
INFORMATION AND PERSONNEL SECURITY
Introduction:
Throughout this questionnaire, we are talking about the number
of people; for that reason, the number of positions should not be
converted to full-time equivalents.
When an estimate
estimated number with
Unless otherwise
be as of December 31,
is given for any answer, please precede the
the letter "E".
specified, the requested information should
1986, and December 31, 1987.
Please be specific when indicating whether an answer is
classified.
If your agency participates in the Defense Industrial Security
Program (DISP), you need not provide data on those contractor em-
ployees covered by the program, because such data will be obtained
directly from the Department of Defense. If you also have contrac-
tor employees not covered by the DISP, please provide the requested
data for them.
If any information will notbe obtainable within the specified
timeframe, please send that information which is available and
indicate a date by which we may expect rhe remainder.
If you have any questions, please call Mr. Don Lentz 275-4052
or Mr. Iry Boker, 275-3973. Please return the completed question-
naire by May 16, 1988, to:
Mr. Iry Boker, Room 4100
U.S! General Accounting Office
Washington, D.C. 20548
1
- nRclassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
' Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
QUESTIORREIRE
GENERAL
I. Approximately how many people were employed by your agency as of December 31, 1986,
and December 31, 1987? (The total should include both full- and part-time employees.
If the exact number is not available, please give your agency's best estimate, and
indicate such by preceding the number with the letter "E").
Employees
1986 1987
SECURITY CLEARANCES
2. As of December 31, 1986, and December 31, 1987, approximately how many of your
employees and how many employees of your contractors were cleared for access to
classified information? Please count the individuals based on their highest level of
clearance. (If the exact number is not,known, please give your agency's best estimate.
Do not include contractor employees who were granted clearances by the Defense
Investigative Service. Enter the number on each line. If none, enter "0").
1986 1987
Highest Agency Contractor Agency ----Contractor
Level of Clearance Employees Employees Employees Employees
TOP SECRET
SECRET
CONFIDENTIAL
3. How many SCI and non-SCI special access programs did your agency have at the close of
calendar years 1986 and 1987? How many billets were authorized for these programs and
how many agency and contractor employees were granted special access authorizations
for them for each of those years? (If the exact number is not available, please give
your agency's best estimate, and indicate such by preceding the number with the letter
Programs
Billets
Agency employees
Contractor employees
1986 1987
SCI Non-SCI SCI Non-SCI
2
npriaRsified and Aooroved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
? Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
4. Bow many personnel security clearances, SCI accesses, and non-SCI special-aeeess
program (SAP) accesses did you grant (or were granted) to your employees and employees
of your contractors during calendar years 1986 and 1987? (If the exact number is not
available, please give your agency's best estimate and indicate such by preceding the
number with the letter "E". Do not include clearances granted to contractor employees
by the Defense Investigative Service.)
TOP SECRET
SECRET
CONFIDENTIAL
TOTAL
SCI Access
Non -SCI Special
Access Program
1986 1987
Agency. Contractor Agency Contractor
5. Row many requests for security clearances and SCI and non-SCI SAP accesses were in
process (incomplete National Agency Checks, Background Investigations, adjudications,
etc.) at the end of calendar years 1986 and 1987? (If the exact number is not
available, please give your agency's best estimate, and indicate such by preceding the
number with the letter "E").
Level of Request
for Clearance and 1986 1987
Access in Process Agency Contractor Agency Contractor
TOP SECRET
SECRET
CONFIDENTIAL
TOTAL
SCI Access
Non -SCI SAP Access
6. What was the average time (in calendar days) required for you or another agency to
complete the investigative work incident to the granting of a top secret and secret
security clearance and SCI and non-SCI SAP access during calendar years 1986 and 1987?
(Do not include the time involved in the preparation and internal processing of the
personnel security questionnaire and in the subsequent adjudicative process. Include,
if appropriate, the average time taken by the Defense Investigative Service to process
your requests for clearances for contractor employees.)
3
npriaRsifiad and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Level of 1986 1987
Clearance Agency Contractor Agency Contractor
TOP SECRET
SECRET
CONFIDENTIAL
SCI Access
Non -SCI SAP Access
???????
7.. How many requests for your employees and employees of your contractors for security
clearances and SCI and non-SCI SAP access were denied during calendar years 1986 and
1987? How many clearances and SCI and non-SCI accesses were revoked for reasons of
risk or potential risk to national security or administratively because of insuffi-
cient need? Identify, by placing in brackets, those requests for clearances or
revocations for contractor employees administered by the Defense Investigative
Service. (If the exact number is not available, please give your agency's best
estimate, and indicate such by preceding the number with the letter "E").
Level of Clearance and Access
?S_T?Z1c. Top Confi- SCI Non-SCI
1986 Secret Secret dential access SAP access Total
Number of Denials
Revocations-Because
of: Risk or
Potential Risk
Administrative-No
Further Need
Total Number of
Revocations
1987
Number of Denials
Revocations-Because
of: Risk or
Potential Risk
Administrative-No
Further Need
Total Number of
Revocations
4
narlaccifiPri and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Contractor Top Conn- SCI Non-SCI
1986 Secret Secret dential' access SAP access Total
Number of Denials
Revocations-Because
of: Risk or
Potential Risk
Administrative-No
Further Need
Total Number of
Revocations
1987
Number of Denials
Revocations-Because
of: Risk or
Potential Risk
Administrative-No
Further Need
Total Number of
Revocations
8. Please provide copies of your agency's policies and procedures governing the periodic
reinvestigation of individuals after the initial granting of clearances and SCI
access. Row many completed reinvestigations of any type did your agency conduct or
have conducted for it during calendar years 1986 and 1987? What was the average time
(in calendar days) required for completion of the reinvestigation? (If the exact
number is not available, please give your agency's best estimate, and indicate such by
preceding the number with the letter "E").
Level of Clearance and Access
Top Confi- SCI ' Non-SCI
1986 Secret Secret dential access SAP access Total
Number of completed
Reinvestigations:
Agency
Contractor
Average Time
Required:
Agency
Contractor
5
npriacsified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Level of Clearance and Access
Top Con! SCI Non-SCI
1987 Secret Secret dent ial access SAP access Total
Number of completed
Reinvestigations:
Agency
Contractor
Average Time
Required:
Agency
Contractor
9. Approximately how much did you spend in calendar years 1986 and 1987 for security
clearance investigations, reinvestigations, special investigations, and adjudications,
including inhouse costs, reimbursements to other federal agencies, and contract costs?
Please identify specific costs if possible (i.e. adjudicative costs, Defense Inves-
tigative Service vs. Office of Personnel Management, etc.).
Inhouse costs
Total
Reimbursement to other agencies
Total
Contracted investigative services
Tot. al
6
1986 1987
npriacsified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
CLASSIFICATION NANAGCNENT
10. How many employees of your agency were authorized to classify information (either
original or derivative authority) at the top secret level and below and at the secret
level and below as of December 31, 1986, and December 31, 1987? Pleases count the
individuals based on their highest level of authority. (if the exact number is not
known, please give your agency's best estimate, and indicate such by preceding the
number with the letter "E").
Level of Information
Classified
TOP SECRET and below
SECRET and below
Agency
Classifiers
1986 1987
Original Derivative Original Derivative
Authority Authority Authority Authority
11. Does your agency require its classifiers to be certified? Does your agency require
training for classifiers? If you answer yes, please provide the requirements of the
certification and syllabus of the training requirements.
Certification Training Required
of Classifiers for Classifiers
yes yes
no no
12. Does your agency use classification guides? If you answer yes, how zany were issued
as of December 31, 1986, and December 31, 1987?
Classification Number of ClassifiCation
Guides Used Guides Issued as of
yes December 31, 1986 December 31, 1987
no
7
ilarlaccifiPri 2nd Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
ACCESS ST NISTORIAMS AND MINER PRESIDENTIAL APPOINTEES
.????
13. Section 4.3 of Executive Order 12356 authorizes access to classified information by
historical researchers and former presidential appointees. Please provide the
following information on the number of individuals given such access.
Former
Historical Presidential
1986 Researchers Appointees
Number of individuals granted
access during calendar year 1986
Number of individuals denied
access during calendar year 1986
Number of individuals with
access as of December 31, 1986
Former
.Historical Presidential
1987 Researchers Appointees
Number of individuals granted
access during calendar year 1987
Number of individuals denied
access during calendar year 1987
Number of individuals with
access as of December 31, 1987
14. Please provide a copy of your agency's procedures governing section 4.3 of the
executive order. If Your procedures do not include a provision for this section of
the order, please identify the position of, the individual authorized to grant access
to historical researchers and former presidential appointees.
NONDISCLOSURE /commons
15. As of December 31, 1986, and December 31, 1987, how many employees of your agency and
employees of your contractors had signed a Standard Form (SF) 189, SF I89-A, Form
4193, DD Form 1847-1 (for SCI access), or other nondisclosure agreement? (Please
attach copies of agreements other than SF 189, SF 189-A, Form 4193 and DD Form 1847-
1.)
8
narinqcifiRd and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Agency Contractor
1986 Employees Employees
SF 189
SF 189-A
Form 4193
DD Form 1847-1
(other)
(other)
Agency Contractor
1987 Employees Employees
SF 189
SF 189-A
Form 4193
DD Form 1847-1
(other)
(other)
16. Bas your agency issued written procedures for use of the SF 189 and 189-A?
Yes No
If you answered "yes", please provide a copy of the procedures.
17. Information Security Oversight Office (IS00) instructions on the use of SF 189 and SF
189-A did not designate a date for completing implementation for individuals who
already had access to classified information. What date or dates did you establish
for obtaining a signed SF 189 or SF 189-A from every individual granted access to
classified information prior to the December 29, 1987, letter from ISO? directing
immediate suspension of the program?
None
Date
SF 189 SF 189-A
9
npriaRsified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
18. Did you require all of your employees and all of your contractors' estployees-to sign
either an SF 189 or SF 189-A?
Yes
No
If you answered no, which employees were not required to sign an SF 189 or SF 189-A?
19. What means of enforcement did you have to ensure that all required individuals signed
an SF 189 or SF 189-A? (Please explain.)
20. When do you require individuals--new employees, newly cleared employees, and
employees who already have access to classified information--to sign the nondisclosure
agreements (SF 189, SF 189-A, Form 4193, DD Form 1847-1, and others)? (Please check
the appropriate line or lines.)
New employees
When hired
When a clearance is
requested
When a clearance is
granted
After a security
briefing
Before access to
classified data
Other (please explain
on attachment)
DD Form
SF 189 SF 189-A ,Form 4193 1847-1 Other
10
npriassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
? Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
Newly cleared
ETEIEZEtE
After a security
briefing
Before access to
classified data
Other (please explain
on attachment)
DD Form
SF 189 SF 189-A Form 4193 1847-1 Other
Employees already DD Form
having access SF 189 SF 189-A Form 4193 1847-1 Other
All employees have
signed agreements
After a security
briefing
Before access to
classified data
Other (please explain
on (attachment)
21. How many employees of your agency and contractors had refused to sign the SF 189 SF
189-A, Form 4193, DD Form 1847-1, or other nondisclosure agreement as of December 31,
1987?
SF 189
SF 189-A
Form 4193
DD Form 1847-1
Other
Agency Contractor
Employees Employees
22. What action has been taken with respect to those individuals who refused to sign the
SF 189, SF 189-A, form 4193, DD Form 1847-1, or other nondisclosure agreement? Please
indicate the number of employees involved and indicate the action or actions taken.
For example, if any employee's security clearance was suspended and the individual was
also reassigned to another position, the individual would be included in two of the
categories described below.
11
. npriaRsified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
Security clearance suspended
Security clearance revoked
No action taken on clearance
Individual reassigned to
another position or duties
with:
No reduction in salary
Reduction in salary
Individual resigned
Individual's employment
terminated
Case still under
consideration
Other administrative
sanctions (please describe below)
Agency Contractor
Employees Employees
MEE..
23. How many SF 189, SF 189-A, Form 4193, DD Form 1847-1, or other nondisclosure agree-
ments were signed by employees of your agency and contractors during the periods of
December 22, 1987 (date of enactment of on the use of nondisclosure) through March 31,
1988?
Agency Contractor
December 22, 1987 - March 31, 1988 Employees EMployees
SF 189
SF I89-A
Form 4193
DD Form 1847-1
(Other)
(Other)
Total
12
npriassifiedandAporovedForRelease2013/09/09:CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
PRE-PUBLICATION &EMU AND UNADTBOILIZED DISCLOSURES
24. Are any of your agency's employees required to submit to any pre-publication review
procedure (other than to review official statements on behalf of the agency)?
Yes
No (Please skip to Question 28)
25. Approximately how many books, articles, speeches, and other materials, by category,
were reviewed during your agency's pre-publication review process (described in
Question 24) for calendar years 1986 and 1987? If possible, identify the reason for
pre-publication review. If the number is not known, please give your Agency's best
estimate (required by regulation or nondisclosure agreement). Please enter the number
on each line. (If none, enter "0%)
Reason for Pre-Publication
Review Type of Material
Other
(Please
1986 Books Articles Speeches Specify)
Regulation
SCI Agreement
Non-SCI SAP Agreement
Other (please specify)
1987
Regulation
SCI Agreement
Non-SCI SAY Agreement
Other (please specify)
26. Please estimate the average number of working days that elapse from the date of
receipt of a request for pre-publication review of each type of document below, to the
date the requestor is informed of the final results. If you have not had experience
in reviewing a type of document, enter "NA" on the applicable line. (Enter estimated
average number of working days on each line).
Estimsted Average Working Days
Books
Speeches
13
Articles
Other (please specify)
nar.inccifiind and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
27. During calendar years 1986 and 1987, approximately bow ..any employees were assigned,
and working days were used for pre-publication review as described in Question 24?
Estimated number of
employees assigned
Estimated number of
working days used
1986 1987
28. During calendar years 1986 and 1987, did your agency experience any unauthorized
disclosures of classified information? (Check one).
Yes
No (Please skip to Question 32)
1986 1987
29. For calendar years 1986 and 1987, please indicate the total number of unauthorized
disclosures, the number of unauthorized disclosures made through books, articles,
speeches, written or given by then-current and former employees, the number which were
not reported to the Department of Justice, and the number made by individuals who had
previously signed a nondisclosure agreement.
Total number of known
unauthorized disclosures
Number not reported to
Department of Justice
Number made through published
writing or speeches by:
then-current employees, or
Former employees
Number made by individuals
who had previously signed a
nondisclosure agreement
1986 1987
30. HOW many unauthorized disclosures were investigated by your agency or referred to
another agency for investigation during calendar years 1986 and 1987?
Number of cases investigated by
your agency
Number of cases referred to
another agency for investigation,
after your investigation was
completed
1986 1987
14
npriacsified and Approved For Release 2013/09/09 CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
Number of cases referred to
another agency for investigation,
that your agency did not
investigate.
1986 1987
31. How many employees of your agency and employees of your contractors were
further access to classified information, because of their unwillingness
with the investigation of an unauthorized disclosure (because the use of
was involved or for other reasons), during calendar years 1986 and 1987?
were subjected to other administrative sanctions?
1986
Employees denied further access polygraph
to classified information Involved
Agency
Contractor
Employees subjected to other
administrative sanctions
Agency
Contractor
denied
to cooperate
the polygraph
How many
1987
Other Polygraph Other
Reasons Involved Reasons
32. Please indicate which of your agency's policies and procedures governing contacts
between your employees and media representatives are for national security reasons.
Also, explain or provide documentation explaining the method by which your agency
assures that all employees with security clearances are apprised of these policies and
procedures.
POLYGRAPH ifl
33. Did your agency employ polygraph operators during calendar years 1986 and 1987?
1986 1987
Yes
No
34. As of December 31, 1986, and December 31, 1987, how many polygraph operators were
employed by your agency? How many contracts for polygraph examinations did you have?
Agency employees
Number of contracts
1986 1987
15
nn,-Imccifipri and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
? Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
35. Do you have plans to employ any additional
services? If so, viay and how many?
Agency employees
Contractors
polygraph operators or contract out for
36. As of December 31, 1986 and December 31,
any, did your agency possess? How many
and 1987? Do you have plans to procure
so, how many?
Number of polygraph machines
on hand at end of the year
Number of polygraph machines
procured during the year
Plans to procure additional
polygraph machine
yes (number of machines
no,
1987, how many polygraph machines, if
were procured during calendar years 1986
any additional polygraph machines, and if
1986
1987
37. Approximately how many polygraph tests were conducted of your employees or
applicants for employment by, or for, your agency? Please list by the indicated
categories for each of the listed calendar years. If they were conducted by
another agency or contractor, so indicate. Identify how many tests resulted in
security clearance action (denial, revocation, suspension, other) and explain.
16
narinqcifiRd and Approved For Release 2013/09/09: CIA-RDP90M00005R000700040018-7
? Declassified and Approved For Release 2013/09/09: CIA-RD-P90M00005R000700040018-7
Reason for Polygraph Test
Criminal or specific
1986
1987
Number of Clearance Number of Clearance
incident investigations Tests Action
Conducted by agency
Conducted by other agencies
or contractors (list)
Pre?employment scree:min&
Conducted by agency
Conducted by other agencies
or contractors (list)
Pre?access screening.
Conducted by agency
Conducted by other agencies
or contractors (list)
Subsequent screenin&
Conducted by agency
Conducted by other agencies
or contractors (list)
Other (explain)
Conducted by agency
Conducted by other agencies
or contractors (list)
Total (do not double count)
Summary
Conducted by agency
Conducted by other agencies
or contractors (list)
Total (should be the same
number as in above "total"
17
Tests Action
nar.inifipri and Aooroved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
Declassified and Approved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7
.11???
Explanation of Clearance Actions:
38. Under what authority, regulations and rules are your polygraph examinations
conducted? Please list citations and attach copies. Highlight any changes since
1985. Also, indicate any plans to revise these governing regulations proposed at
this time. Please describe the changes and attach copies of these proposals, if
available. In particular, describe which employees, and indicate how many, would
be potentially covered under each type of polygraph examination (specific
incident investigation, screening or other uses (described) and the projected
number of exams to be given in each category.
39. Please provide the qualifications required of individuals employed as polygraph
examiners by your agency.
40. Please enter below the name, title, and telephone number of the person to be
contacted if clarification or additional information is needed:
Agency:
Name:
Title:
Location:
Telephone number: (Area Code)
(Number)
If you have any questions, please contact either GAO staff member:
Mr. Don Lentz, 275-4052 or Mr. Iry Boker, 275-3973
Thank you for your time. Please return the completed questionnaire by
May 16, 1988, to:
Mr. Iry Boker, Room 4100
U.S. General Accounting Office
Washington, D.C. 20548
18
nna-Inecifiari n c-i Annroved For Release 2013/09/09 : CIA-RDP90M00005R000700040018-7